HomeMy WebLinkAboutRESOLUTION - 25-12 - 5/22/2012 - AGREEMENT IDOTRESOLUTION NO. 25-12
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A PRELIMINARY ENGINEERING SERVICES AGREEMENT FOR
FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE
AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT)
FOR THE BUSSE WOODS TRAIL OVERPASS PROJECT NO. TCSP-IL09(022)
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached documents
M14=4A
Illinois Department of Transportation
Preliminary Engineering Services Agreement for Federal Participation
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village
Clerk is authorized to attest said documents upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 22"d day of May 2012.
APPROVED this 22nd day of May 2012.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan, Village Clerk
WOTprelim ngSvc"useTdOveryass
Local Agency
Consultant
Elk Grove VillageL
Illinois Department
TranSystems
0
C
of Transportation
C
0
County
Address
Cook
A
L
N
S
1475 East Woodfield Road
Section
City
09 -00058 -00 -BT
Preliminary Engineering
u
L
Schaumburg
Project No.A
State
TCSP-IL09(022)
G
Services Agreement
T
Illinois
Job No.
For
Zip Code
D-91-293-10
E
N
Federal Participation
A
N
6()173
Contact Name/Phone/E-mail Address
Contact Name/Phone/E-mail Address
Brian Lovering, 847.357.4220
C
T
Todd Bright,847.407.5271
blovering@elkgrove.org
Y
tsbright@transystems.com
THIS AGREEMENT is made and entered into this day of between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT
Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Busse Woods Trail Overpass Route Off -System Length 0.41 mi Structure No. 016-6921( Prop)
Termini over IL Route 72 (FAP 341) cdnecting the existing Busse Woods Trails
Description Phase 2 Engineering Services for the construction of a new bicycle bridge over IL Route 72 just east of the Interstate 290
Northbound Frontage Road.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 540 calendar days from the dale of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher -salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser -salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
Page 1 of 7 BLR 05610 (Rev. 9/06)
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9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsifiration or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
10. To pay its subconsullants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
N Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and Flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
Flood Flow histories.
.N Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
N Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
N Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
N Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
❑ Prepare preliminary,roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
N Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 7 BLR 05610 (Rev. 9/06)
Printed on 5/9/2012 11:40:17 AM
It. THE LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee ® CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
❑ CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC), or
❑ CPFF = 14.5%[(2.3 + R)DL + IHDC]
Specific Rate
Lump Sum
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm's Actual Overhead Factor
R = Complexity Factor
❑ (Pay per element)
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
❑ With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT -
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted
contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 at sec.).
111. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared,by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE,
without restriction or limitation as to their use.
Page 3 of 7 BUR 05610 (Rev. 9106)
Printed on 5/9/2012 11:40:17 AM
3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports,
permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the Stale for at least one (1) year but no more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee's or contractors workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace; -
(2) The grantee's or contractors policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that maybe imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of
subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 4 of 7 BUR 05610 (Rev. 9/06)
Printed on 5/9/2012 11:40:17 AM
10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant: TIN Number I Agreement Amount
Trans stems 43-0839725 1 $210,821.55
Executed by the LA:
ATTEST:
By:
Elk Grove Village
(Munidpalityrromship/County)
By:
Elk Grove Village Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTEST: Todd S. Bright, TranSystems
By: By: a
Title: Project Manager
Page 5 of 7
Printed on 5/9/2012 11:40:17 AM
Title: Vice President
BLR 05610 (Rev. 9/06)
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Exhibit B
Illinois Department
of Transportation
Prime Consultant
Name
TranSystems
Address
Schaumburg IL
Telephone
847.605.9600
TIN Number
D-91-293-10
Project Information
Local Agency
Elk Grove Village
Section Number
09 -00058 -00 -BT
Project Number
TCSP-IL09(022)
Job Number
D-91-293-10
Engineering Payment Report
This form is to verify the amount paid to the Sub -consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub -consultant for the amount listed below.
