HomeMy WebLinkAboutAGENDA - 04/22/2025 - VB AGENDA PACKETPage 1 of 9
AGENDA
REGULAR VILLAGE BOARD MEETING
APRIL 22, 2025
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (CHRISTUS VICTOR LUTHERN CHURCH, PASTOR STEFAN POTUZNIK)
3. APPROVAL OF MINUTES OF APRIL 8, 2025
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT:APRIL 22, 2025 $265,688.88
6. CONSENT AGENDA
a.Consideration to increase the professional service contract with Christopher B. Burke
Engineering, Ltd. of Rosemont, IL for design engineering services for the Brantwood
Avenue water main improvement project by $29,110 for a total contract amount of
$90,640 from the Water & Sewer Fund.
(A contract was awarded to Christopher B. Burke Engineering, Ltd. of Rosemont, IL for
Design Engineering Services to develop contract plans and specifications for a water
main lining project along Brantwood Avenue from Arlington Heights Road to John F.
Kennedy Boulevard in the amount of $61,530 on March 26, 2024.
(The additional funding will be utilized to revise the contract documents to reflect a
water main replacement, to be installed in the traditional manner, utilizing an open
trench.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works has recommended approval.)
b.Consideration to award a professional service contract to Ayres Associates Inc. of
Madison, WI for aerial orthophotography and planimetric mapping updates as part of the
GIS Consortium purchasing agreement in the amount of $32,411 from the Business
Leaders Fund.
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(Elk Grove Village has been a member of the GIS Consortium since 2008.
(The GIS Consortium (GISC) is a group of local communities that have worked together
to develop a cost-effective solution for implementing geographic information systems
(GIS) and related technologies.
(One of those cost-effective solutions is to purchase aerial photography/mapping in bulk
through the Consortium’s 47 municipalities.
(The GIS Consortium Board of Directors appointed a Base Mapping Committee to
initiate a selection process for a photogrammetric mapping consultant, and Ayers
Associates was the selected vendor.
(As part of the pricing agreement, Ayres Associates uses economies of scale to provide
their services at a reduced price.
(As part of this year’s mapping program, Ayres Associates will produce updated aerial
imagery of the Village and perform planimetric imagery updates within the Elk Grove
Village community.
(The Public Works Director recommends approval.)
c.Consideration to award a contract to Langton Group of Woodstock, IL for the three-
season planting contract in the amount of $53,658 from the Residential Enhancement
Fund.
(On Monday, April 14, 2025, the Village opened sealed bids for the three-season planting
contract.
(Five (5) contractors obtained bid packets, with four (4) contractors submitting a bid.
(The contract provides three-season planting in the area around the Charles J. Zettek
Municipal Complex and the Biesterfield Road medians in 2025.
(The lowest responsive and responsible bid was received from Langton Group of
Woodstock, IL in the amount $53,658.
(Funds for the contract have been allocated in FY2026 the Residential Enhancement
Fund.
(The Director of Public Works recommends approval.)
d.Consideration to award a professional service contract to Bayless Communications LLC
of Chicago, IL for strategic consulting services to support business retention and
recruitment efforts in an amount not to exceed $54,000 from the Busse-Elmhurst TIF
Fund.
(Bayless Communications provides the Village with strategic communications and public
relations consulting services to support ongoing business retention and recruitment
efforts.
(Over the past six years, Bayless Communications has provided support in effectively
developing and implementing communication plans to increase earned media coverage
for the Village's economic development programs and projects.
(This contract reflects the same rate as for services for the previous year and provides for
a 12-month term through April 30, 2026.
(Adequate funds are available in the Busse-Elmhurst TIF Fund.
(The Assistant Village Manager recommends approval.)
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e.Consideration to waive the formal bidding process and award a purchase contract to Core
& Main of Carol Stream, IL to install an additional Sensus antenna system on top of the
Oakton (Busse Rd) water tower in an amount not to exceed $55,000 from the
Busse/Elmhurst Redevelopment Fund.
(The Village remains standardized on Sensus water meters. Core & Main is the sole
geographic distributor of Sensus products in this region.
(This antenna system will service as an additional antenna to improve the consistency of
signals received from the water meters.
(Core & Main has performed similar work to the Village's satisfaction in the past.
(Adequate funds are available in the Busse/Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
f.Consideration to award a professional services contract to Lauterbach & Amen, LLP of
Naperville, IL to provide the necessary administrative and pension benefit services for
the Fire and Police Pension Funds in the amount not to exceed $74,430.
(Lauterbach & Amen, LLP has successfully provided benefits administration,
professional services administration, and 1099 tax forms since July 2020 for both Fire
and Police Pension Funds.
(Lauterbach & Amen, LLP has an excellent reputation with the IL Department of
Insurance, along with surrounding municipalities on their knowledge of fire and police
pension benefits.
(Adequate funds are available in the FY 2026 Fire and Police Pension Funds.
(The Director of Finance recommends approval.)
g.Consideration to award a contract to Langton Group of Woodstock, IL for the parkway
tree planting contract in the amount of $74,500 from the Green Fund.
(On Thursday, March 13, 2025, the Village opened sealed bids for the parkway tree
planting contract.
(Six (6) contractors obtained bid packets, with all six (6) contractors submitting a bid.
(The contract provides for planting 500 parkway trees throughout the Village in 2025.
(250 trees will be planted this spring while another 250 trees will be planted in the fall.
(The lowest responsive and responsible bid was received from Langton Group of
Woodstock, IL in the amount $74,500.
(Funds for the contract have been allocated in the Green Fund.
(The Director of Public Works recommends approval.)
h.Consideration to waive the formal bid process and award a purchase contract to Cristal
Fountains Inc., of Toronto, Canada for replacement equipment for the Village Green
splash pad in the amount of $84,957.38 from the Residential Enhancement Fund.
(The Village has selected Cristal Fountains Inc., of Toronto, Canada as its only approved
manufacturer of splash pad and fountain products. The Village has chosen a sole
manufacturer of our splashpad and fountain components to ensure that all parts are
interchangeable and readily available, which streamlines our inventory management.
This uniformity allows our staff to quickly identify issues and perform repairs efficiently,
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as they are already familiar with the specific components provided by the manufacturer.
(This purchase is a direct buy from the manufacturer, Cristal Fountains Inc. and they
have previously provided electrical components and water feature products for all the
Village's water features.
(Funds are available in the Residential Enhancement Fund.
(The Director of Public Works recommends approval.)
i.Consideration to renew a contract with CC Cartage Inc. of Lake Zurich, IL for the spoil
hauling services contract in the amount of $85,087.23 from the Water & Sewer Fund.
(On February 23, 2021, the Village Board awarded a contract with C.C. Carthage, Inc. of
Lake Zurich, IL to provide spoil hauling services.
(The contract provided for an option of four (4) annual renewals through April 30, 2026.
(C.C. Carthage performed satisfactorily throughout the first year of the contract.
(The contract period is from May 1, 2025 through April 30, 2026.
(The contract amount reflects a 4.3% increase over the previous year's contract.
(Funds for the Spoil Hauling Services contract are available in FY2026 Water & Sewer
Fund.
(The Director of Public Works recommends approval.)
j.Consideration to renew a purchase contract with C.C. Cartage, Inc. of Lake Zurich, IL to
furnish and deliver sand and gravel in the amount of $89,901.91 from the General and
Water & Sewer Funds.
(On May 28, 2024, the Village Board awarded a contract with C.C. Cartage, Inc. of Lake
Zurich, IL to Furnish and Deliver Sand and Gravel.
(The contract provided for an option of four (4) additional renewals through April 30,
2029.
(C.C. Cartage performed satisfactorily throughout the first year of the contract.
(The contract period is from May 1, 2025 through April 30, 2026.
(The contract amount reflects a 4.3% increase over the previous year's contract.
(Funds to deliver sand and gravel are available in FY2026 Public Works General and
Water & Sewer Funds.
(The Director of Public Works recommends approval.)
k.Consideration to award a professional service contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in an
amount not to exceed $116,000.
(The company’s performance over the past twenty years has been satisfactory.
(The Village administers several fireworks displays each year.
(This year's displays will include Rotary Fest ($20,000), Fourth of July ($90,000), and
Tree Lighting Ceremony ($6,000).
(The contract cost will be offset with funds contributed by residents through water billing
to support the Fourth of July display.
(Sufficient funds are budgeted for this purpose in the General Fund.)
l.Consideration to award a professional service contract to the lowest responsive and
responsible bidder Dynamic Heating Piping Company of Crestwood, IL for heating,
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ventilation and air conditioning maintenance services contract at various Village facilities
in the amount of $129,876 from the General Fund and Busse-Elmhurst Redevelopment
Fund.
(On Tuesday, April 8, 2025, the Village opened sealed bids for HVAC maintenance
services for various Village facilities.
(A total of ten (10) contractors obtained bid documents, with three (3) submitting bids.
(The lowest responsive and responsible bid was received from Dynamic Heating &
Piping Company of Crestwood, IL in the amount of $129,876.
(The contract is for maintenance services to the HVAC equipment at three Fire Stations,
two Public Works Facilities, 1650 Howard Avenue, 75 Turner Avenue, and the Charles
J. Zettek Municipal Complex.
(Adequate funds are available in the General Fund and Busse-Elmhurst Redevelopment
Fund.
(The Director of Public Works recommends approval.)
m.Consideration to award a professional construction engineering services contract to V3
Companies of Woodridge, IL to provide the necessary construction engineering services
for the Brummel Avenue water main replacement project in the amount of $156,443.64
from the Busse-Elmhurst Redevelopment Fund.
(V3 Companies submitted a proposal to provide the necessary construction engineering
services for the Brummel Avenue water main replacement project.
(This project will include constructing replacement of a twelve (12) inch diameter water
main from Lively Boulevard to Busse Road.
(V3 Companies has successfully completed construction supervision for Village staff in
the past, including last year's Tonne Road Water Main and is providing a resident
engineer with a strong track record and over twenty (20) years of experience.
(Adequate funds are budgeted in the FY2026 Busse-Elmhurst Redevelopement Fund.
(The Director of Public Works has recommended approval.)
n.Consideration to award a professional construction engineering services contract to
Engineering Enterprises, Inc. of Sugar Grove, IL for construction engineering services
for the Landmeier Road at Busse Road intersection improvement in the amount of
$209,345 from the Busse-Elmhurst Redevelopment Fund.
(A proposal for construction engineering services was solicited from Engineering
Enterprises, Inc. of Sugar Grove, IL for construction oversight and documentation of the
resurfacing of the Landmeier Road at Busse Road intersection improvement project.
(Engineering Enterprises, Inc. has successfully assisted the Village with construction
engineering in the past, including the resurfacing of Devon Avenue at Busse Road
intersection.
(Adequate funds are available in the Busse-Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
o.Consideration to increase a construction contract to Lorig Construction Company of Des
Plaines, IL for the Arlington Heights Road pedestrian bridge project by an amount of
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$224,000 for a total contract amount of $8,594,340 from the Arlington-Higgins
Redevelopment Fund.
(On December 17, 2024, the Village awarded the construction contract for the Arlington
Heights Road pedestrian bridge project to Lorig Construction Company of Des Plaines,
IL for the amount of $8,370,339.75.
(The Village separately awarded a construction engineering contract with Engineering
Enterprises, Inc. of Sugar Grove, IL.
(Construction layout was originally intended to be completed under the construction
engineering contract.
(After contract award and discussions with the contractor and construction engineer, it
has been determined that the construction layout is more complex than was anticipated
and would be more effectively performed under the construction contract, requiring an
addition of $224,000 to Lorig's contract.
(Sufficient funds are budgeted and available in the Arlington-Higgins Redevelopment
Fund.
(The Director of Public Works recommends approval.)
p.Consideration to award a professional service contract to Civiltech Engineering of Itasca,
IL to provide the necessary construction engineering services for the Business Park
resurfacing program, in the amount not to exceed $335,878 from the Business Leaders
Forum Fund.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for the Business Park Resurfacing Program, for the extent of the
2025-2026 fiscal year.
(Civiltech staff will assist with additional construction inspections and surveying, as
needed.
(Civiltech has successfully completed construction supervision for numerous Village
projects, has an excellent reputation in construction engineering, and has been fulfilling
this role successfully for several years.
(Adequate funds for the project are available in the FY2026 Business Leaders Forum
Fund.
(The Director of Public Works recommends approval.)
q.Consideration to renew a purchase contract with Avalon Petroleum Co. of Kankakee, IL
for the annual gasoline and diesel fuel supply contract in an amount not to exceed
$400,100 in FY2026.
(On April 23, 2024, the Village Board awarded a contract to Avalon Petroleum Co. of
Kankakee, IL for the annual Gasoline and Diesel Fuel Contract.
(The contract provided for an option of four (4) additional renewals through April 30,
2029.
(Avalon Petroleum Co. has performed satisfactorily throughout the first year of the
contract.
(The contract period is from May 1, 2025 through April 30, 2026.
(The Director of Public Works recommends approval.)
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r.Consideration to award a professional design-build service contract with Baxter &
Woodman of Crystal Lake, IL for professional engineering services for inspection,
design and construction engineering and construction for the Village's rear yard drainage
program in the amount of $800,000 from the Water & Sewer Fund.
(A proposal for professional design-build services was solicited from Baxter &
Woodman of Crystal Lake, IL, for the inspection, design, construction engineering and
construction for the Village’s rear yard drainage program, for the extent of the 2025-2026
fiscal year.
(Baxter & Woodman has successfully assisted with, designed and overseen construction
of the Rear Yard Drainage Programs for the Village since 2021.
(Adequate funds for the project have been allocated in the FY2026 Water & Sewer Fund.
(The Director of Public Works recommends approval.)
s.Consideration to award a professional service contract to Hampton, Lenzini and
Renwick, Inc. of Elgin, IL for the Business Park ditch maintenance program in the
amount of $1,050,000 from the Business Leaders Forum Fund, Busse-Elmhurst
Redevelopment Fund and Higgins Road Corridor Redevelopment Fund.
(A proposal for professional design-build services was solicited from Hampton, Lenzini
and Renwick, Inc. of Elgin, IL for analysis, vegetation management, engineering,
permitting, and construction to manage the Village’s Business Park ditch system.
(Hampton, Lenzini and Renwick began the ditch maintenance program in FY2025 and
were very successful.
(Adequate funds are available in the Business Leaders Forum Fund, Busse-Elmhurst
Redevelopment Fund and Higgins Road Corridor Redevelopment Fund.
(The Director of Public Works recommends approval.)
t.Consideration to award a construction contract to the lowest responsive and responsible
bidder, Acqua Contractors Corporation of Elmhurst, IL for the Brummel Avenue water
main replacement project in the amount of $1,365,000 from the Busse Elmhurst
Redevelopment Fund.
(On Thursday, April 10, 2025, the Village opened sealed bids for the Brummel Avenue
water main replacement project.
(This project will include the installation of approximately 2,400 linear feet of 12”
ductile iron water main pipe using open-cut installation methods along Brummel Avenue
from Lively Boulevard to Busse Road.
(A total of nine (9) contractors obtained bid documents and five (5) contractors submitted
bids.
(The lowest responsive and responsible bid was received from Acqua Contractors
Corporation of Elmhurst, IL.
(Adequate funds are budgeted and available in the FY2026 Busse-Elmhurst
Redevelopment Fund.
(The Director of Public Works recommends approval.)
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u.Consideration to adopt Resolution No. 27-25 authorizing the Mayor and Village Clerk to
execute an Easement Agreement between the Village of Elk Grove Village, Magnus
Family, L.L.C. and Oasis Outdoor, Limited.
(The Village's Elmhurst Road Fire Hydrant Extension project includes the installation of
two new fire hydrants and approximately 200 feet of branch water main to be extended to
the east side of Elmhurst Road. The purpose of this project is to provide access to water
for fire protection on the east side of Elmhurst Road, where access to water is not
currently available.
(In order to complete this work the Village must obtain permanent and temporary
easements for the utilities and construction activity.
