HomeMy WebLinkAboutAGENDA - 03/25/2026 - VB AGENDA PACKETPage 1 of 5
AGENDA
REGULAR VILLAGE BOARD MEETING
MARCH 25, 2025
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR JINTAEK CHUNG, TRINITY GOSPEL CHURCH)
3. APPROVAL OF MINUTES OF MARCH 11, 2025
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT:MARCH 25, 2025 $ 471,964.72
6. CONSENT AGENDA
a.Consideration of a request from Community Consolidated School District 59 to waive
2025 Alarm User License Fees in the amount of $25.
(Community Consolidated School District 59 is requesting a waiver for an Alarm User
License Fee of $25.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance has recommended approval.)
b.Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue
in the I-2 Industrial Zoning District.
(Kurt Kim, President and Executive Director of Shadows of the Almighty Mission (SAM)
Foundation, is petitioning the Village for a Special Use Permit to allow for a Meeting Hall
Use at the property located at 2200 Estes Avenue on the second floor.
(The Meeting Hall Use is being requested to allow for ministry and group meetings twice
a week to support individuals who may be struggling with homelessness or financial
Page 2 of 5
hardship as part of the mission of the non-profit organization.
(The date for a public hearing has not been established.)
c.Consideration to award a service contract to Core & Main of Carol Stream, IL for the
annual Sensus Regional Network Interface & Analytics and antenna maintenance
agreement at a cost not to exceed $45,743 from the Water & Sewer Fund.
(On September 10, 2019, the Village Board approved a contract with Siemens of Mount
Prospect, IL for the replacement of water meters, advanced metering infrastructure
upgrades and other project management services.
(Part of the new meter system upgrade included replacing the sixteen-year-old technology
used to capture the water meter readings in the Business Park by replacing the drive-around
radio reading system.
(The new system allows for much more efficient collection of water meter readings using
radio signals sent to antenna towers.
(The annual services associated with the use and access to Sensus RNI & Analytics and
maintenance for the two radio antennas is $45,743.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
d.Consideration to award a contract to the lowest responsive and responsible bidder GC
Designs, Inc. of Minooka, IL for the Village Green brick replacement project in the amount
of $95,551.75 from the Residential Enhancement Fund.
(On Thursday, February 27, 2025, the Village opened sealed bids for the Village Green
brick replacement project.
(Seven (7) contractors obtained bid documents and five (5) submitted bids.
(The lowest responsive and responsible bid was received from GC Designs, Inc. of
Minooka, IL.
(Adequate funds for the project are included in the proposed FY2026 budget within the
Residential Enhancement Fund.
(The Director of Public Works recommends approval.)
e.Consideration to waive the formal bidding process and award a construction contract to
Builders Paving, LLC of Hillside, IL for the resurfacing of 0.7 miles of additional streets
in the amount of $428,685 from the Capital Project Fund.
(On February 25, 2025, the Village Board awarded the contract for the 2025 Residential
Roadway Resurfacing project to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hillside, IL
(The contract for the 2025 Residential Resurfacing project came in under budget, allowing
the Village to consider adding three additional streets in the 2025 resurfacing program, for
a total of 0.7 additional miles of resurfacing.
(Builders Paving has extended the same unit pricing from their original bid to complete
the resurfacing of the three additional streets,
(Adequate funds for the project have been included in the proposed FY2026 Motor Fuel
Tax, Capital Project and Water & Sewer Funds.
(The Director of Public Works recommends approval.)
f.Consideration to award a construction contract to the lowest responsive and responsible
bidder Acqua Contractors Corporation of Elmhurst, IL for the Elmhurst Road fire hydrant
Page 3 of 5
Extension project in the amount of $639,000 from the Busse Elmhurst Redevelopment
Fund.
(On Tuesday, March 11, 2025, the Village opened sealed bids for the Elmhurst Road fire
hydrant Extension project.
(This project will include the installation of two new fire hydrants and approximately 200
feet of branch water main. Two new water main connections will be made on the west side
of Elmhurst Road, and then a new water main will be directionally bored under Elmhurst
Road to the east side of the street, where two new fire hydrants will be installed. The
purpose of this project is to enhance fire protection on the east side of Elmhurst Road,
where access to water is not currently available.
(A total of eight (8) contractors obtained bid documents and three (3) contractors submitted
bids.
(The lowest responsive and responsible bid was received from Acqua Contractors
Corporation of Elmhurst, IL.
