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HomeMy WebLinkAboutVILLAGE BOARD - 06/17/2003 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY JUNE 17, 2003 Mayor Craig B. Johnson called the meeting to order at 8:24 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I. Walsh A quorum was present. 2. PLEDGE OF ALLEGIANCE Mayor Johnson led the Board of Trustees and members of the audience in the Pledge of Allegiance. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on May 27, 2003 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES May 30, 2003 – Mayor Johnson and Trustee Dill volunteered to register participants at the American Cancer Society Relay for Life event held at the Elk Grove High School. More than $242,000 was raised that evening. The community and the American Cancer Society were thanked for their support in this worthy cause. June 5, 2003 – Elk Grove Exchange was televised on Channel 6 from the Elk Grove Council Chambers. June 8, 2003 – Attended the Elk Grove Baptist Church service to thank the congregation for their support in the fight against O’Hare expansion. June 14, 2003 – Trustee Czarnik will present The Hometown Parade report. Crime Statistics - The Mayor noted information released in the 2002 Crime Index Report indicates Elk Grove Village has experienced almost a 10% decrease in the total crime index over the last calendar year. The index is comprised of eight (8) serious crime categories. The Police Department and community were commended for their efforts to keep crime down in the Village. Scholarships – Trustee Prochno joined Mayor Johnson for the presentation of two $500 scholarships sponsored by the Youth Commission. The recipients, Lisa Chakeen and Brian Voss, were chosen based on an essay submitted by each student that described how he/she has personally impacted the community. Trustee Prochno thanked the members of the Youth Commission who participated in the selection process: Trustee Feichter, Marian Nohre, Barb Lahtinen and Elk Grove Park District Commissioners, Ron Nunes and Bill O’Malley. Certificate – Lisa Bartenfelder, recently named Miss Illinois American Coed 2003, was presented with a Certificate of Recognition from the Village. Ms. Bartenfelder, who is in her senior year at Roosevelt University and majoring in early child education, was selected based on her dedication to school, family, and community service. Ms. Bartenfelder will represent Elk Grove Village in the November National event in Florida. Trustee Prochno announced the yellow ribbon campaign in support of the armed services has been very successful, however, some ribbons are becoming dirty and worn. Residents were asked to periodically check the ribbons and take down those in disrepair. Salt Creek - Trustee Prochno shared the contents of an e-mail sent to her from Nick Nicola regarding the Salt Creek Clean-up held last weekend. The John Egan plant had honored a request to lower the creek’s water level by slowing the discharge into the creek on that date. Twelve volunteers, comprised of members of the Elk Grove Sportsman Club, Mr. Nicola, and his two sons, gathered debris, most of which was found between Clearmont and Devon Avenue. The Village and Park District, who provided debris disposal equipment, were thanked. Trustee Feichter reported on a Sister Cities meeting held on Monday, June 16, 2003. A proposal will be brought before the Board to have a sign announcing our sister city relationship placed somewhere within the Village. Members of the Sister Cities organization will visit surrounding towns to obtain examples of signs in their community. A report and proposal will first be submitted to the Village Manager for review and recommendation to the Board. Trustee Petri congratulated Trustee Czarnik and the efforts of all involved in making the Home Town Parade the best parade thus far. Trustee Petri, accompanied by Nancy Carlson, Economic Development Coordinator, visited the Kingsway Insurance Company, located in Northwest Point and adjacent to the Motorola building. This company will consolidate a number of their offices and relocate approximately nine hundred employees in August of this year. June 16, 2003 - Trustees Petri and Prochno attended the grand opening of the Spring Air Company, located at Landmeier and Nicholas Boulevard, which formerly housed the AAR Company. This company’s goal is to become one of the top mattress producing companies in the world. The Elk Grove location will be used for research and development purposes and includes a showroom for buyers, hotels and retailers. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the May 31, 2003 Accounts Payable Warrant in the amount of $398,832.70. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the June 17, 2003 Accounts Payable Warrant in the amount of $1,227,592.11. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Plan Commission Public Hearing/Carey Construction – Authorize a public hearing before the Plan Commission to consider the petition of Carey Construction to annex, re-subdivide, and rezone approximately 4.7 acres on Meacham Road for the construction of townhomes. B. Elk Grove Chamber of Commerce (EGCC) Dues – Grant a request for payment of dues for FY 03/04 in the amount of $350.00. C. Fire Department/CADD Services – Rescind a contract awarded to Kindergarden Drawing, Inc., Streamwood, IL (approved 4/22/03) for computer-aided drafting and design services in the amount of $16,000.00; and Award a contract for computer-aided drafting and design services to Jason Ruszcak, Lombard, IL for the period June 1, 2003 through April 30, 2004 in the amount of $16,000.00. D. Greater Woodfield Convention and Visitors Bureau (GWCVB) Dues – Grant a request for payment of dues for FY 03/04 in the amount of $67,133.00. E. Artlow Systems, Addison, IL – Award a contract to the lowest responsive and responsible bidder for application of an epoxy floor coating system at the Biesterfield Fire Station and the Oakton Fire Station in a total contract amount not to exceed $42,761.02 from the Capital Projects Fund. F. Sun Gard HTE, Inc., Lake Mary, FL – Award a contract for program retrofitting, training and implementation services, and license fees associated with a software upgrade to the Village’s HTE software in a total amount not to exceed $61,284 from the Capital Replacement Fund. G. Civiltech Engineering, Inc., Itasca, IL – Award a professional service contract for construction engineering services for the Busse Road Transit Corridor Improvements in a total contract amount not to exceed $84,602.00 from the ICRC Fund. H. Robi Excavating, Elgin, IL – Award a contract to the lowest responsive and responsible bidder to construct the Busse Road Transit Corridor Sidewalk and Bus Shelter Improvements in a total contract amount not to exceed $902,345.22; and Increase the budget in the amount of $702,350.00 to fund this project. I. Illinois Department of Transportation/Maintenance Contract Approve a shared traffic signal maintenance contract for 11 signalized intersections at a total cost not to exceed $20,346.62 for the period January 1, 2003 through December 31, 2003. J. FY 2004 Budget Increase – Approve an increase to the FY 2004 Budget for the rollover of outstanding encumbrances from FY 2003 Budget in a total amount of $2,728,569.