(This agreement provides easements to allow for the Village to construct, maintain,
repair, replace, and operate water mains and related infrastructure during construction.
(The ratification of this agreement by the Village Board will formally validate the
agreement, in preparation for document recording with Cook County.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a.A Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in
the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.)
b.A Petition for Resubdivision and associated variations for a data center campus
development at 1701 Midway Court. (A Public Hearing date has yet to be determined.)
c.A petition seeking a Special Use Permit to construct an electrical substation for the
property located at 101 Northwest Point. (A Public Hearing date has yet to be
determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a.ZBA Docket 25-3- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted locations of fences in residential zoning districts for
property located at 570 Rutgers Lane. (PH 04-17-2025)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
a.Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Jarosch
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
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17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
Description Amount
Operating Supplies 143.00
Misc Parts 330.58
Misc Parts 83.21
TransNext Radios for TIF Locations 16,270.00
Pest Control 142.00
Gas Monitor Parts, SCBA Maint 870.00
Propane Tank Rental 546.44
Chlorine Cylinder Rental Fee 150.00
USO Generator Parts 213.23
Operating Supplies 19.08
UB 58445 220 MULBERRY WATER REFUND 6.37
UB 25755 701 DEVON WATER REFUNDS 2,915.22
Fleet 3 Advanced Cameras 7,853.33
Communications Engagement 4,500.00
Range Cleaning/Maintenance Part 2 3,070.00
Drug Safe Annual Subscription 4,224.00
Hot-Mix Asphalt Material Purchase Contract 861.00
Accela Support Services March 2025 1,595.00
Custodial Supplies 968.10
Ford Authorized Diagnostic and Repair Training 1,230.59
Uniform, Linen, & Floor Mat Rental 2,034.61
Professional Services 100 S Busse 4,200.00
Vendor Name Account
NumberA & A EQUIPMENT & SUPPLY CO.
5018022 -520300
ADVANCED AUTOMATION & CONTROLS, INC.
3220315 -550515
AEREX PEST CONTROL
1013545 -550000
ACME TRUCK BRAKE & SUPPLY
1012012 -520702
ADVANCE AUTO PARTS
Various Accounts
ALEXANDER CHEMICAL CORP
5018016 -570001
ALTORFER INDUSTRIES, INDUSTRIES
5018012 -520701
AIR ONE EQUIPMENT, INC.
Various Accounts
AIRGAS USA LLC
Various Accounts
BAYLESS COMMUNICATIONS LLC
3220316 -560000
BEST TECHNOLOGY SYSTEMS, INC.
1012505 -550000
ANDERSON LOCK CO.
1013532 -520300
AXON ENTERPRISE, INC.
1012515 -550502
501 -110100
ANTA, CORNELIU & MANUELA
501 -110100
ARROW HOME PRODUCTS
BYRNE SOFTWARE TECHNOLOGIES, INC.
1013006 -560000
CASE LOTS, INC.
1013542 -520500
BIOCONNECT, US, INC.
1012026 -571000
BUILDERS ASPHALT LLC
1013512 -520300
CIVILTECH ENGINEERING, INC.
3220316 -560000
CINTAS CORPORATION
Various Accounts
CHICAGO PARTS & SOUND LLC
Various Accounts
04/22/25 WARRANT
1
*Fully Reimbursable
**Partially Reimbursable
Background Check-K.Alvidrez, Solicitor 29.00
Comcast Charges - Busse Dam 167.80
Village Utilities/Electricity 11,078.65
Bulk Rock Salt for 450 E. Devon 29,918.10
Replacement Apparel Order 32.47
Cleaning & Custodial Services for Vlg Facilities 10,075.93
DACRA Monthly Maintenance 1,893.84
2800 E Higgins Enviro Services 8,493.70
Legal Services 5,985.00
UB 63495 292 PARKCHESTER WATER REFUND 104.30
Turnout Gear Inspection/Cleaning 2,158.85
Police Department Officer Handbook 882.77
Maint Supplies/Vehicles 2.12
15 loads - Pulverized Topsoil 2,025.00
HVAC Maintenance Services 6,901.63
Misc Parts 67.80
Professional Services 541.50
Annual Inspection & Cert of Village Fire Systems 1,155.00
Misc Parts 614.18
Small Tools/Misc Parts 1,904.86
Arterial & Business Park Street Light Maintenance 2,338.27
Supplies for Drone, Misc Parts 408.92
Fire Plan Review Services 543.00
Fatal Vision Pedal Kart 1,301.05
COMPASS MINERALS AMERICA, INC.
1013512 -520301
COMED 6111
Various Accounts
CLS BACKGROUND INVESTIGATIONS
1010506 -560000
COMCAST CABLE
5018036 -571000
DACRA TECH LLC
1012505 -550000
DEIGAN & ASSOCIATES, LLC
3220316 -560000
CREATIVE PROMOTIONAL APPAREL, INC.
1013002 -520100
CRYSTAL MAINTENANCE SERVICES
1013545 -550000
DINGES FIRE COMPANY
1012002 -520100
DOCUMENTORS, INC.
1012503 -530400
DEL GALDO LAW GROUP, LLC
Various Accounts
DYNAMIC HEATING & PIPING CO
Various Accounts
E H WACHS CO
5018012 -520701
DRIVETRAIN SERVICE & COMPONENTS INC
1012012 -520702
DUPAGE TOPSOIL INC
1013522 -520300
FRIENDLY FORD
Various Accounts
ENGINEERING ENTERPRISES, INC.
5018016 -560000
FOX VALLEY FIRE & SAFETY
1013545 -550000
H & H ELECTRIC COMPANY
2087206 -560321
HOME DEPOT CREDIT SERVICES
Various Accounts
GRAINGER, INC. - 801891029
Various Accounts
HR GREEN, INC.
1012046 -560000
INNOCORP, LTD.
1012536 -571000
501 -110100
DILL, THERESA
2
*Fully Reimbursable
**Partially Reimbursable
Uniforms 1,259.00
Safety Lane /March 2025 430.00
Safety Lane /March 2025 90.00
Operating Supplies, Glock Pistols 22,201.76
Summer & Fall Residential Landscape Contract 9,900.00
EGV Cares Treatment 9,100.00
UB 14995 1114 CARSWELL WATER REFUNDS 143.95
Gas and Equipment 504.51
Zephyr Drone Simulator System 3,377.52
Residential Street Light Maintenance 6,374.82
Misc Parts 217.04
Misc Supplies 261.87
Traffic Signal Control Switch Installation 1,687.28
Production Crew - EGHS Girls Soccer 275.00
Misc Supplies 173.15
NWCD Accessories 2,979.70
Municipal GIS Partners Contract Renewal 16,021.55
Misc Parts 925.06
PD Training 50.00
Village Utilities/Gas 6,823.22
UB 32525 1048 FLORIDA WATER REFUNDS 9.58
North Suburban Association of Chief of Police 150.00
8 Remotes for West Garage 2,351.00
Shop Tools 918.76
J.G.UNIFORMS, INC.
1012502 -520100
INNOCORP, LTD.
KAMMES AUTO & TRUCK REPAIR INC
Various Accounts
KIESLER POLICE SUPPLY
Various Accounts
JAMES DRIVE SAFETY LANE, LLC
Various Accounts
LINDE GAS & EQUIPMENT, INC.
1012022 -520300
LITTLE ARMS STUDIO, INC.
1012505 -550000
LANGTON GROUP
1013525 -550505
LEYDEN FAMILY SERVICE & SHARE
PROGRAM
1012506 -560000
MC MASTER-CARR SUPPLY CO
Various Accounts
LYONS PINNER ELECTRIC, INC.
Various Accounts
MACQUEEN EMERGENCY GROUP
1012012 -520702
MILLER INDUSTRIAL-DEVON
Various Accounts
MEADE ELECTRIC COMPANY, INC.
Various Accounts
MENSIE, VANESSA
2107256 -560000
NAPA AUTO PARTS
Various Accounts
MOTOROLA, INC.
1012512 -520300
MUNICIPAL GIS PARTNERS, INC.
2087206 -560000
NORTH SUBURBAN ASSOCIATION
1012504 -541000
NORTHERN DOOR GARAGE DOOR CORP.
Various Accounts
NEWMAN-BRANDES, ALEXIS
2047054 -541000
NICOR GAS 5407
Various Accounts
NORTHWEST LAWN & POWER EQUIPMENT,
LLC.
Various Accounts
501 -110100
LIESS, BONNIE
501 -110100
NORRIS, JULIE AND KATHLEEN
3
*Fully Reimbursable
**Partially Reimbursable
Water Quality Sampling for March 2025 1,390.00
Plant Maintenance 456.41
UB 00305 2375 AMERICAN WATER REFUNDS 1,284.89
ONE 55 GALLON DRUM OF PRESSURE
WASHER SOAP
258.00
Public Outreach Items 767.68
Locate Flags 1,058.40
UPS Emergency & Preventative Maintenance Contract 1,552.07
Production Crew - EGHS Girls Soccer 125.00
Business Cards 250.26
Misc Parts 235.95
Forestry Tools 1,227.06
Production Crew - EGHS Girls Soccer 275.00
Production Crew - EGHS Girls Soccer 125.00
Tools 27.69
Floor Scrubber Parts 8,785.30
Contract Maint/Bldgs.761.00
Power Packs for PSB Lighting 27.83
Diesel Tank Probe Replacement 1,452.50
CHANGE SQUAD FROM 226 TO 236 125.00
Elevator Preventative Maintenance & Repair 559.54 **
Plumbing Inspection Services from T.P.I.380.00
Tank Rental Fees 26.04
Check Boiler Settings 350.00
PACE ANALYTICAL SERVICES, LLC.
5018016 -560000
PHILLIP'S INTERIOR PLANTS & DISPLAYS
1013545 -550000
NORTHWEST LAWN & POWER EQUIPMENT,
LLC.
PROSAFETY, INC.
5018022 -520300
QUALITY POWER SOLUTIONS, LLC
1013545 -550000
PROFESSIONAL FINISH, INC.
1013532 -520300
PROMOS 911, INC.
1012052 -520300
RUSSO'S POWER EQUIPMENT, INC.
Various Accounts
RUSH TRUCK CENTERS OF ILLINOIS, INC
Various Accounts
RANDEL, CHRISTOPHER J.
2107256 -560000
REDDY SERVICE, INC.
1012503 -530400
SNAP-ON INDUSTRIAL
1013532 -520400
STANDARD EQUIPMENT COMPANY
1013542 -520701
SANTOWSKI, JOSEPH
2107256 -560000
SEYRING, BRYAN
2107256 -560000
STEINER ELECTRIC CO
1013542 -520700
STENSTROM PETROLEUM SALES & SERVICE
1013545 -550502
STANDARD INDUSTRIAL & AUTOMOTIVE
EQUIPMENT INC
1013512 -520701
T.P.I. BUILDING CODE CONSULTANTS, INC.
1013006 -560000
TERRACE SUPPLY COMPANY
1013536 -570001
SUBURBAN ACCENTS, INC.
6012517 -580100
SUBURBAN ELEVATOR
1013545 -550000
THE YMI GROUP, INC.
1013545 -550502
501 -110100
PRECISION GRINDING
4
*Fully Reimbursable
**Partially Reimbursable
Elevator Inspection Services 1,130.00
Maint Supplies/Bldgs.52.10
Build Squad 9,704.78
Plumbing Supplies 360.57
Station Supplies 470.86
Tires 1,612.03
Operating Supplies 111.87
Goose Management Services 896.00
Attack Nozzles 2,725.00
Annual Copier Maintenance 50.78
$265,688.88
ULINE, INC.
1013542 -520700
ULTRA STROBE COMMUNICATIONS, INC.
6012517 -580100
THOMPSON ELEVATOR INSPECTION SVC
1013006 -560000
WENTWORTH TIRE-BENSENVILLE
Various Accounts
US PLUMBING & HEATING SUP CO
Various Accounts
WAREHOUSE DIRECT
1012062 -520500
GRAND TOTAL
WS DARLEY & CO
1012012 -520701
XEROX CORPORATION (DALLAS,TX)
1012005 -550000
WEST SIDE TRACTOR SALES CO
1013506 -560300
WILD GOOSE CHASE, INC.
1013545 -550501
5
*Fully Reimbursable
**Partially Reimbursable
Page 1 of 2
04/01/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: Brantwood Avenue Water Main Project - Increase to
the Design Engineering Services Contract
BACKGROUND:
On March 26, 2025, a contract was awarded to Christopher B. Burke Engineering, Ltd. of
Rosemont, IL for design engineering services to prepare contract plans and specifications
for a water main lining project along Brantwood Avenue, from Arlington Heights Road to
John F. Kennedy Boulevard. The original project, titled Brantwood Avenue Water Main
Lining project, involved lining approximately 3,000 feet of 8-inch water main to reduce
open cuts in the recently resurfaced roadway.
Although water main lining is currently more expensive than traditional open-trench
replacement, federal funding was requested to help offset costs and minimize roadway
disruption. However, that funding now appears unlikely. In addition, the current lining
design requires more open cuts in the roadway than originally anticipated.
Without federal support, the Village can replace the water main using the traditional
trenching method and resurface the roadway at a lower overall cost than lining. A
proposed contract amendment would allow the design engineer to revise the plans
accordingly. The amendment also includes renaming the project to the Brantwood Avenue
Water Main Improvement project, removing the reference to lining, and increases the
contract amount by $29,110 to reflect the revised project scope.
Village staff remain committed to exploring water main lining technology and anticipate its
use in future projects when conditions and funding are more favorable.
I recommend that the professional Design Engineering Service contract to Christopher B.
Burke Engineering, Ltd. be increased by $29,110 for the Brantwood Avenue Water Main
Improvement project, for a total contract amount of $90,640. Adequate funds are available
in the Water & Sewer Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Page 2 of 2
Kenneth Jay Created/Initiated
Bryan Grippo Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
04/11/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: GIS Aerial Orthophotography and Planimetric Mapping
Services
BACKGROUND:
In April of 2008, the Village was accepted as a member into the GIS Consortium. It is the
goal of the GIS Consortium (GISC) to work together to develop a cost-effective solution for
implementing geographic information systems (GIS) and related technologies.
One of those cost-effective solutions is to purchase aerial imagery in bulk through the
Consortium’s 47 municipalities. In the spring of 2008, the GIS Consortium Board of
Directors appointed a Base Mapping Committee to initiate a selection process for a
photogrammetric mapping consultant. That committee sent out a request for qualifications
and recommended back to the Board of Directors a recommendation to award a contract to
Ayres Associates.
As part of the pricing agreement, Ayres uses economies of scale to provide their services to
member communities at a reduced price. As part of this year’s mapping program, Ayres
will produce updated aerial imagery of the Village and perform planimetric imagery
updates within the Elk Grove Village community.
I recommend awarding a professional service contract to Ayres Associates of Madison, WI
for aerial orthophotography and planimetric mapping updates as part of the GIS
Consortium purchasing agreement in the amount not to exceed $32,411. Sufficient funds
are available in the Business Leaders Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
04/14/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: Three-Season Planting Contract
BACKGROUND:
On Monday, April 14, 2025, the Village opened sealed bids for the Three-Season Planting
Contract. This contract includes seasonal landscape work consisting of: the removal of
approximately 8,500 bulbs and planting of approximately 7,400 annuals in late spring; the
planting of approximately 1,400 mums in late summer; and the removal of those mums
followed by the planting of 8,500 bulbs in late fall. Planting areas include the grounds
surrounding the Charles J. Zettek Municipal Complex and the medians along Biesterfield
Road, from Meacham Road east to Arlington Heights Road.
Five (5) contractors obtained bid packets, and four (4) contractors submitted bids. The
lowest responsive and responsible bid was submitted by Langton Group of Woodstock, IL.
Langton Group successfully completed the Village’s Landscape Bed Maintenance contract
over the past year.
I recommend awarding the contract for the Three-Season Planting Contract to Langton
Group, of Woodstock, IL in the amount of $53,658. Adequate funds are available in the
FY2026 Residential Enhancement Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.Bid Tabulation PW-2526-08
Charles J. Zettek Municipal Complex
Estimated Unit Proposal Unit Total Unit Total Unit Total
Annuals (Spring Planting)Unit Quantity Price Amount Price Cost Price Cost Price Cost
Sunpatients Pink 4" Pot 300 13.50$ 4,050.00$ 5.87$ 1,761.00$ 7.28$ 2,184.00$ 11.56$ 3,468.00$
Sunpatients White 4" Pot 100 13.50$ 1,350.00$ 5.87$ 587.00$ 7.28$ 728.00$ 11.56$ 1,156.00$
Sunpatients Red 4" Pot 100 13.50$ 1,350.00$ 5.87$ 587.00$ 7.28$ 728.00$ 11.56$ 1,156.00$
Coleus Red Head 4" Pot 100 13.50$ 1,350.00$ 5.87$ 587.00$ 6.88$ 688.00$ 11.00$ 1,100.00$
Coleus Wizard Coral Sunrise 4" Pot 200 13.50$ 2,700.00$ 5.87$ 1,174.00$ 6.88$ 1,376.00$ 11.00$ 2,200.00$
Begonia Whopper 4" Pot 100 13.50$ 1,350.00$ 5.87$ 587.00$ 7.75$ 775.00$ 10.56$ 1,056.00$
Zinnias Orange Profusion 36 per flat 20 flats 42.00$ 840.00$ 72.00$ 1,440.00$ 44.80$ 896.00$ 91.47$ 1,829.40$
Zinnias Zahara Double Fire 36 per flat 20 flats 42.00$ 840.00$ 72.00$ 1,440.00$ 44.80$ 896.00$ 91.47$ 1,829.40$
Zinnias Zahara Double Cherry 36 per flat 20 flats 42.00$ 840.00$ 72.00$ 1,440.00$ 44.80$ 896.00$ 91.47$ 1,829.40$
Mums (Late Summer Planting)
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Item Note: #2 Yellow 10"60 23.00$ 1,380.00$ 10.00$ 600.00$ 12.75$ 765.00$ 27.00$ 1,620.00$
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Item Note: #2 10"60 23.00$ 1,380.00$ 10.00$ 600.00$ 12.75$ 765.00$ 27.00$ 1,620.00$
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Item Note: #2 Purple 10"60 23.00$ 1,380.00$ 10.00$ 600.00$ 12.75$ 765.00$ 27.00$ 1,620.00$
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Note: #2 Bronze 10"60 23.00$ 1,380.00$ 10.00$ 600.00$ 12.75$ 765.00$ 27.00$ 1,620.00$
Tulips (Late Fall Planting)
Tulip Bulb Apeldoorn Mix 500 Item
Note: Requested Burning Embers Individual Bulb 500 1.82$ 910.00$ 1.55$ 775.00$ 2.40$ 1,200.00$ 3.18$ 1,590.00$
Tulip Bulb Mondriaan Mix 500 Item
Note: Requested Escapde Mix Individual Bulb 500 1.82$ 910.00$ 1.55$ 775.00$ 2.40$ 1,200.00$ 3.29$ 1,645.00$
Tulip Bulb Strong Gold 500 Item
Note: Requested Golden Embers Individual Bulb 500 1.82$ 910.00$ 1.55$ 775.00$ 2.40$ 1,200.00$ 3.29$ 1,645.00$
Tulip Bulb Negrita 500 Item
Note: Requestd Royal Garden Party Mix Individual Bulb 500 1.82$ 910.00$ 1.55$ 775.00$ 2.40$ 1,200.00$ 3.47$ 1,735.00$
Tulip Bulb Prince Mix 500 Item
Note: Requested Sweet Tutti Frutti Mix Individual Bulb 500 1.82$ 910.00$ 1.55$ 775.00$ 2.40$ 1,200.00$ 3.42$ 1,710.00$
24,740.00$ 15,878.00$ 18,227.00$ 30,429.20$
Biesterfield Road Medians
Estimated Unit Proposal Unit Proposal Unit Proposal Unit ProposalAnnuals (Spring Planting)Unit Quantity Price Amount Price Amount Price Amount Price Amount
Full Sun Mixed Annuals 36 per flat 240 42 10,080.00$ 72.00$ 17,280.00$ 44.80$ 10,752.00$ 91.47$ 21,952.80$
Mums (Late Summer Planting)
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Item Note: #2 Yellow 10"280 23.00$ 6,440.00$ 10.00$ 2,800.00$ 13.00$ 3,640.00$ 27.00$ 7,560.00$
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Item Note: #2 Red 10"280 23.00$ 6,440.00$ 10.00$ 2,800.00$ 13.00$ 3,640.00$ 27.00$ 7,560.00$
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Item Note: #2 Purple 10"280 23.00$ 6,440.00$ 10.00$ 2,800.00$ 13.00$ 3,640.00$ 27.00$ 7,560.00$
Chrysanthemum X Grandiflorum Hardy Garden Mum
#2 Container Note: #2 Bronze 10"280 23.00$ 6,440.00$ 10.00$ 2,800.00$ 13.00$ 3,640.00$ 27.00$ 7,560.00$
Tulips (Late Fall Planting)
Tulipa Bulb Darwin Hybrid Mixture Tulip 500
(or Celebration Mix)Individual Bulb 6,000 1.36$ 8,160.00$ 1.55$ 9,300.00$ 2.40$ 14,400.00$ 3.20$ 19,200.00$
44,000.00$ 37,780.00$ 39,712.00$ 71,392.80$
24,740.00$ 15,878.00$ 18,227.00$ 30,429.20$
44,000.00$ 37,780.00$ 39,712.00$ 71,392.80$
68,740.00$ 53,658.00$ 57,939.00$ 101,822.00$
PROPOSAL UNIT PRICE CALCULATIONS
Monday, April 14, 2025 at 11:00am 450 E. Devon Ave., Elk Grove Village, Illinois
Yellowstone LandscapeCastillo Landscape Langton Group Mark 1 Landscape
As Corrected Total Bid
P.O. Box 91956
Elk Grove Village, IL 60007
4510 Dean St
Woodstock, IL 60098
Total Cost for Biesterfield Road Medians
Total Three-Season Planting Bid
Total Cost for Charles J. Zettek Municipal Complex
Total Cost for Biesterfield Road Medians
Total Cost for Charles J. Zettek Municipal Complex
1540 Hecht Dr. Unit K
Bartlett, IL 60103
250 N Garden Ave
Roselle, IL 60172
Village of Elk Grove Village
Cook and DuPage Counties
THREE-SEASON PLANTING
BID NUMBER: PW-2526-08
Page 1 of 1
Page 1 of 1
04/14/2025
TO:
FROM:
SUBJECT:
BACKGROUND:
APPROVALS:
Caroline Tittle Created/Initiated
Maggie Jablonski Final Approval
ATTACHMENTS:
1.EGV.Bayless.2025-26.EngagementLtr
Bayless Communications LLC
Public Affairs Strategy
Crisis/Issues Management
Media Relations Consulting
Editorial Services
MEMORANDUM/April 14, 2025
To: Caroline Tittle
Assistant Village Manager
Village of Elk Grove
Fr: Dave Bayless
Bayless Communications LLC
Re: Media outreach/strategic communications consulting 2025-26 engagement
Has been my pleasure, Caroline, working with you and the rest of the team over the last
several years to enhance your media outreach and communications related to the Village’s
ongoing business retention and recruitment efforts. I am very pleased to learn that the
Village would like to retain my services for a 12-month engagement. Below, I spell out a
scope of work (identical to the one I provided the Village for engagements in prior years)
and fee structure (also identical).
Scope of Work
Bayless Communications will continue to support the Village’s efforts to communicate its
economic development successes by:
•Participating in relevant staff meetings/conference calls where “Beyond Business
Friendly” communications matters are relevant
•Spending the necessary time to acquaint myself with the business climate in Elk
Grove Village, including spending time with relevant company officials to gather
information about their relationship with the Village.
•Identify and pursue opportunities in both mainstream and trade media to showcase
all that the Village does to attract and retain businesses.
Bayless Communications LLC
6814 N. Jean Ave. Chicago, IL 60646 312.533.0059 baylessdave@gmail.com
www.baylesscommunications.com
2
•Seeking out opportunities to educate residents about the positive impact a thriving
business community has on the community.
•Developing media outreach strategies tied to major Village business initiatives
(annual expo and other economic development events for example).
•Drafting media materials such as communications briefs, pitch letters, press
releases, talking/message points, etc.
•Being available to assist the Village on other communications matters as needed.
Supporting other Village communications initiatives
Having worked with you over the couple of years, I am aware that other, unanticipated
communications challenges present themselves from time to time. While the focus of this
engagement is specific, know that, as part of this proposal, Bayless Communications
would also be available to you and your staff to lend support, expertise and guidance on
other matters that require thoughtful management of your message.
Budget and fees
During the 12 months of this engagement, which shall commence on May 1, 2025, Bayless
Communications LLC shall bill the Village of Elk Grove (the Village) $4,500 per month. Any
reasonable out-of-pocket expenses (meals, travel, parking, etc.) incurred will be billed to
you at actual amounts. However, it would appear at this time that out-of-pocket expenses
would be very minimal.
Bayless Communications shall provide the Village with a monthly invoice at the end of each
month, payment on all invoices is due within 30 days of receipt. With receipt of your
signature at the bottom of this letter, the term of this Agreement shall commence
immediately.
By signing below, the Village agrees to engage Bayless Communications LLC for public
affairs and communications consulting services and to compensate Bayless
Communications LLC in accordance with the items as identified above. In addition, the
Village agrees to reimburse Bayless Communications LLC for any and all reasonable out-
of-pocket expenses incurred in connection with this engagement.
Also, by signing below, the Village and Bayless Communications LLC reserve the right to
suspend or terminate this agreement at any time.
If you are in agreement with the above terms, please sign a copy of this letter and return a
scanned copy to my attention.
3
It has been my pleasure working on the Village’s behalf over these last several years. It is
my hope that I can continue to work in partnership with you in support of your goals and
your mission. I appreciate the opportunity to work with you and your team and I look
forward to getting started.
Sincerely,
David J. Bayless
Agreed to and accepted by:
Date:
Caroline Tittle
Assistant Village Manager
Village of Elk Grove
Page 1 of 1
04/08/2025
TO: Colby Basham, Director of Public Works
FROM: Emily Niebuhr, Deputy Finance Director
SUBJECT: Installation of Sensus antenna system on top of the
Oakton (Busse Rd) water tower
BACKGROUND:
In 2019, the Village initiated the replacement of water meters with Sensus meters and an
Advanced Metering Infrastructure (AMI) system, offering an accuracy rate of 98.5%.
Currently, there are two antennas in place to support the AMI system: one located on the
water tower west of I-290/IL 53, and the other at the Public Works building at 450 E
Devon. However, certain areas, specifically the northeast section of the Village, are
experiencing inconsistent meter reads. A study performed by Core & Main identified that
the installation of an additional antenna at the water tower on Oakton/Busse Rd would
resolve the inconsistent readings.
I recommend the Village Board waive the formal bidding process and award a purchase
contract to Core & Main of Carol Stream, IL in an amount not to exceed $55,000 for
installing an additional Sensus antenna system on top of the Oakton (Busse Rd) water
tower. Funds have been budgeted in the FY25-26 budget.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Emily Niebuhr Created/Initiated
Bryan Grippo Approved
Colby Basham Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.14757-Elk Grove Village of-AM_Elk Grove Village, IL_Design Pkg_102924
2.Oakton Water Tower TGB_Elk Grove Village_IL_Bid#_3997244_2-4-2025_0911_AM
3.Elk Grove Oakton SOW
FlexNet Design
Propagation Analysis
This propagation study is based on actual information provided by the utility pertaining to meter type, meter location, potential
antennae height on structure, structure height, and structure location. Any changes, deletions and/or additions that are not provided
to the design engineers during the creation of this design may result in a study that does not correlate to actual field conditions.
RF Engineer: Kris Krahenbuhl
Date: 10/30/24
Version: 1
14757-Elk Grove
Village of-AM
Elk Grove Village, IL
Design Factors
Flex Net Version: V1
Endpoint Type: Water
Smart point Location: Outdoor
Proposed Site Details
Total Site Locations: 3
Total Base station Counts: 3
M400B2 = 3
On-Air = 2
Proposed = 1
2 Way Coverage
LEGEND
1 Way Coverage
Proposed Site Location
Endpoint Location
On Air Site Location
This propagation study is based on actual information provided by the utility pertaining to meter type, meter location, potential
antennae height on structure, structure height, and structure location. Any changes, deletions and/or additions that are not provided
to the design engineers during the creation of this design may result in a study that does not correlate to actual field conditions.
FlexNet Design
BTS and Meter Locations
RF Engineer: Kris Krahenbuhl
Date: 10/30/24
Version: 1
LEGEND
Proposed Site Location
Endpoint Location
On Air Site Location
14757-Elk Grove
Village of-AM
Elk Grove Village, IL
Design Factors
Flex Net Version: V1
Endpoint Type: Water
Smart point Location: Outdoor
This propagation study is based on actual information provided by the utility pertaining to meter type, meter location, potential
antennae height on structure, structure height, and structure location. Any changes, deletions and/or additions that are not provided
to the design engineers during the creation of this design may result in a study that does not correlate to actual field conditions.
FlexNet Design
BTS and Clutter Map
RF Engineer: Kris Krahenbuhl
Date: 10/30/24
Version: 1
LEGEND
Proposed Site Location
On Air Site Location
14757-Elk Grove
Village of-AM
Elk Grove Village, IL
Design Factors
Flex Net Version: V1
Endpoint Type: Water
Smart point Location: Outdoor
Seq#Qty Descrip on Units Price Ext Price
10 1 M420B W/SPM-900 EA 41,800.00 41,800.00
20 1 COMMSCOPE DB589-Y ANTENNA 890-960 MHZOMNIDIRECTIONAL EA 1,200.00 1,200.00
30 1 ANTENNA INSTALLATION EA 12,000.00 12,000.00
50
60
70 THANK YOU FOR THE OPPORTUNITY
80 TO QUOTE YOUR PROJECT.
90
100 SINCERELY,
110
120 JOE.SZERSZEN
Sub Total 55,000.00
Tax 0.00
Total 55,000.00
UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BYCUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LPRESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS,TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEADTIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/ORAPPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER’S ACCEPTANCE OF SELLER’S TERMS ANDCONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: h ps://coreandmain.com/TandC/
02/04/2025 - 9:11 AM Actual taxes may vary Page 1 of 1
VILLAGE OF ELK GROVE VILLAGE
Job Loca on: Elk Grove Village, IL
Bid Date: 02/04/2025
Core & Main Bid #: 3997244
Core & Main
3415 E. Ohio Avenue
St. Charles, IL 60174
Phone: 6306651800
Fax: 6306651887
Bid Proposal for Oakton Water Tower TGB
CORE & MAIN
Oakton Water Tower
Village of Elk Grove
wAve communications
1/15/2025
Scope of work included for installation of antenna system complete with base station.
Oakton Water Tower
Page 2
Project Scope:
Installation of Sensus antenna system on top of the Oakton (Busse Rd) water tower. Electrical
to be provided by others.
Project Schedule:
Work to be scheduled upon approval. Work to be completed in one day.
Materials:
Wave Communications will provide the following:
Coax (7/8”) Hoisting grips
Coax hangers Jumpers
Grounding kits Weatherproofing material
Connectors GPS Polyphaser
GPS mount Antenna mast
Approvals:
Step Name Signature Date Company
Prepared by Brian Schunk
Brian Schunk 01/15/2025 Wave
Communications
Checked by Robb Repenshek
Robb Repenshek 01/17/2025 Wave
Communications
Submitted by Robb Repenshek
Robb Repenshek 01/20/2025 Wave
Communications
Approved by
Approved by
Oakton Water Tower
Page 3
Antenna Installation:
New antenna and mast will be installed on vertical railing angle. Rubber sheeting will be used
to protect tower paint.
Oakton Water Tower
Page 4
Equipment Location:
Cabinet will be installed inside shelter by through‐bolting Uni‐strut. Exact location is to be
determined by Village. An entry port panel will be installed on both sides of wall for coax entry.
Ports will be sealed with rubber boots.
Oakton Water Tower
Page 5
Feedline in bell:
Feedline will be secured to conduit with nylon ties.
Oakton Water Tower
Page 6
Feedline in shaft:
Coax will be secured to ladder weldments with stainless steel hangers.
Oakton Water Tower
Page 7
Feedline (cont.):
Feedline will be secured to conduit transitioning into access tube.
Oakton Water Tower
Page 8
Feedline in access tube:
Feedline will be secured to ladder weldments with stainless steel hangers.
Oakton Water Tower
Page 9
Feedline exit:
A two‐inch hole will be drilled through hatch and a cord grip will be installed to seal
penetration.
Oakton Water Tower
Page 10
Feedline at top:
Galvanized Uni‐strut will be installed from hatch plate to railing for feedline support. Feedline
will be grounded at top and bottom of run.
Oakton Water Tower
Page 11
GPS:
GPS antenna will be installed above door to steel plate. Coax will enter tower through existing
penetration.
Page 1 of 1
04/11/2025
TO: Matthew Roan, Village Manager
FROM: Christine Tromp, Director of Finance
SUBJECT: FY 2026 Fire & Police Pension Fund Administrative
Services
BACKGROUND:
Lauterbach and Amen, LLP has successfully provided pension administrative services,
benefits administration, and 1099 preparation since July 2020 for the Village's Fire and
Police Pension Funds. Their dedicated staff process benefit and vendor disbursements,
along with calculations of annual benefit increases in accordance with State Statutes, and
provide electronic data management portals for use by pensioners, pension fund trustees,
and Finance staff.
In addition, they attend pension board meetings, prepare the pension meeting agendas,
coordinate and record the minutes, maintain active member files, provide administration of
annual elections, and coordinate the annual affidavits to pensioners to prevent fraud.
I recommend the professional services contract be awarded to Lauterbach & Amen, LLP in
the amount not to exceed $74,430.00 for the Fire and Police Pension Funds. This
represents a 2.98% increase over the prior year. Adequate funds are available in the FY
2026 budget. The Pension Boards are in agreement with this recommendation.
Your concurrence with this recommendation is respectfully requested, with
subsequentconsideration by the Village Board.
APPROVALS:
Christine Tromp Created/Initiated
Emily Niebuhr Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
04/14/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: Parkway Tree Planting Program
BACKGROUND:
On Thursday, March 13, 2025, the Village opened sealed bids for the Parkway Tree
Planting contract. The contract provides for the planting of 500 parkway trees throughout
the Village in 2025 - 250 trees will be planted this spring while another 250 trees will be
planted in the fall.
Six (6) contractors obtained bid packets, with all six (6) contractors submitting a bid. The
lowest responsive and responsible bid was received from Langton Group of Woodstock,
IL. This contractor has satisfactorily carried out similar contracts for area municipalities
and performed the Village's 2023 and 2024 Tree Planting Programs.
I recommend awarding the contract for the Parkway Tree Planting Contract to Langton
Group, of Woodstock, IL in the amount of $74,500. Adequate funds for this work are
available in the Green Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.Bid Tabulation PW-2425-06
PARKWAY TREE PLANTINGItem No.Description Unit Quantity Cost Per Tree Bid Amount Cost Per Tree Bid Amount Cost Per Tree Bid Amount Cost Per Tree Bid Amount Cost Per Tree Bid Amount Cost Per Tree Bid Amount
1 Spring Tree Planting EACH 250 200.00$ 50,000.00$ 150.00$ 37,500.00$ 149.00$ 37,250.00$ 195.00$ 48,750.00$ 166.00$ 41,500.00$ 180.00$ 45,000.00$
2 Fall Tree Planting EACH 250 200.00$ 50,000.00$ 150.00$ 37,500.00$ 149.00$ 37,250.00$ 195.00$ 48,750.00$ 166.00$ 41,500.00$ 180.00$ 45,000.00$
Total Bid
Amount 100,000.00$ 75,000.00$ 74,500.00$ 97,500.00$ 83,000.00$ 90,000.00$
SUPPLEMENTAL TREE WATERING
PER WATER CYCLE
Item No.Description Unit Quantity
Cost to Water
Per Tree
Total Cost for
One Round
of Watering Each
Tree
Cost to Water
Per Tree
Total Cost for
One Round
of Watering Each
Tree
Cost to Water
Per Tree
Total Cost for
One Round
of Watering Each
Tree
Cost to Water
Per Tree
Total Cost for
One Round
of Watering Each
Tree
Cost to Water
Per Tree
Total Cost for
One Round
of Watering Each
Tree
Cost to Water
Per Tree
Total Cost for
One Round
of Watering Each
Tree
1 Tree EACH 250 15.00$ 3,750.00$ 18.50$ 4,625.00$ 22.00$ 5,500.00$ 4.25$ 1,062.50$ 20.00$ 5,000.00$ 10.00$ 2,500.00$
Village of Elk Grove Village
Cook and DuPage Counties
PARKWAY TREE PLANTING
PW-2526-05
PROPOSAL UNIT PRICE CALCULATIONS
Thursday, March 13, 2025 at 11:00am 450 E. Devon Ave., Elk Grove Village, Illinois
Mark 1 Landscape
1540 Hecht Dr. Unit K
Bartlett, IL 60103
Apex Landscaping
24414 North Old McHenry Rd
Hawthorne Woods, IL 60047
Langton GroupGC Designs Inc.
335 Wildy Rd.
Minooka, IL 60447
4510 Dean St.
Woodstock, IL 60098
Milieu Design LLC
525 Enterprise Pkwy
Lake Zurich, IL 60047
Yellowstone Landscape
250 N. Garden Ave.
Roselle, IL 60172
Page 1 of 1
Page 1 of 2
04/09/2025
TO: Colby Basham, Director of Public Works
FROM: Bryan Grippo, Deputy Director of Public Works
SUBJECT: Electrical Upgrade Project to the Village Green Splash
Pad
BACKGROUND:
The Public Works Department is requesting authorization to waive the formal bidding
process and purchase Village Green Splash Pad replacement electrical equipment and
controls from Cristal Fountains Inc., of Toronto, Canada.
In preparation for the FY26 electrical upgrade project to the Village Green Splash Pad,
Village staff have identified all the defective electrical components that are in need of
replacement. To avoid delaying the project's schedule and to keep costs down, the Village
has elected to purchase these electrical components ahead of time.
The Village has selected Cristal Fountains Inc., of Toronto, Canada, as its only approved
manufacturer of splash pad and fountain products. This purchase is a direct buy from the
manufacturer, Cristal Fountains Inc. and they have previously provided electrical
components and water feature products for all the Village's water features. The Village has
chosen Cristal Fountains Inc. as our sole manufacturer of our splashpad and fountain
components to ensure that all parts are interchangeable and readily available, which
streamlines our inventory management. This uniformity allows our staff to quickly
identify issues and perform repairs efficiently, as they are already familiar with the
specific components provided by the manufacturer.
I recommend that formal bidding procedures be waived and the Village Board award a
purchase contract to Cristal Fountains Inc., of Toronto, Canada, to purchase Village Green
Splash Pad replacement electrical equipment and controls in the total amount of
$84,957.38. Adequate funds are available in the Residential Enhancement Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Bryan Grippo Created/Initiated
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Page 2 of 2
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. CFP52011-1 - ELK GROVE VILLAGE - SPLASH PAD EQUIPMENT BALANCE J13118 -
MARCH 18 2025
2. CFP52157-1 - ELK GROVE VILLAGE - SPLASH PAD CONTROLS J13118 - MARCH 26
2025
3. Crystal Fountains - Elk Grove Project - FEB262025
Quote Number: 52011
QUOTATION Mar 18, 2025Date Quoted:
CRYSTAL FOUNTAINS INC.
60 SNOW BLVD
CONCORD ON L4K 4B3
CANADA
T:905-660-6674 F:905-660-6916
WWW.CRYSTALFOUNTAINS.COM
This quotation is in USD.
Quote To:
JOHN NAQUIN
ELK GROVE VILLAGE
450 E. DEVON AVENUE
ELK GROVE VILLAGE IL 60007
UNITED STATES
Phone: 1-847-734-8047
jnaquin@elkgrove.org
Expires:Mar 18, 2025
Justin HauadSales Person:
Project ID:
Description:
Payment Terms:
Shipping Method:
PREPAID
FREIGHT-FORWARDER
13118
ELK GROVE SPLASHPAD RENO
Source Type:SPEC-CONTR
WF-1Water Feature:
Shipment Terms:DDP ILLINOISEmail:
Customer ID: E130US25U
Contact:
PRICES ARE IN USD.
LEAD TIME TO BE DETERMINED AT TIME OF ORDER.
PAYMENT TERMS: 50% DEPOSIT. 50% PRIOR TO SHIPMENT
FREIGHT, APPLICABLE TAXES, AND APPLICABLE TARIFFS ARE EXTRA AND WILL BE CONFIRMED
UPON RECEIPT OF P.O.
PRICE VALIDITY: 30 DAYS
** Credit Card Transactions Will Have a 4% Processing Fee **
Part Description Qty Unit Price Ext. Price
LED280051 12VDC RGBW DMX/RDM
CHOREO RD SLAB
17 EA 2,410.93 40,985.74
ELCORD182L0
9DC
STW CABLE 9FT WITH DMX
KIT& QUICK DISC
17 EA 424.76 7,220.92
NWS110C115 ADJUSTABLE DECK LEVEL
NOZZLE - SS
17 EA 124.22 2,111.65
LED151A200 V BLAST NOZZLE AND
RGBW LED LIGHT
1 EA 5,045.33 5,045.33
FA0342 DRIVER SPANNER NO.10 2 EA 50.40 100.80
LED170A100 ROUND SLAB LIFTER 2 EA 147.05 294.10
1 of 2Page:
Quote Number: 52011
QUOTATION Mar 18, 2025Date Quoted:
CRYSTAL FOUNTAINS INC.
60 SNOW BLVD
CONCORD ON L4K 4B3
CANADA
T:905-660-6674 F:905-660-6916
WWW.CRYSTALFOUNTAINS.COM
TOTAL 55,758.54
QUOTE TOTAL 60,476.56 USD
3,828.022 YEARS WARRANTY
890.00FREIGHT AMERICAS
The following terms and conditions of sale shall apply to any sale of goods and services by Crystal Fountains Inc. (hereinafter called "Crystal"). Purchaser shall be deemed to
have full knowledge of the terms and conditions herein and such terms and conditions shall be binding if either the goods and services referred to herein are delivered to and
accepted by Purchaser, or if Purchaser does not within five days from the date hereof deliver to Crystal written objection to said terms and conditions or any part thereof.
1. GENERAL: In the event of any conflict or inconsistency between the terms and conditions of sale herein and the terms and conditions contained in Purchaser's order or in
any other form issued by Purchaser, whether or not any such form has been acknowledged or accepted by Crystal, Crystal's terms and conditions herein shall prevail. No
waiver, alteration or modification of these terms and conditions shall be binding upon Crystal unless made in writing and signed by a duly authorized representative of Crystal.
2. QUOTATIONS AND PURCHASE ORDERS: Unless otherwise stated, Crystal's quotation shall be null and void unless accepted by Purchaser within thirty (30) days from
the date of quotation. When an order is in process, the Purchaser will be supplied with an Order Acknowledgement baring a Customer PO number. It is the responsibility of
the Purchaser to review the Order Acknowledgement for accuracy. If there are any changes, the Purchaser must contact Crystal in writing within 7 days of the document
being sent from Crystal, otherwise it will be recognized as an agreed upon contract and subject to terms and conditions as outlined in this contract. All quoted prices are
based on the current exchange rates, and costs of manufacture. Unless otherwise stated in the quotation, quoted prices are subject to change by Crystal with or without
notice until Purchaser's acceptance. Prices are subject to correction for error.
3. COST OF TRANSPORTATION: Customary methods of transportation shall be selected by Crystal and such transportation will be at the Purchaser’s expense unless
otherwise specified on this quotation/order. Special methods of transportation will be used upon Purchaser's request and at Purchaser's additional expense provided
reasonable notice of Purchaser's transportation requirements are given by Purchaser to Crystal prior to shipment.
4. TAXES & DUTIES: All sales are subject to applicable local taxes and duties which are the Purchaser's responsibility to pay, unless a valid exemption certificate is provided
to Crystal Fountains, Inc. prior to the date of shipment or unless otherwise specified on this quotation/order.
5. PAYMENT: Payment by Purchaser must be made in accordance with specified payment terms as outlined on the Order Acknowledgement before order is released. Letters
of Credit over $25,000 per project will be subject to additional fees. All Credit Card transactions will be subject to a 4% service fee.
6. DELIVERY: Delivery schedules are approximate and are based on prevailing market conditions applicable respectively at the time of Crystal's quotation and Crystal's
acceptance of Purchaser's order. Delivery shall also depend on the prompt receipt by Crystal of the necessary information to allow maintenance of the manufacturer's
engineering and manufacturing schedules. Orders that are confirmed for shipment and delayed by the client may be subject to storage fees.
7. SHIPMENT/DAMAGES OR SHORTAGES IN TRANSPORT/RISK: Except for obligations stated under "Warranty" herein, Crystal's responsibility for goods ceases upon
delivery to the carrier, at which point the ownership of said goods shall transfer to Purchaser, In the event of loss or damage during shipment, Purchaser's claim shall be
against the carrier only. Crystal will, however, give Purchaser any reasonable assistance to secure adjustment of Purchaser's claim against the carrier provided immediate
notice of such claim is given by Purchaser to Crystal. Unless agreed upon otherwise in writing, Crystal reserves the right to make partial shipments and to submit invoices for
partial shipments.
8. INSTALLATION: Unless otherwise expressly stipulated, the goods shall be installed by and at the risk and expense of Purchaser. If Crystal is requested to supervise such
installation, Crystal's responsibility shall be limited to exercising that degree of skill customary in the trade in supervising installations of the same type. The Purchaser shall
remain responsible for all other aspects of the work including compliance with the local regulations.
9. WARRANTY: Goods sold hereunder are covered by a warranty against defects in material and workmanship provided the goods and services are subjected to normal use
and service. The applicable warranty period is twelve (12) months from the date of Invoice. For components not supplied by Crystal, the original manufacturer's warranty shall
apply to the extent assignable by Crystal. The obligation under this warranty is limited to the repair or replacement, at Crystal's option, of defective products. The warranty
shall stand provided that prompt notice of any defect is given by Purchaser to Crystal in writing within the applicable warranty period, and that upon the Purchaser's return of
the defective parts to Crystal, properly packed and with transportation charges prepaid by Purchaser, an inspection thereof shall reveal to Crystal's satisfaction that
Purchaser's claim is valid under the terms of this warranty. Purchaser shall assume all responsibility and expense for dismantling, removal, reinstallation and freight in
connection with the foregoing. The same obligations and conditions extend to replacement parts furnished by Crystal hereunder. Crystal makes no warranty other than the
one set forth herein. The applicable warranty ceases to be effective if the goods are altered or repaired other than by persons authorized or approved by Crystal to perform
such work, or if Purchaser fails to operate and use the goods in accordance with any written instructions from the manufacturers. Please visit www.crystalfountains.com for
more details.
10. CHANGES, CANCELLATIONS AND RETURNS: Changes to, storage of, or cancellations of, any Purchase Order shall be subject to fees at Crystal's sole discretion. No
goods may be returned to Crystal without Crystal's prior written permission, and Crystal reserves the right to decline all returns or to accept them subject to a
handling/restocking charge. Custom made products are nonrefundable.
11. PROPERTY RIGHTS: Crystal has invested time and money to bring these products to market and retains all intellectual and industrial property rights related to these
goods or services.
12. FORCE MAJEURE: Crystal shall not be responsible or liable for any loss or damage incurred by Purchaser herein resulting from causes beyond the reasonable control of
Crystal including, but without limitation, acts of God, labour problems, delivery interruptions, equipment failures, or the failure of Crystal's suppliers to meet their delivery
promises. The acceptance of delivery of the equipment by Purchaser shall constitute a waiver of all claims for loss or damage due to any delay whatsoever.
13. LIABILITY: Crystal shall not be liable for and shall be held harmless by Purchaser from any damage, losses or claims of whatever kind, contractual or delictual,
consequential or incidental, direct or indirect, arising out of, in connection with or resulting from the sale governed hereby or the goods, including, but without limitation, the
manufacture, repair, handling, installation, possession, use, operation or dismantling of the goods and any and all claims, actions, suits, and proceedings which may be
instituted in respect to the foregoing.
General Terms and Conditions of Sale
2 of 2Page:
Quote Number: 52157
QUOTATION Mar 26, 2025Date Quoted:
CRYSTAL FOUNTAINS INC.
60 SNOW BLVD
CONCORD ON L4K 4B3
CANADA
T:905-660-6674 F:905-660-6916
WWW.CRYSTALFOUNTAINS.COM
This quotation is in USD.
Quote To:
ELK GROVE VILLAGE
450 E. DEVON AVENUE
ELK GROVE VILLAGE IL 60007
UNITED STATES
Phone:
Expires:Mar 26, 2025
Justin HauadSales Person:
Project ID:
Description:
Payment Terms:
Shipping Method:
PREPAID
13118
ELK GROVE SPLASHPAD RENO
Source Type:SPEC-CONTR
CONTROLSWater Feature:
Shipment Terms: Email:
Customer ID: E130US25U
Contact:
Part Description Qty Unit Price Ext. Price
EBJ C10 21OZ J-BOX POTTING
COMPOUND
15 EA 94.82 1,422.33
LEDPS513 12VDC 1000W 32 CHAN
POOL RATED P SUPPLY
1 EA 6,153.89 6,153.89
WLCCP100 WATERLAB BASIC PANEL 1 EA 11,378.23 11,378.23
WLCC002A104 STANDARD PROGRAMMING
FOR MEDIUM FEATURE
3,726 EA 1.00 3,726.00
TOTAL 22,680.45
QUOTE TOTAL 24,480.82 USD
1,296.372 YEARS WARRANTY
504.00FREIGHT AMERICAS
1 of 2Page:
Quote Number: 52157
QUOTATION Mar 26, 2025Date Quoted:
CRYSTAL FOUNTAINS INC.
60 SNOW BLVD
CONCORD ON L4K 4B3
CANADA
T:905-660-6674 F:905-660-6916
WWW.CRYSTALFOUNTAINS.COM
The following terms and conditions of sale shall apply to any sale of goods and services by Crystal Fountains Inc. (hereinafter called "Crystal"). Purchaser shall be deemed to
have full knowledge of the terms and conditions herein and such terms and conditions shall be binding if either the goods and services referred to herein are delivered to and
accepted by Purchaser, or if Purchaser does not within five days from the date hereof deliver to Crystal written objection to said terms and conditions or any part thereof.
1. GENERAL: In the event of any conflict or inconsistency between the terms and conditions of sale herein and the terms and conditions contained in Purchaser's order or in
any other form issued by Purchaser, whether or not any such form has been acknowledged or accepted by Crystal, Crystal's terms and conditions herein shall prevail. No
waiver, alteration or modification of these terms and conditions shall be binding upon Crystal unless made in writing and signed by a duly authorized representative of Crystal.
2. QUOTATIONS AND PURCHASE ORDERS: Unless otherwise stated, Crystal's quotation shall be null and void unless accepted by Purchaser within thirty (30) days from
the date of quotation. When an order is in process, the Purchaser will be supplied with an Order Acknowledgement baring a Customer PO number. It is the responsibility of
the Purchaser to review the Order Acknowledgement for accuracy. If there are any changes, the Purchaser must contact Crystal in writing within 7 days of the document
being sent from Crystal, otherwise it will be recognized as an agreed upon contract and subject to terms and conditions as outlined in this contract. All quoted prices are
based on the current exchange rates, and costs of manufacture. Unless otherwise stated in the quotation, quoted prices are subject to change by Crystal with or without
notice until Purchaser's acceptance. Prices are subject to correction for error.
3. COST OF TRANSPORTATION: Customary methods of transportation shall be selected by Crystal and such transportation will be at the Purchaser’s expense unless
otherwise specified on this quotation/order. Special methods of transportation will be used upon Purchaser's request and at Purchaser's additional expense provided
reasonable notice of Purchaser's transportation requirements are given by Purchaser to Crystal prior to shipment.
4. TAXES & DUTIES: All sales are subject to applicable local taxes and duties which are the Purchaser's responsibility to pay, unless a valid exemption certificate is provided
to Crystal Fountains, Inc. prior to the date of shipment or unless otherwise specified on this quotation/order.
5. PAYMENT: Payment by Purchaser must be made in accordance with specified payment terms as outlined on the Order Acknowledgement before order is released. Letters
of Credit over $25,000 per project will be subject to additional fees. All Credit Card transactions will be subject to a 4% service fee.
6. DELIVERY: Delivery schedules are approximate and are based on prevailing market conditions applicable respectively at the time of Crystal's quotation and Crystal's
acceptance of Purchaser's order. Delivery shall also depend on the prompt receipt by Crystal of the necessary information to allow maintenance of the manufacturer's
engineering and manufacturing schedules. Orders that are confirmed for shipment and delayed by the client may be subject to storage fees.
7. SHIPMENT/DAMAGES OR SHORTAGES IN TRANSPORT/RISK: Except for obligations stated under "Warranty" herein, Crystal's responsibility for goods ceases upon
delivery to the carrier, at which point the ownership of said goods shall transfer to Purchaser, In the event of loss or damage during shipment, Purchaser's claim shall be
against the carrier only. Crystal will, however, give Purchaser any reasonable assistance to secure adjustment of Purchaser's claim against the carrier provided immediate
notice of such claim is given by Purchaser to Crystal. Unless agreed upon otherwise in writing, Crystal reserves the right to make partial shipments and to submit invoices for
partial shipments.
8. INSTALLATION: Unless otherwise expressly stipulated, the goods shall be installed by and at the risk and expense of Purchaser. If Crystal is requested to supervise such
installation, Crystal's responsibility shall be limited to exercising that degree of skill customary in the trade in supervising installations of the same type. The Purchaser shall
remain responsible for all other aspects of the work including compliance with the local regulations.
9. WARRANTY: Goods sold hereunder are covered by a warranty against defects in material and workmanship provided the goods and services are subjected to normal use
and service. The applicable warranty period is twelve (12) months from the date of Invoice. For components not supplied by Crystal, the original manufacturer's warranty shall
apply to the extent assignable by Crystal. The obligation under this warranty is limited to the repair or replacement, at Crystal's option, of defective products. The warranty
shall stand provided that prompt notice of any defect is given by Purchaser to Crystal in writing within the applicable warranty period, and that upon the Purchaser's return of
the defective parts to Crystal, properly packed and with transportation charges prepaid by Purchaser, an inspection thereof shall reveal to Crystal's satisfaction that
Purchaser's claim is valid under the terms of this warranty. Purchaser shall assume all responsibility and expense for dismantling, removal, reinstallation and freight in
connection with the foregoing. The same obligations and conditions extend to replacement parts furnished by Crystal hereunder. Crystal makes no warranty other than the
one set forth herein. The applicable warranty ceases to be effective if the goods are altered or repaired other than by persons authorized or approved by Crystal to perform
such work, or if Purchaser fails to operate and use the goods in accordance with any written instructions from the manufacturers. Please visit www.crystalfountains.com for
more details.
10. CHANGES, CANCELLATIONS AND RETURNS: Changes to, storage of, or cancellations of, any Purchase Order shall be subject to fees at Crystal's sole discretion. No
goods may be returned to Crystal without Crystal's prior written permission, and Crystal reserves the right to decline all returns or to accept them subject to a
handling/restocking charge. Custom made products are nonrefundable.
11. PROPERTY RIGHTS: Crystal has invested time and money to bring these products to market and retains all intellectual and industrial property rights related to these
goods or services.
12. FORCE MAJEURE: Crystal shall not be responsible or liable for any loss or damage incurred by Purchaser herein resulting from causes beyond the reasonable control of
Crystal including, but without limitation, acts of God, labour problems, delivery interruptions, equipment failures, or the failure of Crystal's suppliers to meet their delivery
promises. The acceptance of delivery of the equipment by Purchaser shall constitute a waiver of all claims for loss or damage due to any delay whatsoever.
13. LIABILITY: Crystal shall not be liable for and shall be held harmless by Purchaser from any damage, losses or claims of whatever kind, contractual or delictual,
consequential or incidental, direct or indirect, arising out of, in connection with or resulting from the sale governed hereby or the goods, including, but without limitation, the
manufacture, repair, handling, installation, possession, use, operation or dismantling of the goods and any and all claims, actions, suits, and proceedings which may be
instituted in respect to the foregoing.
General Terms and Conditions of Sale
2 of 2Page:
CRYSTAL FOUNTAINS INC
WWW.CRYSTALFOUNTAINS.COM
60 SNOW BLVD. TORONTO, ON, CANADA L4K 4B3
TEL: +1-905-660-6674 I +1-800-539-8858
GLOBAL WATER FEATURE MANUFACTURER
CANADA I UAE I GERMANY
Delivered via E-mail
February 26, 2025
Re: Elk Grove Village Splashpad Renovation
To Whom it May Concern,
My name is Darcy L’Heureux and I am President of Crystal Fountains, Inc. based in Toronto,
Canada. I am writing to you relating to the origins of manufacture for Crystal Fountains’
products on the Elk Grove Splashpad Renovation. I confirm that all the products on this
quotation (#52011) are manufactured by us at our facility in Toronto. Crystal Fountains has
been in existence since 1967 as a water feature designer, and then subsequently opening our
manufacturing operations in the 1970s. We proudly continue to build here in North America
and ship products globally.
At any point during this project together that you wish to visit our factory and see the progress
of your order, I would be more than happy to host you. What’s important for us at Crystal is the
trust you place in us, our products and the overall success of your project. If you have any
questions or concerns at any time, please don’t hesitate to discuss with Justin, or myself.
We look forward to the chance to work together on this project, and we appreciate the opportunity to
do so.
Regards,
Darcy L’Heureux
President
Crystal Fountains, Inc.
dalheureux@crystalfountains.com
T: 905-660-6674 x 2370
M: 647-238-4065
Page 1 of 1
04/11/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: Spoil Hauling Services Contract Renewal
BACKGROUND:
On February 23, 2021, the Village Board awarded a contract to C.C. Carthage of Lake Zurich,
IL for Spoil Hauling Services. This contract provides for the labor and equipment to
complete the transportation and disposal of spoils generated during Public Works
Department operations including water main repairs, sanitary point repairs, and more.
The current term of the contract was from May 1, 2024 through April 30, 2025 with the
option of four (4) annual renewals in one (1) year increments through April 30, 2026. C.C.
Carthage performed satisfactorily throughout the first year of the contract.
Based on the 4.3% increase in the Chicago Area Consumer Price Index for the most recent
12 months at the time of the contract renewal offer, the Village has adjusted the total
contract amount to $85,087.23
I recommend that the contract with C.C. Carthage of Lake Zurich, IL for Spoil Hauling
Services be renewed in the amount of $85,087.23. Adequate funds for the contract are
available in the FY2026 Water & Sewer Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding to the Village Board for consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
04/11/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: Furnish and Deliver Sand and Gravel Contract Renewal
BACKGROUND:
On May 28, 2024, the Village Board awarded a contract to C.C. Cartage of Lake Zurich, IL to
Furnish and Deliver Sand and Gravel. The contract provides for the supply and delivery of
various types of gravels and sands to Village facilities.
The current term of the contract was from May 1, 2024 through April 30, 2025 with the
option of four (4) annual renewals in one (1) year increments through April 30, 2029. C.C.
Cartage performed satisfactorily throughout the first year of the contract.
Based on the 4.3% increase in the Chicago Area Consumer Price Index for the most recent
12 months at the time of the contract renewal offer, the Village has adjusted the total
contract amount to $89,901.91.
I recommend that the contract with C.C. Cartage of Lake Zurich, IL to furnish and deliver
sand and gravel be renewed in the amount of $89,901.91. Adequate funds for this contract
are available in FY26 Public Works General and Water & Sewer Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding to the Village Board for consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 2
04/11/2025
TO: Colby Basham, Director of Public Works
FROM: Scott Santille, Superintendent of Fleet & Facilities
SUBJECT: HVAC Maintenance Services Award Recommendation
BACKGROUND:
On Tuesday, April 8, 2025 the Village opened sealed bids for the Heating, Ventilation and
Air Conditioning (HVAC) Equipment Maintenance Services contract for various Village
facilities. The contract includes the labor, equipment and materials required to perform
complete maintenance of all heating, ventilating, and air conditioning equipment (HVAC)
systems and other appurtenant work necessary to complete the project at all Village-
owned facilities. Those facilities include the Charles J. Zettek Municipal Complex, James
Paul Petri Public Works Facility, the Public Works Biesterfield Facility, all three Fire
Stations and the facilities at 75 Turner Ave, and 1650 Howard Avenue.
Bid specifications were provided to ten (10) contracts with three (3) submitting bids.The
lowest responsive and responsible bidder was Dynamic Heating & Piping Company, of
Crestwood, IL. Dynamic has successfully performed similar work for other municipalities
and is also the Village's current HVAC contractor. The initial term of the contract is from
May 1, 2025 through April 30, 2026. The contract includes the option for four (4) annual
renewals in one (1) year increments through April 30, 2030.