(Adequate funds are available in the Busse Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
g.Consideration to adopt Resolution No. 21-25 authorizing the Mayor and Village Clerk to
execute a Purchase, Sale and Redevelopment Agreement with Wolf Family Enterprises,
LLC (1201 Busse Road).
(This is a redevelopment agreement between the Village of Elk Grove Village and Wolf
Family Enterprises, and their business Chicago Wheel Service.
(Chicago Wheel Service is a family owned and operated wheel repair and refinishing
company that has been located in Elk Grove Village for 25 years and currently has three
generations working at the company. They started in 1,500 SF and with the 1201 Busse
acquisition will expand into a total of 61,000 SF in two buildings.
(Chicago Wheel Service has a total of 70 employees and will look to hire additional
employees with this expansion.
(Currently, they are a wholesale operation but are looking to utilize 1201 Busse for a new
retail division with a new retail website and will convert a portion of the office space into
a showroom.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a.PC Docket 25-1 - Consideration of a Petition for Resubdivision and a Special Use Permit
for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461
Greenleaf Avenue. (PH 2-3-2025)
b.A petition seeking a Special Use Permit to construct an electrical substation for the
property located at 101 Northwest Point. (Public Hearing date has yet to be determined.)
c.A Petition for Resubdivision and associated variations for a data center campus
development at 1701 Midway Court. (Public Hearing date has yet to be determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
Page 4 of 5
a.ZBA Docket 25-1- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted square footage for a shed in residential zoning districts
for property located at 1531 Oregon Trail. (PH 03-13-2025)
b.ZBA Docket 25-2- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted locations of fences in residential zoning districts for
property located at 699 Chelmsford Lane. (PH 03-13-2025)
c.ZBA Docket 25-3- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted locations of fences in residential zoning districts for
property located at 570 Rutgers Lane. (PH 04-17-2025)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
a.Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Jarosch
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
Page 5 of 5
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Description Amount
Small Tools 162.45
3 Pressure Washer Hoses for Devon 296.91
AEP Energy Electricity 2,476.88
Pest Control 695.00
Chlorine Cylinder Rental Fee 135.00
Mental Health Training 750.00
Real Estate Legal Services 19,224.12
UB 62055 1813 ORLEANS W/S REFUND 17.79
Fuel 23,589.50 **
Fleet 3 Advanced Cameras 76,914.61
Communications Engagement 4,500.00
TT-43236 1415 VOLKAMER 850.00
UB 115345 712 CLOVER HILL W/S REFUND 5.17
EGV Cares Treatment 2,000.00
Alarm License Refund-31458 25.00
Hot-Mix Asphalt Material Purchase Contract 327.25
TT-43185 627 CREST AVE 690.00
Uniform, Linen, & Floor Mat Rental 3,324.37
Training-CE Spring 2025 12,081.20
Comcast Charges - Busse Dam 167.80
Village Utilities/Electricity 10,467.67
Operating Supplies 3,285.00
101 -150100
BROADWAY ELECTRIC
101 -400211
BUSSER, JUDY C/O KIMBERLY MEIER
Vendor Name Account
NumberA & A EQUIPMENT & SUPPLY CO.
5018012 -520400
501 -110100
AEREX PEST CONTROL
1013545 -550000
ALEXANDER CHEMICAL CORP
5018016 -570001
ABBOTT RUBBER COMPANY, INC.
1013542 -520701
AEP ENERGY, INC.
1013516 -570051
AVALON PETROLEUM CO.
101 -120010
AMANDA L HARRIS COUNSELING
1012014 -541000
ANCEL GLINK P.C.
Various Accounts
ASSETT PROPERTIES, LLC
BAYLESS COMMUNICATIONS LLC
3220316 -560000
BRIDGE BACK, INC.
1012506 -560000
AXON ENTERPRISE, INC.
