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HomeMy WebLinkAboutVILLAGE BOARD - 11/13/2001 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. 2ETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY NOVEMBER 13, 2001 Mayor Craig B. Johnson called the meeting to order at 8 : 02 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: None Also Present Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I . Walsh A quorum was present. 2. Pledge of Allegiance - Members of Cub Scout Pack 246, Webelos Joshua Anderson, David Baldassarre, Adam Collins, Timothy Deck, Cody Horner, Derek Oswald, Sam Sloane, Bennett Struttman, and Andrew Thomas held an Opening Flag Ceremony and led the Board and the audience in the Pledge of Allegiance to the Flag. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on October 30, 2001 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4 . REPORT OF THE MAYOR AND BOARD OF TRUSTEES Proclamation - Mayor Johnson proclaimed November 25 through December 1, 2001 as "Winter Storm Preparedness Week" in Elk Grove Village. October 31, 2001 - The Mayor reported on a meeting with State Senator "Pate" Philip. The Cellular phone tax and airport expansion were among the topics discussed. Senator Philip indicated his support of the phone tax and opposition to airport expansion. Mayor Johnson stated safety at the airport is paramount and expansion should be looked at on a later date. Peotone is the best solution. November 1, 2001 - The Mayor and Board were featured on the Channel 6 Elk Grove Exchange. Residents were encouraged to watch the "Exchange" and call in with questions and comments. November 3, 2001 - Coffee with the Mayor and Board was held at 9: 00 a.m. This was the last Coffee for the year 2001 . The Mayor thanked all those who attended for the ideas and comments presented. The future "Coffee' s" will be held in February, May, and August 2002 . November 11, 2001 - The Mayor, along with Trustees Feichter, Czarnik and Lissner, attended the annual VFW Veterans Ceremony. The VFW members were thanked for their hospitality and for involving the Board members in the ceremonies . Mayor Johnson recognized the presence of the Police and Fire Chiefs and stated the ceremony had special meaning, due to the recent events, that brought a sense of togetherness to all involved on that day. A meeting will soon take place with the VFW and American Legion for input and ideas for the new memorial park to be built next spring. 1 11-13-01 Certificates of Honor were presented on behalf of the Mayor and Board of Trustees to Jessica Justus, Christina Kinnard and Katrina Berndt in recognition of their efforts to organize a fundraiser to aid the victims of the September 11th terrorist's attacks . A bake sale was held at Grove Junior High with approximately $430 . 00 raised. The Mayor commended the students for their initiative, thoughtfulness and hard work. Halloween House Decorating Contest - Representatives of the Elk Grove Jaycees joined the Mayor for award presentations to the following winners of the contest: Third Place Tim & Melanie Puralewski 1413 Mitchell Trail (not in attendance) Second Place Peter Hicks 508 Oakton Street (award accepted by Trustee Prochno) First Place Paul Hunter 1567 Patricia It was also noted that the Christmas House Decorating Contest would begin soon. Anyone interested in entering the competition should call the Jaycee hotline at 847-640-3268 . Judging takes place the week before Christmas. The Mayor expressed his appreciation of the Jaycees organization. Trustee Feichter reported he participated in the judging of winners for awards to high school student volunteerism by the Daily Herald. Applications were read and rated from schools all around the suburban area. There will be ten winners from each region who will receive the "Clock of Time" representing all the time that has been given to the volunteer work. Trustee Feichter expressed he was grateful to have been part of the process. Trustee Czarnik attended the Citizen' s Police Academy Graduation Ceremony with Trustees Prochno and Petri. The graduates had completed a ten-week program. The Police Department was commended for a very worthwhile program. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the October 31, 2001 Accounts Payable Warrant in the amount of $292,762. 64. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED Motion to authorize payment of invoices as shown on the November 13, 2001 Accounts Payable Warrant in the amount of $728,898.82. MOVED: Trustee Petri SECONDED: Trustee Dill AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 6. CONSENT AGENDA Trustee Petri noted Item A. regarding the 2001 Bond Street Watermain Improvement Project was completed at $30, 000 under budget and Item C. , the 2000 Drainage Improvement Project, was completed at $2, 900 under the project budget. A. Lino & Poli Plumbing, Itasca, IL - Approve the Balancing Change Order for the 2001 Bond Street Watermain Improvement Project for a net decrease of $30, 489. 50; and 2 11-13-01 Approve a Final Pay Estimate of $272,450.50 for this project. B. Powell Tree Care, Inc. , Elk Grove Village, IL - Award a contract for high-branch pruning, trimming, and clean-up chipping for 3,000 parkway trees in a total contract amount not to exceed $71, 250 . 00. C. Martram Construction, Inc. , Elgin, IL - Approve the Balancing Change Order for the 2000 Drainage Improvement Project for a net decrease of $2, 876. 00; and Approve a Final Pay Estimate of $228,624.00. D. Class 6B/160 Martin Lane - Adopt Resolution No. 42-01 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 2000 FOR CERTAIN REAL ESTATE LOCATED AT 160 MARTIN LANE, ELK GROVE VILLAGE, ILLINOIS. " E. Agreement/Cook County Highway Department - Adopt Resolution No. 43-01 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT FOR PHASE 2 ENGINEERING BETWEEN THE COOK COUNTY HIGHWAY DEPARTMENT AND THE VILLAGE OF ELK GROVE VILLAGE (DEVON AVENUE AT BUSSE ROAD, AND LANDMEIER ROAD AT BUSSE ROAD) ." F. Agreement/PACE - Adopt Resolution No. 44-01 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A RELEASE AND HOLD HARMLESS AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND PACE THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY. " G. Zoning Variation/603 Oakton Street - Adopt Ordinance No. 2865 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTIONS 3-6: D. 1 AND 7-1 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A COVERED PORCH WHICH WILL ENCROACH APPROXIMATELY 7 .72 FEET INTO THE REQUIRED FRONT YARD SETBACK ON PROPERTY LOCATED AT 603 OAKTON STREET, ELK GROVE VILLAGE, ILLINOIS (FIRESTONE) . " H. Amend Village Code/Raffles - Adopt Ordinance No. 2866 entitled, "AN ORDINANCE AMENDING VARIOUS SECTIONS OF SECTION 6-8-3 RAFFLES OF THE VILLAGE CODE." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, and H. " MOVED: Trustee Feichter SECONDED: Trustee Dill AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED 7 . REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI Meeting Schedule - A meeting of the Committee will take place on Monday, November 19, 2001 at 3: 00 p.m. for discussion of item b. , Salt Creek Improvements, and grants received. Members of the High School and Elk Grove Park District have been invited to attend. 9. JUDICIARY, PLANNING S ZONING COMMITTEE - CHAIRMAN DILL Meeting Schedule - Reminder was given of the November 14, 2001 JPZ Committee meeting at 7 : 00 p.m. in the Chernick Conference Room. Six agenda items will be reviewed that evening. 3 11-13-01 10. PERSONNEL COMMITTEE - CHAIRMAN LISSNER Meeting Schedule - The Personnel Committee will meet in Executive Session on Tuesday, November 27, 2001 at 6: 00 p.m. 11. RECYCLING & WASTE COMMITTEE - TRUSTEE PROCHNO No Report 12 . INFORMATION COMMITTEE - TRUSTEE FEICHTER Meeting Schedule - A meeting of the Information Committee will be held on Wednesday, November 21, 2001 at 6: 00 p.m. to discuss better ways to inform the public about capital projects and the possibility of televising public committee meetings. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI The Commission met on November 1, 2001 and discussed progress made so far. The lights on Tonne, both directions, have been activated as of last Monday. Item 6E on the Consent Agenda approved additional monies through an agreement with Cook County Highway Department and the Village for intersection improvements at Devon and Busse and Landmeier and Busse. A video has been produced by the ICRC and reviewed during this evening' s Committee of the Whole meeting. Trustee Lissner commented the video was excellent and urged the audience to view the Channel 6 coverage of the Committee of the Whole meeting. ICRC Grant - Mayor Johnson announced the Illinois Department of Transportation has awarded the Village a grant in the amount of $941, 000 . 