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HomeMy WebLinkAboutVILLAGE BOARD - 10/30/2001 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY OCTOBER 30, 2001 Mayor Craig B. Johnson called the meeting to order at 8 : 03 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees : Nancy J. Czarnik, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: Trustee Bart K. Dill Also Present Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I . Walsh A quorum was present. 2. INVOCATION Reverend Arthur Fagan, Pastor, Queen of the Rosary Parish, delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on October 9, 2001 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4 . REPORT OF THE MAYOR AND BOARD OF TRUSTEES October 11, 2001 - Mayor Johnson, Trustees Dill and Czarnik attended the ribbon-cutting ceremony for the new bike bridge located over Highway 53. Cook County Commissioner Hanson, Representative Terry Parke and the Cook County Forest Preserve were thanked for their contributions and assistance in this project. Appreciation was extended to Senator "Pate" Philip for his assistance in securing 1. 5 million dollars towards the 2 million dollar total cost. Airport - The Mayor reported he spoke before the Dental Association and Arlington Heights Rotary Club regarding the airport situation. Mayor Johnson also appeared on the Chicago Tonight television program last week to discuss the airport expansion plan with members of the Governor' s Office and business representatives from the City of Chicago. October 23, 2001 - Spoke to students at Grove Junior High School with respect to "Character Counts" . October 11, 2001 - A Vigil was held in the Town Center in memory of the victims of the September 11th terrorist occurrences . The Village Board, staff, Fire and Police Departments, and Public Works were recognized and thanked for their assistance. Close to $50, 000 has been raised in this effort. Mayor Johnson read a letter written by John Madigan, Chairman and Chief Executive Officer of the Tribune Company, expressing his appreciation for a $47, 609. 00 check sent to the McCormick Tribune Foundation by the Elk Grove Village community. An additional $2, 000. 00 has been donated and will be sent to the Tribune. Mayor Johnson thanked all the residents and businesses for their participation. 1 10-30-01 Security Concerns - Elk Grove, in partnership with Des Plaines, Mt. Prospect and Arlington Heights, has purchased two anthrax detector machines to be shared amongst those communities. The machines will accurately detect, within fifteen minutes, if a powdered substance is anthrax. The Police and Fire Department are prepared to handle these problems if they occur. Emergency plans have been set up with the hospitals. The Village's emergency command center was activated on October 13, 2001 due to flooding experienced throughout the Village. The Mayor witnessed the workings of the center and assured the audience the Village is prepared for emergency situations . Flooding - Mayor Johnson explained that Elk Grove was designed to have floodwater collect on the streets and front yards rather than in the homes of the residents. Although an inconvenience at the time, the water eventually recedes and the homes are not affected. Eleven public works crews, two fire crews, and Police personnel assisted in efforts to control the flooding. The Mayor thanked staff and employees for a tremendous job done that day. Area Code Change - As of January 5, 2002 all residents will be required to dial an eleven-digit phone number to make a phone call. A second area code of 224 will be assigned to any new numbers given out. Board and Commissions - Mayor Johnson administered the Oath of Office to Alva J. Kreutzer upon being appointed to the Zoning Board of Appeals. Fire Department - Administered the Oath of Office to Hans P. Gustaysen, Michael J. Keenan and Michael D. Sharp recently appointed to the position of Fire Lieutenant and to Robert C. Stecki and Albert C. Vrshek upon their appointment to the office of Fire Captain. The Fire Chief gave