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HomeMy WebLinkAboutVILLAGE BOARD - 03/12/2002 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY MARCH 12, 2002 Mayor Craig B. Johnson called the meeting to order at 8 :09 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: Trustee Bart K. Dill Also Present Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I. Walsh A quorum was present. 2. INVOCATION Reverend Angela Schenck, Pastor, Elk Grove United Presbyterian Church, delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on February 26, 2002 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Mayor Johnson welcomed a number of Conant High School students attending the meeting as a class assignment. Proclamation - The Mayor issued a Proclamation in recognition of the March 13, 2002 Fortieth Anniversary of the Ichinyosha Group Company, the principal construction management company for the Shinny-En religious order and in honor of Bishop Ito, its chairman. February 26, 2002 - The Mayor spoke before the Elk Grove Rotary Club with respect to O'Hare Airport. March 3, 2002 - The Gubernatorial Candidate's Forum was held at Maine East High School. The three Republican candidates and the Democratic candidate, Roland Burris, participated. Trustee Dill also attended the forum. The Suburban O'Hare Commission will mail a position paper for each of the candidates relating what was said at the Forum and/or answers to questions presented. Residents were asked to read the paper carefully, as it is very important to know the position of each candidate regarding the airport. March 4-6, 2002 - The Mayor *--a Wi--_;c ^°_n---= traveled to Washington D.C. for meetings with a number of Senators and Congressmen. A special thank you was given to Congressman Oberstar who helped to derail the Daley, Ryan, Durbin, and Lapinski Legislative Bill before the Congress. The proposed Bill will be up before the Senate next week and Senator McCain has promised personally that, unlike the House, representatives from Suburban O'Hare will be allowed to speak before the Senate committee. Legislators are now stepping back and looking more closely at the contents of the Bill and what it means to the Country and * as corrected 1 3-12-02 Illinois. Suburban O'Hare Commission asks only that all the facts .are given, each side's plan be presented and let the best plan win. The Bill prohibits having all the facts presented and declares Chicago's plan as the best plan. The Mayor advised the residents that they would be kept apprised of what is happening. New Street Signs - The Mayor presented a sample of the new street signs that will replace the current 40 year old signs in the first residential area of the Village. The well sites and public works sites now have new signs. Many changes will be seen in the near future. Mayor Johnson expressed his appreciation to the Engineering Department, the Village Manager's Office, and the Residential Enhancement Consultant' s Office for their efforts. Trustee Petri reported that on Monday, March 4, 2002 he had the opportunity to accompany Major General Harris, the adjutant General of Illinois National Guard on a six passenger airplane flight from Palwaukee Airport to Scott Air Force Base. Following a tour of the Base, Trustee Petri boarded a KC 135 Tanker for a two and one-half hour mission during which four F-16 planes were refueled. It was a regular exercise in training and ten of those F-16 pilots left today to fly the no-fly zone in Iraq for four months along with 350 National Guard members. Trustee Petri commented "it was a day to remember. " Trustee Czarnik mentioned that on Wednesday, March 6, 2002 she had the opportunity to meet the possible new Elk Grove State Representative Carolyn Krause at the Elk Grove Pavilion. It was an opportunity to get to know and speak of the issues important to our community. Trustee Prochno and her husband have been accepted into the second ten-week Citizen's Police Academy offered through the Elk Grove Police Department. Citizens participate once a week for three hours. Chief Schmidt stated the class would begin on Thursday, March 28, 2002 from 6: 30 p.m. to 9: 30 p.m. It is a way for residents to learn what the role of the Police Department is in the community. Anyone interested must be 18 years or older and may call 847-357- 4100 and ask for Sgt. Dave Naumann. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the February 28, 2002 Accounts Payable Warrant in the amount of $232,324.43. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik ABSENT: Trustee Dill MOTION CARRIED Motion to authorize payment of invoices as shown on the March 12, 2002 Accounts Payable Warrant in the amount of $292,126.39. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik ABSENT: Trustee Dill MOTION CARRIED 6. CONSENT AGENDA Item G. - In response to an inquiry by Trustee Prochno, the Village Manager stated the Office of Village Treasurer is held by the Director of Finance. 