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HomeMy WebLinkAboutVILLAGE BOARD - 09/25/2001 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY SEPTEMBER 25, 2001 Mayor Craig B. Johnson called the meeting to order at 8 : 03 p.m. 1 . ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: None Also Present Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I . Walsh A quorum was present. 2 . INVOCATION Reverend Angela Schenck, Pastor, Elk Grove United Presbyterian Church delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on September 13, 2001 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4 . REPORT OF THE MAYOR AND BOARD OF TRUSTEES Mayor Johnson issued the following Proclamations : Pediatric Cancer Awareness Month - October 2001 Fire Prevention Week - October 7 - 13, 2001 Domestic Violence Awareness Month - October 2001 Mental Illness Awareness Week - October 7 - 13, 2001 Police Department - Mayor Johnson administered the Oath of Office to Police Officers Kristen Julian, Shaun Berens and Daniel Burke. Police Chief Steve Schmidt introduced the three new Police Officers to the Board and gave a brief background on each individual. Fire Department - Mayor Johnson administered the Oath of Office to Dale W. Banot who had been promoted to the position of Assistant Fire Chief effective September 17, 2001 . Deputy Fire Chief David Miller introduced the Assistant Fire Chief and noted his twenty-nine years of service with the Fire Department and the many accomplishments made during that time. New York City - At the invitation of the Mayor, Deputy Chief Miller described the volunteer efforts of his family, neighbors and some firefighters who have conducted and organized the collection of items requested and needed by the rescuers in New York City. Thirty thousand Latex gloves, 3500 leather gloves and 250 asbestos respiratory masks and cartridges were among the items delivered to New York by Mrs . Miller and two firefighters. The volunteers enthusiastically accepted the donations . Certificate Award - Police Chief Schmidt introduced and publicly honored three young adults who, on August 15, 2001, observed a suspicious person in the Town Center Shopping Center and provided this information to the Police Department. This action was instrumental in helping the Police Department to identify and 1 9-25-01 apprehend the suspect for retail theft. Certificates of Appreciation were awarded to Aaron Pullen, 264 Pleasant, fifteen years of age, sixteen year old Brian Hansen, 300 Birchwood Lane and Dino Averia, 1099 Cypress Circle for their outstanding efforts . The Mayor expressed appreciation on behalf of the Village. (Recess from 8:24 p.m. to 8:27 p.m. ) Residential Enhancement Program - Mayor Johnson took this opportunity to discuss and describe the clock tower proposal and to address the concerns and questions of residents who are concerned about the narrowing of Wellington Avenue. The Mayors Report included the following items: - The Village Board is proud of their record and their open form of government policies. - The Board would never do anything to jeopardize the safety of the community. - Information was made available to the public regarding the Residential Enhancement Program through a televised presentation and special newsletter. At no time was this information buried from the public. - Several flyers containing incorrect information had been distributed to residents by opponents of the clock tower. - The Residential Enhancement Program will reinvest 10 million dollars into every block of Elk Grove Village. The Clock Tower is part of the approved program towards enhancement of the community. - The bonding company applauded the Village and confirmed the project would be good for the community and its financial stability. - People have the option not to agree but it is wrong when it is stated there is a safety issue or money is being wasted and the financial stability of the Village would be jeopardized. The Board must keep the best interest of the majority of the Community. Safety Concerns - The audience was shown a rendition of the clock tower area by Mayor Johnson. The Mayor continued his presentation highlighting the following points : - Final review and study of the preliminary plans for Wellington Avenue have been completed and amended by staff. There is a recommendation from staff to reduce Wellington Avenue (at the Clock Tower) from the existing width of 32 feet to 30 feet with B feet of grassway from the curb to the sidewalk. A barrier curb will be added as well . - The curve to be built for the clock tower has less of a severe curve than dozens of streets throughout this community. There is no safety hazard. The curve will be over an expanse of 550 feet. The Village Board is confident with the expertise of Village staff and their recommendations.. - The Finance Director has informed the Board it is in the best interest of the community during these times to continue with the planned capital improvement projects and the use the funds designated for those