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Home My WebLink AboutVILLAGE BOARD - 03/11/2003 -MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY MARCH 11, 2003 Mayor Craig B. Johnson called the meeting to order at 8:12 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I. Walsh A quorum was present. PLEDGE OF ALLEGIANCE Mayor Johnson led the Board and audience in the Pledge of Allegiance to the Flag and requested that the community remember and pray for all the men and women who are serving our country and protecting the freedom we enjoy. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on February 25, 2003 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Oath of Office – Fire Department - Mayor Johnson administered the Oath of Office to newly appointed: Fire Lieutenant Roger A. Ferguson Fire Captain Scott L. Miller Assistant Fire Chief Albert C. Vrshek and Deputy Fire Chief James M. Forde. Fire Chief Goostree introduced the appointees and gave a brief employment history on each person. The Fire Chief and Mayor extended congratulations to the men and their families and invited them to say a few words. Character Counts Awards – Police Chief Stephen Schmidt recognized and honored Character Counts award nominees Steve J. Kovalchick (not in attendance) and Kamesha Longsworth. Ms. Longsworth found a wallet outside her apartment building at the Terrace Apartments. Her father contacted the Police and the wallet was returned to its owner. Kamesha demonstrated the trustworthiness pillar of Character Counts. Awards were given to both Kamesha and her father for their actions. Elk Grove High School - School District 214 Superintendent, Elizabeth Ennis, joined Mayor Johnson to honor retiring Elk Grove High School Principal, Raymond D. Broderick. Mayor Johnson spoke of the rapport and friendship the Village shares with Mr. Broderick and noted his continued willingness to work in partnership with the Village. The Mayor presented a plaque declaring Mr. Broderick as an Honorary Citizen of the Village and with a key to the Village in recognition of his significant efforts to improve the quality of education for the residents of Elk Grove and the many exceptional community initiatives fostered by Mr. Broderick. The Mayor referenced Mr. Broderick’s leadership in bringing Channel 6, a community access cable T.V. channel, to the high school, whereby the students, in conjunction with the Village staff, will be involved in the program production and running of Channel 6. Mr. Broderick took this opportunity to say a few words and thank the community, the students, and Village government for their help and friendship over the last nineteen years at the high school. Recess: 8:39 p.m. Meeting Resumed: 8:41 p.m. - Mayor Johnson called the meeting back to order. All Trustees, Village Attorney, Village Manager and Village Clerk were present. Trustee Prochno alluded to the sidewalks throughout the Village that were not cleared of ice and snow following a snowstorm. Although there is no particular law regulating the shoveling of property, Trustee Prochno appealed to homeowners to provide at least a small pathway for the safety of residents. Trustee Lissner reported on his attendance at the February 26, 2003 JAWA meeting. The issuance of $46,240,000.00 of water supply revenue refunding bonds was authorized that evening. As a result, the agency will save approximately $4,119,531.00 in present value debt service savings. It will also keep water increases down to 3% or 4% per year because of a buy back agreement with Chicago. Village Manager Gary E. Parrin, Chairman of the Committee responsible for these actions, was given credit and thanks for his efforts. The Sister Cities State Convention will be held on April 4 and 5, 2003 in Elk Grove Village. The Greater O’Hare Association recently featured the convention in a Newsletter. The Herald, Greater Woodfield Convention Bureau and Sister Cities convention committee were recognized for their assistance. In addition, the Elk Grove Lions were thanked for a $100.00 donation sent to help defray the convention costs. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the February 28, 2003 Accounts Payable Warrant in the amount of $181,664.86. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the March 11, 2003 Accounts Payable Warrant in the amount of $550,751.24. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Kindergarden Drawing, Inc., Streamwood, IL – Increase a professional service contract (approved 9/17/02) for computer-aided drafting and design services in the amount of $3,500.00 for a total contract amount not to exceed $16,500.00. B. Sikich Gardner & Co., LLP, Aurora, IL – Award a professional service contract to perform the Village’s annual audit in a total contract amount not to exceed $36,053.00. C. Illinois Communications Sales, Inc., Chicago, IL – Award a contract to the lowest responsive and responsible bidder for seven Motorola MCS 2000 III VHF Mobile Radios and accessories in a total contract amount not to exceed $14,014.00. D. Arrow Road Construction Co., Mount Prospect, IL – Award a contract to the lowest responsive and responsible bidder to furnish bituminous paving materials on a per unit cost basis as follows: Qty Unit Description Unit Pricing FY 03/04 4,000 Tons Bituminous Concrete Course Mix B 20.50 500 Gals Bituminous Materials Prime Coat SS-1 in 5 Gal Bins 2.00 500 Tons Bituminous Concrete Surface Course, Superpave Mix C N-30 23.35 500 Tons Bituminous Concrete Surface Course, Superpave Mix C N-70 26.75 and at a cost not to exceed $90,050.00 from the MFT Fund and $18,000.00 from the General Fund for a total cost of $108,050.00. E. RAI Concrete, Inc., West Chicago, IL – Award a contract to the lowest responsive and responsible bidder for sidewalk, curb, gutter, and driveway removal and replacement on a per unit cost basis as follows: Qty Unit Description Unit Pricing FY 03/04 130,000 Sq. Ft. 5” PCC Sidewalk 2.30 20,000 Sq. Ft. 8” PCC Sidewalk 2.50 200 Sq. Yd. 5” PCC Driveway Pavement 20.15 100 Sq. Yd. 8” PCC Driveway Pavement 21.80 15,000 Ln. Ft. Combination Concrete Curb & Gutter (B6.12) 9.00 5,000 Ln. Ft. Combination Concrete Curb & Gutter (M-5.12) 9.00 150,000 Sq. Ft. Sidewalk Removal .50 300 Sq. Yd. Driveway Pavement Removal 4.55 20,000 Ln. Ft. Combination Concrete Curb/Gutter Removal 2.60 and at a total cost not to exceed $663,575.00 from the FY 03/04 Budget. F. Callaghan Paving, Inc., Burr Ridge, IL – Award a contract to the lowest responsive and responsible bidder for street milling and resurfacing on a per unit cost basis as follows: Qty Unit Description Unit Pricing FY 03/04 57,898 Sq. Yd. Bituminous Concrete Surface Removal (Partial Width 1 ½”) .65 36,563 Sq. Yd. Bituminous Concrete Surface Removal (Full Width 1 ½”) .65 20,840 Sq. Yd. Bituminous Concrete Surface Removal (Full Width 2”) .75 4,493 Sq. Yd. P.C.C. Surface Removal (Partial Width 1 ½”) .75