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HomeMy WebLinkAboutVILLAGE BOARD - 12/03/2001 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON MONDAY, DECEMBER 3, 2001 Mayor Craig B. Johnson called the meeting to order at 8 : 32 p.m. 1. ROLL CALL: Present: !," Mayor: Craig B. Johnson; Trustees : Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: None Also Present Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I . Walsh A quorum was present. 2. INVOCATION Reverend Rodney L. Pickett, Pastor, Wesleyan Community Church, delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held November 13, 2001 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES November 14, 2001 - The Mayor attended a breakfast at Mead Junior High School in conjunction with the school ' s program to work with the business community of Elk Grove. November 23, 2001 - The tree lighting ceremony was well attended and the fireworks display successful. November 27, 2001 - Mayor Johnson attended a JAWA meeting on this date. SOC/O'Hare Airport - Mayor Daley and Governor Ryan put together a plan for the O'Hare Expansion but were unable to attain federal funding from Washington. Mayor Johnson expressed appreciation to Congressman Hyde, Congressman Jackson, Senator Fitzgerald and Congressman Hastert for their help and support in protecting State rights . Executive Session - Motion to hold an Executive Session in the Elk Grove Council Chambers on Wednesday, December 12, 2001 at 7 :00 p.m. for the purpose of discussing litigation. (Elk Grove will be host to the Park Ridge and Bensenville Council members at the Executive Session. ) MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED The Mayor stated the communities are prepared to do whatever is necessary to defeat this plan. Last week the Federal government denied the City and the Governor's federal intervention request. The public will be kept apprised of the situation as the battle continues. 1 12-3-01 Snug Hugs for Kids - Mayor Johnson issued a Proclamation declaring November 1 thru December 12, 2001 "Snug Hugs for Kids" in recognition of the annual event held by the Children' s Home & Aid Society of Illinois for the collection of winter clothing and outerwear for underprivileged children. A representative of the Elk Grove Merlin Muffler shop joined the Mayor and described the involvement of the Merlin Muffler stores in this worthy cause. A drop off box is available for the collection at the Merlin Muffler location on Meacham Road. Next Wednesday the Merlin vans will deliver the donations to the Children's Home & Aid Society. Steve Peesel - A Proclamation was issued and read honoring Elk Grove resident Steve Peesel for his heroic acts on October 29, 2001 . The Mayor commended Steve Peesel for his quick actions in alerting residents of the Hoffman Estates Hilldale Condominiums of a fire burning in the building and the rescue of two young children who had been trapped on the second floor balcony with no means of escape. Fire Chief James D. MacArthur also recognized Steve Peesel's actions by presenting him with an Elk Grove Village Fire Department "Citizen Recognition Award" . Steve Peesel spoke of the circumstances of that day and stated the real heroes were the members of the Police and Fire Departments who were involved and who actually entered the burning building. Trustee Dill participated in National Education Day by reading the book "Turkey Saved the Day" and describing the roll of a Trustee to third grade students at the Nerge School. Two of the 27 thank you notes were read thanking him for participating in the program. Trustee Dill, on behalf of Park District Commissioner Ron Nunes, also read to the sixth grade class. Trustee Petri reported on his attendance at a November 14, 2001 Solid Waste Agency meeting (SWANCC) and a Northwest Municipal Conference meeting with the Village Manager. SWANCC - The Village of Skokie is currently conducting a test whereby recyclable materials are collected in one container. The recyclables are then sorted at the facility. The program has been very successful and SWANCC is looking to expand this concept to other suburbs. NWMC - The main topic of conversation related to the majority quorum question. Trustee Petri noted he voiced his objections to the proposal at the meeting. A vote will be taken at the NWMC January meeting. Trustee Czarnik and Trustee Prochno attended the November 15th Family Reading Night at Rupley School. Trustee Prochno reported on her attendance at Rupley School with Trustee Czarnik and representatives from the Armed Forces. The theme of the evening was "Heroes from the Community. " More than 100 families attended. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on November 30, 2001 Accounts Payable Warrant in the amount of $120,674.23. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 2 12-3-01 Motion to authorize payment of invoices as shown on December 3, 2001 Accounts Payable Warrant in the amount of $1,243,553.80. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 6. CONSENT AGENDA A. Easement Variation/1013 Florida Lane - Grant a variation from the Village Code, Section 8-12B-1-1D (Easements) to permit the construction of a shed which will encroach five (5) feet into a fifteen (15) foot public utility easement. B. Avalon Petroleum, Tinley Park, IL - Extend an existing contract (approved November 17, 1998) to provide gasoline and diesel fuel for Village vehicles for the period December 1, 2001 through November 30, 2002 in a total contract amount not to exceed $250, 000. C. Pierce Manufacturing Inc. , •Appleton, WI - Waive the formal bidding process and award a contract for the purchase and delivery of one (1) 1500 GPM Fire Pumper in an amount not to exceed $368, 996; and Declare the 1986 Spartan 1250 GPM as surplus property. D. Illinois Municipal League Dues - Authorize payment of $1,560.00 in dues for Fiscal Year 2001-2002. E. Increase FY 01/02 Budget - Authorize an increase to the FY 2001-2002 Budget for payments due to contractors for renovation work at the Fire Administration building and Meacham 6 Greenleaf stations in a total amount of $33, 418 .16. F. Knoll, Inc. , Dallas, TX - Waive the formal bidding process; and Award a contract under Federal Government General Services Administration (GSA) contract pricing to furnish and deliver replacement furniture for the Police Department in a total amount not to exceed $22, 021.01. G. Intergovernmental Agreement/MABAS - Adopt Resolution No. 45-01 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT AND BY-LAWS BETWEEN THE MUTUAL AID BOX ALARM SYSTEM (MABAS) DIVISION ONE SPECIALIZED RESPONSE TEAM ASSOCIATION AND THE VILLAGE OF ELK GROVE VILLAGE. " H. IMRF/Illinois Pension Code Amended - Adopt Resolution No. 46-01 entitled, "A RESOLUTION TO ALLOW MORE THAN FIFTY MONTHS OF RETROACTIVE SERVICE CREDIT FOR ELECTED OFFICIALS. " I . Rezone/Zoning Variations/700 East Higgins Rd - Adopt Ordinance No. 2867 entitled, "AN ORDINANCE REZONING PROPERTY LOCATED AT THE NORTHEAST CORNER OF HIGGINS ROAD AND RING STREET FROM THE B-1 BUSINESS DISTRICT TO THE B-3 BUSINESS DISTRICT AND GRANTING CERTAIN VARIATIONS WITH RESPECT TO PARKING AND STACKING LANES (THIRD DUNKIN' DONUTS REALTY, INC. ) . " J. Zoning Variation/601 Dogwood Trail - Adopt Ordinance No. 2868 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6:D. 1 AND 7-1 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A WOOD DECK WHICH WOULD ENCROACH APPROXIMATELY 2 . 0 FEET INTO THE REQUIRED 5 FOOT SIDE YARD ON 3 12-3-01 PROPERTY LOCATED AT 601 DOGWOOD TRAIL, ELK GROVE VILLAGE (MILOCH) . " K. FY 2002/2003 Tax Levy Ordinance - Adopt Ordinance No. 2869 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2002 AND ENDING APRIL 30, 2003." L. 2001 Tax Abatement - Adopt Ordinance No. 2870 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2001 PROPERTY TAXES LEVIED FOR CERTAIN GENERAL OBLIGATION BONDS FOR SERIES 1993, SERIES 1994, SERIES 2001. - M. Amend Village Code/Liquor Licenses - Adopt Ordinance No. 2871 entitled, "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY DECREASING THE NUMBER OF CLASS "A" LIQUOR LICENSES (ADDI' S UNIQUE CATERING, INC. ) ." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, and M. " MOVED: Trustee Dill SECONDED: Trustee Feichter AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI Item b. Trustee Petri reported on the Salt Creek Improvements Project as discussed at tonight's Committee of the Whole meeting with regard to the conditions of grant and the NIPC agreement. NIPC Agreement - Motion to adopt Resolution No. 47-01 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE NORTHERN ILLINOIS PLANNING COMMISSION (NIPC) AND ELK GROVE VILLAGE FOR THE SALT CREEK STREAMBANK STABILIZATION PROJECT. " MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Petri, Prochno, Czarnik, Dill NAYS: None ABSTAIN: Trustee Lissner ABSENT: None MOTION CARRIED Mayor Johnson explained that Trustee Lissner abstained from voting on this motion since the Lissner property abuts the Salt Creek. The Mayor further stated, for the record, that his personal property does not abut the Creek. There is approximately 150 feet of Village right-of-way land between the back of his property and Salt Creek. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN DILL Fence/Sheds - Trustee Dill requested removal of Items a. and f. from the JPZ agenda. Item a. , Fence Regulations and item f. , Regulations for Accessory Structures/Sheds were discussed at tonight' s Committee of the Whole meeting and will be directed to the Plan Commission for consideration at a Public Hearing. 4 12-3-01 Item d - Health Inspection Fees - Removal of this item was requested as the JPZ Committee's recommendation was presented at the Committee of the Whole meeting. Item b. , Motorist Use of Cellular Phones, item c. Tobacco Control Ordinance and item e, Holiday Lighting Regulations have been considered by the JPZ with a recommendation that no new regulations are needed. Removal of those items was requested by Trustee Dill. Trustee Czarnik stated even though no further regulations were made, the Holiday Lighting Regulations are governed under a nuisance ordinance. Questions or complaints should be directed to the Health Coordinator. 10. PERSONNEL COMMITTEE - CHAIRMAN LISSNER Executive Session - The Personnel Committee met in Executive Session on November 27, 2001. A recommendation regarding the performance evaluation of the Village Manager will be presented to the Board at a January Village Board meeting. 11. RECYCLING & WASTE COMMITTEE - TRUSTEE PROCHNO a. Household Hazardous Waste - The Village applied to IEPA to host a one-day Household Hazardous Waste Collection to be held in the Village during the coming year. Elk Grove High school has agreed to participate and host the event on school property and SWANCC will provide $25, 000 to defer some of the costs. 2001 Leaf Collection - This program has been completed with the following results: picked up over 9, 800 cubic yards of leaves, dumped over 815 tons of leaves; compiled over 1, 180 labor hours and drove 8, 375 miles during the program. Any resident still compiling leaves can dump them in paper bags or loose in the dumpster provided in the west parking lot of the Public Works building at 666 Landmeier Road. Public Works has installed all plow trucks with salt spreaders and plows, received delivery of over 2, 000 tons of salt, conducted meetings to go over plow routes and expectations and provided safe winter driving training instruction by Gallagher Basset. 12. INFORMATION COMMITTEE - TRUSTEE FEICHTER Meeting Schedule - The meeting of the Information Committee scheduled on November 21, 2001 at 6:00 p.m. did not take place due to lack of a quorum. Discussion ensued relating to the televising of future meetings. Suggestions were made to include additional Village Committee meetings. It was suggested that the Capital Improvements Committee Salt Creek meeting and the Plan Commission meetings regarding proposed text amendments on fences and sheds be televised. With the Board's concurrence, the Information Committee will now contact the Chairmen of the Plan Commission and Zoning Board of Appeals to arrange for future televised meetings. Any Committee's that are interested in having a meeting televised should contact Trustee Feichter, Chairman of the Information Committee. 5 12-3-01 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI Busse Road Water Tanks - Motion to authorize the exterior repainting of two water towers on Busse Road and investigate placement of the Village logo on both tanks. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Petri, Prochno, Czarnik, Dill, Feichter NAY: Trustee Lissner ABSENT: None MOTION CARRIED Sign Upgrade - Trustee Petri requested the addition of item c. , Upgrade of Business Park Signs to Conform with the Residential Signs and item d. , Upgrade of Public Works Facilities to Conform with the Residential Upgrades. Special Meeting - Trustee Petri called a special meeting of the ICRC Commission to be held on Thursday, January 10, 2002 at 5:30 p.m. There was a consensus between the Mayor and Trustee Petri that it may be economically beneficial for the ICRC Commission to coordinate with the Residential Enhancement Program when seeking bids for the signage upgrades. 14. YOUTH COMMISSION - TRUSTEE PROCHNO Holiday Baskets - The Youth Commission adopted a family and put together a Thanksgiving basket for their holiday. A very nice thank you note was sent from the family. A family will be adopted and a Christmas basket provided by the Youth Commission. WACO - The Commission members will be shopping with WACO on December 15, 2001 for underprivileged children to provide Christmas gifts for their family. Meeting Schedule - The next meeting of the Commission will take place on Wednesday, December 5, 2001 at 7: 30 p.m. in the Chernick Conference Room. 15. PARADE COMMISSION - TRUSTEE CZARNIR Meeting Schedule - The next meeting will be held on Monday, January 7, 2002 at 5: 45 p.m. in the Chernick Conference Room. There has been a good response to the sponsorship requests sent out by the Commission. The next project will be the Parade application and the Grand Marshal. 