specific projects . The bonding companies support this recommendation. - The decision of the Board to proceed with this project is final . Four separate votes have been taken over a period of two 2 9-25-01 years with a final vote taken a month ago. Once the Board makes a decision and begins the process the project will continue on. The Mayor concluded his report with an announcement that the renditions would be placed in the atrium for public viewing. (Recess 8 : 45 p.m. - 8: 46 p.m. ) Trustee Dill remarked on the many phone calls and messages he has received. Calls will be answered and the residents were thanked for their input. Trustee Lissner observed the phone calls and messages he has received were from residents who have lived in the Village for 30 plus years. Trustee Petri reiterated he too had received many calls and would be answering messages as soon as possible. Trustee Czarnik disclosed she too had received many calls and understands the issues and was happy to see some of the safety concerns have been addressed. Trustee Czarnik stated she would still prefer the clock tower be located to another site. Trustee Feichter expressed his appreciation to all the residents who have contacted him and stated how important it is to hear from the residents. Trustee Feichter spoke of his concern of the uncertainty of the economy but stated he was never concerned about the safety of the community. The Board would never do anything considered unsafe. The residents were applauded and thanked for getting involved in the community. Trustee Prochno also thanked all the residents who had called her. Trustee Prochno stated she had a very strong concern as to where the tax dollars are being spent in the event that next year there will be insufficient monies and taxes would be raised. The Village Attorney responded to Trustee Prochno's request for clarification of the Rules explaining that under Roberts Rules of Order motions made by the Board could be revisited on the same night of the vote. After that it would become a motion to amend or rescind. With respect to the motion to rescind it would require a 2/3 vote of the Board, however, if dollars had been expended and furtherance of existing contracts or new expenditures the motion to rescind is not proper. Dollars have been expended following the final vote on August 14, 2001, therefore, under the rules of procedure the project must go forward. Trustee Prochno stated she is not against the clock tower but is concerned about the economy following the events on September l ltn A brief question and answer period ensued between the Mayor and Trustee Prochno with respect to the economy, the approved projects and the importance to continue with the improvements . 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the September 25, 2001 Accounts Payable Warrant in the amount of $1,025,318. 97 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 6. CONSENT AGENDA A. MTI Construction Services, LLC, Schaumburg, IL - Award a professional service contract to conduct an analysis of space 3 9-25-01 requirement for the Police Department facility in an amount not to exceed $13, 500 . B. Hecker and Company, Wheeling, IL - Award a contract to the lowest responsive and responsible bidder for Traffic Signal Installation at Rohlming Road and White Trail in a total contract amount not to exceed $185, 821 . C. Sebert Landscaping, Bartlett, IL - Award a contract to the lowest responsive and responsible bidder for the improvement of 13 Public Works sites under the Residential Enhancement Program at a total cost of $431, 885. 00. D. Zoning Variation/1070 Gregory Court - Adopt Ordinance No. 2853 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6: D. 1 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A ROOM ADDITION WHICH WOULD ENCROACH APPROXIMATELY 4 . 5 FEET INTO THE 20 FOOT REQUIRED REAR YARD ON PROPERTY LOCATED AT 1070 GREGORY COURT, ELK GROVE VILLAGE (JAUCH) ". E. Zoning Variation/728 Easton Lane - Adopt Ordinance No. 2854 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3- 6: D. 1 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A ROOM ADDITION WHICH WOULD ENCROACH APPROXIMATELY 5. 75 FEET INTO THE 20 FOOT REQUIRED REAR YARD ON PROPERTY LOCATED AT 728 EASTON LANE, ELK GROVE VILLAGE (MORRISON/WIKTOROWICZ) ". F. Special Use Permit/75 East Turner Avenue - Adopt Ordinance No. 2855 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ADVANTAGE NATIONAL BANK TO PERMIT A DRIVE-THRU FACILITY IN THE B-2 GENERAL BUSINESS DISTRICT FOR PROPERTY LOCATED AT 75 EAST TURNER AVENUE, ELK GROVE VILLAGE". Motion to approve Consent Agenda items "A, B, C, D, E, and F. " MOVED: Trustee Czarnik SECONDED: Trustee Dill AYES : Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED The Mayor referred to Consent Agenda Item C. and pointed out the bid price for improvements to the Public Works sites was $493, 000 with the actual bid at $431, 000, or about a $62, 000 savings over what was projected. That, added to the 10% put aside for over runs, resulted in the project was about $70, 000 . 