HomeMy WebLinkAboutRESOLUTION - 39-08 - 8/19/2008 - DESTRUCTION OF AUDIO RECORDINGS (2006)RESOLUTION NO. 39-08
A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO
RECORDINGS OF CLOSED MEETINGS SESSIONS (2006)
WHEREAS, the Open Meetings Act requires governmental bodies to audio or
video record their closed meetings. and
WHEREAS, this governmental body has complied with that requirement; and;
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the
verbatim record of closed meetings without notification to or the approval of a Records
Commission or the State Archivist not less than eighteen (18) months after the
completion of the meeting recorded, but only after:
1. It approves the destruction of a particular recording; and;
2. It approves the written minutes of the closed meeting; and
WHEREAS, for the verbatim record by tape of the meeting(s) set forth in
Section 1 of this Resolution, at least eighteen (18) months have passed since the
completion of those meetings, and this governmental body has approved written minutes
for each of the meetings or portions of meetings set forth in Section 1: and
WHEREAS, this governmental body may order the destruction of the verbatim
record even if it continues to withhold the approved written minutes of the closed session
until some later period of time.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Trustees of the Village of Elk Grove Village, Cook and DuPage Counties of
Illinois, as follows:
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Section 1: That based upon the statements made within the preamble to this
Resolution, the Mayor and Board of Trustees hereby orders the destruction of the
verbatim record being an audio or video tape of the full meetings or portions of meetings
as listed on Exhibit A.
Section 2: That this Resolution shall be in full force and effect from and
after its passage, approval and publication according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 19" day of August 2008.
APPROVED this 191h day of August 2008.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Ann I. Walsh, Village Clerk
PUBLISHED this 22"d day of August 2008 in pamphlet form.
Closed Sess ionRecord ings for2006tapes.doc
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EXHIBIT A
Date of Executive Session Meeting Tapes
1-10-2006
1-24-2006
2-14-2006
2-28-2006
3-14-2006
3-21-2006
3-22-2006
3-28-2006
4-11-2006
4-25-2006
5-09-2006
5-23-2006
6-06-2006
6-20-2006
7-18-2006
8-15-2006
9-12-2006
9-26-2006
10-24-2006
11-01-2006
11-14-2006
11-18-2006
12-05-2006
approval to destroy - Resolution No. 39-08
Dated: August 19, 2008
(res)closedsession recordi ngsfor2006tapes
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