1012515 -550502
501 -110100
BRANSTROM, GARY
101 -400211
BOOMER, KELLEY
COLLEGE OF DUPAGE
Various Accounts
BUILDERS ASPHALT LLC
1013512 -520300
CINTAS CORPORATION
Various Accounts
CORE & MAIN LP
Various Accounts
COMCAST CABLE
5018036 -571000
COMED 6111
Various Accounts
03/25/25 WARRANT
1
*Fully Reimbursable
**Partially Reimbursable
Cleaning & Custodial Services for Vlg Facilities 10,175.93
Chiller Replacement 1,187.37
Contract Maint/Vehicles 515.41
Monthly Maintenance Fee 1,750.00
Legal Notice Posting ZBA 25-1,2 and Bid 272.70
UB 99045 691 SCHOONER W/S REFUND 58.40
Jan-April monthly Marketing Advertisement 500.00
Maint Supplies/Vehicles 80.72
DuPage Animal Services (Stray Animal)135.00
HVAC Maintenance Services 7,684.03
Fire Hydrant Extensions 1,055.00
Professional Service for NSMJAWA Shut down 1,637.00
Digital Combustion Training 1,720.00
Annual Inspection & Cert of Village Fire Systems 1,655.00
Misc Parts 962.81
Rain Gear 227.25
EGV Cares Treatment 396.00
Household Supplies 460.95
Engineering Serv for Elmhurst Rd Fire Hydrants 17,300.00
O'Hare FAA FQ Review 2,125.00
TT-42483 1275 OLD MILL LANE 672.00
UB 25205 789 DELPHIA W/S REFUND 62.06
TT-43067 675 GROVE DRIVE #110 400.00
Maint Supplies/Bldgs.833.15
101 -400211
HAKOBYAN, NARINE
501 -110100
HAUSPAL LLC
501 -110100
DEMMA, MARK
CRYSTAL MAINTENANCE SERVICES
1013545 -550000
DACRA TECH LLC
1012505 -550000
DAILY HERALD/CHICAGO 7761
Various Accounts
CS2 DESIGN GROUP, LLC.
3013548 -590100
CYLINDERS, INC
1013515 -550503
DUPAGE COUNTY ANIMAL SERVICES
1012516 -560000
DYNAMIC HEATING & PIPING CO
Various Accounts
DES PLAINES JOURNAL, INC.
2087206 -570210
DRIVETRAIN SERVICE & COMPONENTS INC
1013512 -520702
FASTSPRING
1012014 -541000
FOX VALLEY FIRE & SAFETY
Various Accounts
EJ USA, INC.
5018012 -520300
ENGINEERING ENTERPRISES, INC.
5018016 -560000
FULLIFE SAFETY CENTER
1013512 -520300
GATEWAY FOUNDATION, INC.
1012506 -560000
FRIENDLY FORD
Various Accounts
GREENBERG TRAURING, INC.
1010026 -560000
HOME DEPOT CREDIT SERVICES
1013542 -520700
GBJ SALES, LLC
1013542 -520500
GEWALT HAMILTON ASSOCIATES, INC
3220318 -590500
101 -400211
HERRERA, ENRIQUE
2
*Fully Reimbursable
**Partially Reimbursable
Fire Plan Review Services 14,673.75
Traffic Signal Maintenance Agreement 8,361.72
Biological-based Sanitary Grease Elimination Prog.3,500.00
Police Uniforms 1,152.97
Engineering Services for BAS Upgrade 35,634.50
UB 158985 1899 PEBBLE BEACH W/S REFUND 7.78
Legal Services 924.00
Beet Heet Super Severe De-Icing Liquid 7,811.05
Language Interpretation Service 57.75
LERMI Conference 50.00
Medical Oxygen 136.36
TT-43230 112 ESSEX ROAD 830.00
UB 41845 1650 HOWARD W/S REFUND 30.59
Residential Street Light Maintenance 4,432.00
TT-43222 1803 FOX RUN DRIVE #A 504.00
Major Case Assistance Team Award Luncheon 517.00
Flow Test Parts 527.64
Traffic Signal Maintenance 1,361.28
UB 105205 351 UNIVERSITY W/S REFUND 39.33
Operating Supplies 187.42
Radios for Comm Van and BC Buggy 24,269.16
Municipal GIS Partners Contract Renewal 16,021.55
Const Mgr & Constructor Oakton & Busse Gtwy Ftn 14,180.00
Nicor Gas for Village Facilities 17,420.12
101 -400211
LISSNER, SAMUEL & DOLORES J.
101 -400211
MADDALONI, TINA
501 -110100
LOUISVILLE TILE DISTRIBUTORS
501 -110100
MELBOURNE, FRANK
ILLINOIS DEPT. OF TRANSPORTATION
1013515 -550000
IN-PIPE TECHNOLOGY, LLC.
3220315 -550515
HR GREEN, INC.