00 less than expected 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI No Report 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN DILL Meeting Schedule - The next meeting of the JPZ Committee will be held on Wednesday, November 7, 2001 at 7 : 00 p.m. to review the items on the Committee's agenda. The Director of Engineering and Community Development and the Village Attorney were requested to attend. 10. PERSONNEL COMMITTEE - CHAIRMAN LISSNER Meeting Schedule - A meeting is scheduled on Monday, October 15, 2001 at 7 : 00 p.m. to discuss Performance Evaluations . 4 9-25-01 11 . RECYCLING & WASTE COMMITTEE - TRUSTEE PROCHNO Household Hazardous Waste Collection - A Collection is scheduled on Saturday, October 13, 2001 at Maine East Township High School, District 207, 2601 Dempster Street, Park Ridge. Collections are from 8 : 00 a.m. to 3: 00 p.m. Contact SWANCC at 847/296-9205, or the Illinois EPA at www.epa.state.il.us or the Village Health Department at 357-4240 for additional information. Two Recycling Events will be hosted by Woodfield and SWANCC on October 27, 2001 : Bottles 4 T-Shirts Exchange - 11 : 00 a.m. to 2 : 00 p.m. Woodfield Grand Court - Children and parents are invited to exchange 4 plastic bottles for a T shirt made from 50% recycled bottles; and Fashion From Trash - 2 : 00 p.m. - One of a kind garments made from EcoSpun fiber and recycled plastic bottles created by America' s leading designers will be featured. 12. INFORMATION COMMITTEE - TRUSTEE FEICHTER Sister City - The October trip to the Sister City in Italy has been postponed due to safety issues . The trip will be reconsidered possibly this Spring. The Committee met on September 18 to discuss the purchase of lap top computers and electronic care packages for Trustees. After review, the Committee felt the costs to be prohibitive. A number of issues were recommended to the Village Manager regarding communication between the Board and staff. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI Trustee Petri reported all projects are moving along well . New lights are on Tonne Road from Central to Landmeier; street lights for Pratt and Greenleaf from Tonne to Busse are being installed; landscaping projects will be starting up shortly. Meeting Schedule - The next meeting will be held on Thursday, October 4, 2001 at 5 : 30 p.m. 14 . YOUTH COMMISSION - TRUSTEE PROCHNO Meeting Schedule - The next meeting of the Commission will be held on Wednesday, October 3, 2001 at 7 : 30 p.m. in the Chernick Conference Room. 15. PARADE COMMISSION - TRUSTEE CZARNIX A meeting will be scheduled in October. Trustee Czarnik noted residents are sending in suggestions for the theme of the parade with the most popular being centered around the American Flag. 16. PLAN COMMISSION - VILLAGE MANAGER No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER 2BA Docket 01-18 - Motion to concur with the unanimous recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare an ordinance for a variation to construct a storage shed that would be approximately 50 feet from the front lot line at property located at 1399 Hodlmair Lane, 5 9-25-01 MOVED: Trustee Petri SECONDED: Trustee Feichter AYES: Voice Vote MOTION CARRIED The petitioner was present and was advised that permits could be obtained prior to the next Village Board Meeting. ZBA Docket 01-19 - Deferred to next Village Board meeting. 18 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Meeting Schedule - The next meeting of the Regional Cable Group is November 8, 2001 at 7 : 30 p.m. in the Charles J. Zettek Municipal Building. Trustees Petri and Lissner attended the Channel 6 Committee meeting on September 17, 2001 and met with Elk Grove Park District Commissioners Cooke, Foster and Czarnik to discuss funding of Channel 6. This topic will be an agenda item at an upcoming Village Board meeting. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK A meeting was held Thursday, September 20, 2001. The Month of October has been designated as Domestic Violence Awareness Month. Community Service Board member Desmond Raftery and the Village will host a seminar on children' s safety entitled "Family Safety Protecting our Children from violence" on October 17, 2001 from 7 : 00 p.m. to 9: 00 p.m. in Room E in the Charles J. Zettek Municipal Building. The meeting will be promoted on Channel 6. Senator Wendell Jones will be hosting a luncheon on October 15, 2001 with information on Domestic Violence. Blood Drive - The Community Blood Drive has been scheduled on Saturday November 3, 2001 from 8 : 00 a.m. to 2 : 00 p.m. The hours have been extended and the location moved to the Park District due to the anticipated community response C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE - MAYOR JOHNSON Fundraiser - The Village will conduct a fundraising project called "Coins from the Community - Coins for the Country" beginning Monday, October 1 through October 11th. Collections will be taken at designated places throughout the Village. Collections will also be taken during the morning and evening rush hours at various intersections in the Village on October 11th. A 7 : 00 p.m. candlelight vigil will be held in the Town Center on October 11th. The Mayor invited everyone to attend and show unity in the community on the one-month anniversary of the terrorists attacks. 