HomeMy WebLinkAboutVILLAGE BOARD - 03/26/2002 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD
AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON
AVENUE ON TUESDAY MARCH 26, 2002
Mayor Craig B. Johnson called the meeting to order at 8 : 15 p.m.
I. ROLL CALL:
Present : Mayor: Craig B. Johnson;
Trustees : Nancy J. Czarnik, Bart K. Dill,
Patton L. Feichter, Samuel L. Lissner,
James P. Petri, Chris Prochno
Absent: None
Also Present Village Manager, Gary E. Parrin; Village
Attorney, George B. Knickerbocker; and
Village Clerk, Ann I . Walsh
A quorum was present .
2. INVOCATION
Reverend Thomas G. Smith, Deacon, St. Nicholas Episcopal Church,
delivered the invocation.
3 . APPROVAL OF MINUTES
Mayor Johnson requested a correction to the minutes as the
Village Manager did not accompany the Mayor to Washington D.C. as
noted in the March 12, 2002 minutes .
Motion to approve the minutes of the Regular Meeting held March
12, 2002, as corrected, and dispense with the reading.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
Voice Vote
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES
Exemptions - Notice was given that Cook County Assessor James M.
Houlihan has extended the application deadline for property tax-
saving exemptions from March 29, 2002 to May 13, 2002 .
Homeowner, Senior Citizen and Senior Citizen Assessment Freeze
Exemptions may be applied for. Questions may be directed to the
Elk Grove Township Hall at 847-437-0300 .
Lightning Detection System - Elk Grove is Illinois ' first and
only community to have a lightning detection system covering the
whole community. The Mayor read a memo from the Assistant
Superintendent of School District 54 stating the Board of
Education of Schaumburg endorsed the adoption of the lightning
detection system on March 21, 2002 for Link, Mead, and Stevenson
School .
March 14, 2002 - Mayor Johnson had the opportunity to tape a show
on Channel 6 featuring the development of Rohlwing Grove Shopping
Center.
March 26, 2002 - Spoke to the lsc 2°a and 3rd grade students at
Ridge School regarding government. The Mayor was impressed with
the knowledge of the children and thanked them for their
hospitality.
Executive Session - Mayor Johnson announced an Executive Session
regarding Personnel, Litigation and Land Acquisition that was
held prior to tonight ' s meeting will be continued following
adjournment of the Village Board meeting.
1 3-26-02
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the March 26,
2002 Accounts Payable Warrant in the amount of $749,769.86.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik
MOTION CARRIED
6. CONSENT AGENDA
Item C. , a contract for purchase of street name sign brackets and
Item J. , a Grant of Easement between the Park District and
Village for parkway improvements were highlighted by Mayor
Johnson. The Residential Enhancement Program is moving along
quickly and changes will soon be evident.
A. Schaumburg Township Elementary School Foundation/Fundraiser
Grant a request to hold a fundraising carnival in the parking
lot of the Super Kmart located on Meacham Road during the
following dates, as well as waive all fees associated with the
fund raising activity:
Thursday, May 16, 2002 from 6: 00 p.m. to 10 : 00 p.m.
Friday, May 17, 2002 from 6 :00 p.m. to 11: 00 p.m.
Saturday, May 18, 2002 from 1 : 00 p.m. to 11:00 p.m.
Sunday, May 19, 2002 from 1 : 00 p.m. to 10 : 00 p.m.
B. Dominick' s, Elk Grove Town Center - Grant a request to
display and sell gardening items in front of their store
from April 8, 2002 through May 31, 2002 .
C. Illinois Lighting, North Aurora, IL - Waive the formal
bidding process; and
• Award a purchase contract to furnish and deliver Street
Name Sign Brackets in a total contract amount not to
exceed $168, 920 from the Residential Enhancement Fund and
on a per unit cost basis as follows :
• 48" sign frame @ $170 . 00 each;
• 42" sign frame @ $154 .36 each; and
• 36" sign frame Q $145 .00 each.
D. Sikich Gardner & Co. , LLP, Aurora, IL - Award a professional
service contract to perform the Village's annual audit in a
total contract amount not to exceed $34, 800 .
E. RAI Concrete, Inc. , Carol Stream, IL - Award a contract to
the lowest responsive and responsible bidder for sidewalk,
curb, gutter, and driveway removal and replacement on a per
unit cost basis as follows :
Qty Unit D*soription ,._ , .S1....