05/09/2012
Signature and title of Prime Consultant
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
Page 7 of 7 BLR 05610 (Rev. 9/06)
Printed on 5/9/2012 11:40:17 AM
Coordination
Vehicle Days
Mileage
Letter Size Copies
Color Copies
Full Size Copies
Mylar
FedEx/ Messenger
Legal Notices & Advertising
2 Survey
Vehicle Days
Mileage
Letter Size Copies
Color Copies
Full Size Copies
Mylar
FedEx/ Messenger
Legal Notices & Advertising
3 Permitting
Vehicle Days
Mileage
Letter Size Copies
Color Copies
Full Size Copies
Mylar
FedEx/ Messenger
Legal Notices & Advertising
4 Pre -Final Plans
Vehicle Days
Mileage
Letter Size Copies
Color Copies
Full Size Copies
Mylar
FedEx / Messenger
Legal Notices & Advertising
Busse Woods Trail Overpass
Section No.: 09.00058 -00 -BT
Elk Grove Village
Direct Cost Summary
0 vehicle @
10 trips @
15 sheets @
5 sheets @
4 sheets @
0 sheets @
1 vehicle @
0 trips @
0 sheets @
0 sheets @
0 sheets @
0 sheets @
0 vehicle @
0 trips @
100 sheets @
0 sheets @
48 sheets @
0 sheets @
0 vehicle @
0 trips @
100 sheets @
0 sheets @
48 sheets @
0 sheets @
Total
0 days @ $ 45.00 per day
$
$
10 miles @ $ 0.55 per mile
$
$
55.00
10 copies @ $ 0.10 per sheet
10 submittals
$
150.00
10 copies @ $ 1.00 per sheet
10 submittals
$
500.00
4 copies @ $ 0.80 per sheet
10 submittals
$
128.00
0 copies @ $ 9.00 per sheet
0 submittals
$
-
2 deliveries @ $ 20.00 per delivery
$
40.00
Subtotals
$
873.00
2 days @ $ 45.00 per day
0 miles @ $ 0.55 per mile
0 copies @ $ 0.10 per sheet
0 copies @ $ 1.00 per sheet
0 copies @ $ 0.80 per sheet
0 copies @ $ 9.00 per sheet
0 deliveries @ $ 20.00 per delivery
Subtotals
0 days @ $ 45.00 per day
0 miles @ $ 0.55 per mile
6 copies @ $ 0.10 per sheet
0 copies @ $1.00 per sheet
4 copies @ $ 0.80 per sheet
0 copies @ $ 9.00 per sheet
2 deliveries @ $ 20.00 per delivery
$ 90.00
$ 90.00
0 submittals
$
0 submittals
$
0 submittals
$
0 submittals
$
$ 90.00
Subtotals $ 254.00
0 days @ $ 45.00 per day
0 miles @ $ 0.55 per mile
1 copies @ $ 0.10 per sheet
0 copies @ $ 1.00 per sheet
1 copies @ $ 0.80 per sheet
0 copies @ $ 9.00 per sheet
8 deliveries @ $ 20.00 per delivery
Page 1
Subtotals
1 submittals
$ 60.00
0 submittals
$ -
1 submittals
$ 154.00
0 submittals
$ -
$ 40.00
Subtotals $ 254.00
0 days @ $ 45.00 per day
0 miles @ $ 0.55 per mile
1 copies @ $ 0.10 per sheet
0 copies @ $ 1.00 per sheet
1 copies @ $ 0.80 per sheet
0 copies @ $ 9.00 per sheet
8 deliveries @ $ 20.00 per delivery
Page 1
Subtotals
$ 838.00
14 submittals
$ 140.00
0 submittals
$ -
14 submittals
$ 538.00
0 submittals
$ -
$ 160.00
$ 838.00
Busse Woods Trail Overpass
Section No.: 09.00058.00 -BT
Elk Grove Village
Direct Cost Summary
5 Final Plans
0 submittals
Vehicle Days
0 vehicle @
0 days @ $ 45.00 per day
Mileage
0 trips @
0 miles @ $ 0.55 per mile
Letter Size Copies
150 sheets @
1 copies @ $ 0.10 per sheet
Color Copies
0 sheets @
0 copies @ $1.00 per sheet
Full Size Copies
48 sheets @
1 copies @ $ 0.80 per sheet
Mylar
4 sheets @
1 copies @ $ 9.00 per sheet
FedEx I Messenger
8 deliveries @ $ 20.00 per delivery
Legal Notices & Advertising
Subtotals
6 Environmental
0 submittals
Vehicle Days
0 vehicle @
0 days @ $ 45.00 per day
Mileage
0 trips @
0 miles @ $ 0.55 per mile
Letter Size Copies
0 sheets @
0 copies @ $ 0.10 per sheet
Color Copies
0 sheets @
0 copies @ $ 1.00 per sheet
Full Size Copies
0 sheets @