19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS - VILLAGE CLERK Devon/Rohlwing Shopping Center - The Village Attorney presented two ordinances authorizing the issuance of tax increment obligations and the specific purchase of approximately 5. 5 acres of property in the Devon Rohlwing Redevelopment area. A November 1999 public hearing was held with respect to the blighted conditions of the shopping center. The Village Board had a first reading of ordinances on this issue and the creation of a TIF District and approval of a Redevelopment Plan in February 2000 . The three ordinances were approved by the Village 6 9-25-01 Board in June 2001 . The Attorney stated that should the Village engage in Tax Increment Funding it would be reimbursed from the real estate taxes. Motion to approve Ordinance No. 2856 entitled "AN ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE; COOK AND DUPAGE COUNTIES, ILLINOIS, AUTHORIZING THE ISSUANCE OF TAX INCREMENT OBLIGATIONS IN AN AMOUNT NOT TO EXCEED $7,700,000 PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT, AS AMENDED (the Act) . " MOVED: Trustee Dill SECONDED: Trustee Petri AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED The second ordinance authorizes the acquisition of property previously approved by Resolution for a purchase agreement with the owners of 5 . 5 acres of property. The ordinance finalizes the acquisition that will occur on Monday October 1, 2001. Motion to approve Ordinance No. 2857 entitled: "AN ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE, COOK AND DUPAGE COUNTIES, ILLINOIS AUTHORIZING THE ACQUISITION OF APPROXIMATELY 5.5 ACRES OF REAL PROPERTY WITHIN THE DEVON/ROHLWING REDEVELOPMENT PROJECT AREA. " MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Petri, Prochno, Czarnik, Dill, Feichter, Lissner MOTION CARRIED 20. UNFINISHED BUSINESS None 21. REPORT FROM THE VILLAGE MANAGER Shinnyo En - A September 11th public announcement and presentation by the members of the Shinnyo-En Temple was cancelled due to the tragic events on that day. The Village Manager in behalf of the Shinnyo-En Foundation, presented. the Board with a grant in the amount of $25, 000 over a two year period for the Police Department' s "Character Counts" Program. The Village Manager read a statement and presented the grant to the Board. The Mayor accepted the grant and commented the Shinny-En have been good neighbors. 22 . NEW BUSINESS Improvements - Motion to authorize payment to RAI Concrete in the amount of $10,305.30 for the Biesterfield, Michigan, Wise Road improvements. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Petri, Prochno, Czarnik, Dill, Feichter, Lissner Community Spirit Award - Trustee Czarnik announced that the October Community Spirit Winners are Barry Stoughton, Vincent Leone, Mary Leone and Phillip Bielarczk. AUDIENCE - 9:22 p.m. Michael Morrison, 303 Higgins Road, requested additional landscaping clean up near his home and replacement of a broken stop sign. Carol Fraiser, 912 Ridge Square requested the trimming of bushes on JFK Boulevard and commented on the traffic light at Arlington Heights Road and Biesterfield Road, the clock tower, and empty store space at the Town Center. Wellington Avenue - The remainder of the meeting consisted of open discussion between the Village Board and several residents who voiced 7 9-25-01 their opposition and comments on the narrowing of Wellington Road and the clock tower. During the discussion, matters of communication between the residents and the Village regarding the Wellington Road issue, flooding of Wellington Road, and information contained on the resident' s flyers were the primary points brought up. Concerns with the financial state of the world and spending monies on this project were stressed by the residents . A suggestion to look into the relocation of the clock tower was also mentioned. The Director of Engineering and Community Development addressed questions regarding flooding and assured the audience the storm sewers are designed for 10-year storms . Storms that exceed the capacity of the storm system will result in temporary storage of storm water on the streets . The residents are then protected from flooding on their private property. Re-clarification of the Rules in respect to the re-opening of the clock tower vote was repeated by the Village Attorney. After substantial discussion regarding Wellington Road and all matters mentioned above, the meeting was adjourned. 23. ADJOURNMENT Motion to adjourn the meeting at 10:20 p.m. MOVED: Trustee Feichter SECONDED: Trustee Petri AYES: Trustees Prochno, Czarnik, Dill, Feichter, Lissner, Petri MOTION CARRIED Ann I. Walsh Ann I . Walsh, Village Clerk Craig B. Johnson Craig B. Johnson, Mayor 8 9-25-01