8xic
130,000 Sq. Ft. 5" PCC Sidewalk 2.15
20,000 Sq. Ft. 6" PCC Sidewalk 2.40
200 Sq. Yd. 5" PCC Drivewa Pavement 20.00
100 Sq. Yd. 8" PCC Drivewa Pavement 21.60
5,000 Ln. Ft. Combination Concrete Curb & Gutter (B-12) 8.20
5,000 Ln. Ft. Combination Concrete Curb & Gutter (M) 8.20
5,000 Ln. Ft. Combination Concrete Curb & GutteY (B-18) 8.50
150,000 Sq. Ft. Sidewalk Removal .40
300 Sq. Yd. Driveway Pavement Removal 4.55
15,000 Ln. Ft. Combination Concrete Curb/Gutter Removal 2.60
and at a cost not to exceed $558,525. 00 from the MFT Fund.
2 3-26-02
F. Arrow Road Construction Company, Mt . Prospect, IL - Award a
contract to the lowest responsive and responsible bidder for
street milling and resurfacing on a per unit cost basis as
follows :
'Qty -, ,�: ,Unit. ,�1'. Description
ow
52,558 Sq. Yd. Bituminous Concrete Surface Removal (Partial 1.14£
Width 1%")
34,278 Sq. Yd. Bituminous Concrete Surface Removal (Full 1.05
Width JH")
1,300 Sq. Yd. P.C.C. Surface Removal Partial Width lis 2.85
17,410 Ton Bituminous Concrete Surface Course, Mix D N/A
9,956 Ton Bituminous Concrete Surface Course Superpave 31.00
Mix C N-30
4,843 Ton Bituminous Concrete Surface Course Superpave 31.00
Mix C N-70
1,500 Ton Leveling Binder, Mix C, Type 2 31.00
20,726 Gal. Bituminous Prime Coat Material .75
100 Ton Prime Coat Aggregate 8.00
and at a cost not to exceed $618,942.77 from the MFT Fund.
G. Plote Construction, Inc. , Elgin, IL - Award a contract to
the lowest responsive and responsible bidder to furnish
bituminous paving materials on a per unit cost basis as
follows :
Qty Unit DescF4tion vni
4,000 Ton Bituminous Concrete Course 19.60
1,000 Ton Bituminous Surface Course 23.00
500 Gal. lEmulsified Asphalt SS-1 3.90
and at a total cost not to exceed $85, 350 . 00 from the MFT
Fund and $18, 000 .00 from the General Fund for a total cost
of $103 , 350 . 00 .
H. Layne-Western, Aurora, IL - Increase an existing
professional services contract (approved April 10, 2001) for
repair and installation of the pumping equipment at Public
Works Well #9 in the amount of $97, 000 for a total contract
amount of $168,363 .00 .
I . IMRF Earnings/Internal Revenue - Adopt Resolution No. 19-02
entitled, "A RESOLUTION TO INCLUDE COMPENSATION PAID UNDER
AN INTERNAL REVENUE CODE SECTION 125 PLAN AS IMRF EARNINGS" .
J. Grant of Easement/Elk Grove Park District - Adopt Resolution
No. 20-02 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A GRANT OF PERPETUAL EASEMENT
BETWEEN THE ELK GROVE PARK DISTRICT AND THE VILLAGE OF ELK
GROVE VILLAGE FOR A SIDEWALK AND CONCRETE RETAINING WALL
(WELLINGTON AVENUE/BIESTERFIELD ROAD) " .
Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I
and J
MOVED: Trustee Czarnik SECONDED: Trustee Dill
AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik
MOTION CARRIED
7 . REGULAR AGENDA
None
3 3-26-02
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI
a. Salt Creek Improvements - The Engineering Department sent out
a letter regarding the Salt Creek Improvement project notifying
the residents of the area of a survey to be taken.
Meeting Schedule - Trustee Petri called a meeting for Wednesday,
April 3, 2002 at 10 : 00 a.m. to discuss item b. , Street Repair
Following Sewer Repairs, item c . , Building Construction Processes
and item d. , Reconstruction of 11poz" based streets . The
Assistant Village Manager, Director of Public Works and the
Director of Engineering and Community Development were directed
to attend the meeting.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN DILL
No Report
10. PERSONNEL COMMITTEE - CHAIRMAN LISSNER
No Report
11. RECYCLING & WASTE COMMITTEE - TRUSTEE PROCHNO
Recycling - The Village has been advised by Waste Management that
residents no longer need to separate recycled items . The change
reflects the new technology now employed to recycle materials
through mechanical separation at the resource recovery plant.
Saturday, May 11, 2002 Motorola will sponsor a computer and
electronic recycling event at the Schaumburg Campus .
