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HomeMy WebLinkAboutRESOLUTION - 60-14 - 12/16/2014 - MEMORANDUM OF UNDERSTANDING AMERICAN RED CROSS RESOLUTION NO. 60-14 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE AMERICAN RED CROSS AND THE VILLAGE OF ELK GROVE VILLAGE NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: MEMORANDUM OF UNDERSTANDING BETWEEN THE AMERICAN RED CROSS AND THE VILLAGE OF ELK GROVE VILLAGE a copy of which is attached hereto and made apart hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature or the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: 6 NAYS: 0 ABSENT: 0 PASSED this 16`h day of December 2014. APPROVED this 10 day of December 2014. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan,Village Clerk UemonmdunwNn<IerSiandingRedCn,tt>2(Ild i I Memorandum of Understanding Between The American Red Cross And Elk Grove Village American Red Cross MOU between the American Red Cross and Elk Grove Village, IL. Page 1 I. Purpose The purpose of the Memorandum of Understanding (hereinafter referred to as "MOU") is to document the relationship between the American Red Cross (hereinafter referred to as"ARC") and the Village of Elk Grove Village, Illinois, a municipal corporation (hereinafter referred to as the"Village") This MOU provides a broad framework for cooperation between the parties hereto in preparing for and responding to disaster situations at all levels and assisting emergency response efforts, where necessary. This MOU describes the broad framework for cooperation between the parties hereto to provide assistance and support services to victims of major emergencies or disasters as well as emergency responders,and to coordinate emergency preparedness activities where practical and beneficial. H. Independence of Operations Each party to this MOU will maintain its own identity in providing service. Each party hereto is separately responsible for establishing its own policies and financing its own activities. M. ARC Organization Founded in 1881, ARC is a humanitarian organization led by volunteers and guided by its Congressional Charter and the Fundamental Principles of the International Red Cross and Red Crescent Movement. ARC provides relief to victims of disasters and helps people prevent, prepare for and respond to emergencies. ARC provides services to those in need regardless of citizenship, race, religion, age, sex, national origin, disability, sexual orientation, veteran status or political affiliation. In providing disaster relief, ARC has both a legal and a moral mandate that it has neither the authority nor the right to surrender. ARC has the power and the duty to act in a disaster and its prompt action is expected and supported by the public. The authority of ARC to perform disaster relief services was established when it was originally chartered by the Congress of the United States in 1905. The charter charges ARC with the following mandate: To carry out a system of national and international relief in time of peace, and apply that system in mitigating the suffering caused by pestilence, famine, fire, floods, and other great national calamities, and to devise and carry out measures for preventing those calamities. U.S.C. §§300101-3 00111 re-codified 2007 Congressional Charter of the American National Red Cross. ARC authority to provide disaster services was reaffirmed by federal law in the 1974 Disaster Relief Act (Public Law 93-288) and in the 1988 Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 100-707). MOU—American Red Cross and Elk Grove Village Page 2 of 8 Document version 12/21/2011 M. Methods of Cooperation ARC and the Village desire to expand their mutually-beneficial relationship to enhance community disaster preparedness and coordinate disaster planning and response activities as follows: 1. ARC and the Village will each provide disaster relief services according to the mandate, policies, and procedures of their individual organizations, and pursuant to the Village's code of Ordinances. 2. Both parties hereto will endeavor to coordinate efforts and maintain communications to maximize timely and comprehensive services to disaster clients and prevent duplication of efforts. 3. To the extent of its abilities. ARC will provide, at no charge to disaster victims, disaster relief assistance including emergency mass care and individual assistance for individuals with urgent and verified disaster-caused needs. Assistance is provided to sustain human life, reduce the harsh physical and emotional distress that prevents victims from meeting their own basic needs, and promote the recovery of victims when such relief assistance is not available from other sources. 4. ARC assistance to disaster victims is not dependent upon a local, state or federal declaration. All ARC Disaster Services are provided in accordance with ARC Disaster Services Regulations and Procedures.ARC will maintain administrative and financial control over its activities. 5. In carrying out its responsibilities to provide for mass care in peacetime disasters, including precautionary evacuations and peacetime radiological emergencies/nuclear accidents, ARC will operate appropriate shelter facilities and arrange for mass feeding and other appropriate support. In doing so, ARC will pay related costs only when such activities are under administrative control of or authorized by ARC, or when prior written agreements have been made for some other organization to provide emergency services on behalf of ARC. 6. Close liaison will be maintained between the Village and ARC by conference,telephone, facsimile, email, and other means to facilitate the coordination of resources, both human and material, and the cooperation of the parties in areas of mutual interest. 7. To facilitate client access to additional Village resources, ARC, with the approval from the client, will share the disaster clients contact information with the Village. 8. The Village and ARC will include representatives of the other in its committees,task forces,and working groups formed to mitigate,prepare for, respond to and recover from disasters or other emergencies. 