HomeMy WebLinkAboutRESOLUTION - 53-15 - 12/15/2015 - DESTRUCTION OF AUDIO RECORDINGS RESOLUTION NO. 53-15
A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO
RECORDINGS OF CLOSED MEETINGS SESSIONS (1/2013—5/2014)
WHEREAS, the Open Meetings Act requires governmental bodies to audio or
video record their closed meetings; and
WHEREAS, this govermnental body has complied with that requirement; and;
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the
verbatim record of closed meetings without notification to or the approval of a Records
Commission or the State Archivist not less than eighteen (18) months after the
completion of the meeting recorded, but only after:
1. It approves the destruction of a particular recording; and;
2. It approves the written minutes of the closed meeting; and
WHEREAS, for the verbatim record by tape of the meeting(s) set forth in
Section 1 of this Resolution, at least eighteen (18) months have passed since the
completion of those meetings, and this governmental body has approved written minutes
for each of the meetings or portions of meetings set forth in Section 1: and
WHEREAS, this governmental body may order the destruction of the verbatim
record even if it continues to withhold the approved written minutes of the closed session
until some later period of time.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Trustees of the Village of Elk Grove Village, Cook and DuPage Counties of
Illinois, as follows:
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Section 1: That based upon the statements made within the preamble to this
Resolution, the Mayor and Board of Trustees hereby orders the destruction of the
verbatim record being an audio or video tape of the full meetings or portions of meetings
as listed on Exhibit A.
Section 2: That this Resolution shall be in full force and effect from and
after its passage, approval and publication according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 15`h day of December 2015.
APPROVED this 15'h day of December 2015.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan, Village Clerk
PUBLISHED this 18'h day of December 2015 in pamphlet form.
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EXHIBIT A
Dates of Executive Session Meeting Tapes:
January 8, 2013 January 14, 2014
January 22, 2013 January 28, 2014
February 12, 2013 February 11, 2014
February 26, 2013 March 11, 2014
March 12, 2013 March 18, 2014
March 19, 2013 March 25, 2014
March 26, 2013 April 8, 2014
April 9, 2013 April 22, 2014
April 23, 2013 May 13, 2014
May 14,2013 May 27, 2014
June 18, 2013
July 16, 2013
August 20, 2013
September 10, 2013
September 24, 2013
October 8, 2013
October 22, 2013
November 19, 2013
December 17, 2013
Approval to destroy - Resolution No. 53-15
Dated: December 15, 2015
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