Various Accounts
JOHNSON CONTROLS INC
3013548 -590100
KLEIN, THORPE AND JENKINS, LTD
1010026 -560000
J.G.UNIFORMS, INC.
1012502 -520100
501 -110100
KENDALL PARTNERS LTD
LERMI
1012554 -541000
LINDE GAS & EQUIPMENT, INC.
1012022 -520300
K-TECH SPECIALTY COATINGS, INC.
1013512 -520301
LANGUAGE LINE SERVICES, INC.
Various Accounts
MC MASTER-CARR SUPPLY CO
Various Accounts
LYONS PINNER ELECTRIC, INC.
1013515 -550000
MAJOR CASE ASSISTANCE TEAM
1012504 -541000
MOTOROLA, INC.
Various Accounts
MUNICIPAL GIS PARTNERS, INC.
2087206 -560000
MEADE ELECTRIC COMPANY, INC.
1013515 -550000
MILLER INDUSTRIAL-DEVON
Various Accounts
NICHOLAS & ASSOCIATES, INC.
3220318 -590500
NICOR GAS 5407
Various Accounts
3
*Fully Reimbursable
**Partially Reimbursable
Training Fee 255.00
Overhead Door Repairs - Station # 8 1,207.50
UB 105105 341 UNIVERSITY W/S REFUND 8.09
Office Supplies 19.53
Exhaust System Cleaning All Stations 1,335.00
Sample Fees & PFAS Samples - February 2025 2,215.00
UB 83825 11 WILDWOOD W/S REFUND 48.02
Plant Maintenance 456.41
Busse Dam Maintenance Contract 805.00
UB 60555 209 OAKTON W/S REFUND 22.01
UB 68775 516 RIDGEWOOD W/S REFUND 7.98
EGV Business Cards 117.75
Replacement of Roof Hatch - Station # 7 6,582.00
Snow Pusher Box for Skid Steer 8,725.00
Physio-Control Lifepak CR2 -AED 53,498.56
Paint - Station #7 and VH 218.70
Security Storage 285.00
Cylinder Rental 23.52
Treadmill Maintenance 1,656.65
Shelving Unit 435.00
Elevator Inspection Service 50.00 **
Village Marketing Promotion 2,251.00
Operating Supplies 1,475.00
Accela Support- Feb 2025 825.00
501 -110100
PFISTER, M REGAN AND KYLE
501 -110100
NORTON, BLAKE
501 -110100
PROPERTY PARTNERS OF FOX VALLEY LLC
501 -110100
POBUTA, RONALD
NORTH EAST MULTI REGIONAL TRN
1012514 -541000
NORTHERN DOOR GARAGE DOOR CORP.
1012065 -550501
ODP BUSINESS SOLUTIONS, LLC
2107252 -520200
OLYMPIA MAINTENANCE
1012065 -550501
PACE ANALYTICAL SERVICES, LLC.
5018016 -560000
PHILLIP'S INTERIOR PLANTS & DISPLAYS
1013545 -550000
RIDDIFORD ROOFING COMPANY
1012065 -550501
RUSSO'S POWER EQUIPMENT, INC.
1013542 -520300
PIRTEK
5018035 -550502
REDDY SERVICE, INC.
Various Accounts
SOUND INC.
1010016 -560000
TERRACE SUPPLY COMPANY
1013536 -570001
SECOND CHANCE SOLUTIONS, INC.
1012517 -580150
SHERWIN WILLIAMS #3090
Various Accounts
THOMPSON ELEVATOR INSPECTION SVC
1013006 -560000
TOWN SQUARE PUBLICATIONS
2087206 -570210
THE FITNESS CONNECTION CO.
2067155 -550502
THE HOME DEPOT PRO
1012512 -520300
TRI-FIN, LLC
Various Accounts
TRUEPOINT SOLUTIONS, LLC
1013006 -560000
4
*Fully Reimbursable
**Partially Reimbursable
Wellness Fitness Room Supplies 145.41
Maint Supplies/Bldgs.36.79
Operating Supplies 257.90
CRMP Development 11,557.95
PD First Aid Supplies 1,727.55
Production crew - EGHS Basketball 125.00
Office & Oper Supplies 1,061.59
Service Fittings, Motor Bearing Oil and Copper 2,140.00
Goose Management Services 896.00
Hand Tool Bracket 179.80
Annual Copier Maintenance 54.84
UB 03055 1240 ASPEN W/S REFUND 73.70
Operating Supplies 4,704.00
$471,964.72
501 -110100
ZAKHARCHENKO, NADEJDA
ULINE, INC.
