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HomeMy WebLinkAboutVILLAGE BOARD - 09/13/2001 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON THURSDAY SEPTEMBER 13, 2001 Mayor Craig B. Johnson called the meeting to order at 8 : 11 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri Absent: Trustee Chris Prochno Also Present Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I. Walsh A quorum was present. Mayor Johnson announced the September . 11, 2001 Village Board meeting had been cancelled and rescheduled to Thursday, September 13, 2001 out of respect for those who were victimized by the terrorist attacks on September 11tH 2. INVOCATION Reverend Rodney L. Pickett, Pastor, Wesleyan Community Church, delivered the invocation. September 11, 2001 Terrorist Attacks - Mayor Johnson stated specific security measures being taken by the Village would not be discussed publicly. The residents and members of the audience were assured the Village has done everything it has to do and needs to do to protect the community and the area. The Mayor encouraged all people to place their faith in God to lead us in these trying time. In response to questions from the press and residents, a firm plan on how the Village can be of help has not yet been decided upon. Offers by the Village to send Police and Fire volunteers to New York City to assist in the rescue attempts were extended but at this time additional volunteers are not needed. The Board will be watching to see what occurs and if there is something we can do as a community. A special interfaith prayer service was held on Tuesday at 7 : 00 p.m. at Queen of the Rosary at which Mayor Johnson asked the residents to fly the American Flag in a show of unity, in memory of the victims, and in support of the families, the survivors and the many volunteers. Information regarding blood donations is available by contacting the Health Department. A special blood drive will be held at Alexian Brothers on Friday, September 14th from 7: 30 a.m. to 3: 30 p.m. No appointments are needed. The public will be notified if the Board can provide a meaningful and helpful plan for those in need. Mayor Johnson stressed we must show our support and solidarity in the leadership of the President of the United States . September 11th was the first time an attack has been made on American soil. It is a difficult situation for all adults and children to comprehend. The Mayor said the Village Board meeting was cancelled Tuesday out of respect for those who perished that day. The Board's decision to hold the Village Board meeting this evening was with the intention to resume a sense of normalcy to our everyday routines. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on August 14, 2001 as submitted. 1 9-13-01 MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Trustee Dill stated he is confident the Nation's lights will be brighter than ever when we recover from this disaster. An E-mail from Julie Hanson was read referencing U.S. Pride Day (Friday, September 14, 2001) and asking everyone to wear red, white and blue colors in memory of all who perished on September 11, 2001 Trustee Lissner thanked the Reverend Pickett for his great words during the invocation. Trustee Czarnik reported that Life Source is open for blood donations. The Village' s next Blood Drive will take place on November 3, 2001 and all residents were encouraged to continue donations. Every pint of blood donated saves three lives. Trustee Czarnik noted small flags had been placed in every driveway in her neighborhood. The flags are our way to show support. Trustee Feichter told of E-mails he has been receiving from all over the world with expressions of sorrow and support for our country. Former students have contacted Trustee Feichter stating how this has affected them. It is special to know that in something so tragic we can all see some positive things that result from it. Trustee Petri said this shows us all how fragile we are and admonished everyone to treat all loved ones with love like you may never see them again. Express your love each day. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the August 31, 2001 Accounts Payable Warrant in the amount of $329,247.02. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Czarnik ABSENT: Trustee Prochno MOTION CARRIED Motion to authorize payment of invoices as shown on the September 11, 2001 Accounts Payable Warrant in the amount of $878,049.43. MOVED: Trustee Petri SECONDED: Trustee Dill AYES: Trustees Dill, Feichter, Lissner, Petri, Czarnik ABSENT: Trustee Prochno MOTION CARRIED Mayor Johnson requested the Board deviate from the Agenda and invited Gary Umlauf to read an E-mail giving tribute to the United States from an editorial broadcast by Gordon Sinclair, a Canadian television commentator. It referenced the support and help given by the United States to all countries and points out that not one time have those countries raced to the Americans in their various times of trouble. 6. CONSENT AGENDA A. Village Board Meeting - Cancel the October 23, 2001 Village Board meeting and reschedule it to October 30, 2001. B. Elk Grove Chamber of Commerce - Waive all business license fees and related fees for the "Octoberfest" fundraiser being held October 4, 2001 in the amount of $2, 100; and 2 9-13-01 Prince of Peace United Methodist Church - Waive the business license fee for their Pumpkin Patch Fundraiser being held October 11 through October 31, 2001 in the amount of $100. C. South Central Industries, Inc. , 2351 E. Devon Avenue - Grant a request to hold an annual Christmas Warehouse Sale during business hours from November 23, 2001 through December 23, 2001. D. Elk Grove Village Library - Waive the building permit fees in the amount of $10. 00 for minor building renovations . E. Kamp/Synergy and Associates, Inc. , Wauwatosa, WI - Waive the formal bidding process; and • Award a professional service contract for the replacement of float controls at four (4) lift stations and an installation of a level sensor and control equipment for the Route 83 Lift Station Rehabilitation project at a cost not to exceed $27, 080. F. Brown Traffic Products, Inc. , Northbrook, IL - Award a professional service contract for the purchase of thirty-one (31) emergency vehicle pre-emption devices to be installed in Police vehicles in an amount not to exceed $26, 850 . 00. G. Eugene A. De St. Aubin & Brothers, Inc. , Kirkland, IL Award a professional service contract to furnish and plant 150 deciduous shade trees in an amount not to exceed $38, 500. H. United Rentals Highway Technologies, Villa Park, IL - Award a professional service contract for the fabrication and installation of street name and numeral signs within the Business Park in an amount not to exceed $7, 969.50. I . Fireground Supply, Inc. , Glen Ellyn, IL - Waive the formal bidding process; and • Award a sole source purchase contract to furnish and deliver 104 fire helmets, 107 passport shields with inserts, and 41 specialized inserts in a total contract amount not to exceed $22, 290 from the Foreign Fire Insurance Fund. J. Amend Village Code/Liquor - Adopt Ordinance No. 2849 entitled "AN ORDINANCE AMENDING ORDINANCE 2848 BY ESTABLISHING THE NUMBER OF .CLASS D LICENSES AT SIX (6) . " K. Police Products Corporation, Wyckoff, NJ - Waive the formal bidding process; and • Award a contract for the purpose and delivery of an ultrasonic Weapon's Cleaning System in a total contract amount not to exceed $14,233.84 . L. Rotary Club of Elk Grove Village - Grant a request to waive the $10 annual license fee for a raffle license. M. Letter of Understanding/PrimeCo PCS - Adopt Resolution No. 38-01 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A LETTER OF UNDERSTANDING (AMENDING RESOLUTION NO. 17-01 GROUND LEASE AGREEMENT) AUTHORIZING PRIMECO PCS TO ASSIGN PARTIAL OWNERSHIP INTEREST OF WIRELESS COMMUNICATION ASSETS TO CHICAGO 20 MEZ, LLC (676 MEACHAM ROAD) . " N. Zoning Variation/994 Wisconsin Lane - Adopt Ordinance No. 2850 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6:B PERTAINING TO FRONT YARD REGULATIONS IN ORDER TO 3 9-13-01 PERMIT THE INSTALLATION OF A SWIMMING POOL THAT WOULD ENCROACH IN THE 25 FOOT REQUIRED FRONT YARD (VIRGINIA DRIVE) ON PROPERTY LOCATED AT 994 WISCONSIN LANE, ELK GROVE VILLAGE (O'MALLEY) . " 0. Zoning Variation/506 Brynhaven Court - Adopt Ordinance No. 2851 entitled, "AN ORDINANCE GRANTING A VARIATION OF THE ZONING ORDINANCE PERTAINING TO STRUCTURES IN THE SIDE YARD SETBACK AREA TO PERMIT THE CONSTRUCTION OF A DETACHED GARAGE ON PROPERTY LOCATED AT 506 BRYNHAVEN COURT, ELK GROVE VILLAGE (O'CONNOR) . " P. Zoning Variation/1835 Maine Drive - Adopt Ordinance No. 2852 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 7A- 1 :B3-b OF THE ZONING ORDINANCE PERTAINING TO THE INSTALLATION OF CLOSED FENCES TO PERMIT THE INSTALLATION OF A FENCE THAT WOULD EXTEND TEN (10) FEET UP THE NORTH SIDE OF THE HOUSE AND THREE (3) FEET FROM THE SIDEWALK ON PROPERTY LOCATED AT 1835 MAINE DRIVE, ELK GROVE VILLAGE (RASE) ." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, S, K, L, M, N, O, and P. " MOVED: Trustee Feichter SECONDED: Trustee Lissner AYES: Trustee Dill, Feichter, Lissner, Petri, Czarnik ABSENT: Trustee Prochno MOTION CARRIED 7 . REGULAR AGENDA Sign Variation-Devon Commons Plaza - James Roti, Agent for Corrib Construction, responded to inquiries of the Board and noted construction at that property should begin within the next thirty days. Motion to grant a variation from the Sign Ordinance to permit the installation of three permanent freestanding monument signs at the Devon Commons Plaza (formerly known as the Rohlwing Grove Shopping Center) as follows: �5 p iiia d e €'€iq k as i'v9F �" 65 e1i �' eiil tGSSG. . Freestanding 3 2 50% Increase Identification Signs in a Shopping Center Area of Sign 191 Sq. Ft. per 45 Sq. Ft. 146 Sq. Ft. Face Face per Face per Face 382 Sq. Ft. 90 Sq. Ft. 292 Sq. Ft. Total Total Total 324% Increase Height of Sign 20 Ft. 7 inches 18 Feet 2 Ft. 7 inches 7% Increase MOVED: Trustee Lissner SECONDED: Trustee Dill AYES: Trustees Feichter, Lissner, Petri, Czarnik, Dill ABSENT: Trustee Prochno MOTION CARRIED BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI Police Facility - The Committee met on September 5, 2001 to review the Police facility upgrade. There are more meetings planned and a proposal will be sent to the Board for their review. 4 9-13-01 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN DILL Item e. - Chairman Dill requested item e. , Regulations for Holiday Lighting be added to the JPZ agenda. 10. PERSONNEL COMMITTEE - CHAIRMAN LISSNER Meeting Schedule - A meeting of the committee will be announced at the next Village Board meeting. 11. RECYCLING & WASTE COMMITTEE - TRUSTEE PROCHNO Hazardous Waste Collection - Trustee Czarnik reminded everyone of the Household Hazardous Waste Collection on September 15, 2001 at the Village of Wilmette Department of Public Works, 711 Laramie in Wilmette. A collection will also be conducted on October 13, 2001 at Maine East Township High School. 12. INFORMATION COMMITTEE - TRUSTEE FEICHTER Meeting Schedule - Trustee Feichter called a meeting of the Information Committee on Tuesday, September 18, 2001 at 4 : 00 p.m. to discuss paper reduction. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI A meeting was held on September 6, 2001 . Trustee Petri noted a contract was awarded under Consent Agenda item H. for signage in the Business Park. A following items were listed as being in progress for completion by the end of the year: (1) street lights on both sides of Tonne Road from Central to Landmeier Road; (2) additional landscaping in varying areas; (3) repaving was completed of the streets in back of Hoskins; and (4) additional streetlights and landscaping is planned in that area. Grants have been awarded for some of the intersection improvements (Landmeier and Busse, Devon and Tonne, Devon and Busse) and engineering and widening of Devon from Busse to Elmhurst is being reviewed. Oakton and Higgins intersection improvements and landscaping along Landmeier Road along the truck terminal have been discussed by the Commission. Trustee Feichter, Chairman of the Information Committee, requested that Trustee Dill, as former Chairman of the Committee, report on the broadcasting of Plan Commission public hearings. Trustee Dill announced that on October 17, 2001 the Elk Grove Village Plan Commission's public hearing regarding the proposed development and annexation of land at Ridge and Devon will be televised as part of a documentary. A documentary of a Zoning Board of Appeals public hearing was televised and shown on Channel 6 and has been received positively by the television audience. 14. YOUTH COMMISSION - TRUSTEE PROCHNO Meeting Schedule Change - Trustee Feichter announced the next meeting of the Youth Commission will be held on Wednesday, October 3, 2001 to 7: 30 p.m. The meeting times have now been changed from Saturdays to Wednesdays. 