00 of additional funding for projects through the ICRC. Approximately seven million dollars have been awarded in grants to the Commission. The Director of Engineering and Community Development, Alan Boffice and the Assistant Director of Community Revitalization, Vito Sammarco were commended for bringing State dollars back to the community. 14 . YOUTH COMMISSION - TRUSTEE PROCHNO The Youth Commission met on Wednesday, November 7, 2001 . Attendance was outstanding and several students, though not on the Commission, were interested in being involved with the Youth Commission. Holiday Baskets - The Commission will sponsor baskets for both Thanksgiving and Christmas this year. WACO - There will be participation in the WACO shopping program in December by the Youth Commission. Meeting Schedule - The next meeting will be held on Wednesday, December 5, 2001 at 7 : 30 p.m. in the Chernick Conference Room. 15. PARADE COMMISSION - TRUSTEE CZARNIR A meeting was held on Monday, November 5, 2001 . One response has been received to the sponsorship letters mailed to Elk Grove businesses on that date. Meeting Schedule - The December meeting of the Parade Commission has been cancelled. The next meeting will be held on January 7, 2001 at 5 : 45 p.m. Trustee Czarnik noted the Elk Grove Jaycees assist with the parade each year by serving as parade marshals . The phone books, Easter Egg contest and Santa Phone calls were also mentioned. 4 11-13-01 16. PLAN COMMISSION - VILLAGE MANAGER PC Docket 01-7 - Robert Deiss, of Deiss Design Group, and Bob Daniel, construction manager of Allied Domecq, discussed the request to rezone property at 700 Higgins Road for construction of a new 24 hour Dunkin' Donuts and Togo' s Sandwich Restaurant. Trustee Petri requested a monument sign placed at the site and the Plan Commissions ' recommendation for landscaping be followed. The petitioner' s were in agreement and complimented the Plan Commission and Village staff for their input and support. Discussion followed regarding line of sight, parking plans and the drive-thru lanes . The Director of Engineering and Community Development stated staff would work with the Police Department on the placement of the sign. Motion to direct the Attorney to prepare an Ordinance for approval to rezone the property at the northeast corner of Higgins and King from B-1 to B-3 for the construction and operation of a Dunkin'Donuts and Togo's store with a drive-thru facility and variations to reduce the number of required drive- thru stacking spaces from 12 to 7 and to reduce the number of required parking spaces from 27 to 26. MOVED: Trustee Petri SECONDED: Trustee Dill VOICE VOTE MOTION CARRIED Mayor Johnson stated the petitioner would not have to attend the December 3, 2001 Village Board meeting for the formal approval of the Ordinance. Although the final landscape plan must still be approved, the petitioner is to work with Engineering for other permits needed to begin construction. 17 . ZONING BOARD OF APPEALS - VILLAGE MANAGER ZBA Docket 01-24, 601 Dogwood Trail - The original variation request was for the construction of a wood deck that would encroach approximately 4 .29 feet into the required five foot sideyard at property located at 601 Dogwood. During a duly called public hearing before the Zoning Board of Appeals the petitioner agreed to amend the variation request that would result in a two foot encroachment into the required five foot setback. Dan Miloch, son of the owner/petitioner, stated the reduction agreed upon was due to the Zoning Board of Appeals' concern regarding maintenance of the wood deck. Mr. Miloch asked the Board for approval to remove a cyclone fence inside the property line, which would allow more space and easier access for maintenance of the deck. He would then stay with his original variation request and would include legal wording in a deed stating any new owners would not be permitted to replace the fence. Mayor Johnson denied the request and stated it would not be possible to control placement of fences by neighbors which would create the same problem around the area of the deck. Motion to concur with the recommendation of the Zoning Board of Appeals to direct the attorney to prepare an Ordinance granting an amended request for a variation to the Zoning Ordinance for construction of a wood deck which would encroach two feet (21 ) into the required five foot (51 ) sideyard. MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Voice Vote MOTION CARRIED The petitioner was advised permits could be obtained prior to formal approval at the December 3, 2001 Village Board meeting. 