1010616 -570200
US PLUMBING & HEATING SUP CO
1013542 -520700
VESTIS FIRST AID & SAFETY LOCKBOX
Various Accounts
USA BLUE BOOK
5018012 -520300
VANDEWALLE & ASSOCIATES, INC.
Various Accounts
WATER WELL SOLUTIONS IL DIV LLC
5018015 -550601
WILD GOOSE CHASE, INC.
1013545 -550501
WALZ, JOHN R
2107256 -560000
WAREHOUSE DIRECT
Various Accounts
ZIEBELL WATER SVC PRODUCTS
5018012 -520300
GRAND TOTAL
WS DARLEY & CO
1012012 -520400
XEROX CORPORATION (DALLAS,TX)
1012005 -550000
5
*Fully Reimbursable
**Partially Reimbursable
Page 1 of 1
03/06/2025
TO:
FROM:
SUBJECT:
BACKGROUND:
Attached please find a letter from Community Consolidated School District 59 requesting a
waiver of the 2025 alarm user license fee for the facility located at 1001 Leicester Rd.
The total amount of the fee waiver is $25.
As you are aware, the Finance Department traditionally presents such requests to the
Village Board for consideration.
APPROVALS:
Emily Niebuhr Created/Initiated
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. Community Consolidated School District 59 Alarm User License Fee Waiver Request
Page 1 of 1
03/17/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: Sensus Regional Network Interface & Analytics and
Antenna Maintenance Agreement
BACKGROUND:
On September 10, 2019 the Village Board approved a contract with Siemens Industry, Inc.
of Mount Prospect, IL, for the replacement of water meters, advanced metering
infrastructure upgrades and other project management services. Part of the new meter
system upgrade included replacing the sixteen-year-old technology used to capture the
water meter readings in the Business Park by replacing the drive-around radio reading
system. The new system allows for much more efficient collection of water meter readings
by using radio signals sent to antenna towers.
Meter readings are recorded through radio signals by the two antennas and stored in
Sensus’s Regional Network Interface (RNI) secure cloud-based system before they are
accessed by the Village for invoice processing. The annual fees for the third year of this
service are $41,343. The term of the contract is March 26, 2025 through March 25, 2026. In
addition to the annual fee associated with the cloud-based service, there is an annual fee of
$4,400 to cover the maintenance associated with each antenna installation.
I recommend awarding a service contract to Core & Main of Carol Stream, IL, for the annual
Sensus Regional Network Interface & Analytics and antenna maintenance agreement fees
at a cost not to exceed $45,743. Adequate funds are available in the Water & Sewer Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
02/27/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt, P.E. Senior Engineer
SUBJECT: Village Green Brick Replacement
BACKGROUND:
On Thursday, February 27, the Village opened sealed bids for the Village Green Brick
Replacement project. This project's goal is to reduce potential trip hazards around the
Village Green. The contract will include replacement of deteriorated bricks, re-setting
bricks that have settled, sidewalk replacement, and power washing and sealing all the
bricks around the Village Green.
Seven (7) contractors obtained bid documents and five (5) submitted bids. The lowest
responsive and responsible bid was received from GC Designs, Inc. of Minooka, IL in the
amount of $95,551.75. GC Designs has successfully completed projects similar in scope for
the Village of Crystal Lake, the Crystal Lake Park District and the Elmhurst Park District.