0 copies @ $ 0.80 per sheet
Mylar
0 sheets @
0 copies @ $ 9.00 per sheet
FedEx I Messenger
0 deliveries @ $ 20.00 per delivery
Legal Notices & Advertising
Subtotals
7 Right -Of -Way
0 submittals
Vehicle Days
0 vehicle @
0 days @ $ 45.00 per day
Mileage
0 trips @
0 miles @ $ 0.55 per mile
Letter Size Copies
0 sheets @
0 copies @ $ 0.10 per sheet
Color Copies
0 sheets @
0 copies @ $1.00 per sheet
Full Size Copies
0 sheets @
0 copies @ $ 0.80 per sheet
Mylar
0 sheets @
0 copies @ $ 9.00 per sheet
FedEx I Messenger
0 deliveries @ $ 20.00 per delivery
Legal Notices & Advertising
Subtotals
8 Phase III Consultation
0 submittals
Vehicle Days
1 vehicle @
2 days @ $ 45.00 per day
Mileage
0 trips @
0 miles @ $ 0.55 per mile
Letter Size Copies
0 sheets @
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Color Copies
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Legal Notices & Advertising
Page 2
Subtotals
Totals
Total
$ 944.00
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
$ 90.00
0 submittals
$
0 submittals
$
14 submittals
$
210.00
0 submittals
$
-
14 submittals
$
538.00
1 submittals
$
36.00
$
160.00
$ 944.00
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
0 submittals $
$ 90.00
$ 90.00
$ 3,089.00
0 submittals
$
0 submittals
$
0 submittals
$
0 submittals
$
$ 90.00
$ 3,089.00
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FIRM NAME
PRIME/SUPPLEMENT
PSB NO.
PAYROLL RATES
TranSystems DATE
Prime
Local
ESCALATION FACTOR
1.33%
CLASSIFICATION CURRENT RATE CALCULATED RAT
05/03/12
Principal in Charge
$70.00
$70.00
Max
Senior Project Manager (Hic
$69.29
$70.00
Max
Project Manager (Highway)
$63.43
$64.28
Construction Manager
$60.00
$60.00
Max
Chief Structural Engineer
$60.00
$60.00
Max
Senior Project Engineer (Hi[
$60.00
$60.00
Max
Project Engineer (Highway)
$48.41
$49.06
Resident Engineer
$55.09
$55.82
Noise and Air Quality Specie
$47.02
$47.65
Design Engineer III (Highwa
$43.35
$43.93
Design Engineer III (Constrc
$48.50
$49.15
Design Engineer II (HighwaN
$37.20
$37.70
Design Engineer II (Construe
$38.66
$39.18
Design Engineer I (Highway
$28.67
$29.05
Design Engineer I (Construc
$30.58
$30.99
Survey Crew Chief
$32.10
$32.53
Instrument Person
$32.10
$32.53
CADD Technician III
$30.50
$30.91
CADD Technician II
$28.30
$28.68
CADD Technician 1
$24.70
$25.03
Senior Administrator
$40.07
$40.60
Administrative Assistant
$26.64
$27.00
$0.00
$0.00
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SCOPE OF SERVICES — PRELIMINARY ENGINEERING SERVICES
April 9, 2012
CONSULTANT:
TranSystems
LOCATION:
Busse Woods Trail Overpass at IL Route 72
SECTION NO.:
09 -00058 -00 -BT
PROJECT NO.:
TCSP-IL09 (022)
JOB NO.:
D-91-293-10
TIP ID:
03-10-0005
COUNTY;
Cook, Elk Grove Village
LA CONTACT:
Brian Lovering (847) 3574220
Project Understanding
The proposed improvement consists of constructing a bicycle overpass along the Busse Woods Trail System over
Illinois Route 72 (Higgins Road). The existing al -grade path crosses the six -lane arterial roadway at the signalized
intersection of Illinois Route 72 and the Interstate 290 Northbound Frontage Road. The roadway carries in excess of
40,000 vehicles per day and the ramps carry nearly 15,000 vehicles per day. These heavy traffic volumes coupled
with the high vehicular speeds encountered on the routes create a hazardous crossing for users of the trail.