5 9-13-01 15. PARADE COMMISSION - TRUSTEE CZARNIK 2002 Parade - A meeting was held last Monday whereby Saturday, June 15, 2002 was chosen as the date for the next Village parade. It will be a twilight evening parade beginning at 8 : 00 p.m. No theme has been decided upon and suggestions are welcome. Village volunteers are needed to assist, especially as parade marshal walkers. Information will be sent out later. The RotaryFest is scheduled to take place on that same weekend in June. 16. PLAN COMMISSION - VILLAGE MANAGER PC Docket 01-4 - The Village Manager presented a request considered by the Plan Commission for a Special Use Permit to allow a drive-thru facility as part of the Advantage Bank on Turner Avenue. Motion to concur with the recommendation of the Plan Commission and direct the Village Attorney to prepare an Ordinance to allow a drive-thru facility as part of Advantage National Bank located at 75 E. Turner Avenue, Elk Grove Village, Illinois. MOVED: Trustee Petri SECONDED: Trustee Czarnik Voice Vote MOTION CARRIED The petitioner, Gary Umlauf, was advised that permits could be obtained prior to approval of the ordinance at the next Village Board Meeting. 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER ZBA Docket 01-16 - A public hearing was held before the Zoning Board of Appeals on August 16, 2001 to consider a petition for a variation to construct a room addition. Bruna Morrison and Dariusz Wiktorowicz, owners of record, were represented by their contractor. Motion to concur with the unanimous recommendation of the Zoning Board of Appeals to direct the attorney to prepare an Ordinance granting a variation to the Zoning Ordinance to construct a room addition which would encroach approximately 5.75 feet into the 20 foot required rear yard on property located at 728 Easton Lane, Elk Grove Village. MOVED: Trustee Dill SECONDED: Trustee Petri Voice Vote MOTION CARRIED The Mayor explained that permits could be obtained before the next Village Board meeting. ZBA Docket 01-17 - The petitioner requested a variation to construct a room addition at 1070 Gregory Court. The petition was considered at a public hearing before the Zoning Board of Appeals on August 30, 2001. Motion to concur with the unanimous recommendation of the Zoning Board of Appeals to direct the attorney to prepare an Ordinance granting a variation to construct a room addition which would encroach approximately 4.5 feet into the 20 foot required rear yard on property located at 1070 Gregory Court, Elk Grove Village. 6 9-13-01 MOVED: Trustee Feichter SECONDED: Trustee Petri Voice Vote MOTION CARRIED The petitioner was advised permits would be available before the September 25th village Board meeting. ZBA Docket 01-18 - Deferred to next Village Board meeting as the petitioners were unable to attend tonight 's meeting. 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Regional Cable Group - Trustee Lissner reported that the Committee met on September 6, 2001. The Committee discussed the Cable AT&T at Home and the financial problems recently experienced. Also discussed were the bids to acquire AT&T Broadband; a toll free number for residents when they need to reach AT&T with an order or service problem. Meeting Schedule Regional Cable Group - Thursday, November 8, 2001 at 7: 30 p.m. Channel 6 Committee - Monday, September 17, 2001 at 7: 00 p.m. in the Chernick Conference Room b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Meeting Schedule - A meeting will be held on Thursday, September 20, 2001 at 7 :00 p.m. in the lower level of the Charles J. Zettek Municipal Building. Senior Fair - The first Elk Grove Senior Fair was held on August 25, 2001 and was very well attended. Approximately 270 seniors attended compared to the 30 estimated Elk Grove seniors who would typically attend the Senior Celebration at Randhurst Mall in Mount Prospect. The council plans to make this an annual event. P.A.D.S. Walk - This year' s walk is scheduled on Saturday, September 15, 2001. Registration begins at 8 : 00 a.m. and the walk at 9: 00 a.m. For information contact the Community Service Office at 847-357-4120. Make a Difference Day will be held on Saturday, October 27, 2001. Community Services will be hosting the "Walk for Wings. " More information can be obtained by contacting the Community Service Office. C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE - MAYOR JOHNSON Hoedown - The Hoedown was hosted Saturday, September 8, 2001 with over 200 residents attending. Mayor Johnson took this opportunity to thank Peter Vadapolas, Assistant to the Village Manager, for the tremendous job he did putting the event together. A meeting of the Committee will be called at the end of October. The Police Department, Public Works Department and all those involved were recognized and thanked by Mayor Johnson. The 7 9-13-01 evening was a great success. Also mentioned for their efforts were the members of the Lions and Lioness Club, and Marian Nohre. 