I recommend awarding the contract for the Village Green Brick Replacement project to GC
Designs of Minooka, IL for an amount not to exceed $95,551.75. Adequate funds for the
project have been included in the proposed FY2026 budget within the Residential
Enhancement Fund.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. Bid Tabulation PW-2526-04
Estimated Unit TotalUnit TotalUnit TotalUnit ProposalUnit TotalItem No. Description Unit Quantity Price Cost Price Cost Price Cost Price Amount Price Cost1 REMOVE AND REPLACE SIDEWALK 5" SQ FT 1,43315.50$ 22,211.50$ 14.00$ 20,062.00$ 30.21$ 43,290.93$ 19.00$ 27,227.00$ 43.68$ 62,593.44$ 2 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 3,65516.50$ 60,307.50$ 24.00$ 87,720.00$ 22.13$ 80,885.15$ 32.00$ 116,960.00$ 46.00$ 168,130.00$ 3 BRICK PAVER REMOVAL AND RESETTING SQ FT 5098.50$ 4,326.50$ 12.00$ 6,108.00$ 8.49$ 4,321.41$ 17.00$ 8,653.00$ 26.40$ 13,437.60$ 4 POWER WASH AND SEAL EXISTING BRICK SQ FT 4,9751.75$ 8,706.25$ 2.00$ 9,950.00$ 4.00$ 19,900.00$ 4.00$ 19,900.00$ 5.60$ 27,860.00$ AS-READ TOTAL BID 92,498.00$ 123,840.00$ 148,405.00$ 172,740.00$ 272,060.00$ AS-CORRECTED TOTAL BID 95,551.75$ - 148,397.49$ - 272,021.04$ =Low Bidder=Correction PROPOSAL UNIT PRICE CALCULATIONSDate: Thursday, February 27, 2025 Time: 11:00 AM 450 E. Devon Ave., Elk Grove Village, IllinoisVillage of Elk Grove VillageCook and DuPage CountiesPW-2526-04VILLAGE GREEN BRICK REPLACEMENTGC Designs Inc335 Widly RdMinooka, IL 60447Milieu Design LLCUno Mas Landscaping1326 Spaulding RdElgin, IL 60120525 Enterprise ParkwayLake Zurich, IL 60047Langton Group4510 Dean StWoodstock, IL 60098Copenhaven Construction75 Koppie DriveGilberts, IL 60136Page 1 of 1
Page 1 of 1
03/11/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: 2025 Residential Roadway Resurfacing Project -
Supplemental Contract
BACKGROUND:
On February 25, 2025, the Village Board awarded the contract for the 2025 Residential
Roadway Resurfacing project to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hillside, IL The 2025 Residential Resurfacing project includes the
resurfacing of all streets within the Section 21 subdivision except three streets, which are
in similar condition to the rest of the subdivision. The contract for the 2025 Residential
Resurfacing project came in under budget, allowing the Village to consider adding the
remaining three streets in the 2025 resurfacing program.
The three streets in Section 21 to be added under this proposed supplemental contract are
Arizona Pass, Montana Way and Oklahoma Way, for a total of 0.7 additional miles of
resurfacing, allowing the entire subdivision to be resurfaced in 2025. While the three
streets were not in the original five-year resurfacing plan, the streets are in similar
condition to the rest of the subdivision and are in need of resurfacing. To complete the
resurfacing of the three remaining streets in the Section 21 subdivision, Builders Paving
has extended the same unit pricing from their original bid.
I recommend waiving the formal bid process and awarding a supplemental resurfacing
contract to Builders Paving, LLC of Hillside, IL for an amount not to exceed
$428,685. Adequate funds for the project have been included in the proposed FY2026
Capital Project Fund.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
Page 1 of 1
03/13/2025
TO: Colby J. Basham, Director of Public Works
FROM: Bryan Grippo, Deputy Director of Public Works
SUBJECT: Elmhurst Road Fire Hydrant Extension Project
BACKGROUND:
On Tuesday, March 11, 2025, the Village opened sealed bids for the Elmhurst Road Fire
Hydrant Extension project. This project will include the installation of two new fire
hydrants and approximately 200 feet of branch water main. Two new water main
connections will be made on the west side of Elmhurst Road, and then a new water main
will be directionally bored under Elmhurst Road to the east side of the street, where two
new fire hydrants will be installed. The purpose of this project is to provide access to
water for fire protection on the east side of Elmhurst Road, where access to water is not
currently available.
A total of eight (8) contractors obtained bid documents and three (3) contractors
submitted bids. The lowest responsive and responsible bid was received from Acqua
Contractors Corporation of Elmhurst, IL in the amount of $639,000. Acqua Contractors
has successfully completed projects similar in scope for the Village in the past, as well as
other surrounding communities.