a brief speech stating pride and appreciation that these men are to be a part of his staff. Recess 8 :22 p.m. Reconvened 8 : 24 p.m, with all members present except Trustee Dill . Halloween Hours - Wednesday, October 31, 2001 . Trick or Treating from 1 : 00 p.m. to 8 : 00 p.m. Parents were cautioned to keep an eye on the young children. Airport - Mayor Johnson stated the most prudent thing to do now is stop talking about expansion and to keep the emphasis on making the airport safe and secure. It is also important that the airlines stay strong and viable. Unfortunately the actions of airports in Los Angeles, Phoenix, Boston, Minneapolis and Charlotte N.C. to step back from their expansion plans are not being followed by Governor Ryan and Mayor Daley. Mayor Johnson spoke of the disappointment felt with the Governor' s announcement to support expansion, especially since February 1998 Elk Grove Village was the site of the Governor' s appearance and declaration to oppose the expansion. The residents were reassured by the Mayor that, just as Lake Calumet Airport seemed like a done deal until the facts were presented, all the facts based on the O'Hare expansion plan will be brought forward. When the facts come out the plans for expansion at O'Hare will also collapse. The more the Mayor of Chicago wants the more costly it becomes and the plan is less likely to succeed. 2 10-30-01 The goal is to avoid using litigation measures but the Village will not hesitate to use every tool available to prevent the expansion plan from going forward. The Mayor said there is no question that if the expansion goes forward as planned the Village will be devastated by loss of business, loss of tax base and a loss of the quality of life the residents enjoy. The Board is unified to do what needs to be done. Trustee Petri reported attendance on October 10, 2001 at the annual NWMC Legislative Dinner. Trustee Lissner and Assistant Village Manager also attended. On Saturday October 27, 2001 Trustee Petri attended the Community Service Make a Difference Day Walk for WINGS and on October 22, 2001 time was spent with a den of Cub Scouts . Trustee Czarnik attended the Monday October 15, 2001 luncheon hosted by Senator Wendell Jones with respect to Domestic Violence Month and WINGS. The Village hosted a seminar entitled "Family Safety: Protecting our Children from Violence on October 17`". T-shirts written on by children affected by domestic violence were displayed in the atrium. Trustees Feichter and Prochno participated with a member of the Youth Commission and Nick Nicola in the Make a Difference Day Salt Creek Clean up Project on October 27, 2001 . Many volunteers attended. Trustee Prochno commented that the current Salt Creek Clean Up took less time than in years past which is a good sign that the people are now taking better care of the creek and the area surrounding it. The annual Fire Department Open House, held on October 14, 2001, at the Biesterfield Fire Station was also attended by Trustee Prochno. The Fire Department was congratulated for this organized and informative event. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the, 2001 Accounts Payable Warrant in the amount of $1,629,149. 90 MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik ABSENT: Trustee Dill MOTION CARRIED 6. CONSENT AGENDA A. Easement Variation/1218 Chester Lane - Grant a variation from the Village Code, Section 8-12B-1-1D (Easements) to permit the construction of a shed which will encroach ten feet into a 20-foot public utility easement. B. Dominick' s Finer Foods, Elk Grove Town Center - Grant a request from Starbucks to approve new signage at the Dominick' s store. C. Pinner Electric, Inc. , Brookfield, IL - Approve the Balancing Change Order for the ICRC Lively Boulevard and Higgins Road Traffic Signal Modifications for a net decrease of $6, 342 . 95; and • Approve a Final Pay Estimate of $25,257 . 05 for this project. 