2 3-12-02 Item F. - The Village Manager requested the total contract amount for a contract with Layne-Western for repair and reconstruction to Well #9 (1400 Brummel) be changed from $101, 363.50 to $71, 363.50. A. United Rentals Highway Technologies, Villa Park, IL - Increase an existing contract (approved February 12, 2002) for the ICRC Street Sign Program 2002 from $11, 121 to $11, 762. B. Soil and Material Consultants, Inc. , Arlington Heights, IL Award a contract for asphalt and concrete inspection and testing services for the period May 1, 2002 through April 30, 2003 in a total contract amount not to exceed $20, 000. C. Meade Electric Company, Inc. , McCook, IL - Award a contract to the lowest responsive and responsible bidder for the installation of the Residential Street Light Enhancement Program - Phase 1 in a total contract amount not to exceed $166, 192 .50 from the Residential Enhancement Fund. D. O.C. Tanner Recognition Company, Salt Lake City, UT Authorize a purchase contract for supplying service awards in the amount not to exceed $14, 300. E. T.N.T. Landscaping & Snow Removal, Inc. , Rolling Meadows, IL Award a contract to the lowest responsive and responsible bidder for the FY 2002-2003 Turf Restoration Program in a total amount not to exceed $40, 000. F. Layne-Western, Aurora, IL - Increase an existing contract (approved April 10, 2001) for repair and reconstruction to Well #9, 1400 Brummel, in the amount of $40, 488 . 50 for a total contract amount of $71, 363. 50. G. Safety Deposit Box/Advantage National Bank - Adopt Resolution No. 18-02 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE CLERK, DEPUTY CLERK, VILLAGE MANAGER AND VILLAGE TREASURER TO HAVE ACCESS TO THE SAFETY DEPOSIT BOX MAINTAINED BY THE VILLAGE OF ELK GROVE VILLAGE AT THE ADVANTAGE NATIONAL BANK, 75 E. TURNER AVENUE, ELK GROVE VILLAGE ILLINOIS: AND THAT TWO (2) OF THOSE DESIGNATED PERSONS NEED BE PRESENT TO OPEN SAID SAFETY DEPOSIT BOX". Motion to approve Consent Agenda items "A, B, C, D, E, F, and G. " MOVED: Trustee Czarnik SECONDED: Trustee Feichter AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik ABSENT: Trustee Dill MOTION CARRIED 7. REGULAR AGENDA Sign Variation/Harris Bank - Motion to grant a request for a variation to the Sign Ordinance to permit the replacement of an existing free-standing sign with a smaller free-standing sign at Harris Bank, 500 E. Devon Avenue. MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter ABSENT: Trustee Dill MOTION CARRIED The Harris Bank representatives were advised that permits could be obtained by contacting the Director of Engineering and Community Development. 3 3-12-02 BOARDS AND COMMISSIONS B. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI A meeting will be called in the near future to discuss item b. , Street Repair Following Sewer Repairs and item c. , Building Construction Processes. Mayor Johnson inquired as to the future plans to excavate and reconstruct all "Pozz" based streets within the Village and asked that this item be added on the Capital Improvements Committee agenda. 9. JUDICIARY, PLANNING 6 ZONING COMMITTEE - CHAIRMAN DILL Trustee Lissner noted the Plan Commission has continued the public hearing for a text amendment regarding fences. 10. PERSONNEL COMMITTEE - CHAIRMAN LISSNER a. Performance Evaluations - Chairman Lissner reported the Committee has completed the performance evaluations for the Village Manager and Village Attorney and has distributed recommended forms to the Village Board. The members of the Committee, the Village Manager, Village Attorney and Assistant Village Manager were thanked for their assistance during the many evenings of discussion. There being no questions or objections Trustee Lissner requested removal of this item from the Committee's agenda. 11. RECYCLING 6 WASTE COMMITTEE - TRUSTEE PROCHNO Spring Household Hazardous Waste Collections - Events will take place at the following locations: Darien, IL Saturday, March 16, 2002 8:30 a.m. to 3: 00 p.m. Glen Ellyn, IL. Saturday, April 27, 2002 8 : 00 a.m. to 3: 00 p.m. Elk Grove Village, IL - Saturday, June 22, 2002 Darien and Glen Ellyn collections will accept old cell phones, batteries and phone chargers. The Health Coordinator commented it is not appropriate to place old computer equipment in the garbage, as it is not a part of the Village's recycling program. Locations and one-day events will be designated for that purpose. 12. INFORMATION COMMITTEE - TRUSTEE FEICHTER Meeting - A meeting will be called to discuss some proposals given by Trustee Dill. Trustee Feichter complimented Tom Cech, Director of Public Works, and his employees for the excellent snow removal done during the last snowstorm. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI Meeting Schedule - A meeting of the Commission was held on March 7, 2002. The next scheduled meeting will be held on May 2, 2002 . The following topics were discussed at the March 7, 2002 meeting: 1 . The Cook County Tax Abatement Program and the scheduling of a presentation by a representative of the Assessor's Office; 4 3-12-02 2. Railroad Crossings and improvements being made and planned; 3. The Busse Road Transit Improvements, such as sidewalks and bus stops; 4 . Road improvements around Devon and Busse and the problems due to water retention if a wider road is built; 5. The Commission will be touring the entire Business Park to view the completed improvements and those in the planning. Trustee Petri stated there are 14 bus stops scheduled on Busse Road on both sides, plus sidewalks and drainage improvements. Lighting will be completed throughout the whole Business Park this summer. Pocket Parks will be completed within the next three or four months. 