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Home My WebLink AboutRESOLUTION - 54-12 - 12/11/2012 - PACE AGREEMENT RESOLUTION NO. 54-12 A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERIC TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A-RIDE) NOW,THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: PACE PARATRANSIT LOCAL SHARE AGREEMENT Village of Elk Grove a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: 6 NAYS: 0 ABSENT: 0 PASSED this 11'x' day of December 2012. APPROVED this 11"' day of December 2012. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk Plice I c:11Shniu\eIll[2013 PACE PARATRANSIT LOCAL SHARE AGREEMENT Village of Elk Grove m This agreement is made this 11 day of December , 2012 by and between the Suburban Bus Division of the Regional Transportation Authority (RTA) operating under the name and hereinafter referred to as "Pace", an Illinois municipal corporation, and the Village of Elk Grove, an Illinois municipal corporation, hereinafter referred to as the "Village". The parties, in consideration of the mutual promises hereinafter set forth, tereby agree to the following: 1. TERM - This agreement will be in effect beginning January 1, 2013 and ending December 31, 2013. 2. SERVICE DESCRIPTION - The Village will participate in the financial support of the transportation service described in the attached Exhibit A. Exhibit A is hereby incorporated and made a part of this Agreement. 3. REPORTING - Pace will provide to the Village on a monthly basis, a report with the following: A. Number of one-way trips. B. Total Vehicle service hours (provided for Dial-A-Ride service as outlined in Exhibit A of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING - Pace shall participate in the cost of funding only service provided Monday through Friday. The Village agrees to reimburse Pace monthly for the Local Share incurred in operating the weekday service described in Exhibit A and for 100% of the cost of providing the Saturday service which is described in Exhibit A. The Village costs will be calculated in the following manner: A. Service Not Funded by Pace - The Local Share shall be calculated by multiplying the number of vehicle service hours provided by the contractor's hourly rate, minus fare revenue for such service. B. Service Funded by Pace - 1. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours delivered per this Agreement by the hourly rate charged to Pace by the Contractor. Operating Deficit will be defined as Total Expense less fare revenue. 2. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a 2013 LSA Page 1 Village of Elk Grove maximum of 7,073 vehicle hours of service, 2) $3.00 multiplied by the number of one-way passenger trips, or 3) $100,881 The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. The Local Share is the Total Expense, as described in Section 4.13.1., minus fares, minus the Pace Contribution. 3. The Village shall pay Pace within thirty (30) days of receiving the monthly bill for service costs for both Pace-funded services and non Pace-funded services. 4. In addition to the Local Share described above, the Municipality agrees to subsidize/reimburse Pace for fare revenue associated with semi-scheduled service outlined in the Exhibit A service description. The Pace minimum fare of $1.00 times the number of trips for semi-scheduled service will be billed monthly with the Local Share. 5. AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. Minor changes to semi-scheduled transportation services, including times and days, are permitted subject to prior written notice being provided to the Village regarding the service changes to be undertaken. 6. TERMINATION - This contract can be terminated upon thirty (30) calendar days written notice by Pace, if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the Village fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace will not be responsible for any failure on the part of the Contractor to provide service due to circumstances beyond the reasonable control of the Contractor or Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. 2013 LSA Page 2 Village of Elk Grove IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRMSPORTATION AUTHORITY PACE VILLAGE OF ELK GROVE By: By: Thomas J. Ross, Executive Director Craig Johnson, Mayor Date: Date: Attest: Attest: Date: Date: 2013 LSA Page 3 Village of Elk Grove VILLAGE OF ELK GROVE EXHIBIT A - ATTACHMENT Semi-Scheduled Transportation Services As a part of the services described in Exhibit A of the Local Share Agreement, the following pre- scheduled service will be provided at the Village's request. These services are to be provided free of charge to residents of the Village Grove Apartments and/or other senior housing complexes as may be identified and mutually agreed upon by the Village and Pace. The phone number to call is (847) 299-6212, Monday Service: Mallard Crossing Shopping Plaza Pick-ups beginning at 1:00 p.m., returning trips at 2:30 p.m. and 3:00 p.m. No reservations required. Tuesday Service: Mallard Crossing Shopping Plaza Pick-ups beginning at 10:00 a.m., returning trips at 11:30 a.m. and 12:00 p.m. No reservations required. Wednesday Service: Elks Crossing Plaza and Elk Grove Town Center Plaza Pick-ups beginning at 9:00 a.m., returning trips at 10:30 a.m. and 11:00 p.m. No reservations required. 2013 LSA Page 4 Village of Elk Grove Thursday Service: Elks Crossing Plaza and Elk Grove Town Center Plaza Pick-ups beginning at 10:00 a.m., returning trips at 11:30 a.m. and 12:00 p.m. No reservations required. VILLAGE OF ELK GROVE 2013 LSA Page 5 Village of Elk Grove Exhibit A TRANSPORTATION SERVICES VILLAGE OF ELK GROVE TYPE OF SERVICE Curb-to-Curb Dial-A-Ride Bus Service SERVICE OPERATED BY Pace will contract with a private carrier TRIP RESERVATION METHOD 1 hour advance reservation for regular dial-a-ride; semi-scheduled trips are provided per the Attachment to this Exhibit A. Service within the Village of Elk Grove, excluding the industrial park area. Service to Woodfield Mall is available through transfer to fixed route#699. Semi-scheduled service is also available between Senior Housing sites and the Senior/Community Center, local grocery and shopping areas, and Stratford Square Mall, as mutually agreed upon by the Village and Pace. (See Attachment to this Exhibit A.) SERVICE HOURS Monday through Friday (Pace funded) 9:00 a.m. to 6:30 p.m. Saturday(Pace Un-funded) 9:00 a.m. to 4:00 p.m HOLIDAYS Service will not operate on the following holidays: i New Year's Day ➢ Memorial Day ➢ Independence Day ➢ Labor Day ➢ Thanksgiving Day Y Christmas Day ONE-WAY FARE Full Fare $1.30 Reduced Fare $ .65 All fares are subject to change at the discretion of Pace. FARE STRUCTURE The Reduced Fare category includes children ages 7-11, senior citizens age 65+,and persons with disabilities who have an RTA Reduced Fare Card,or an RTA, ADA Paratransit Services Card,and students(high school or younger with proper identification)traveling to or from school only, during school hours) Children under the age of 7 can only ride when accompanied by a fare paying passenger(a maximum of two children per fare paying passenger). The first two children under the age of 7 can ride free,with any additional children paying the reduced fare rate. RIDER ELIGIBILITY General Public Exhibit A 2013 Local Share Agreement COST ESTIMATE WORKSHEET 2013 LOCAL SHARE AGREEMENT PROJECT: VILLAGE OF ELK GROVE PACE FUNDED UNFUNDED WEEKDAY SATURDAY TOTAL REVENUE $ 18,000 $ 21000 $ 205000 EXPENSE $332,954 $ 31,068 $364,022 DEFICIT $314,954 $ 29,068 $3445022 PACE SUBSIDY $1001881 $ -0- $100,881 LOCAL SHARE $214,073 $ 29,068 $243,141 RIDERSHIP 265000 2,500 285500 VEHICLE HOURS 75073 660 75733 Cost Estimate Worksheet 2013 Local Share Agreement