A "Re-use the Shoe" program will be conducted by NIKE. Old
athletic shoes can be collected and recycled through June 30,
2002 . Only rubber soled athletic shoes are accepted and must be
held together with a rubber band. They are to be collected in a
sturdy box container or trash bag. Residents can drop off shoes
at the Roadway Terminal, 2300 Landmeier Road, Elk Grove Village,
Illinois .
Conant H.S . , Grove Junior H.S. , Queen of the Rosary and Rupley
schools will also have collection sites .
Household Hazardous Waste Collection - A reminder was given that
on Saturday, June 22, 2002 Elk Grove Village will sponsor a
Hazardous House and Waste Recycling event .
Mayor Johnson mentioned residents would soon be receiving new 60-
gallon toters for all recyclables . Toters will be provided by the
Village free of charge.
Trustee Feichter requested that a tour of the Waste Management
facility be arranged to view the new recycling technology.
12. INFORMATION COMMITTEE - TRUSTEE FEICHTER
Meeting Schedule - A meeting will be held on Tuesday, April 2,
2002 at 4 : 00 p.m. in the Chernick Conference Room to discuss
information provided to the community and proposals from the
Community Service Board and Trustee Dill .
Trustee Dill made a public awareness announcement that
construction work will begin on Higgins Road and will take about
seven months to complete. More information is available in the
Chicago Tribune article that appeared in today' s newspaper.
4 3-26-02
13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION
TRUSTEES LISSNER/PETRI
Trustee Petri informed members of the Board and audience that
progress of the revitalization program would be noticeable now
that the weather will be warmer.
Meeting Schedule - The next meeting of the Commission is
Thursday, May 2, 2002 at 5 :30 p.m.
The June 6, 2002 meeting will consist of a trolley tour of the
Business Park as a means to highlight all the improvements that
have been completed so far. An invitation was extended to the
Village Board and members of staff .
14 . YOUTH COMMISSION - TRUSTEE PROCHNO
The "Last Dance" - Meetings were held on March 6 and March 18,
2002 to discuss sponsorship of the Youth Commission' s dance for
6cn 7`n and 8`n grade students at the Park District Pavilion on
Friday, May 3, 2002 . A minimal charge will be required. Music
by a D.J. will be provided, a basketball game, and velcro
obstacle course have been planned as some of the activities.
Summer Splash Party - The designated dates are Friday, June 21,
2002, Friday, July 19, 2002 and Friday, August 9, 2002 .
Rock & Bowl - The Police will sponsor this activity on Tuesday
nights beginning in June 2002 .
Meeting Schedule - The next meeting of the Youth Commission is
scheduled on Wednesday, April 3, 2002 at 7:30 p.m. in the
Chernick Conference Room.
Youth Commission - Trustee Prochno requested consideration of the
following motion:
Motion to direct the attorney to prepare an ordinance to amend
Title 2-13-1 relating to the membership, appointment and terms of
the Youth Commission to consist of six (6) adult Commissioners
and all other members as Committee members.
MOVED: Trustee Prochno SECONDED: Trustee Lissner
AYES : Voice Vote
MOTION CARRIED
15. PARADE COMMISSION - TRUSTEE CZARNIK
Sponsors - A meeting of the Commission was held on March 4, 2002 .
As of this date sponsors of the parade are as follows:
Advantage National Bank, TransMatriz, Inc. , C.A. Riley Electric,
Ziebell Water Service Products, Inc. , Peterson Aluminum, Unitech
Industries, Inc. , Gerard Printing, Little Lady Foods, Parkway
Bank, Carol ' s Hair Affair, Jerry Castle & Sons, Plastag, Sung JI
USA, Sumitomo Cryogenics America, Inc . , United Transport Service,
Inc. , Active Alarm, and Duplicolor. A total of $3, 150 . 00 has
been donated towards parade expenses thus far.
Meeting Schedule - The next meeting will be held on Monday, April
1, 2002 at 5 :45 p.m. to discuss applications and items pertaining
to the parade.
The Parade will be held on Saturday, June 15, 2002 at 8:00 p.m.
16 . PLAN COMMISSION - VILLAGE MANAGER
No Report
17 . ZONING BOARD OF APPEALS - VILLAGE MANAGER
Two items were presented to the Board for consideration.
5 3-26-02
a. ZBA 02-1/Gullo Shopping Center-Variation request to allow the
reduction of 17 parking spaces from the total requirement of 384
spaces due to new uses at the shopping center at 110-160
Biesterfield Road.
The petitioners were present.
Mayor Johnson commended the members of the Zoning Board of Appeals on
the approach taken for better usage of parking spaces not being
utilized.