The trail is used for both commuter and recreational purposes and is interconnected with adjacent communities to
create an effective regional pathway. The trail system links users to the Illinois Prairie Path and Fox River Trail
systems. The Village and adjacent communities have implemented numerous path improvements including several
grade separation projects to enhance the safety and operation of the trail facility.
The proposed overpass structure at Illinois Route 72 will remove the vehicular conflict with bicyclist and pedestrian
traffic on this regional trail system. The project is supported by adjacent communities including the Village of Rolling
Meadows and Village of Schaumburg, as well as the Chicagoland Bicycle Federation and Forest Preserve District of
Cook County. Right-of-way will not be required from the Forest Preserve. The Forest Preserve is a non-financial
cosponsor of the project.
Scope of Services
The project includes Phase II Engineering Services to provide contract plans and documents for the construction of
the Busse Woods Trail Overpass. The project is comprised of 0.41 miles of bike path and a new bike path bridge
structure.
The following is a summary of the items that are included in the proposed scope of services.
1. Project Coordination
a. Conduct meetings with the Village of Elk Grove (Village) throughout project duration to present and
discuss design issues and review project schedule. (Three meetings)
b. Conduct meetings with IDOT staff to review plan submittal comments, coordinate processing of the
TCSP funding, and letting of the project. (Three meetings)
IFF-an�
Busse Woods Trail & IL Route 72 Bicycle Overpass
Phase 2 Scope of Work
April 9, 2012
Page 2
c. Conduct meetings with the Forest Preserve District of Cook County (FPDCC) to review comments and
discuss maintenance agreement. (Two meetings)
d. Conduct utility coordination meeting with the utilities to discuss potential conflicts, review test hole
information, resolve conflicts, and determine utility relocation schedule. (Two meetings)
e. Incorporate utility relocation permit reviews comments into final plans and documents.
f. Provide project administration; prepare monthly invoicing and monthly project status reports. (Assume
10 month duration)
2. Supplemental Suryey
a. Supplemental topographic survey
b. Verify the sizes of trees scheduled for removal.
c. Establish control point ties.
3. Permitting and Coordination
a. Submit application for NPDES Permit including Storm Water Pollution Prevention Plan and Notice of
Intent. (No Permit fee)
b. Update IDNR coordination through EcoCAT system near close of project to extend the biological
resource clearances through Phase 2.
c. Prepare [DOT Local Agency Agreement for Federal Participation (BLR05310).
4. Preparation of Pre -Final Contract Plans
a. It is anticipated that the following sheets will be included in the contract plans:
Sheet Description
No. of
Sheets
Title Sheet
1
ndex of Sheet, General Notes and Highway Standards
1
Summary of Quantities
2
Existing and Proposed Typical Sections
1
Schedule of Quantities
1
4lignment, Ties and Benchmarks
1
vvi
IjJJ` T'�lg'
Busse Woods Trail & IL Route 72 Bicycle Overpass
Phase 2 Scope of Work
April 9, 2012
Page 3
Sheet Description
No. of
Sheets
Removal Plan (1"=50')
1
Bikeway and Utility Plan (1"=50')
1
Bikeway Profile (1"=50")
2
Construction Staging Plan and Notes
1
Erosion and Sediment Control Plan (1"=50')
1
Bikeway Marking, Signing & Landscaping Plan (1"=50')
2
Project Details (Landscaping, Lighting Relocation, FPDCC Signing)
3
Structural Plans
-General Plan and Elevation
1
-General Data
1
-Footing Layout Plan
1
-Top of Approach Slab Elevations
1
-Bridge Section and Details
1
-Approach Slab Details
1
-South Abutment
1
-North Abutment
1
-Pier 1 Details
1
-Pier 2 Details
1
-South MSE Wall Plan and Elevation
1
-North MSE Wall Plan and Elevation
1
-Anchor Bolt Details
1
-Pile Details
1
-Boring Logs
2
District One Details
6
Cross Sections (@ 50 ft stations, 1"=10' horizontal, 1 "=5' vertical)
8
Totals
48
b. Prepare estimate of cost (BDE 213) based on current contract unit prices. Quantities will be
categorized by funding source.