3 10-30-01 D. Cargill, Inc. , North Olmsted, OH - Award a purchase contract to provide 3,900 tons of road salt at a total contract amount not to exceed $124, 605. E. J. F. Edwards Construction Company, Geneseo, IL - Approve the Balancing Change Order for the ICRC Spring 2000 - Lighting Improvement program for a net decrease of $21, 952.50; and • Approve a Final Pay Estimate of $330,512 for this project. F. Fisher Commercial Construction, Arlington Heights, IL Waive the formal bidding process; and • Authorize a construction contract to provide corrective roof work in the amount of $20,604. 17 at the Oakton Fire Station and/or corrective brick work at the Oakton Fire Station in the amount of $21, 742 . 07 with all funds to be paid from construction bond proceeds and the contract award being subject to the bonding company accepting Fisher' s proposal . G. Amend Village Code/Animal Control - Adopt Ordinance No. 2859 entitled, "AN ORDINANCE AMENDING SECTION 6-5-2 DEFINITIONS OF CHAPTER 5 ANIMALS AND ANIMAL CONTROL OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE. " H. Zoning Variation/1808 Maryland Drive - Adopt Ordinance No. 2860 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6: D. 4 OF THE ZONING ORDINANCE TO PERMIT AN ABOVE GROUND SWIMMING POOL AND A SURROUNDING DECK TO BE LOCATED 2 .5 FEET INTO THE REQUIRED 8.0 FOOT SETBACK ALONG THE REAR PROPERTY LINE AND 2.0 FEET INTO THE REQUIRED 8.0 FOOT SIDE PROPERTY LINE ON PROPERTY LOCATED AT 1808 MARYLAND DRIVE, ELK GROVE VILLAGE (BRADLEY) ." I . Zoning Variation/43 Forest Lane - Adopt Ordinance No. 2861 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6:D. 4 OF THE ZONING ORDINANCE TO PERMIT THE EXISTANCE OF A SWIMMING POOL WHICH ENCROACHES APPROXIMATELY 111 FEET FROM THE REAR LOT LINE ON PROPERTY LOCATED AT 43 FOREST LANE, ELK GROVE VILLAGE (GALE) . " J. Amend Village Code/TB Screening - Adopt Ordinance No. 2862 entitled, "AN ORDINANCE AMENDING SECTION 3-5A-1 :A. OF THE VILLAGE CODE AS IT PERTAINS TO ADOPTING THE FOOD SERVICE AND RETAIL STORE SANITATION CODE, THEREBY ADOPTING SUB-PARAGRAPH C PERTAINING TO REGULATIONS AND REQUIREMENTS FOR TB SCREENING." K. Amend Village Code/Plants and Weeds - Adopt Ordinance No. 2863 entitled, "AN ORDINANCE AMENDING CHAPTER 5 PLANTS AND WEEDS OF TITLE 4 HEALTH OF THE VILLAGE CODE BY AMENDING RESTRICTIONS AND REGULATIONS PERTAINING TO NOXIOUS WEEDS AND HEIGHT RESTRICTIONS FOR WEEDS AND GRASS ON PROPERTIES IN THE VILLAGE. " Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, and K. 11 MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik ABSENT: Trustee Dill MOTION CARRIED 7. REGULAR AGENDA None 4 10-30-01 BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI Item c. A meeting of the Committee was held on October 15, 2001 to address Street Repair Following Sewer Repairs. Discussion on that item will continue at a later date. Item b. A meeting to discuss the Salt Creek Improvements will be called at the next Village Board meeting. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN DILL Meeting Schedule - The JPZ Committee will meet on Wednesday, November 14, 2001 at 7: 00 p.m. Trustee Czarnik requested the addition of item f. , Regulations for Accessory Structures/Storage Sheds . 10. PERSONNEL COMMITTEE - CHAIRMAN LISSNER a. Performance Evaluations - The Committee met on October 15, 2001 to discuss evaluations of the Village Manager and Village Attorney. A meeting will be scheduled in November and/or December to continue this discussion 11. RECYCLING & WASTE COMMITTEE - TRUSTEE PROCHNO Leaf Collection Program - Residents were reminded to refer to the Village Newsletter for dates and area leaf pick-up schedules. Mayor Johnson stressed the importance that leaves not be put in the street until the night before the schedule dates . Leaves clogging the sewers were part of the problem experienced during the recent flooding. 12 . INFORMATION COMMITTEE - TRUSTEE FEICHTER Meeting Schedule - A meeting is scheduled on November 21, 2001 at 6: 00 p.m. to discuss better methods to supply information to the community on the activities of the Village. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI Trustee Petri noted Consent Agenda item C approving a Balancing Change Order for the ICRC Lively Boulevard and Higgins Road Traffic Signal Modifications was approved this evening and came in at $6, 300. 00 below budget. Also mentioned was Consent Agenda item E approving the Balancing Change Order for the ICRC Spring 2000 Lighting Improvement Program which came in $22, 000 under budget. Meeting Schedule - A meeting is scheduled on Thursday, November 1, 2001 at 5: 30 p.m. 14 . YOUTH COMMISSION - TRUSTEE PROCHNO Make a Difference Day - The Youth Commission participated in the Salt Creek Clean Up project. October 13, 2001 - The adult members of the Youth Commission chaperoned a Character Counts "foot rally. " This event was sponsored by the Elk Grove Police Department and Park District . A scavenger hunt was conducted whereby the participants were asked to solve puzzles or activities relating to one of the Character Counts pillars . Approximately 30 junior high school age students attended. A member of the Police and Fire Departments participated with each group giving the students an opportunity to bond with those departments. A hot dog lunch was served following the activities. 5 10-30-01 Meeting Schedule - The next meeting of the Youth Commission will be held on Wednesday, November 7, 2001 at 7 : 30 p.m. in the Chernick Conference Room. 15. PARADE COMMISSION - TRUSTEE CZARNIK Meeting Schedule - A meeting of the Parade Commission will be held on Monday, November 5, 2001 at 5: 45 p.m. 2002 Parade - The theme of the June 15, 2002 parade will be "The Spirit of America. " 16. PLAN COMMISSION - VILLAGE MANAGER No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER a. ZBA Docket 01-22 Motion to concur with the unanimous recommendation of the Zoning Board of Appeals to direct the attorney to prepare an Ordinance granting a variation to the Zoning Ordinance to construct a covered porch that would encroach approximately 7.72 feet into the required front yard at property located at 603 Oakton Street, Elk Grove Village, IL. MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter ABSENT: Trustee Dill MOTION CARRIED The petitioner was in the audience and was advised by the Mayor to contact the Director of Engineering and Community Development to make arrangements for the permits . b. ZBA Docket 01-23 - Consideration to allow an existing detached garage and storage shed in the rear yard at 612 Birchwood will be held in abeyance while the JPZ Committee reviews accessory structure regulations. The Engineering and Community Development Department has made a recommendation this policy should be reconsidered and potentially allow for more than two structures on a property. Mayor Johnson explained if the policy would be revised the property owner would be in compliance and permitted to keep the shed. If the policy does not change, the petitioner would then be required to appear before the Village Board regarding the Zoning Board of Appeals ' recommendation to deny their request. Staff will notify the petitioner following a decision by the JPZ committee. The petitioner was invited to attend the open meeting of the JPZ Committee on November 14, 2001 in the Chernick Conference Room. 18 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Meeting Schedule - The Regional Cable Group will meet on Thursday, November 8, 2001 in the Chernick Conference Room at 7 : 30 p.m. There will be a test of the emergency system, to be monitored by the Police Department, on Tuesday, November 6, 2001 at 3 : 00 a.m. for a period of 30 seconds . Notice of this test will appear in the newspapers in order to alert the residents . 