16. PLAN COMMISSION - VILLAGE MANAGER None 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER None 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Emergency Test - The emergency warning system will be tested again on Tuesday, December 4, 2001 at 3:00 a.m. A re-test is needed since the audio part of the test malfunctioned during the last emergency testing. 6 12-3-01 Internet Service - The AT&T Internet provider has gone bankrupt and was allowed by a Judge to go out of business and stop service at 2 : 00 a.m. last Saturday. AT&T has made a proposal to be back on with a new provider by Wednesday morning at 9: 00 a.m. The address will be ATTBI .com. AT&T has agreed to provide two days credit for every day without service, therefore, Elk Grove residents should get eight days credit on their next bill. The Assistant Village Manager reported that AT&T has advised that on Wednesday, December 5th the customers need only click on the WEB BROWSER which will automatically direct them to an AT&T WEB site at which point there will be a set up procedure to follow. In addition, AT&T will have additional customer service representatives who will be employed to answer resident's questions. E-mails sent to an @HOME user are now logged on to a computer owned by @HOME. AT&T has now switched to their own service provider and are in the process of trying to negotiate the release of those e-mails for AT&T customers that are on @Home' s computer system. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Thirty-seven Thanksgiving baskets were delivered and Christmas baskets will be delivered on December 20, 2001 . Anyone interested in adopting a family should call Community Service. Salvation Army Red Kettle Campaign - Volunteers are needed for the campaign. One-hour slots or more are available. Groups are welcome to sign up. Time slots are available from 7 : 00 a.m. to 2 : 00 p.m. on Fridays and Saturdays, and time slots are also available in the Town Center from 10: 00 a.m. to 8 : 00 p.m. Friday, Saturday and Sunday. Call 847- 357-4120 for further information or to sign up. The monies raised in this campaign stays in Elk Grove for Elk Grove families. Flu Clinic Schedule - The last flu clinic will be held on Wednesday, December 5, 2001 from 1 :00 to 3:00 p.m. at the Village Grove Apartments, 1130 Cheekwood Court. LIHEAP - The Low Income Home Energy Assistant Program is now available for assistance for families facing financial trouble. Last year 75 families were assisted. Anyone needing help should contact Community Services. C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE - MAYOR JOHNSON Rotary Club - The Rotary Club has contacted the Mayor to ask if the Rotary Club could bid for fireworks with the Village. Mayor Johnson commented that there might be a cost saving if the Rotary, the Village and the Lions Club join together on a bid or contract. 19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS Village Attorney - Items a. , ZBA Docket 01-7 and item b. , ZBA Docket 01-24, for variation requests were approved under tonight' s Consent Agenda and therefore removed. 7 12-3-01 21. REPORT FROM THE VILLAGE MANAGER No Report 22. NEW BUSINESS CAFR - Motion to accept the Comprehensive Annual Report for the Fiscal Year ending April 30, 2001. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Petri, Prochno, Czarnik, Dill, Feichter, Lissner MOTION CARRIED Village Attorney - Motion to adopt Resolution No. 48-01 entitled, "A RESOLUTION AMENDING RESOLUTION NO. 42-97 PERTAINING TO THE EMPLOYMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE VILLAGE ATTORNEY AS IT PERTAINS TO RETIREMENT AND PENSION MATTERS AS WELL AS THE DESIGNATED STATUS OF EMPLOYEE. " MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Prochno, Czarnik, Dill, Feichter, Lissner, Petri MOTION CARRIED AUDIENCE - 9:28 p.m. No Response Mayor Johnson announced tonight's Village Board meeting is the last meeting during the year 2001. All residents, on behalf of the Village staff and employees, the Village Board, the Village Manager and Village Attorney were extended wishes for a happy holiday, Merry Christmas, and Happy New Year. The Mayor stressed the importance of being with and enjoying family during this time and asked all residents to drive carefully and be safe. 23. ADJOURNMENT Motion to adjourn the meeting at 9:29 p.m. MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED Ann I. Walsh Village Clerk Craig B. Johnson Mayor 8 12-3-01