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Home My WebLink AboutRESOLUTION - 13-07 - 3/13/2007 - LTR OF AGREEMENT/COOK CTY HWY DEPT/LIVELY BLVD IMPROVEMENTSRESOLUTION NO. 13-07 A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A LETTER OF AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND COOK COUNTY HIGHWAY DEPARTMENT (CCHD) FOR CONSTRUCTION OF THE LIVELY BOULEVARD IMPROVEMENTS (DEVON AVENUE TO TOUHY AVENUE) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: LETTER OF AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: 5 NAYS: 0 ABSENT: 1 PASSED this 13`h day of March 2007 APPROVED this 13`1�day of March 2007 APPROVED: Mayor Craia B. Johnson Village of Elk Grove Village ATTEST: Ann I. Walsh, VillalZe Clerk At, rmICC:LiveIy]IIvdlmprovemenIs THE BOARD OF COMMISSIONERS TODD H. STROGER PRESIDENT EARLEAN COLLINS 1" Dia. PETER N. SILVESTRI 9' Dia. ROBERT STEELE 2- Dia. MIKE OUIGLEY 10' Dia. JERRY BUTLER 3'm Dist. JOHN P. DALEY, 11- Dia. WILLIAM M. BEAVERS 4T1 Dist. FORREST CLAYPOOL 12' Dist. DEBORAH SIMS 5' Dist. LAWRENCE SUFFREDIN 13' Dist. JOAN PATRICIA MURPHY 601 Dist. GREGG GOSUN 140i Dist. JOSEPH MARIO MORENO 7"Dist. TIMOTHY O. SCHNEIDER 15' Dist. .ROBERTO MALDONADO 8'" Dia. ANTHONY J. PERAICA 16P1 Dist. ELIZABETH ANN DOODY GORMAN 1701 Dia. February 22, 2007 Honorable Craig B. Johnson Mayor Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Cook. 14 C, 0 0 G ,, un s << 1 N 0 Attn: --Mr. Alan J. Boffice, P. E., Director Engineering and Community Development Dear Mayor Johnson: COOK COUNTY BUREAU OF ADMINISTRATION DEPARTMENT OF HIGHWAYS Rupert F. Graham Jr., P.E. Acting Superintendent Cook County Administration Building 69 West Washington Street 23`d Floor .Chicago, Illinois 60602-3007 Telephone (312) 603-1600-01 Fax (312) 603-9945 Re: Letter of Agreement Devon Avenue at Lively Boulevard Section: 07 -B1116 -02 -TL Village of Elk Grove Village This Letter of Agreement, in duplicate, has been prepared to establish project and, cost responsibilities of the Village of Elk Grove Village (hereinafter VILLAGE) and the County of 'Cook (hereinafter COUNTY) for traffic signal improvements at the intersection of Devon Avenue at Lively, Boulevard. Previously, the Highway Department concurred to participate in the project by funding fifty (50%) percent of construction costs (estimated County share $118,000.00) for the modernization of the existing traffic signals at this intersection. It is the practice of the COUNTY, that at intersections of County Highways and municipal streets, the COUNTY will be responsible for the physical maintenance and timing/phasing of the traffic signals and the municipal corporation is to bear a share of the signal's maintenance and energy costs. This share is represented by the relative number of approaches to the intersection for which the municipal corporation is responsible with respect to the total number of approaches; in this case, two legs of four legs or fifty (50%) percent. The VILLAGE and COUNTY agree to the following. The VILLAGE shall: a) Prepare design plans, obtain the necessary approvals, including from COUNTY for improvements at Devon Avenue, construct, the improvements and provide construction engineering; b) Pay for or secure funding for fifty (50%) percent of the traffic signal costs at Devon Avenue and for one hundred (100%) percent of new or upgraded emergency vehicle pre-emptive devices (EVPD's) at Devon Avenue; c) Have the new traffic signals .installed by an Electrical Contractor approved by the COUNTY; Letter of Agreement -2- February 22, 2007 Devon Avenue at Lively Boulevard Section: 07 -131116 -02 -TL d) Furnish to the COUNTY one (1) copy of all approved catalog cuts prior to installation. All traffic signal. equipment shall be of the type and brand that is acceptable to the COUNTY; e) Furnish to the COUNTY one (1) set of as -built reproducible mylars with MicroStation compatible CADD files of the traffic signal design plans at the final inspection; f) Have the COUNTY participate in the final inspection of the completed improvements at Devon Avenue. The COUNTY contacts are Mr. Eric Petraitis, Construction Supervisor, at 312-603-1612, and Mr. Richard Jezierny, Mechanical and Electrical Division Head, at 312-603-1730; g) Bill the COUNTY for.fifty (50%)_ percent of the traffic signal construction costs of eligible items following completion of the project and based upon actual quantities used