I recommend awarding a construction contract for the Elmhurst Road Fire Hydrant
Extension project to Acqua Contractors Corporation of Elmhurst, IL in the amount of
$639,000. Adequate funds are available in the Busse Elmhurst Redevelopment Fund.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Bryan Grippo Created/Initiated
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.Bid Tabulation PW-2425-19
Unit Proposal Unit Total Unit TotalItem No.IDOT No.Description Unit Quantity Price Amount Price Cost Price Cost
1 20100110 Tree Removal (6 To 15 Units Diameter)UN 40 48.00$ 1,920.00$ 50 2,000.00$ 37 1,480.00$
2 20100210 Tree Removal (Over 15 Units Diameter)UN 20 50.00$ 1,000.00$ 65 1,300.00$ 42 840.00$
3 20101200 Tree Root Pruning EA 50 160.00$ 8,000.00$ 250 12,500.00$ 25 1,250.00$
4 20200100 Earth Excavation CY 600 10.00$ 6,000.00$ 65 39,000.00$ 0.01 6.00$
5 20201200 Removal and Disposal of Unsuitable Material CY 50 10.00$ 500.00$ 75 3,750.00$ 24.15 1,207.50$
6 21101615 Topsoil Furnish and Place 4"SY 1,400 11.00$ 15,400.00$ 12 16,800.00$ 9.25 12,950.00$
7 25000400 Nitrogen Fertilizer Nutrient LBS 10 16.00$ 160.00$ 25 250.00$ 10.05 100.50$
8 25000100 Seeding Class 1 AC 0.30 13,800.00$ 4,140.00$ 1500 450.00$ 17000 5,100.00$
9 25000500 Phosphorus Fertilizer Nutrient LBS 10 16.00$ 160.00$ 25 250.00$ 10.05 100.50$
10 25000700 Potassium Fertilizer Nutrient LBS 10 16.00$ 160.00$ 25 250.00$ 10.05 100.50$
11 25100630 Erosion Control Blanket SY 1,400 3.75$ 5,250.00$ 8 11,200.00$ 2 2,800.00$
12 28000510 Inlet Filters (Special)EA 15 180.00$ 2,700.00$ 275 4,125.00$ 200 3,000.00$
13 31101200 Subbase Granular Material, Type B, 4"SY 100 6.00$ 600.00$ 20 2,000.00$ 14.25 1,425.00$
14 42001300 Protective Coat SY 90 1.05$ 94.50$ 2 180.00$ 1.25 112.50$
15 42400200 Portland Cement Concrete Sidewalk 5 Inch (Special)SF 650 15.00$ 9,750.00$ 15 9,750.00$ 14.75 9,587.50$
16 44000157 Hot Mix Asphalt Surface Removal, 2"SY 160 38.00$ 6,080.00$ 45 7,200.00$ 23.25 3,720.00$
17 44000100 Pavement Removal SY 30 50.00$ 1,500.00$ 100 3,000.00$ 12.15 364.50$
18 44000500 Combination Curb and Gutter Removal FT 150 10.00$ 1,500.00$ 10 1,500.00$ 2.05 307.50$
19 44000600 Sidewalk Removal SF 650 5.00$ 3,250.00$ 10 6,500.00$ 0.5 325.00$
20 44201676 Class D Patches, Type IV, 2 Inch SY 30 106.00$ 3,180.00$ 55 1,650.00$ 49 1,470.00$
21 44201723 Class D Patches, Type IV, Full Depth SY 40 133.00$ 5,320.00$ 200 8,000.00$ 265 10,600.00$
22 44200944 Class B Patches, Type IV, 8 Inch SY 70 138.00$ 9,660.00$ 210 14,700.00$ 185 12,950.00$
23 56100600 Water Main 6" (Special)FT 75 300.00$ 22,500.00$ 250 18,750.00$ 60 4,500.00$
24 56100700 Water Main 8" (Special)FT 275 140.00$ 38,500.00$ 250 68,750.00$ 95 26,125.00$
25 56100900 Water Main 12" (Special)FT 40 180.00$ 7,200.00$ 325 13,000.00$ 225 9,000.00$
26 60603800 Combination Concrete Curb and Gutter, Type B-6.12 (Specia FT 30 55.00$ 1,650.00$ 105 3,150.00$ 60 1,800.00$
27 60608552 Combination Concrete Curb and Gutter, Type M-4.06 (Speci FT 100 55.00$ 5,500.00$ 78 7,800.00$ 60 6,000.00$
28 70102620 Traffic Control and Protection (Special)LS 1 76,599.25$ 76,599.25$ 30000 30,000.00$ 75000 75,000.00$
29 78000200 Thermoplastic Pavement Marking - Line 4"FT 50 25.00$ 1,250.00$ 25 1,250.00$ 80 4,000.00$