19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS Village Board - None Village Attornev - The Village Manager requested removal of items a. b. and c. for variation requests at 1835 Maine Drive, 994 Wisconsin Lane and 506 Brynhaven Court as they were voted upon under the Consent Agenda. 21. REPORT FROM THE VILLAGE MANAGER Village Manager Gary Parrin announced the engagement of the Assistant to the Village Manager, Peter Vadopalas and Allison Poore. The Village Manager extended congratulations and wished Peter and Allison many years of happiness . 22. NEW BUSINESS None AUDIENCE - 8:56.p.m. The following residents addressed the Board to present their concerns with the safety of and their opposition to the location and costs of the Clock Tower proposed in the Residential Enhancement Program. Ardith Sorenson 524 Gateshead North Richard Kaiser, 745 Milbeck Court Marilyn Wilkerson, 342 Banbury Avenue Thomas Rogers, 314 Wellington Avenue Margo Jacobson, 1203 Dover Lane Principal concerns of the residents were the narrowing of Wellington Avenue and whether bicycling on Wellington would become unsafe. Mayor Johnson assured the residents the Board and staff would never allow anything unsafe to occur and explained that when completed Wellington would be wider than the average road in the Village. Width is not being compromised. It was explained that the length of the proposed curve is not a short distance but rather a long distance spread out over a number of feet resulting in a gradual curving. Mayor Johnson stated each of the items of the Residential Enhancement Program was discussed and studied by the Board over the last two years . The views of the experts were taken seriously and were conscientiously addressed. Further discussion focused on the vehicular traffic and speed bumps at the Library and Village Hall. Resident Thomas Rogers had commented that there is a safety problem with access roads used through the Village Hall parking lots . Mayor Johnson pointed out that the experts told the Board that if the Library roadway was closed there would be twice as much traffic on the road near the Village Hall and speed bumps would be needed. This proved to be true. The local residents are the majority of the people using the roads. Those residents should drive safely and slowly to insure the safety of all employees and other residents. The Director of Engineering and Community Development informed the audience the new road on Wellington would meet all state and federal guidelines. The width that will remain after the reduction of space on Wellington takes place will be equivalent to the width of 98% of 8 9-13-01 the residential streets in Elk Grove Village. Every other residential street in the community is 25 feet wide from edge of pavement to edge of pavement, 28 feet from back of curb to back of curb. That will be the width of the roadway that remains when Wellington Avenue is completed. This is a width that is shared by bicyclists throughout the Village without any additional hazards. Discussion ensued regarding the length of the proposed curve. The residents were advised the construction of the curve would result in only a gradual change. In response to Trustee Czarnik' s inquiry, Mr. Boffice stated only three parking stalls would be lost in the Village lot but that parking was not the major determination of the location of clock tower. The location was chosen to complete the design of the Town Center. If the clock tower was moved further to the east it would impact additional parking spaces. September 11, 2001 - At the suggestion of Trustee Dill, all those present at the meeting joined together and sang "God Bless America" in honor and memory of the victims and in support of the many individuals who have been affected by the terrible events that took place on Tuesday, September 11, 2001. 23. ADJOURNMENT Motion to adjourn the meeting at 9:33 p.m. MOVED: Trustee Dill SECONDED: Trustee Feichter AYES: Trustees Lissner, Petri, Czarnik, Dill, Feichter ABSENT: Trustee Prochno MOTION CARRIED Ann I. Walsh Village Clerk Craig B. Johnson Mayor 9 9-13-01