5 11-13-01 18 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Regional Cable Group - A meeting was held on Thursday November 8, 2001 . It was announced that there would be a channel line up change as well as a minor rate increase effective December 17, 2001 . Information will be included in the customer' s bills . The rate changes are about $1 . 00 a tier and new channels will be added. Meeting Schedule - The next meeting of the Regional Cable Group will be held on Thursday, December 6, 2001 at 7 : 30 p.m. in Elk Grove Village. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIR Meeting Schedule - The next meeting of the Community Service Board will be held on Thursday, November 15, 2001 at 7 : 00 p.m. in the lower level of the Charles J. Zettek Municipal Building. Salvation Army Red Kettle Campaign - Volunteers are needed during the first three weekends in December for the Ring-a-Bell Salvation Army program. Bell ringers can sign up for one-hour slots or more and groups are welcome. Time slots are available at Jarosch Bakery from 7 : 00 a.m. to 2 : 00 p.m. on Fridays and Saturdays; the Jewel and Dominicks from 10 : 00 a.m. to 8 : 00 p.m. on Friday, Saturday and Sundays . Money raised from this campaign stays in Elk Grove Village to assist residents facing financial difficulties . Anyone interested can call the Community Service Office at 847 357-4120. LIHEAP - The Community Services is working as an application site for the Low Income Home Energy Assistance Program in order to meet the needs of our families facing financial troubles. Seventy-five families were assisted last year and included many seniors on fixed incomes. This year due to the economy and layoffs many more families will qualify. Thanksgiving Adopt-a-Family Program - The annual program will be held on Monday, November 19, 2001 . Churches, schools, organizations and other residents have been matched up with low- income families in Elk Grove in order to provide them with a traditional holiday meal. Donors will deliver food baskets to the Municipal Building on the morning of the 19th. Recipients will pick up their donations that afternoon. Blood Drive - The Community Blood Drive was held on Saturday, November 3, 2001 . There were 75 walk-ins, seven individuals were deferred and 68 units of blood were collected. Flu Clinics - The following sites and dates for the clinics were announced by Trustee Czarnik: Thursday, November 15, 1 : 00 p.m.-3 : 00 p.m. Village Grove Apartments Monday, November 26, 10 : 00 a.m.-2 : 00 p.m. Library Friday, November 30, 4: 30 p.m.-6: 30 p.m. Living Hope Church (777 Meacham Road) c. LIQUOR COMMISSION - MAYOR JOHNSON No Report 6 11-13-01 d. SPECIAL EVENTS COMMITTEE - MAYOR JOHNSON Tree Lighting Ceremony - A reminder was given that the tree lighting ceremony would take place on Friday, November 23, 2001 at 5 : 30 p.m. in the Town Center to be followed by a firework display. Mayor Johnson noted a test run of the Christmas lights was being conducted last night. The Park District and Library are also decorating and will join in on the ceremony. It will be a very enjoyable evening for everyone. 19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS Village Attorney - The Village Manager requested removal of item a. regarding a variation at 603 Oakton Street (ZBA Docket 01-22) since it was approved under the Consent Agenda. 21. REPORT FROM THE VILLAGE MANAGER Flu Clinic - A revision to the flu clinic schedule was announced. The Thursday November 15, 2001 clinic has been rescheduled to Wednesday, December 5, 2001 from 1: 00 p.m. to 3: 00 p.m. at the Village Grove Apartments. The order for vaccine is not available until that time. Approximately 1, 400 vaccinations have been supplied this year. 22. NEW BUSINESS Meeting Change - The Mayor announced that the only December Village Board meeting would be held on Monday December 3, 2001 at which time the tax levy will be adopted. The November 13, 2001 meeting will be the only Village Board meeting scheduled in November. The first Village Board meeting in January will be held on January 8, 2002 . AUDIENCE - 8:50 p.m. There being no response from the audience the Mayor, on behalf of the Board of Trustees, wished everyone a very happy, healthy, and safe Thanksgiving holiday. 23. ADJOURNMENT Motion to adjourn the meeting at 8:51 p.m. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED Ann I. Walsh Village Clerk Craig B. Johnson Mayor 7 11-13-01