HomeMy WebLinkAboutRESOLUTION - 32-13 - 6/18/2013 - DESTRUCTION OF AUDIORESOLUTION NO. 32-13
A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO
RECORDINGS OF CLOSED MEETINGS SESSIONS (2009/2010)
WHEREAS, the Open Meetings Act requires governmental bodies to audio or
video record their closed meetings; and
WHEREAS, this governmental body has complied with that requirement; and;
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the
verbatim record of closed meetings without notification to or the approval of a Records
Commission or the State Archivist not less than eighteen (18) months after the
completion of the meeting recorded, but only after:
It approves the destruction of a particular recording; and;
2. It approves the written minutes of the closed meeting; and
WHEREAS, for the verbatim record by tape of the meeting(s) set forth in
Section 1 of this Resolution, at least eighteen (18) months have passed since the
completion of those meetings, and this governmental body has approved written minutes
for each of the meetings or portions of meetings set forth in Section 1: and
WHEREAS, this governmental body may order the destruction of the verbatim
record even if it continues to withhold the approved written minutes of the closed session
until some later period of time.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Trustees of the Village of Elk Grove Village, Cook and DuPage Counties of
Illinois, as follows:
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Section 1: That based upon the statements made within the preamble to this
Resolution, the Mayor and Board of Trustees hereby orders the destruction of the
verbatim record being an audio or video tape of the full meetings or portions of meetings
as listed on Exhibit A.
Section 2: That this Resolution shall be in full force and effect from and
after its passage, approval and publication according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 18" day of June 2013.
APPROVED this 18`" day of June 2013.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan, Village Clerk
PUBLISHED this 21St day of June 2013 in pamphlet form.
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EXHIBIT A
Date of Executive Session Meeting Tapes
January 13, 2009
January 27, 2009
February 10, 2009
March 10, 2009
March 24, 2009
April 14, 2009
April 22, 2009
April 28, 2009
May 12, 1009
June 16, 2009
July 14, 2009
August 18, 2009
September 8, 2009
October 13, 2009
October 24, 2009
October 27, 2009
November 10, 2009
December 8, 2009
January 12, 2010
January 26, 2010
February 9, 2010
February 23, 2010
March 9, 2010
March 16, 2010
March 23, 2010
April 13, 2010
April 27, 2010
May 11, 2010
May 25, 2010
June 15, 2010
July 13, 2010
August 17, 2010
September 14, 2010
September 28, 2010
October 12, 2010
October 26, 2010
November 9, 2010
December 14, 2010
approval to destroy - Resolution No. 32-13
Dated: June 18, 2013
el osedsmsion record i ngJor 21109a nd I lila pec
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