30 Z0051500 Remove and Resetting Street Signs EA 5 500.00$ 2,500.00$ 500 2,500.00$ 425 2,125.00$
31 -Hot Mix Asphalt Surface Course, 2"SY 170 138.00$ 23,460.00$ 48 8,160.00$ 42 7,140.00$
32 -Non-Pressure Connection To Existing Water Main EA 1 13,000.00$ 13,000.00$ 6500 6,500.00$ 56250 56,250.00$
33 -Pressure Connection To Existing Water Main EA 1 18,000.00$ 18,000.00$ 17500 17,500.00$ 58000 58,000.00$
34 -Exploratory Excavation, Paved Area, <10' Depth (Special)EA 5 1,000.00$ 5,000.00$ 2500 12,500.00$ 1950 9,750.00$
35 -Exploratory Excavation, Non-Paved Area, <10' Depth (Speci EA 5 1,000.00$ 5,000.00$ 2000 10,000.00$ 1500 7,500.00$
36 -Fire Hydrant with Auxiliary Valve and Box EA 2 75,000.00$ 150,000.00$ 10500 21,000.00$ 70000 140,000.00$
37 -Steel Casing Pipe, Augured And Jacked, 24"FT 215 525.00$ 112,875.00$ 675 145,125.00$ 819 176,085.00$
38 -60-Inch Vault With 8-Inch R/W Valve EA 1 8,000.00$ 8,000.00$ 10500 10,500.00$ 8350 8,350.00$
39 -60-Inch Vault With 12-Inch R/W Valve EA 1 10,000.00$ 10,000.00$ 14500 14,500.00$ 10000 10,000.00$
40 -60-Inch Valve Box With 8-Inch R/W Valve EA 1 3,000.00$ 3,000.00$ 7500 7,500.00$ 4000 4,000.00$
41 -Trench Backfill Coarse Aggregate, CA 7 (Special)CY 150 20.00$ 3,000.00$ 58 8,700.00$ 55.25 8,287.50$
42 -Ductile Iron Water Main Fittings & Accessories (Special)LBS 1,000 1.00$ 1,000.00$ 10 10,000.00$ 15 15,000.00$
43 -Reinforcement Bars for Utility Trenches FT 300 13.30$ 3,990.00$ 3 900.00$ 12.5 3,750.00$
44 -Tracer Wire FT 185 1.25$ 231.25$ 3 555.00$ 1.25 231.25$
45 -Tracer Wire Station EA 3 40.00$ 120.00$ 3750 11,250.00$ 555 1,665.00$
46 -Existing Sign Foundation Removal CY 30 10.00$ 300.00$ 1250 37,500.00$ 50 1,500.00$
47 -Cut Existing Plastic Casing LS 1 15,000.00$ 15,000.00$ 7500 7,500.00$ 1000 1,000.00$
48 -Items as Ordered by the Engineer LS 1 25,000.00$ 25,000.00$ 25000 25,000.00$ 25000 25,000.00$
639,000.00$ 612,495.00$ 731,855.75$
AS CORRECTED PROPOSAL OF UNIT PRICE BID TOTAL:639,000.00$ 646,245.00$ 731,855.75$
ALTERNATE #1 BID FORM
Item No.IDOT No.Description Unit Quantity Unit Price Value
ITEM NO -Steel Casing Pipe, Augured And Jacked, 20"FT 210 525.00$ 110,250.00$ 665 139,650.00$ 800 168,000.00$
PROPOSAL OF UNIT PRICE BID TOTAL:110,250.00$ 139,650.00$ 168,000.00$
Village of Elk Grove Village
Cook and DuPage Counties
BID NUMBER: PW-2425-19
ELMHURST ROAD FIRE HYDRANT EXTENSION
Acqua Contractors Swallow Construction Corp.Ganziano Sewer & Water Inc.
Woodstock, IL 60098
490 Topsoil Dr.
Address Line 2
AS READ PROPOSAL OF UNIT PRICE BID TOTAL:
PROPOSAL UNIT PRICE CALCULATIONS
Tuesday, March 11, 2025 at 11:00am; 450 E. Devon Ave., Elk Grove Village, Illinois
551 S IL Route 83
Elmhurst, IL 60126
14020 Pleasant Valley Rd
Page 1 of 1
RESOLUTION NO. _______
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
A PURCHASE AND SALE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE
VILLAGE AND WOLF FAMILY ENTERPRISES, LLC (1201 BUSSE ROAD)
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached document marked:
PURCHASE, SALE, AND REDEVELOPMENT AGREEMENT
(1201 BUSSE ROAD)
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is
authorized to attest said document upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its passage and
approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk