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HomeMy WebLinkAboutAGENDA - 09/08/2026 - VB AGENDA Page 1 of 7 AGENDA REGULAR VILLAGE BOARD MEETING SEPTEMBER 8, 2026 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (FATHER ARTHUR BAUSTISTA, OUR LADY OF THE BLESSED SACRAMENT CATHOLIC CHURCH) 3. APPROVAL OF MINUTES OF AUGUST 11, 2026 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: AUGUST 25, 2026 $2,597,899.91 AUGUST 31, 2026 $1,296,315.10 SEPTEMBER 8, 2026 $5,069,449.75 6. CONSENT AGENDA a. Consideration of a request from Living Hope Church, 777 Meacham Road, to waive permit fees for a temporary banner in the amount of $25. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration of a request from the Elk Grove High School Band Association at Elk Grove High School, located at 500 W. Elk Grove Boulevard, to waive business license fees for a holiday tree and wreath sale commencing on November 27, 2026 in the amount of $100. (The Elk Grove Band Association utilizes this sale as a fundraiser for the band and orchestra programs at Elk Grove High School. (It has been past practice of the Village Board to grant fee waivers for governmental and Page 2 of 7 non-profit organizations. (The Director of Finance recommends approval.) c. Consideration of a request from the Kenneth Young Center, located at 1001 Rohlwing Road, to waive FY 20226 vehicle sticker fees in the amount of $200. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) d. Consideration of a request from Township High School District 214 to waive the permit fees for vending machines at Elk Grove High School, located 500 W. Elk Grove Boulevard, in the amount of $450. (District 214 is seeking a waiver of license fees ($50) for nine (9) vending machines for a total waiver of $450. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (Director of Finance recommends approval.) e. Consideration of a request from the Elk Grove Park District, located at 399 Biesterfield Road, to waive FY 2026/27 business license fees and liquor license fees in the amount of $9,110. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (Director of Finance recommends approval.) f. Consideration of a request from Metropolitan Water Reclamation District of Greater Chicago (MWRD) to waive permit fees for the Upper Des Plaines Intercepting Sewer Rehabilitation project in the amount of $35,830. (A portion of this sewer rehabilitation project is located within the corporate limits of Elk Grove Viilage. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) g. Consideration to concur with prior authorization to award a professional services contract to Tom Ricketts to serve as guest speaker for the Village's 70th Anniversary Business Appreciation Breakfast in the amount of $40,000. (Tom Ricketts, Chicago Cubs Executive Chairman, will share lessons on leadership, culture, and championship success as part of the Village's 70th Anniversary Business Appreciation Breakfast.) h. Consideration to award a purchase contract through the Illinois Department of Central Management Services to Morton Salt Incorporated, of Chicago, IL for the delivery of up to 2,400 tons of bulk rock salt in the amount of $213,144. (On March 24, 2026, the Village Board approved a joint purchasing requisition through the Illinois Department of Central Management Services (CMS) to procure 2,000 tons of bulk rock salt with the option to increase or decrease the order by 20 percent, or 400 tons, Page 3 of 7 if necessary. (On July 29, 2026, the Village was notified by CMS that bulk rock salt had been secured for some of the joint purchasing participants. (The Village received notification of the bid prices for our requisition proposed by Morton Salt Incorporated, at a unit price of $88.81 per ton for the 2,000 tons being delivered to 450. E Devon Avenue. (The Village did not receive any bid for salt being delivered to 1635 Biesterfield Road. (Adequate funds are available in the General Fund to purchase 2,400 tons of bulk rock salt through the CMS contract with Morton Salt Incorporated. (The Director of Public Works recommends approval.) i. Consideration to award a purchase contract to Compass Minerals of Overland Park, KS to purchase 1,000 tons for the delivery of 1,000 tons of bulk rock salt in the amount of $121,630. (On March 24, 2026, the Village Board approved a requisition through the Illinois Department of Central Management Services (CMS) Joint Purchasing Program to procure 2,800 tons of bulk rock salt. (Due to the Village having two salt barns located at two separate locations, 450 E. Devon Avenue and 1635 Biesterfield Road, CMS required the Village to separate its bid quantities amongst the two locations. (Of the requested 2,800 tons of bulk rock salt, the Village only received a bid to deliver 2,000 tons to the James Paul Petri Public Works Facility, leaving the remaining 800 tons for the Biesterfield Public Works Facility unbid. (To secure the Village's salt supply for the upcoming winter season, the Village of Elk Grove Village, the Village of Palatine, and the Village of Arlington Heights partnered in a joint bid. (On Monday, August 24, 2026, the Village of Arlington Heights opened sealed bids for the Bulk Rock Salt Contract. Four (4) vendors obtained bid documents and four (4) submitted bids. (The lowest responsible bid was received from Compass Minerals Company. (This contract provides for 1,000 tons of bulk rock salt at a unit price of $121.63 per ton. (Adequate funds are available in the General Fund to purchase 1,000 tons of bulk rock salt from Compass Materials. (The Director of Public Works recommends approval.) j. Consideration of the following: • To award a sole source contract to Pierce Manufacturing of Weyauwega, WI for the Frame Rail Replacement of Unit #111, a 2013 Pierce Quantum Pumper, for a total contract amount not to exceed $227,849 from the General Fund; and • To increase the General Fund Budget by $227,849. (In January of 2013, the Fire Department took delivery of Unit #111, a 2013 Pierce Quantum Pumper. (During routine maintenance and inspection services in the late summer of 2025, the Public Works Department’s Fleet Division identified excessive corrosion and frame deterioration, particularly on the driver’s side. Page 4 of 7 (The Public Works and Fire Departments conducted a detailed inspection and determined the Unit was unsafe to operate. Consequently, the Unit was removed from service in August 2025. (Pierce Manufacturing provided a proposal of $189,874, with a 20% contingency or $37,975, for a total potential repair cost of $227,849. (In addition, it is requested that the FY2027 General Fund budget be increased by $227,849 to provide sufficient funds for this repair. (The Public Works Director recommends approval.) k. Consideration to award a contract through the Sourcewell Purchasing Cooperative to Bonnell Industries of Dixon, IL to modernize and upfit Unit #720, a 2017 Freightliner 108SD Heavy Dump Truck, with a hook-lift body, wing plow, V-box salt spreader and forestry chip box in the amount of $267,127.88 from the Capital Replacement Fund. (Funds have been allocated in the FY2027 Budget to retrofit #720, a 2017 Freightliner 108SD Heavy Dump Truck, which has 32,000 miles. (The 5 Ton Tandem Axle Truck upfitting package with hook lift, wing plow and salt spreader is available through the SourceWell Purchasing Contract #033126-BNL with Bonnell Industries of Dixon, IL in the amount of $267,127.88 (Adequate funds are available in the Capital Replacement Fund. (The Director of Public Works recommends approval.) l. Consideration to approve sign variations for Magnetic Inspection Laboratory, Inc. at 1401 Greenleaf Avenue. (Magnetic Inspection Laboratory, Inc. owns four (4) properties along Greenleaf Avenue and intends to install a new monument sign at 1401 Greenleaf Avenue which will conform to the uniformity and design of existing monument signs on their other three (3) properties along Greenleaf Avenue. (Variations are required to allow a forty-four (44) square foot monument sign with a non- masonry base, a base smaller than the upper sign area, and without the required two- hundred square foot landscape area. (The Director of Community Development recommends approval.) m. Consideration to adopt Ordinance No. 3945 amending various provisions of the Village Code for the Village of Elk Grove Village. (The Mayor and Board of Trustees have determined that it is necessary, advisable and in the best interests of the Village and its residents to amend various provisions of the Village Code in relation to Titles 1,3,5,6 and 8.) n. Consideration to adopt Resolution No. 50-26 authorizing the Village of Elk Grove to apply for funding assistance through the Illinois Transportation Enhancement Program administered by the Illinois Department of Transportation providing local assurance for the Biesterfield Road Resurfacing, Mobility and Streetscape Project. (The Village will be applying to the Illinois Department of Transportation (IDOT) for funding assistance through the Illinois Transportation Enhancement Program (ITEP) for the Biesterfield Road Resurfacing, Mobility and Streetscape Project. (The Village is requesting $5.0 million dollars, with a total estimated project cost of $13.5 million. Page 5 of 7 (The grant funds would supplement funding previously received by the Surface Transportation Program and by Representative Krishnamoorthi. (The Director of Public Works has recommended approval.) o. Consideration to adopt Resolution No. 51-26 approving the acquisition of a permanent utility easement agreement for the purpose of undergrounding overhead utilities along E. Higgins Rd. between the Village of Elk Grove Village and the property owner of 1907 E. Oakton Street., C & R Oakton Higgins, Inc. and payment to the property owner in the amount of $23,892.50 from the Busse-Elmhurst Redevelopment Fund. (The Village requested utility easement from the property owner of 1907 E. Oakton Street, C & R Oakton Higgins, Inc., to secure legal rights to underground the overhead utilities along E. Higgins Rd. (The property owner has agreed to a total easement cost of $23,892.50. (The easement purchase prices were determined by negotiation. (Funds for the easement are available in the Busse-Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) p. Consideration to adopt Resolution No. 52-26 approving the acquisition of a permanent easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Village and the property owner of 1499 Tonne Road, Adair Properties, LLC and payment to the property owner in the amount of $2,400 from the Business Leaders Forum Fund. (The Village requested an easement from the property owner of 1499 Tonne Road, Adair Properties LLC, to secure legal rights to perform roadway improvements as part of the Tonne Road Reconstruction project. (The property owner has agreed to a total easement cost of $2,400 for Parcel number 0003. (The easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) q. Consideration to adopt Resolution No. 53-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance, as amended from time to time, for certain real estate located at 1500-1530 Morse Avenue. (The Law Offices of Liston & Tsantilis, on behalf of their client Prologis, L.P. (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1500 - 1530 Morse Avenue. (The Applicant intends to purchase the 109,940 square foot industrial facility, demolish it, and construct a new 129,710 square foot industrial facility. The applicant plans to lease out the space to suitable industrial tenants in the warehousing/distribution/manufacturing sectors. (Depending on the type of user, it is estimated that the tenant will employ about 25 full- time employees at this facility. (Prologis, who is purchasing the property, is a global leader in logistics real estate, focused Page 6 of 7 on the ownership, development, leasing, and management of high-quality warehouse and distribution facilities in major consumption and transportation markets) (The Applicant plans to construct a two-story 129,710 square feet industrial building with 38 exterior docks, 2 drive-in doors, and 131 parking spots. The Applicant plans to spend $15 million to construct the building and develop the land, with $13 million in hard costs and an additional $2 million on land development and detention improvements. (The new building will feature new precast panels, a large glass entryway, new landscaping, a metal fence, a new parking lot, and the removal of debris in the rear detention pond. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies based on New Construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a Petition seeking a Special Use Permit to operate a Dutch Bros Coffee with a drive-thru at 1630 Biesterfield Road. (A Public Hearing date has yet to be determined.) b. Consideration of a Petition seeking a Special Use Permit to operate a Culver's Restaurant with a drive-thru at 620 Meacham Road. (A Public Hearing date has yet to be determined.) c. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Lasken 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller Page 7 of 7 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.