c. Prepare Village, Supplemental, Recurring, Guide Bridge, BDE, and Detailed Special Provisions
including status of utilities to be adjusted.
m
Systems.
Busse Woods Trail & IL Route 72 Bicycle Overpass
Phase 2 Scope of Work
April 9, 2012
Page 4
d. Prepare estimate of time (SDE 220a).
e. Submit pre -final plans, estimate of cost, special provisions, and estimate of time to )DOT, Village and
FPDCC for review.
f. Submit pre -final plans to utility companies.
g. Perform independent Quality Assurance/Quality Control review of pre -final plans and documents.
5. Final Contract Plans and Documents
a. Update final contract plans and documents based on comments received from IDOT, Village and
FPDCC.
b. Prepare and submit final plans, estimate of cost, special provisions, estimate of time and lump sum
item breakdown to IDOT, Village and FPDCC.
C. Submit final plans to utility companies.
d. Perform independent Quality Assurance/Quality Control review of final plans and documents.
e. Process final contract plans and documents through IDOT in accordance with federal project letting
schedule. Use IDOT standard symbology for CADD plan preparation. Submit final plans, specs,
cost estimate, and quantity calculations in electronic format (MS Word, Excel, Microstation and
PDF format).
6. Environmental Services
a. Prepare PESA response and submit to IDOT.
b. Coordination with [DOT regarding the Preliminary Site Investigation (PSI)
C. Incorporate PSI recommendations into the contract plans.
7. Right-of-WayAcguisftion Services
a. Plat of highways is not required and will not be prepared.
b. Negotiations, appraisals and review appraisals are not required and will not be performed.
C. Review the FPDCC maintenance agreement (Agreement will be drafted by FPDCC).
i System
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Busse Woods Trail & IL Route 72 Bicycle Overpass
Phase 2 Scope of Work
April 9, 2012
Page 5
8. Phase III Consultation
Provide engineering services to review shop drawings, attend on-site meetings, answer questions about the
intent of the design, and offer assistance to make design changes necessary during construction of the
project.
Assumptions:
1. ]DOT will prepare the Preliminary Site Investigation (PSI)
2. Per phone call with Sheila Derka, IDOT BLA, Plats & Legals will not be required since the FPDCC is a
project cosponsor. The FPDCC will be required to sign the cover sheet of the contract plans.
3. Trail mile marker sign details and quantities will be furnished by the FPDCC for incorporation into the
contract plans if applicable.
4. The detailed landscaping planting design will be furnished by the FPDCC for incorporation into the contract
plans if applicable. Potential areas include where the existing trail was removed and to screen/separate the two
proposed paths near the curve at station 153+00.
5. Project will be let by IDOT therefore an IDOT permit is not required.
hEIkGrwelausse Woods OverpassW smpe.dmx
Anticipated Schedule
Item
Date
Phase I Design Approval
May 11, 2012
Phase II Engineering Agreement Approval
August 9, 2012
Submit Pre -Final Plans and Estimates
November 22, 2012
Submit Final Plans, Specifications and Estimates
February 4, 2013
Approved Maintenance Agreement with FPDCC
March 13, 2013
Letting
April 26, 2013
Begin Construction
June 25, 2013
End Construction
November 22, 2013
Duration (months)
1
3.5
2.5