and contract unit prices as awarded; h) Pay to the COUNTY fifty (50%) percent of the maintenance charges for the traffic signal within thirty (30) days of County's quarterly (3 month) statement of same. Payments to the COUNTY shall be by check payable to the Treasurer of Cook County, for deposit into the COUNTY's Motor Fuel Tax Account 600-600 and sent to the COUNTY's Superintendent of Highways; i) Assume fifty (50%) percent of the electrical energy charges payable directly to ComEd in accordance with an electrical service contract to be entered into with that Company; j) Pay one hundred (100%) percent of the costs for VILLAGE infrastructure constructed along Devon Avenue as part of the project, said items to include new sidewalk; k) Own, operate and maintain the sidewalk included as part of this project; continue to own the EVPD relocated as part of the project; and, this Agreement stands in lieu of a separate COUNTY Highway Permit for. said infrastructure and the VILLAGE shall be bound to the general terms of COUNTY Highway Permits as they exist the date of execution of this Agreement by the COUNTY; and, 1) Acknowledge, by execution of this Agreement, that it shall not have access to or on COUNTY's traffic signal. The COUNTY will monitor the operational status of the EVPD at no charge to the VILLAGE and will inform the VILLAGE should it detect fault with said operations. As such, the VILLAGE agrees to: either enter into a separate agreement with COUNTY's Electrical Maintenance Contractor to pay for repairs to VILLAGE's EVPD; or pick up, repair, and return repaired EVPD equipment to COUNTY's Electrical Maintenance Contractor for reinstallation as it occurs and pay directly to COUNTY's Electrical Maintenance Contractor for removal and reinstallation.of VILLAGE's EVPD equipment on or in COUNTY's traffic signal. Letter of Agreement -3- February 22, 2007 Devon Avenue at Lively Boulevard Section: 07 -Bl 1 16 -02 -TL 2. The COUNTY shall: a) Review and approve plans for improvements at Devon Avenue; b) Pay to the VILLAGE fifty (50%) percent of the traffic signal costs at Devon Avenue, excluding new or upgraded EVPD's, when invoiced by VILLAGE as previously described in 1.g. hereinbefore (estimated total COUNTY share $118,000.00); c) Participate in the final inspection of the completed improvements; d) Upon completion and acceptance of the Traffic Signal System by representatives of the COUNTY, cause it to be maintained and energized and be responsible.for all settings and timings at this intersection; and, e) Bill the VILLAGE quarterly for their share of signal maintenance costs. The parties hereto agree that the traffic signal provisions of this Agreement shall remain in effect so long as the traffic signals covered by the terms of this Agreement or any Amendment hereto are owned, operated and/or maintained by the COUNTY and remain in place either in their current or some modified configuration. Should the Village of Elk Grove Village be agreeable to the terms of -this Agreement, please countersign two copies of this letter and return them to this Department, Attention: Mr. Rodnev Bettenhausen, Advance Planning and Agreements Division, Room 2340. Enclose a certified copy of the Village Board minutes authorizing the signatory to commit for the Village. We will then present the Agreement to the Board of County Commissioners with a Resolution to be attached and made .part thereof, which will authorize and bind the Village of Elk Grove Village and Cook County, their respective representatives, successors and assigns, to their respective obligations herein. Very truly yours, Rupert F. Graham, P.E. Acting Superintendent of Highways Cook County, Illinois Accepted by the Village of Elk Grove Village, this 13th day of March , 2007. Craig B. Johnson Craig B. Johnson Mayor ATTEST: Ann 1. Walsh Village Clerk (SEAL) Letter of Agreement -4- Devon Avenue at Lively Boulevard Section: 07 -B1116 -02 -TL February 22, 2007 IN WITNESS WHEREOF, the County has caused this Agreement to be executed by their respective officials on the date as shown. THE COUNTY OF COOK This day of , 2007. ATTEST: County Clerk (SEAL) RFG:JJB:RDB:kg/1634 EXECUTED BY COUNTY: Todd H. Stroger President Board of County Commissioners APPROVED AS TO FORM: Richard A. Devine, State's Attorney M Assistant State's Attorney HATransportation & Planning\Planning\AGREEMENTS\TS AGRMTS\B1116-02-TL Devon at Lively LOA.doc