9. During emergency operations,the Village may provide workspace for liaisons of ARC in the Village 's Emergency Operations Center and other locations as appropriate, and ARC agrees to supply such liaison personnel, if requested to facilitate the communication between agencies and vice versa. 10. The Village and ARC agree to keep the other informed of emergency situations and of any known victim or emergency responder needs relating to the disaster or emergency situation. MOU-American Red Cross and Elk Grove Village Page 3 of 8 Document version 12/21/2011 11. ARC will operate shelters and arrange for mass feeding and other appropriate support,as available. Village volunteers will assist ARC in staffing and arranging for meals as appropriate. 12. During major emergency events or disasters where ARC services are deemed necessary by the Village; ARC and the Village will advise each other on the actions they have taken, in order to ensure effective assistance to all disaster victims and to ensure efficient use of resources. 13. Vehicles operated by or for ARC will be considered authorized emergency vehicles for the purpose of proceeding to or entering a disaster site. 14. Each party hereto agrees to continue cooperative efforts in the areas of disaster preparedness, training and planning. IV. General a.ARC and the Village will use or display the name, emblem, or trademarks of the other party hereto only in the case of defined projects and only with the prior, express,written consent of the other party hereto. b. ARC and the Village will use their best efforts to generally inform the public of their cooperative efforts. c.ARC and the Village will widely distribute this MOU within their respective departments and administrative offices of each party hereto and urge full cooperation. d. ARC and the Village will allocate responsibility for any shared expenses in writing in advance of any commitment. e. The Village agrees to adhere to Attachment B- the Code of Conduct for the International Red Cross and Red Crescent Movement and Non Government Organizations(Ngo's) in Disaster Relief as it applies to disaster—caused situations in the USA. V. Periodic Review and Analysis Representatives of ARC and the Village will, on an annual basis, on or around the anniversary date of this MOU,jointly evaluate their program in implementing this MOU and revise and develop new plans or goals as may be appropriate. VI. Term and Termination The parties hereto shall each use their best efforts,in all respects,to coordinate efforts between them in accordance with the terms of this MOU, and the responsibilities enumerated herein to best serve the community. This MOU shall be effective immediately upon the signature of the last party of the MOU. It may be terminated by written notice from either party to the other at any time. MOU—American Red Cross and Elk Grove Village Page 4 of 8 Document version 12/21/2011 VII. No Partnership This MOU shall not be construed so as to create a joint venture, partnership, employment or other agency relationship between the parties hereto, except as may be specifically provided.for herein. VIII. Sole Agreement This MOU is the only agreement between the parties hereto regarding the subject matter hereof There are no other agreements, oral,written or implied, between the parties hereto regarding the subject matter hereof. IX. Third Parties This MOU is not intended to and shall not be construed so as to benefit any third party or to create any special duties, rights or obligations as to any third parties. X.Miscellaneous Neither party to this MOU has the authority to act on behalf of the other party or bind the other party to any obligation. This MOU is not intended to be enforceable in any court of law or dispute resolution forum. The sole remedy for non-performance under this MOU shall be termination, with no damages or penalty, MOU—American Red Cross and Elk Grove Village Page 5 of 8 Document version 12/21/2011 IV. Signatures American Red Cross Elk Grove Village By: By: Craig B. Johnson, Mayor - — — Signature � Name: John Mitchell Name: Craie B. Johnson Print Name I Title: Government Liaison Title: Mayor Print Title Date: Date: December 16, 2014 MOU-American Red Cross and Elk Grove Village Page 6 of 8 Document version 1212112011 ATTACHMENT A—Organization Contact Information Primary Points of Contact The primary points of contact in each organization will be responsible for the implementation of the MOU in their respective organizations, coordinating activities between organizations, and responding to questions regarding this MOU. In the event that the primary point of contact is no longer able to serve, a new contact will be designated and the other organization informed of the change. NOTE; When Attachment A is updated,the revised attachment is inserted in the MOU. The MOU does not need to be signed again. Relationship Manager Contact* American Red Cross Elk Grove Village Contact John Mitchell Contact Rich Mikel Title Government Liaison Title Fire Chief Office phone 847-878-7708 Office hone 847-357-8002 Mobile 847-878-7708 Mobile 847-337-8002 e-mail John.rnitchell@redcross.org e-mail rmikel ,elk rog ve.org *The Relationship Manager is the person that works with the partner organization in developing and executing the MOU. Operational Contact** American Red Cross Elk Grove Village Contact ARC Dispatch Contact Rich Mikel Title Emergency Dispatch Title Fire Chief Office phone 877-597-0747 Office hone 847-357-8002 Mobile 847-337-8002 e mail rmikelnaelkgrove.org **The Operational Contact is the person each organization will call to initiate the disaster response activities as defined in the MOU. Organization Information .American Red Elk Grove Village Department Disaster Services/Govenunent Liaison Department Fire Department Address 1293 Windham, Romeoville, I160446 Address 901 Wellington, EG Vlg, IL 60007 e-mail John.mitchell redcross.or e-mail rmikel@elkgrove.org Website www.redcross.ore Website www.elkgrove.org MOU—American Red Cross and Elk Grove Village Page 7 of 8 Attachment C—Roles and Responsibilities