6 10-30-01 b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Flu Clinics will be held on the following dates: Thursday, Nov. 1, 4 : 30 p.m. - 6: 30 p.m. Elk Grove H. S . Wednesday, Nov. 7, 5 : 30 p.m. - 7 : 30 p.m. Municipal Building Monday, Nov. 12, 10: 00 a.m. - 12 : 00 p.m. Sheila Ray Sr. Center Thursday, Nov. 15, 1 : 00 p.m. - 3 : 00 p.m. Village Grove Apartments (1130 Cheekwood Court) Monday, Nov. 26, 10: 00 a.m. - 12 : 00 p.m. Elk Grove Public Library Friday, Nov. 30, 4 : 30 p.m. - 6: 30 p.m. Living Hope Church (777 Meacham) Blood Drive - The Community Blood Drive is scheduled on Saturday, November 3, 2001 from 8 : 00 a.m. until 2 : 00 p.m. at the Pavilion. Call Health Services at (847) 357-4240 for an appointment. Walk- ins are always welcome. Make a Difference Day - Community Services sponsored the first walk for WINGS in the Village. Monies will be used to build a shelter for women in need from the northwest suburbs . Farmer's Market - The last day the Market was held was on Wednesday (October 24, 2001) . Any ideas from residents for the next year's market would be welcome . The Farmer' s Market will begin earlier in June next year and end earlier in October. Food Drives - Both the Elk Grove Interfaith Council and the Prudential Real Estate food drives were very successful . Four to five truckloads of food were delivered to the food pantries . Nine high and two junior high school students assisted in this event. Spirit Committee - The Community Spirit Award winners for November are Charles Cressler who is active and supportive of the Boy Scouts and Karen Martin who organizes a neighborhood Easter Egg Hunt for between thirty and fifty children. Mayor Johnson announced "Coffee with the Board" would take place on Saturday, November 3, 2001 from 9: 00 a.m. to 11 : 00 a.m. in the Council Chambers. The Elk Grove Exchange will be featured live on Channel 6 on Thursday, November 1, 2001 at 8 : 00 p.m. Questions and comments to the Board can be phoned in on that date . C. LIQUOR COMMISSION - MAYOR JOHNSON 51 Turner Avenue - Mayor Johnson requested the concurrence of the Board to increase the number the Class B Liquor Licenses. Motion to adopt Ordinance No. 2864 entitled "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "B" LIQUOR LICENSES (TURNER LIQUORS) ". MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter ABSENT: Trustee Dill MOTION CARRIED d. SPECIAL EVENTS COMMITTEE - MAYOR JOHNSON HoeDown - The Mayor stated a meeting was held last Monday night to discuss the HoeDown held last September. It was a successful evening and appreciation was extended to all the members of the committee for their efforts. 7 10-30-01 The next Village event is planned for a year from this Spring . Residents were asked to submit any ideas they have for the next event. Tree Lighting - November 23, 2001 is the date for the tree lighting ceremony at 5 : 30 p.m. in the Town Center. There will be a "safe" fireworks spectacular and refreshments will be served. 19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS Village Attorney - A request was made by the Village Manager for removal of items a. and b. since variations at 43 Forest Lane and 1808 Maryland Drive were approved under the Consent Agenda this evening. 21. REPORT FROM THE VILLAGE MANAGER No Report 22. NEW BUSINESS Public Hearing Motion to authorize a public hearing before the Plan Commission to hear a petition from Alexian Brother Medical Center for annexation of property and construction of senior assisted housing at Lincoln and Martha. MOVED: Trustee Czarnik SECONDED: Trustee Petri VOICE VOTE MOTION CARRIED Trustee Czarnik mentioned the need for volunteers for the annual Salvation Army Bell Ringing campaign during the first three weeks in December. AUDIENCE - 9:54 p.m. Bobbi Tezky, 649 E. Elk Grove Boulevard, distributed photos to the Board members and described problems of flooding at Tonne and Elk Grove Boulevard. Discussion included her concerns for the children and residents attempting to get through that area when flooded. Several suggestions were presented to the Board such as clearing of storm drains, blocking off intersections and notice of alternative routes in the Newsletters . Discussion ensued regarding the health problems that can occur with flooding. 23. ADJOURNMENT Motion to adjourn the meeting at 9:03 p.m. MOVED: Trustee Petri SECONDED: Trustee Feichter AYES: Trustees Petri, Prochno, Czarnik, Feichter, Lissner ABSENT: Trustee Dill MOTION CARRIED Ann I. Walsh Village Clerk Craig B. Johnson Mayor 8 10-30-01