Motion to concur with the unanimous recommendation of the Zoning
Board of Appeals to direct the attorney to prepare an Ordinance
granting a variation to the Zoning Ordinance to allow the mix of
proposed and current uses of the entire shopping complex to
utilize the existing 367 parking spaces on property located in
the Gullo Shopping Center at 110-160 Biesterfield Road.
MOVED: Trustee Petri SECONDED: Trustee Dill
AYES : Voice Vote
MOTION CARRIED
b. ZBA 02-2/1001 Busse Road - Request for a variation to the
Zoning Ordinance as it pertains to fence height restrictions and
fence setback requirements .
Jeff Trotier, petitioner and Manager of the Rollex Corporation,
CenterPoint facility, answered questions and concerns presented
by members of the Board. Discussion ensued regarding the fence
height, landscaping and the use of barbed wire. The petitioner
agreed to placement of additional evergreens on Busse and removal
of the originally planned barbed wire on the top of the fence.
Motion to concur with the unanimous recommendation of the Zoning
Board of Appeals to direct the Village Attorney to prepare an
ordinance granting a variation to the Zoning Ordinance to allow
construction of a fence which would be located in front of
building setback lines and within the required front yard along
Busse and Landmeier Roads with portions of the fence measuring
eight feet (81 ) in height.
MOTION: Trustee Petri SECONDED: Trustee Czarnik
AYES : Voice Vote
MOTION CARRIED
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER
Customer Service - Trustee Lissner reported on a meeting of
the Regional Cable Committee that took place on Thursday,
March 14, 2002 . Customer Service was discussed at length
and with follow-up at the Thursday, May 9`h meeting at the
AT&T Call Center in Schaumburg. The meeting will be held at
7 :00 p.m.
Meeting Schedule - A meeting has been scheduled on Tuesday,
April 2, 2002 and will be held in Elk Grove Village.
b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK
A meeting was held on Wednesday, March 20, 2002 .
Meeting Schedule - Several members of the Community Service
Board will participate in the Police Academy, therefore, the
April and May meetings will be changed from the fourth
Wednesday to the third Wednesday of those months .
The next scheduled meeting is Wednesday, April 17, 2002 at
7 :00 p.m.
6 3-26-02
Senior Medal of Honor Award - Resident William Healy has
been chosen as the recipient of the Sheriff ' s Senior Medal
of Honor Award which will be presented on April 17 at the
Cultural Center in Chicago.
Mr. Healy has been very active in many ways, but
specifically for his fundraising efforts for most of the
charitable organizations of Elk Grove Village. He organizes
the 4`h Degree Honor Guards who comfort the families of
deceased members and is an active member of the VFW and
Kiwanis organizations .
2002 Volunteer Recognition Awards - Residents Margaret
Browning and Sherri Hynes have been chosen as the recipients
of the 2002 Volunteer Recognition Awards and will be honored
at the Village ' s Awards Banquet on April 26, 2002 .
Blood Drive - The Community Blood Drive will be held on
Thursday, April 25, 2002 from 2 : 00 p.m. to 8 :00 p.m. in the
lower level of the Charles J. Zettek Municipal Building.
C. LIQUOR COMMISSION - MAYOR JOHNSON
No Report
d. SPECIAL EVENTS COMMITTEE - MAYOR JOHNSON
Fireworks - The Village, Elk Grove Rotary and Lions Club are
working together to obtain fireworks for each of their
upcoming firework displays .
19 . ORDINANCE, RESOLUTIONS AND COMMUNICATIONS - VILLAGE CLERK
None
20. UNFINISHED BUSINESS
None
21. REPORT FROM THE VILLAGE MANAGER
Compendium - The 2001 Compendium has been distributed. This
report presents an overview of departmental activities that
occurred during calendar year 2001. Copies are provided at the
Elk Grove Library.
22. NEW BUSINESS
None
Mayor Johnson expressed his best wishes and congratulations to Police
Chief Stephen Schmidt who will be attending the FBI Academy.
Condolences and prayers were extended on behalf of the Village Board
to the Village Clerk and family on the death of her father.
The Board and members of the audience bestowed best wishes to Fire
Chief James McArthur on his birthday and sang "Happy Birthday" in his
honor.
AUDIENCE - 8:49 p.m.
No Response
The Mayor welcomed the students from Conant High School and invited
one of the students to join him to discuss the Senior Survey Class
assignment requiring the students to attend the Village Board meeting.
7 3-26-02
23 . ADJOURNMENT
Motion to adjourn the meeting at 8:53 p.m.
MOVED: Trustee Feichter SECONDED: Trustee Czarnik
AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill
MOTION CARRIED
Ann I. Walsh
Village Clerk
Craig B. Johnson
Mayor
8 3-26-02