I recommend awarding the contract for the Heating, Ventilation and Air Conditioning
(HVAC) Equipment Maintenance Services contract for various Village facilities to Dynamic
Heating & Piping Company, of Crestwood, IL in the amount of $129,876. Adequate
funds are available in FY26 General Fund and Busse-Elmhurst Redevelopment Fund
budgets.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Scott Santille Created/Initiated
Brian Southey Approved
Colby Basham Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 2 of 2
1.HVAC Bid Tabulation PW-2526-06
Unit Proposal Unit Total Unit TotalSiteDescriptionUnitQuantityPriceAmountPriceCostPriceCost
Site 1 Charles J. Zettek Municipal Building, 901 Wellington
Ave, Elk Grove Village, IL 6007 Month 12 3,526.04$ 42,312.48$ 1,425.00$ 17,100.00$ 1,967.00$ 23,604.00$
Site 2 James Paul Petri Public Works Facility, 450 E Devon
Ave, Elk Grove Village, IL 6007 Month 12 1,712.33$ 20,547.96$ 1,625.00$ 19,500.00$ 1,731.00$ 20,772.00$
Site 3 Biesterfield Facility, 1635 Biesterfield Rd, Elk Grove
Village, IL 6007 Month 12 458.87$ 5,506.44$ 475.00$ 5,700.00$ 536.00$ 6,432.00$
Site 4 Fire Station #7, 101 Biesterfield Rd, Elk Grove Village,
IL 6007 Month 12 339.35$ 4,072.20$ 550.00$ 6,600.00$ 567.00$ 6,804.00$
Site 5 Fire Station #8, 700 Fargo Ave, Elk Grove Village, IL
6007 Month 12 1,318.44$ 15,821.28$ 550.00$ 6,600.00$ 1,385.00$ 16,620.00$
Site 6 Fire Station #10, 676 Meacham Rd, Elk Grove Village,
IL 6007 Month 12 1,362.45$ 16,349.40$ 550.00$ 6,600.00$ 1,385.00$ 16,620.00$
Site 7 Howard Street Facility, 1650 Howard St, Elk Grove
Village, IL 60007 Month 12 273.03$ 3,276.36$ 600.00$ 7,200.00$ 524.00$ 6,288.00$
Site 8 Turner Facility, 75 Turner Ave, Elk Grove Village, IL
60007 Month 12 508.37$ 6,100.44$ 400.00$ 4,800.00$ 558.00$ 6,696.00$
As Read Amount 113,986.63$ 74,100.00$ 103,836.00$
Total 113,986.56$ 74,100.00$ 103,836.00$
Description Units Quantity Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount
Chemical Treatment Month 12 $458.33 $ 5,499.96 $712.50 $ 8,550.00 $ 1,000.00 $ 12,000.00
As Read Amount $ 5,500.00 8,550.00$ 12,000.00$
Total $ 5,499.96 $ 8,550.00 $ 12,000.00
Description Units Quantity Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount
Extra Work – Labor Rate Straight (1.0 times)Hours 50 $171.50 $ 8,575.00 $140.00 $ 7,000.00 $150.00 $ 7,500.00
Extra Work – Labor Rate Premium (1.5 times)Hours 20 $257.25 $ 5,145.00 $170.00 $ 3,400.00 $202.00 $ 4,040.00
Extra Work – Labor Rate Premium (2.0 times)Hours 10 $343.00 $ 3,430.00 $195.00 $ 1,950.00 $250.00 $ 2,500.00
As Read Amount $ 17,150.00 12,350.00$ 14,040.00$
Total $ 17,150.00 $ 12,350.00 $ 14,040.00
As Read Amount 136,636.63$ 95,000.00$ 129,876.00$
136,636.52$ 95,000.00$ 129,876.00$ Total Proposal (Maintenance of HVAC Equipmnt and Systems + Chemical Treatment + Extra Work)
Anchor Mechanical
255 N. California Ave.
Chicago, IL 60612
Chemical Treatment
Extra Work
Morrison Construction, Co. Inc.Dynamic Heating and Piping Company
4739 136th Street
Crestwood, IL 60418
1834 Summer Street
Hammond, IN 46320
PROPOSAL UNIT PRICE CALCULATIONS
Tuesday, April 8, 2025 at 10:00 am; 450 E. Devon Ave., Elk Grove Village, Illinois
Village of Elk Grove Village
Cook and DuPage Counties
PW-2526-06
HVAC EQUIPMENT MAINTENANCE SERVICES
Page 1 of 1
Page 1 of 1
04/11/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt P.E., Senior Engineer
SUBJECT: Construction Engineering Services for the Brummel
Avenue Water Main Replacement Project
BACKGROUND:
The Brummel Avenue Water Main Replacement project is anticipated to begin this May.
The improvements will include constructing replacement of a twelve (12) inch diameter
water main from Lively Boulevard to Busse Road, as well as new water valves and
hydrants. This project is anticipated to begin in May and be completed by August.
The Village has solicited a proposal from V3 Companies of Woodridge, IL to provide
construction engineering services for the Brummel Avenue Water Main Replacement
project in the amount $156,433.64. V3 Companies has successfully completed construction
supervision for Village staff in the past, including last year's Tonne Road Water Main
project, and is providing a resident engineer with a strong track record and over twenty
(20) years of experience.
I recommend that a professional construction engineering service contract be awarded to
V3 Companies of Woodridge, IL for the Brummel Avenue Water Main Replacement project
in the amount of $156,433.64. Adequate funds are budgeted and available in the FY2026
Busse/Elmhurst Redevelopment Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 2
04/09/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt, P.E., Senior Engineer
SUBJECT: Construction Engineering Contract for the Landmeier
Road at Busse Road Intersection Improvement Project
BACKGROUND:
A proposal for construction engineering services was solicited from Engineering
Enterprises, Inc. of Sugar Grove, IL for construction observation and documentation of the
Landmeier Road at Busse Road Intersection Improvement project. The project is
anticipated to begin in summer of 2025.
The project consists of resurfacing Landmeier Road from approximately 865 feet west of
Busse Road to approximately 50 feet east of Cambridge Drive, not including the
intersection of Busse Road and Landmeier Road. The project includes full-depth patching,
concrete curb and gutter removal and replacement, and sidewalk removal and
replacement. All sidewalk ramps will be improved to meet ADA requirements, including
detectable warning surfaces. At the intersection, new accessible pedestrian signals and
pedestrian push buttons will be installed and two new traffic signal mast arms will be
installed in the southeast corner. A new sidewalk will be installed on the south side of
Landmeier Road, filling in a sidewalk gap from approximately 905 feet west of the
intersection to approximately 1,045 feet west of Busse Road. The pavement markings and
marked crosswalks will also be new.
Engineering Enterprises, Inc. has successfully assisted the Village with construction
engineering in the past, including the resurfacing of the Devon Avenue and Busse Road
intersection in 2023.
I recommend a professional construction engineering service contract be executed with
Engineering Enterprises, Inc. of Sugar Grove, IL for the Construction Engineering Services
for the Landmeier Road at Busse Road Intersection Improvement project in the amount of
$209,345. Adequate funds are available in the Busse-Elmhurst Redevelopment Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Page 2 of 2
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 2
03/31/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: Arlington Heights Road Pedestrian Bridge Project -
Construction Contract Increase
BACKGROUND:
On December 17th, 2024, the Village awarded the construction contract for the Arlington
Heights Road Pedestrian Bridge Project. The project involves constructing a new
pedestrian bridge over Arlington Heights Road to connect The Vue development with the
Busse Woods Forest Preserve. The bridge will also serve as a decorative gateway feature
for the Village. Additionally, the project includes relocating the Village's entry signage from
its current location on Forest Preserve property along Arlington Heights Road to Higgins
Road, east of Arlington Heights Road. New directional signage will also be installed within
the forest preserve.
The construction contract was awarded to Lorig Construction Company of Des Plaines, IL
for the amount of $8,370,340. The Village separately awarded a construction engineering
contract with Engineering Enterprises, Inc. of Sugar Grove, IL, which included a nominal
amount for surveying. During design and project bidding, it was intended that construction
layout would be performed by the construction engineer. Project discussions between the
contractor, construction engineer, and Village staff have resulted in an agreement that the
construction layout would be more effectively carried out by the contractor, due to the
construction complexity and the requested layout structure and scheduling needs. Shifting
the construction layout to the contractor will reduce the Village's risk associated with any
potential surveying errors and will result in a reduction to our construction engineering
contract.
I recommend increasing the construction contract for the Arlington Heights Pedestrian
Bridge Project to Lorig Construction Company of Des Plaines, IL by the amount of $224,000
for a total contract amount of $8,594,340. Adequate funds are budgeted and available in
the Arlington-Higgins Redevelopment Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Page 2 of 2
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
04/03/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: Construction Engineering Services for the Business
Park Rehabilitation Program - FY2026
BACKGROUND:
Civiltech Engineering, Inc. submitted a proposal to provide necessary construction
engineering services for the Business Park Resurfacing Program for the extent of the 2025-
2026 fiscal year. Civiltech staff will assist with additional construction inspections and
surveying, as needed.
Civiltech has successfully completed construction supervision for numerous Village
projects, has an excellent reputation in construction engineering, and has been fulfilling
this role successfully for several years.
I recommend that a professional construction engineering service contract be executed
with Civiltech Engineering, Inc. for the Construction Engineering Services for Business Park
Resurfacing Program for an amount not to exceed $335,878. Adequate funds for the
project are available in the FY2026 Business Leaders Forum Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 2
04/11/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: Gasoline and Diesel Fuel Supply Contract Renewal
BACKGROUND:
On April 23, 2024 the Village Board awarded a contract to Avalon Petroleum Co. of
Kankakee, IL for the Gasoline and Diesel Supply contract. The contract provides three (3)
Village locations a sufficient and constant supply of 87-octane regular unleaded gasoline,
No. 2 grade ultra-low sulfur diesel fuel, and a winter blend ultra-low sulfur diesel fuel.
The current term of the contract was from May 1, 2024 through April 30, 2025 with the
option of four (4) annual renewals in one (1) year increments through April 30, 2029. Gas
Depot/Offen Petroleum performed satisfactorily throughout the contract.
The estimated FY2026 fuel cost is $400,100 The contract amount reflects a 13% decrease
over the previous year's contract. The estimated contract increase was calculated based on
an increase in fuel costs and the number of gallons of fuel used by Village Departments in
FY2026.
I recommend that the contract be renewed in the amount of $400,100 for a one (1) year
period from May 1, 2025, through April 30, 2026. Adequate funds for the Gasoline and
Diesel Fuel Supply contract are budgeted among the various Village Departments for
FY2026. Costs are allocated based on actual usage. The Village does not budget for fuel
charges incurred by outside organizations, which are billed directly to the user
organizations; however, those costs are included as part of the overall requested contract
amount.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
04/09/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt, P.E., Senior Engineer
SUBJECT: Professional Design-Build Service Contract for the Rear
Yard Drainage Program-FY2026
BACKGROUND:
A proposal for professional design-build services was solicited from Baxter & Woodman of
Crystal Lake, IL for the inspection, design, construction engineering and construction for
the Village’s Rear Yard Drainage Program, for the extent of the 2026 Fiscal Year.
The scope of services includes site field investigation, problem area analysis, summary of
findings, survey, plan development, permitting tasks, construction inspection and
construction for the Rear Yard Drainage Program. Baxter & Woodman has successfully
fulfilled this contract for the Village since 2021. Baxter & Woodman is contracting with
Prime Construction of Hampshire, IL to perform the construction work utilizing a design-
build style contract. Prime Construction has installed the majority of the Village's rear yard
drainage system and provides residents with a high level of customer service while
working within their backyards.
I recommend a professional design-build services contract be executed with Baxter &
Woodman of Crystal Lake, IL for the FY2026 Rear Yard Drainage Program, for an amount
not to exceed $800,000. Adequate funds for the project have been allocated in the FY2026
Water & Sewer Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 2
04/14/2025
TO: Colby J. Basham, Director of Public Works
FROM: Bill Bolich, Superintendent of General Operations
SUBJECT: Professional Design-Build Service Contract for the
Business Park Ditch Maintenance Program
BACKGROUND:
A proposal for professional design-build services was solicited from Hampton, Lenzini and
Renwick, Inc of Elgin, IL, for analysis, vegetation management, engineering, permitting, and
construction to manage the Village’s Business Park ditch system.
In FY2025, Hampton, Lenzini and Renwick, Inc. performed a comprehensive site inspection
and assessment, which determined that the Business Park ditch system has six micro-
watersheds within the Business Park. The scope of services performed included field
inspection and assessment, vegetation management (clearing, weeding, herbicide
treatments, and seeding), and a dormant mow in late fall, winter, and early spring to
remove built-up vegetation, prevent the growth of non-native species, and promote early
seed germination of native plants. Hampton, Lenzini and Renwick, Inc. created a database
which was utilized to address areas of erosion concern, and remove invasive tree and
brush to assist in the management of the Village’s Business Park ditch system.
For FY2026, Hampton, Lenzini and Renwick, Inc. will continue the program established in
FY2025, with spot herbicide treatments, removal of non-native species, tree removals and
seeding. It is anticipated that the ditch maintenance program will take three to four years
of vegetation management, tree clearing and grass establishment, which will then be
followed by smaller ongoing annual maintenance.
I recommend a professional design-build service contract to be executed with Hampton,
Lenzini and Renwick, of Elgin, IL, for the Business Park Ditch Maintenance Program for the
amount of $1,050,000. Adequate funds are budgeted and available in the FY2026 Business
Leaders Forum Fund, Busse-Elmhurst Redevelopment Fund and Higgins Road Corridor
Redevelopment Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Page 2 of 2
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
04/10/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt, P.E. Senior Engineer
SUBJECT: Brummel Avenue Water Main Replacement Project
BACKGROUND:
On Thursday, April 10, 2025, the Village opened sealed bids for the Brummel Avenue
Water Main Replacement project. This project will include the installation of
approximately 2,400 linear feet of 12” ductile iron water main pipe using open-cut
installation methods along Brummel Avenue from Lively Boulevard to Busse Road.
A total of nine (9) contractors obtained bid documents and five (5) contractors submitted
bids. The lowest responsive and responsible bid was received from Acqua Contractors
Corporation of Elmhurst, IL in the amount of $1,365,000. Acqua Contractors has
successfully completed projects similar in scope for the Village in the past, including the
