The URL can be used to link to this page

Home My WebLink AboutVILLAGE BOARD - 04/25/2006 - INSURANCE RENEWAL/AMEND SMOKING ORD MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY APRIL 25, 2006 Mayor Craig B. Johnson called the meeting to order at 7:29 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I. Walsh A quorum was present. 2. INVOCATION Reverend Rodney L. Pickett, Pastor, Wesleyan Community Church and Elk Grove Police Department Chaplain, delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on April 11, 2006 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED REPORT OF THE MAYOR AND BOARD OF TRUSTEES Proclamations – Mayor Johnson issued the following proclamations: Toastmasters Week – May 1 through May 7, 2006; and Arbor Day – April 28, 2006 Mayor Johnson reported: He attended the April 18, 2006 Health forum, sponsored in conjunction with Alexian Brothers Medical Center, to speak on the harmful effects of smoking. Trustee Lissner, Czarnik and Petri also attended. Patrick Reynolds, grandson of the tobacco company founder, participated as a speaker. The Mayor and Trustee Petri attended the April 18, 2006 DARE Graduation at Link School. The Annual Awards Dinner took place on Friday, April 21, 2006 at the Belvedere Banquet facility. Employees and members of the various Boards and Commissions received recognition for their years of service to the Village. Oath of Office – Chief Schmidt introduced John A. Nowacki who was recently promoted to the office of Police Commander. Commander Nowacki was hired as a Police Officer in April 1987 and has continued his education and training throughout his employment with the Village. Mayor Johnson administered the Oath of Office and Commander Nowacki expressed his gratitude to the Mayor, Board, Village Manager, Chief Schmidt, his colleagues and his family. Calendar Raffle – Elk Grove High School Principal, Frank DeRosa and Elk Grove Rotarian, Scott Bernholdt drew the following names: 4/25) Roger Maple-EGV, (4/26) Larry/Paula Dohrer-EGV, (4/27) Tony Kees Sr. –EGV, (4/28) Anita Schoonmaker–EGV, (4/29) Patricia S. Smith-EGV, (4/30) Bob and Mary Schultz-EGV, (5/1) Bernice Samp, (5/2) Mario Gullo- EGV, (5/3) Hilda Ingebrigtsen –EGV, (5/4) Joan H. Dembrowski-EGV, (5/5) Michael A. Tuzzo-EGV, (5/6) Roy Jarosz-EGV, (5/7) Nora Clements- EGV. A Certificate of Achievement Award was presented to the Elk Grove High School Cheerleading squad, Coach Jeff Siegal and Principal DeRosa in honor of their undefeated season and first place standing in the 2006 IHSA co-ed state championships. The Mayor congratulated the team and invited them to perform a cheer for the audience. Trustee Dill addressed the members of the Board and audience to report he had recently been diagnosed with Parkinsons Disease. Trustee Dill came forward with this news to eliminate any rumors and to set the record straight. He asked the Board to be patient with him and said he planned to continue to serve as a Village Trustee until such time he felt he could no longer participate. Mayor Johnson commended Trustee Dill and stated he looked forward to serving with him for a long time in the future and wished Trustee Dill and his family the best of health. Trustee Feichter reported the Community Character Coalition “Character Counts in Sports” event held on Sunday, April 23, 2006 was very successful. The next event planned will be the Ethics in Business breakfast to be held on May 4, 2006 at 7:30 a.m. at the Kenneth Young Center. A Youth Celebration will be held on May 23, 2006 at Village Hall between 6:00 p.m. and 7:00 p.m. The coalition is also supporting the “Relay for Life” event to be held on June 9, 2006 at the Elk Grove High School. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the April 25, 2006 Accounts Payable Warrant in the amount of $883,940.59. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA It was moved and seconded that the Consent Agenda of the April 25, 2006 Regular Meeting be approved as presented. A. Lee’s Dollar Plus Store, 49 Arlington Heights Road – Grant a request from John Moy to section off a twenty foot by twenty foot (20’x20’) area in front of the store with chairs and folding tables to accommodate an outdoor fishing show at Elk Wood’s Shopping Center on April 29 from 9:00 a.m. until 6:00 p.m., and April 30, 2006 from 9:00 a.m. until 6:00 p.m. B. Easement Variation, 1555 Patricia Court – Grant a variation from the Village Code, Section 8-12B-1-1D, “Easements”, to permit the construction of a pool which will encroach fifty-two inches (52”) on the southwest and forty-eight inches (48”) on the southeast of the ten-foot (10’) public utility easement. C. Koral Maintenance, Inc., Mount Prospect, IL – Renew an existing contract (approved 4/9/02) for custodial service at the Public Works and Fire Administration Buildings for the period May 1, 2006 through April 30, 2007 in a total contract amount not to exceed $36,000.00. D. Sikich Gardner & Co., LLP, Aurora, IL – Award a professional service contract to perform the Village’s annual audit in a total contract amount not to exceed $42,550. E. Xerox Capital Services, LLC, St. Petersburg, FL – Waive the formal bidding process and renew a full-lease contract for a full services lease for a Xerox DC265 copier in an amount not to exceed $10,440. F. Kale Uniform Company, Chicago, IL – Waive the formal bidding process and award a purchase contract for twenty-four (24) sets of the Protective Apparel Company of America (P.A.C.A.) ballistic body armor in an amount not to exceed $12,000. G. Team Mechanical, Wheeling, IL – Renew an existing service contract (approved 5/10/05) to provide maintenance of heating, ventilation, and air conditioning units in a total contract amount not to exceed $55,753.00. H. Chicago Communications, Inc., Elmhurst, IL – Award a service contract to maintain the Village’s radio communications in a total contract amount of $29,187. I. Residential Plant Replacement Program – Award a contract to the lowest responsive and responsible bidder Brookstone Growers, Inc. of Huntington, IN for the installation of perennials, hostas, grasses and ornamental clump trees in an amount not to exceed $14,709.60; and Award a contract to the lowest responsive and responsible bidder St. Aubin’s Nursery of Kirkland, IN for the installation of shrubs/evergreens and shade trees in an amount not to exceed $13,119.50. J. 2006/2007 Insurance Renewal Program – Award a professional service contract to Gallagher-Bassett for the administration of the Village’s self-insured liability plan in an amount not to exceed $67,511; and Approve the Liability Insurance Premiums for Fiscal Year 2006/2007, submitted by Arthur J. Gallagher at a premium level as determined for the following coverages: Workers’ Compensation $ 40,078 General Liability Package 391,475 Liability Auto Damage Building/Contents EMT/Paramedic Liability Public Officials Police Professional Self-insured Retention 36,216 Boiler & Machinery 14,475 Federal Flood Coverage 11,755 Excess Liability (HELP) 147,435 Community Nurse/Clinics 8,540 Fiduciary Liability/Pensions 5,354 Underground Storage Tanks 5,610 Crime, Money & Security 3,158 Brokerage Service Fee 84,000 ___________________________________________________ Total $748,096 K. CSR Roofing Contractors, Inc., Oak Park, IL – Award a contract to provide the replacement of gutters and downspouts in an amount not to exceed $16,127.00. L. Alura Communications Solutions, Elmhurst, IL – Award a contract in the amount of $260,000, including $245,273 to provide, install, and configure a new VOIP telephone system and associated items and a 5% contingency, to be paid from the Capital Projects Fund. M. Ridgewood Engineering, Schaumburg, IL – Award a service contract to perform the electrical work for the installation of a back-up generator at the West Public Works Fleet Garage in an amount not to exceed $18,646.00. N. 50th Anniversary Hometown Home Giveaway – Adopt Resolution No. 18-06 entitled “A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS 50th ANNIVERSARY SUBDIVISION (CHELTENHAM ROAD).”