14. YOUTH COMMISSION - TRUSTEE PROCHNO A meeting was held on Wednesday March 6, 2002 with a large turnout of new students interested in becoming involved with the Youth Commission. Many students were west side residents. The Park District Youth Coordinator attended the meeting as well. The Youth Commission and Park District will co-sponsor a junior high school dance on Friday, May 3, 2002 at the Pavilion named the "Last Dance". A $2. 00 fee and a food donation for the food pantry will be requested. Scholarship Program - Applications were made available for the Youth Scholarship Program sponsored by the Park District Commissioners and Elk Grove Board of Trustees. Four five-hundred dollar scholarships will be awarded to Elk Grove Senior students from Elk Grove High School, Conant, St. Viators or senior students residing in Elk Grove Village. Applicants will submit essays stating how they feel they have impacted the community. Meeting Schedule - The next meeting will take place on Wednesday, April 3, 2002 at 7: 30 p.m. in the Chernick Conference Room. 15. PARADE COMMISSION - TRUSTEE CZARNIR The last meeting of the Parade Commission was held on March 4, 2002 . Applications and donations are being received. The evening Parade will be held on Saturday, June 15, 2002 at 8 :00 P.M. 16. PLAN COMMISSION - VILLAGE MANAGER No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Trustee Petri commented that since his participation on the Regional Cable Group and each time he has served as the Chairman the Village has changed carriers, beginning with Warner Amex, American, Continental, Media One and now AT&T. A request has recently been received from AT&T Comcast Corporation to take over the AT&T Broadband cable service. A meeting has been arranged on April 2, 2002 with the Senior Vice-President of that corporation. 5 3-12-02 Meeting Schedule - The next regularly scheduled meeting will be held on. Thursday, March 14, 2002 at 7 :30 p.m. in the Chernick Conference Room. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Meeting Rescheduled - The Taste of Elk Grove will be held on Thursday, March 21, 2002, therefore, the meeting of the Community Services Board has been rescheduled to Wednesday, March 20, 2002 at 7: 00 p.m. Easter Baskets will be delivered on the 28th of March and donations are still being accepted. Residents may call 847-357- 4120. Community Spirit Award - Martin Duke has been presented with a Community Spirit Award. Mr. Duke works for the Kenneth Young Center and volunteers to assist the community in moving residence and picking up and distributing donations to those in need. C. LIQUOR COMMISSION - MAYOR JOHNSON A public hearing was held this evening due to a violation of the Liquor Ordinance by Sushi-Ya Hayashi Restaurant (1201 E. Higgins Road) . A fine of $400.00 plus Court Reporter costs was ordered with a requirement that B.A.S.S.E.T. training be completed by May 1, 2002 due to the sale of alcohol to a minor by that establishment. It was emphasized by Mayor Johnson that over the past year 25 establishments have been checked and 24 have been in compliance. All package good stores and 14 out of 15 restaurants were in compliance. d. SPECIAL EVENTS COMMITTEE - MAYOR JOHNSON No Report 19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS None 21. REPORT FROM THE VILLAGE MANAGER Cellular 9-1-1 Assistance - The Manager reported that the Village is now covered by an enhanced 9-1-1 service for cellular users. The new system routes the calls to the nearest public safety answering point and provides the dispatcher with information about the cell site where the call was made. In our area, the 9-1-1 cellular calls will now go to the Northwest Central Dispatch System. The caller' s telephone number will also be provided to the dispatcher through the system. The location of the caller can not yet be determined by the system. Callers are encouraged to know their location when they call so the dispatcher can send assistance. The second phase which will actually provide geographic coordinates of the caller is approximately two years away. 22. NEW BUSINESS Schreiner - The Village Manager requested consideration of a second addendum to the Schreiner Memorandum of Understanding to extend the time frame of demolition of homes at 675 S. Meacham and 701 S. Meacham. Both the homes will be used by the Fire Department for non-burning training purposes. 6 3-12-02 Motion to execute a second addendum to the Schreiner Memorandum of Understanding and reschedule the demolition of a home at 675 S. Meacham from January 1, 2002 to October 30, 2002 and a home at 701 S. Meacham from July 31, 2002 to October 30, 2002. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter ABSENT: Trustee Dill MOTION CARRIED AUDIENCE - 8:47 p.m. No Response Mayor Johnson invited one of the students from Conant High School to join him and discuss the student's unique hairstyle. The Mayor presented him with a chocolate logo as a memento of the Village and let the other students know a memento would be given to each of them following the meeting. 23. ADJOURNMENT Motion to adjourn the meeting at 8:49 p.m. MOVED: Trustee Lissner SECONDED: Trustee Feichter AYES: Trustees Petri, Prochno, Czarnik, Feichter, Lissner ABSENT: Trustee Dill MOTION CARRIED Ann I. Walsh Village Clerk Craig B. Johnson Mayor 7 3-12-02