2024 Tonne Road Water Main Replacement project.
I recommend awarding a construction contract for the Brummel Avenue Water Main
Replacement project to Acqua Contractors Corporation of Elmhurst, IL in the amount of
$1,365,000. Adequate funds are budgeted and available in the FY2026 Busse-Elmhurst
Redevelopment Fund.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.Bid Tabulation PW-2425-18
Estimated Unit Proposal Unit Total Unit Total Unit Total Unit TotalDescriptionUnitQuantityPriceAmountPriceCostPriceCostPriceCostPriceCost
EXPLORATION TRENCH (SPECIAL)FOOT 300 5.00$ 1,500.00$ 20.00$ 6,000.00$ 10.00$ 3,000.00$ 20.00$ 6,000.00$ 20.00$ 6,000.00$
UNDERCUTTING FOR UTILITIES CU YD 200 5.00$ 1,000.00$ 30.00$ 6,000.00$ 10.00$ 2,000.00$ 1.00$ 200.00$ 20.00$ 4,000.00$
SELECT GRANULAR TRENCH BACKFILL CU YD 2,325 60.00$ 139,500.00$ 35.00$ 81,375.00$ 0.01$ 23.25$ 53.00$ 123,225.00$ 20.00$ 46,500.00$
TOPSOIL FURNISH AND PLACE, 4" (MODIFIED)SQ YD 305 11.35$ 3,461.75$ 25.00$ 7,625.00$ 15.00$ 4,575.00$ 16.00$ 4,880.00$ 7.00$ 2,135.00$
SODDING (MODIFIED)SQ YD 305 15.45$ 4,712.25$ 25.00$ 7,625.00$ 20.00$ 6,100.00$ 22.00$ 6,710.00$ 13.00$ 3,965.00$
SUPPLEMENTAL WATERING UNIT 10 309.00$ 3,090.00$ 90.00$ 900.00$ 1.00$ 10.00$ 1.00$ 10.00$ 1.00$ 10.00$
INLET FILTERS (SPECIAL)EACH 15 180.00$ 2,700.00$ 200.00$ 3,000.00$ 175.00$ 2,625.00$ 200.00$ 3,000.00$ 165.00$ 2,475.00$
SUBBASE GRANULAR MATERIAL, TYPE B, 2"
(SPECIAL)SQ YD 130 2.25$ 292.50$ 10.00$ 1,300.00$ 2.00$ 260.00$ 9.00$ 1,170.00$ 8.00$ 1,040.00$
SUBBASE GRANULAR MATERIAL, TYPE B, 8"
(SPECIAL)SQ YD 294 8.90$ 2,616.60$ 20.00$ 5,880.00$ 8.00$ 2,352.00$ 15.00$ 4,410.00$ 14.00$ 4,116.00$
DRIVEWAY PAVEMENT REMOVAL SQ YD 294 10.00$ 2,940.00$ 20.00$ 5,880.00$ 18.00$ 5,292.00$ 10.00$ 2,940.00$ 10.00$ 2,940.00$
SIDEWALK REMOVAL SQ FT 1,165 2.50$ 2,912.50$ 3.00$ 3,495.00$ 2.50$ 2,912.50$ 2.00$ 2,330.00$ 1.50$ 1,747.50$
COMBINATION CURB AND GUTTER REMOVAL FOOT 392 10.30$ 4,037.60$ 12.00$ 4,704.00$ 10.00$ 3,920.00$ 6.00$ 2,352.00$ 4.00$ 1,568.00$
BITUMINOUS MATERIALS (PRIME COAT)POUND 6,127 0.01$ 61.27$ 1.00$ 6,127.00$ 0.50$ 3,063.50$ 0.60$ 3,676.20$ 0.10$ 612.70$
HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 8"
(MODIFIED)SQ YD 81 75.00$ 6,075.00$ 65.00$ 5,265.00$ 60.00$ 4,860.00$ 75.00$ 6,075.00$ 85.00$ 6,885.00$
PORTLAND CEMENT CONCRETE DRIVEWAY
PAVEMENT, 8" (SPECIAL)SQ YD 213 158.00$ 33,654.00$ 165.00$ 35,145.00$ 153.00$ 32,589.00$ 115.00$ 24,495.00$ 134.00$ 28,542.00$
PORTLAND CEMENT CONCRETE SIDEWALK, 5"
(SPECIAL)SQ FT 1,165 11.00$ 12,815.00$ 12.00$ 13,980.00$ 10.00$ 11,650.00$ 12.00$ 13,980.00$ 16.00$ 18,640.00$
CONCRETE CURB AND GUTTER (SPECIAL)FOOT 392 42.00$ 16,464.00$ 45.00$ 17,640.00$ 40.00$ 15,680.00$ 48.00$ 18,816.00$ 65.00$ 25,480.00$
CLASS D PATCH, 9 INCH (MODIFIED)SQ YD 2,723 65.00$ 176,995.00$ 68.00$ 185,164.00$ 65.00$ 176,995.00$ 75.00$ 204,225.00$ 70.00$ 190,610.00$
REINFORCEMENT BARS FOR UTILITY TRENCHES FOOT 660 2.60$ 1,716.00$ 3.50$ 2,310.00$ 2.50$ 1,650.00$ 2.00$ 1,320.00$ 1.50$ 990.00$
SEWER REMOVAL AND REPLACEMENT, 12" OR LESS,
(SPECIAL)FOOT 114 35.00$ 3,990.00$ 130.00$ 14,820.00$ 65.00$ 7,410.00$ 112.00$ 12,768.00$ 125.00$ 14,250.00$
STORM SEWERS (WATER MAIN REQUIREMENTS), 8"FOOT 32 147.00$ 4,704.00$ 80.00$ 2,560.00$ 85.00$ 2,720.00$ 152.00$ 4,864.00$ 125.00$ 4,000.00$
STORM SEWERS (WATER MAIN REQUIREMENTS), 10"FOOT 48 155.00$ 7,440.00$ 95.00$ 4,560.00$ 90.00$ 4,320.00$ 158.00$ 7,584.00$ 135.00$ 6,480.00$
STORM SEWERS (WATER MAIN REQUIREMENTS), 12"FOOT 32 174.00$ 5,568.00$ 105.00$ 3,360.00$ 95.00$ 3,040.00$ 165.00$ 5,280.00$ 150.00$ 4,800.00$
WATER MAIN (MODIFIED), 4"FOOT 35 165.00$ 5,775.00$ 140.00$ 4,900.00$ 150.00$ 5,250.00$ 220.00$ 7,700.00$ 200.00$ 7,000.00$
WATER MAIN (MODIFIED), 6"FOOT 72 160.00$ 11,520.00$ 119.00$ 8,568.00$ 175.00$ 12,600.00$ 222.00$ 15,984.00$ 200.00$ 14,400.00$
WATER MAIN (MODIFIED), 10"FOOT 58 186.00$ 10,788.00$ 170.00$ 9,860.00$ 200.00$ 11,600.00$ 265.00$ 15,370.00$ 225.00$ 13,050.00$
WATER MAIN (MODIFIED), 12"FOOT 2,358 170.00$ 400,860.00$ 173.00$ 407,934.00$ 275.00$ 648,450.00$ 172.00$ 405,576.00$ 250.00$ 589,500.00$
WATER MAIN (MODIFIED), 16"FOOT 20 265.00$ 5,300.00$ 450.00$ 9,000.00$ 300.00$ 6,000.00$ 465.00$ 9,300.00$ 350.00$ 7,000.00$
WATER MAIN FITTINGS POUNDS 5,448 0.01$ 54.48$ 8.00$ 43,584.00$ 0.01$ 54.48$ 8.00$ 43,584.00$ 0.10$ 544.80$
PRESSURE CONNECTION TO EXISTING WATER MAIN,
12"EACH 2 8,000.00$ 16,000.00$ 12,500.00$ 25,000.00$ 6,500.00$ 13,000.00$ 10,600.00$ 21,200.00$ 11,000.00$ 22,000.00$
CONNECTION TO EXISTING WATER MAIN, 12"EACH 3 16,000.00$ 48,000.00$ 8,000.00$ 24,000.00$ 6,500.00$ 19,500.00$ 4,200.00$ 12,600.00$ 9,500.00$ 28,500.00$
CONNECTION TO EXISTING WATER MAIN, 16"EACH 1 18,000.00$ 18,000.00$ 16,000.00$ 16,000.00$ 8,500.00$ 8,500.00$ 15,200.00$ 15,200.00$ 12,000.00$ 12,000.00$
GATE VALVE AND VAULT, 12" VALVE & 5' DIAMETER
VAULT EACH 6 9,500.00$ 57,000.00$ 9,500.00$ 57,000.00$ 7,500.00$ 45,000.00$ 9,200.00$ 55,200.00$ 10,500.00$ 63,000.00$
GATE VALVE AND VAULT, 16" VALVE & 6' DIAMETER
VAULT EACH 1 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 17,500.00$ 17,500.00$ 22,600.00$ 22,600.00$ 25,000.00$ 25,000.00$
GATE VALVE 4" WITH MJ TEE & FOSTER ADAPTER
AND VAULT, 5'-DIAMETER, TYPE 1 FRAME, CLOSED
LID
EACH 1
7,100.00$ 7,100.00$ 7,000.00$ 7,000.00$ 5,500.00$ 5,500.00$ 8,200.00$ 8,200.00$ 9,500.00$ 9,500.00$
GATE VALVE 10" WITH MJ TEE & FOSTER ADAPTER
AND VAULT, 5'-DIAMETER, TYPE 1 FRAME, CLOSED
LID
EACH 3
10,000.00$ 30,000.00$ 10,000.00$ 30,000.00$ 6,500.00$ 19,500.00$ 10,800.00$ 32,400.00$ 14,500.00$ 43,500.00$
GATE VALVE AND BOX, 12"EACH 1 5,300.00$ 5,300.00$ 6,000.00$ 6,000.00$ 5,500.00$ 5,500.00$ 6,500.00$ 6,500.00$ 6,500.00$ 6,500.00$
WATER MAIN TO BE ABANDONED L SUM 1 1,000.00$ 1,000.00$ 12,000.00$ 12,000.00$ 25,000.00$ 25,000.00$ 18,000.00$ 18,000.00$ 15,000.00$ 15,000.00$
WATER SERVICE LINE, 1"FOOT 580 15.00$ 8,700.00$ 22.00$ 12,760.00$ 15.00$ 8,700.00$ 65.00$ 37,700.00$ 20.00$ 11,600.00$
WATER SERVICE LINE, 1-1/2"FOOT 70 23.00$ 1,610.00$ 30.00$ 2,100.00$ 25.00$ 1,750.00$ 82.00$ 5,740.00$ 40.00$ 2,800.00$
CURB STOP, 1"EACH 18 195.00$ 3,510.00$ 1,000.00$ 18,000.00$ 3,000.00$ 54,000.00$ 1,500.00$ 27,000.00$ 750.00$ 13,500.00$
CURB STOP, 1-1/2"EACH 2 500.00$ 1,000.00$ 1,500.00$ 3,000.00$ 3,500.00$ 7,000.00$ 1,800.00$ 3,600.00$ 1,000.00$ 2,000.00$
DOMESTIC WATER SERVICE BOXES, 1"EACH 18 100.00$ 1,800.00$ 1,000.00$ 18,000.00$ 1,250.00$ 22,500.00$ 250.00$ 4,500.00$ 300.00$ 5,400.00$
DOMESTIC WATER SERVICE BOXES, 1-1/2"EACH 2 100.00$ 200.00$ 1,500.00$ 3,000.00$ 1,500.00$ 3,000.00$ 250.00$ 500.00$ 400.00$ 800.00$
DOMESTIC WATER SERVICE CONNECTION, 1"EACH 18 3,000.00$ 54,000.00$ 1,000.00$ 18,000.00$ 3,000.00$ 54,000.00$ 1,200.00$ 21,600.00$ 5,500.00$ 99,000.00$
DOMESTIC WATER SERVICE CONNECTION, 1-1/2" EACH 2 4,000.00$ 8,000.00$ 1,500.00$ 3,000.00$ 3,500.00$ 7,000.00$ 1,500.00$ 3,000.00$ 6,500.00$ 13,000.00$
WATER SERVICE CONNECTION , 4 INCH EACH 1 6,750.00$ 6,750.00$ 6,000.00$ 6,000.00$ 5,500.00$ 5,500.00$ 2,200.00$ 2,200.00$ 7,500.00$ 7,500.00$
WATER SERVICE CONNECTION, 10 INCH EACH 3 14,000.00$ 42,000.00$ 8,000.00$ 24,000.00$ 6,500.00$ 19,500.00$ 2,800.00$ 8,400.00$ 8,500.00$ 25,500.00$
FIRE HYDRANT WITH AUXILIARY VALVE AND
VALVE BOX EACH 8 9,500.00$ 76,000.00$ 9,000.00$ 72,000.00$ 9,500.00$ 76,000.00$ 10,600.00$ 84,800.00$ 10,000.00$ 80,000.00$
TEMPORARY FIRE HYDRANTS EACH 2 1,500.00$ 3,000.00$ 2,200.00$ 4,400.00$ 1,000.00$ 2,000.00$ 12,600.00$ 25,200.00$ 3,000.00$ 6,000.00$
VALVE VAULT TO BE REMOVED EACH 1 200.00$ 200.00$ 700.00$ 700.00$ 250.00$ 250.00$ 600.00$ 600.00$ 500.00$ 500.00$
REMOVE CASING EACH 2 1,500.00$ 3,000.00$ 2,000.00$ 4,000.00$ 250.00$ 500.00$ 800.00$ 1,600.00$ 1,000.00$ 2,000.00$
DETECTABLE WARNINGS SPECIAL SQ FT 8 41.25$ 330.00$ 60.00$ 480.00$ 40.00$ 320.00$ 85.00$ 680.00$ 50.00$ 400.00$
TRAFFIC CONTROL AND PROTECTION (MODIFIED)L SUM 1 21,928.05$ 21,928.05$ 30,550.00$ 30,550.00$ 50,000.00$ 50,000.00$ 88,000.00$ 88,000.00$ 150,000.00$ 150,000.00$
CONSTRUCTION STAKING AND RECORD DRAWINGS L SUM 1 2,500.00$ 2,500.00$ 6,000.00$ 6,000.00$ 2,885.00$ 2,885.00$ 9,000.00$ 9,000.00$ 10,000.00$ 10,000.00$
PRE-CONSTRUCTION VIDEOTAPING L SUM 1 1,000.00$ 1,000.00$ 1,500.00$ 1,500.00$ 2,188.27$ 2,188.27$ 1,000.00$ 1,000.00$ 1,250.00$ 1,250.00$
NON-SPECIAL WASTE DISPOSAL (SPECIAL)CU YD 100 1.00$ 100.00$ 75.00$ 7,500.00$ 30.00$ 3,000.00$ 88.00$ 8,800.00$ 20.00$ 2,000.00$
AGGREGATE FOR TEMPORARY ACCESS TON 118 5.00$ 590.00$ 30.00$ 3,540.00$ 10.00$ 1,180.00$ 30.00$ 3,540.00$ 21.00$ 2,478.00$
THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 215 10.30$ 2,214.50$ 13.00$ 2,795.00$ 10.00$ 2,150.00$ 12.00$ 2,580.00$ 17.00$ 3,655.00$
THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 45 36.10$ 1,624.50$ 40.00$ 1,800.00$ 35.00$ 1,575.00$ 44.00$ 1,980.00$ 24.00$ 1,080.00$
CONTRACT ALLOWANCE FOR ITEMS DIRECTED BY
THE ENGINEER UNIT 50,000 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$
As Read Amount 1,365,000.00$ 1,398,686.00$ 1,515,000.00$ 1,541,744.20$ 1,724,744.00$
Total Proposal
Amount 1,365,000.00$ 1,398,686.00$ 1,515,000.00$ 1,541,744.20$ 1,724,744.00$
DiMeo Bros Inc.
800 Nicholas Blvd
Elk Grove Village, IL 60007
PROPOSAL UNIT PRICE CALCULATIONS
Thursday, April 10, 2025 at 11:00am; 450 E. Devon Ave., Elk Grove Village, Illinois
Village of Elk Grove Village
Cook and DuPage Counties
BRUMMEL AVENUE WATER MAIN REPLACEMENT
PW-2425-18
Acqua Contractors
551 S. IL Route 83
Elmhurst, IL 60126
Bluewater Construction LLCMauro Sewer Construction
1251 Redeker Rd
Des Plaines, IL 60016
2358 Bluewater Drive
Wauconda, IL 60084
Martam Construction
1200 Gasket Dr.
Elgin, IL 60120
Page 1 of 1
Page 1 of 1
04/11/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt, P.E. Senior Engineer
SUBJECT: Oasis Plat of Easement
BACKGROUND:
On March 25, 2025, the Village awarded a contract for the Elmhurst Road Fire Hydrant
Extension project, which includes extending a water main beneath Elmhurst Road and
installing two fire hydrants on the east side. This project will provide access to water for
fire protection in an area that currently lacks coverage.
To complete the work, both permanent and temporary easements are required on
property owned by the Magnus Family L.L.C. These easements will allow the Village to
construct, maintain, repair, replace, and operate water mains and associated
infrastructure. There are no costs associated with securing these easements.
The Village Attorney reviewed this agreement and recommended approval. I recommend
approval of the Resolution authorizing execution of the easement acquisition documents
for the Plat of Easement.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Lorrie Murphy Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.Easement Agreement, Magnus Family and Oasis Outdoor, 7500 N. Elmhurst Rd,
DesPlaines
2.Easement Agreement--Elk Grove Village
RESOLUTION NO. _______
A RESOLUTION TO APPROVE AN EASEMENT AGREEMENT BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE, MAGNUS FAMILY, L.L.C., AND OASIS
OUTDOOR, LIMITED
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: The Easements shall be for the sole and exclusive purpose of constructing,
maintaining, repairing, replacing, and operating water mains and related infrastructure in the
Easement Areas (the “Improvements”). The grant of the Easements on the Property shall include
the right to maintain and relocate the facilities installed within the limits of the Easements 1 and
2 (as delineated on the Plat). Notwithstanding the foregoing, in no event shall Grantee remove,
relocate or alter any building or other structures on the Property without the prior written consent
of Grantor and Oasis. Grantee shall provide not less than five (5) days’ prior written notice to
Grantor and Oasis of Grantee’s intention to commence construction of the Improvements. The
North 1/2 of the Northeast 1/4 of the Southwest 1/4 and the Northwest 1/4 of the Southwest 1/4
of Section 25, Township 41 North, Range 11, East of the Third Principal Meridian, (except those
portions conveyed to the Illinois State Toll Highway Commission and to the State of Illinois for
the use of the Department of Public Works and Buildings) in Cook County, Illinois. Excepting
therefrom that portion taken by Condemnation Case No. 14L50192, a Final Judgment Order was
recorded June 15, 2021 as document no. 2116657038, described as follows: That part of the
Southwest 1/4 of Section 25, Township 41 North, Range 11, East of the Third Principal
Meridian, in Cook County, Illinois, bearings based on Illinois State Plane Coordinates, East
Zone, NAD83(2007 Adjustment), described as follows: Commencing at the Northwest corner of
the Southwest 1/4 of said Section 25; thence North 88 degrees 57 minutes 46 seconds East, on
the North line of said Southwest 1/4, 101.90 feet to a point on the East right of way line of
Elmhurst Road per document no. 16904890; thence South 04 degrees 15 minutes 30 seconds
West, on said East right of way line, 466.50 feet to an angle point; thence South 89 degrees 06
minutes 37 seconds West, on said right of way line, 4.99 feet to the point of beginning; thence
South 00 degrees 53 minutes 43 seconds East, on a line 55.00 feet perpendicularly distant from
and parallel with the West line of said Southwest 1/4 of Section 25, 706.06 feet; thence South 12
degrees 12 minutes 19 seconds East, 50.99 feet; thence South 00 degrees 53 minutes 43 seconds
East, on a line 65.00 feet perpendicularly distant from and parallel with the said West line of the
Southwest 1/4 of Section 25, 112.64 feet to a point on the South line of the Northwest 1/4 of the
Southwest 1/4 of said Section 25; thence South 88 degrees 48 minutes 52 seconds West, on said
South line 65.00 feet to a point on the said West line of the Southwest 1/4 of said Section 25;
thence North 00 degrees 53 minutes 43 seconds West, on said West line, 869.04 feet to a point
on the South right of way line of Elmhurst Road per document no. 16094890; thence North 89
degrees 06 minutes 37 seconds East, 55.00 feet to the point of beginning. Also excepting
therefrom that part, if any, taken by Condemnation Case No. 14L50191, a Final Judgment Order
was recorded June 15, 2021 as document no. 2116657040, described as follows: That part of the
Southwest 1/4 of Section 25, Township 41 North, Range 11, East of the Third Principal
Meridian, in Cook County, Illinois, bearings based on Illinois State Plane Coordinates, East
Zone, NAD83(2007 Adjustment), described as follows: Commencing at the Northwest corner of
the Southwest 1/4 of said Section 25; thence South 00 degrees 53 minutes 43 seconds East, on
the West line of the Southwest 1/4 of said Section 25, 1333.39 feet to the South line of the
Northwest 1/4 of the Southwest 1/4 of said Section 25, said point also being the point of
beginning: thence North 88 degrees 48 minutes 52 seconds East, on said South line, 65.00 feet;
thence South 00 degrees 53 minutes 43 seconds East, on a line 65 feet perpendicularly distant
from and parallel with said West line, 24.96 feet to the North line of the South 40 acres of the
West 1/2 of the Southwest 1/4 of said Section 25; thence South 88 degrees 39 minutes 58
seconds West, on said North line, 65.00 feet to the West line of said Southwest 1/4; thence North
00 degrees 53 minutes 43 seconds West, on said West line, 25.13 feet to the point of beginning.
Section 2: That the Village Mayor and Village Clerk are hereby authorized to sign said
Plat for and in the name of the Village and attach thereto the corporate seal.
Section 3: That the Village Clerk is hereby directed to record a copy of said Plat with the
Cook County Recordings Office, Illinois.
Section 4: That this Resolution shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
EasementAgreement, Magnus, Oasis Outdoor 7500 N. Elmhurst Rd.
1
15187865
EASEMENT AGREEMENT
THIS EASEMENT AGREEMENT (this “Agreement”) is made this ____ day of ____________, 2025
(the “Effective Date”) by and between MAGNUS FAMILY, L.L.C., a Delaware limited liability company
(“Grantor”), THE VILLAGE OF ELK GROVE VILLAGE, ILLLINOIS (“Grantee”), and OASIS OUTDOOR
LIMITED, an Illinois limited partnership (“Oasis”). Grantor, Grantee and Oasis are sometimes referred to herein
individually as a “Party” and collectively as the “Parties”.
RECITALS:
A. Grantor owns the real property located at 7500 North Elmhurst Road, Des Plaines, Illinois which
is legally described on Exhibit A attached hereto (“Property”).
B. Oasis leases the Property from Grantor pursuant to that certain Indenture of Lease dated January
1, 1978 between Seller’s predecessor in interest, Pioneer Bank & Trust Company, not personally but solely as
Trustee under Trust Agreement dated January 1, 1978 and known as Trust No. 21004, and Oasis.
C. Pursuant to the Plat of Easement for Watermain attached hereto as Exhibit B (the “Plat”), which
Plat is to be recorded in the office of the Cook County, Illinois Clerk, Grantor has agreed to grant and convey to
Grantee certain watermain and temporary construction easements (collectively, the “Easements”) over portions
of the Property delineated on the Plat (collectively, the “Easement Areas”).
D. Grantor has agreed to execute and deliver the Plat subject to the terms, provisions and conditions
set forth in this Agreement.
NOW, THEREFORE, for and in consideration of the foregoing Recitals and other good and valuable
consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereto hereby agree as
follows:
1. Incorporation of Recitals. The above Recitals are hereby incorporated into this Agreement as if
set forth herein.
2. Easements. The Easements shall be for the sole and exclusive purpose of constructing,
maintaining, repairing, replacing, and operating water mains and related infrastructure in the Easement Areas (the
“Improvements”). The grant of the Easements on the Property shall include the right to maintain and relocate the
facilities installed within the limits of the Easements 1 and 2 (as delineated on the Plat). Notwithstanding the
foregoing, in no event shall Grantee remove, relocate or alter any building or other structures on the Property
without the prior written consent of Grantor and Oasis. Grantee shall provide not less than five (5) days’ prior
written notice to Grantor and Oasis of Grantee’s intention to commence construction of the Improvements. Once
construction of the Improvements has commenced, Grantee shall use continuous and diligent efforts to prosecute
and complete construction of the Improvements in a timely manner. Upon completion of the Improvements,
Grantee shall repair any damage to the Property and restore the surface area of the Property to the condition
existing prior to commencement of construction of the Improvements and such restoration obligation shall include,
without limitation, the replacement of all trees, shrubbery and other landscaping which are damaged, destroyed or
removed as part of the construction of the Improvements.
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15187865
3.Grantee’s Costs. Grantee shall be solely responsible for all costs and expenses associated with the
construction, installation, maintenance, repair, inspection and operation of Improvements on the Property in the
Easement Areas.
4. Indemnification. Grantee agrees to release, defend, hold harmless and indemnify Grantor and
Oasis and their respective members, partners, managers, employees, agents, and contractors (collectively,
including Grantor and Oasis, the “Indemnified Parties”), from and against any and all losses, costs, damages,
claims, liabilities, expenses, demands or obligations of any kind or nature whatsoever (including reasonable
attorneys’ fees, expenses and disbursements) (collectively, “Losses”), whether at law or equity, for damages of
any kind whatsoever arising directly or indirectly from: (i) the construction, installation, maintenance, repair,
inspection and operation of Improvements including, but not limited to, injury to person or property or loss of life;
(ii)any negligent acts or omissions of Grantee or its contractors, subcontractors, agents or representatives arising
from or related to the Easements granted under this Agreement or the construction of the Improvements, except
to the extent such Losses are caused by the gross negligence or willful misconduct of any of the Indemnified
Parties. Notwithstanding anything to the contrary contained in this Agreement, all indemnity obligations accruing
under this Agreement shall survive the termination of this Agreement.
5. Insurance. Grantee and its representatives/contractors shall at all times maintain (with premiums
fully paid for), and provide to Grantor and Oasis proof of, insurance for: (i) commercial general liability (“CGL”),
issued on a form at least as broad as Insurance Services Office Commercial General Liability Coverage
“occurrence” form CG 00 01 10 01 or another “occurrence” form providing equivalent coverage, including
contractual liability and personal injury liability coverage, with limits of not less than One Million Dollars
($1,000,000) for any one occurrence and Two Million Dollars ($2,000,000) in the aggregate; and (ii) worker’s
compensation. Such worker’s compensation insurance shall carry minimum limits as defined by Illinois law (as
the same may be amended from time to time).
6.Retention of Interest. Grantee acknowledges that the Easements granted do not and shall not be
construed in any way as creating, vesting or granting Grantee any legal title or ownership right, title or interest
other than the specific easement rights granted in the Easement Areas. Grantor retains any and all rights not
specifically granted herein, including, without limitation: (i) any and all rights which are not directly incompatible
with the Easements granted under this Agreement; and (ii) the right to grant easements to other third parties over,
in, under and through the Easement Area for any purpose so long as such grant does not materially prevent, limit,
or impair Grantee’s rights hereunder.
7.Binding Agreement. This Agreement shall be binding upon and inure to the benefit of the Parties
hereto, their successors and assigns, and the Easements shall run with the land. Wherever a transfer occurs in the
ownership of the Property, the transferor shall have no further liability for breach of covenant occurring thereafter.
Grantee agrees to look solely to the interest of Grantor in the Property for the recovery of any judgment from
Grantor, it being agreed that none of the Grantor Parties shall be personally liable for such judgment.
Notwithstanding anything to the contrary contained in this Agreement, no Party is released from its acts or
omissions to act while owning the Property subject to the terms of this Agreement.
8.Entire Agreement. This Agreement is a final expression and complete and exclusive statement of
the agreement between the Parties with respect to the subject matter of this Agreement, and any prior or
contemporaneous agreements or understandings, oral or written, which may contradict, explain or supplement
these terms are superseded and shall not be admissible or effective for any purposes.
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15187865
9. Partial Invalidity. If any provision of this Agreement shall, for any reason, be held to be in
violation of any applicable law or unenforceable, such provision shall be reformed to the extent necessary to
render such provision valid or enforceable. The invalidity of any provision herein shall not be held to invalidate
any other provision herein, all of which such other provisions shall remain in full force and effect. The invalidity
of any of the provisions herein by judgment or court order shall in no way affect any of the other provisions hereof,
and the same shall remain in full force and effect.
10. Governing Law. All questions with respect to this Agreement, and the rights and liabilities of the
Parties and venue hereto, shall be governed by the laws of the State of Illinois. Any and all legal actions sought to
enforce or interpret the terms and provisions of this Agreement shall be brought exclusively in federal or state
courts in Cook County, Illinois.
11. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed
an original, but all of which, together, shall constitute one and the same instrument.
12. Covenants Running With the Land; Enforcement. The rights, agreements and easement set forth
in this Agreement are intended to be and shall be construed as covenants running with the land, and shall be
binding upon, inuring to the benefit of, and enforceable by the respective Parties. It shall be lawful for each owner
and their respective successors and assigns to institute and prosecute any proceedings at law or in equity (including
but not limited to the right to such orders of specific performance or injunctive relief as are appropriate) against
the person or persons violating or threatening to violate the rights, agreements and easements set forth in this
Agreement. Should any party institute any action or proceeding to enforce or interpret this Agreement or any
provision hereof, for damages by reason of any alleged breach of this Agreement or of any provision hereof, or
for a declaration of rights hereunder, the prevailing party in any such action or proceeding shall be entitled to
receive from the other party all ordinary and necessary costs and expenses, including reasonable attorneys’ and
other fees, incurred by the prevailing party in connection with such action or proceeding.
13. Notices. Any notices required to be given by any Party to any other Party shall be in writing, and
all such notices shall be made either: (a) by personal delivery; or (b) by a recognized courier service, such as
Federal Express or UPS. Notice will be effective upon receipt or refusal to accept delivery, and must be addressed
to the receiving Party at the following addresses (or at such other place as any Party may from time to time
designate in writing):
If to Grantor:
Magnus Family, L.L.C.
104 Sandy Hollow Rd.
Northport, NY 11768
Attn: Steven Magnus
Email: samkldlabs1989@gmail.com
4
15187865
With copies to:
Magnus Family, L.L.C.
20 Adelphi Dr.
Greenlawn, NY 11740
Attn: Daniel Magnus
Email: dlmkldlabs1989@gmail.com
And
Magnus Family, L.L.C.
12 Mattie Cooper Square
Beacon, NY 12508
Attn: Susan Magnus Newkirk
Email: susanmagnus@me.com
If to Oasis:
Oasis Outdoor, Limited
400 Skokie Blvd. Suite 200
Northbrook, IL 60062
Attn: David Sherman
Email: davids@bes.com
If to Grantee:
Village of Elk Grove Village
___________________________________
SIGNATURE PAGE FOLLOWS
15187865
IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed by their authorized
representatives as of the Effective Date.
GRANTOR:
MAGNUS FAMILY, L.L.C., a Delaware limited
liability company
By:____________________________
Name:_________________________
Title:__________________________
OASIS:
OASIS OUTDOOR LIMITED, an Illinois limited
partnership
By:__________________________________
Name:______________________________
Title:________________________________
GRANTEE:
VILLAGE OF ELK GROVE VILLAGE,
ILLINOIS
By:__________________________________
Name:______________________________
Title:________________________________
15187865
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
The North 1/2 of the Northeast 1/4 of the Southwest 1/4 and the Northwest 1/4 of the Southwest 1/4 of Section
25, Township 41 North, Range 11, East of the Third Principal Meridian, (except those portions conveyed to the
Illinois State Toll Highway Commission and to the State of Illinois for the use of the Department of Public Works
and Buildings) in Cook County, Illinois.
Excepting therefrom that portion taken by Condemnation Case No. 14L50192, a Final Judgment Order was
recorded June 15, 2021 as document no. 2116657038, described as follows:
That part of the Southwest 1/4 of Section 25, Township 41 North, Range 11, East of the Third Principal Meridian,
in Cook County, Illinois, bearings based on Illinois State Plane Coordinates, East Zone, NAD83(2007
Adjustment), described as follows:
Commencing at the Northwest corner of the Southwest 1/4 of said Section 25; thence North 88 degrees 57 minutes
46 seconds East, on the North line of said Southwest 1/4, 101.90 feet to a point on the East right of way line of
Elmhurst Road per document no. 16904890; thence South 04 degrees 15 minutes 30 seconds West, on said East
right of way line, 466.50 feet to an angle point; thence South 89 degrees 06 minutes 37 seconds West, on said right
of way line, 4.99 feet to the point of beginning; thence South 00 degrees 53 minutes 43 seconds East, on a line
55.00 feet perpendicularly distant from and parallel with the West line of said Southwest 1/4 of Section 25, 706.06
feet; thence South 12 degrees 12 minutes 19 seconds East, 50.99 feet; thence South 00 degrees 53 minutes 43
seconds East, on a line 65.00 feet perpendicularly distant from and parallel with the said West line of the Southwest
1/4 of Section 25, 112.64 feet to a point on the South line of the Northwest 1/4 of the Southwest 1/4 of said Section
25; thence South 88 degrees 48 minutes 52 seconds West, on said South line 65.00 feet to a point on the said West
line of the Southwest 1/4 of said Section 25; thence North 00 degrees 53 minutes 43 seconds West, on said West
line, 869.04 feet to a point on the South right of way line of Elmhurst Road per document no. 16094890; thence
North 89 degrees 06 minutes 37 seconds East, 55.00 feet to the point of beginning.
Also excepting therefrom that part, if any, taken by Condemnation Case No. 14L50191, a Final Judgment Order
was recorded June 15, 2021 as document no. 2116657040, described as follows:
That part of the Southwest 1/4 of Section 25, Township 41 North, Range 11, East of the Third Principal Meridian,
in Cook County, Illinois, bearings based on Illinois State Plane Coordinates, East Zone, NAD83(2007
Adjustment), described as follows:
Commencing at the Northwest corner of the Southwest 1/4 of said Section 25; thence South 00 degrees 53 minutes
43 seconds East, on the West line of the Southwest 1/4 of said Section 25, 1333.39 feet to the South line of the
Northwest 1/4 of the Southwest 1/4 of said Section 25, said point also being the point of beginning: thence North
88 degrees 48 minutes 52 seconds East, on said South line, 65.00 feet; thence South 00 degrees 53 minutes 43
seconds East, on a line 65 feet perpendicularly distant from and parallel with said West line, 24.96 feet to the
North line of the South 40 acres of the West 1/2 of the Southwest 1/4 of said Section 25; thence South 88 degrees
39 minutes 58 seconds West, on said North line, 65.00 feet to the West line of said Southwest 1/4; thence North
00 degrees 53 minutes 43 seconds West, on said West line, 25.13 feet to the point of beginning.
15187865
EXHIBIT B
PLAT OF EASEMENT
[attached]
15187865