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HomeMy WebLinkAboutVILLAGE BOARD - 05/12/1998 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, MAY 12, 1998 Village President Craig B. Johnson called the meeting to order at 8 :21 p.m. 1. ROLL CALL: Present: President: Craig B. Johnson; Trustees : Nancy J. Czarnik, Bart K. Dill, Samuel L. Lissner, James P. Petri, Chris Prochno Absent : Patton L. Feichter Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present. 2 . INVOCATION The Reverend Mark Clem, Pastor of Elk Grove Baptist Church delivered the invocation. 3. APPROVAL OF MINUTES: Trustee Czarnik requested a correction to the minutes of April 28, 1998, item 18.b should read 6 :30 p.m. to 10 : 00 p.m. not 6 :30 P.M. to 1 :00 P.M. Motion to approve the minutes of the Regular Meeting held on April 28, 1998 as corrected. MOVED: Trustee Petri SECONDED: Trustee Dill VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Aril 30 . 1998 - Attended a Holocaust memorial service at Elk Grove High School. May 7. 1998 - Attended the Work Force Dinner in Schaumburg with Trustees Dill, Lissner, Petri, Czarnik and Prochno. May 11. 1998 - Attended the Grand Opening of Dominick' s Food Store. Walgreens is now open in their new location as of this morning. Other store openings will occur between now and Labor Day. Proclamations - The President issued the following proclamations : Emergency Medical Services Week - May 17 through May 23, 1998; Motorcycle Awareness Month - May, 1998; Poppy Day - May 21, 1998; and Recognition of Salt Creek During Illinois Rivers and Creeks Appreciation Month - June 1998. 1 05-12-98 Boards & Commi_ssions Appointments - Motion to concur with the President's appointments as follows: Fire and Police Commission Gayle Bantner Reappointed term ending 4-30-2001 Board of Health Kelly Murphy Clancy Reappointed term ending 4-30-2002 Terri Dill Appointed term ending 4-30-2001 Plan Commission W. Paul Ayers Reappointed term ending 4-30-2001 Charles B. Henrici Reappointed term ending 4-30-2001 John G. Meyers Reappointed term ending 4-30-2001 David J. Paliganoff Reappointed term ending 4-30-2001 Ted E. Thompson Appointed term ending 4-30-2001 Police Pension Board Lee D. Garr Appointed term ending 4-30-2000 Youth Commission Katy E. Bratko (EGHS) Reappointed term ending 4-30-99 David E. Gaeger (QR) Reappointed term ending 4-30-99 Amy M. Herrick (EGHS) Reappointed term ending 4-30-99 Ashley M. Taylor Reappointed term ending 4-30-99 (Grove Jr. High) Michael A. Urban Reappointed term ending 4-30-99 (Grove Jr. High) Zoning Board of Anneals Paul B. Kaplan Reappointed term ending 4-30-2003 Richard R. Penley Appointed term ending 4-30-99 Jeffrey C. Franke Appointed term ending 4-30-2002 MOVED: Trustee Petri SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED President Johnson administered the Oath of Office to the newly appointed members. Trustee Lissnerreported that on April 29, 1998 he represented the Village at the Board of Directors meeting of the Joint Action Water Agency. Trustee Petri reported that he and President Johnson attended the Prayer Breakfast on May 7, 1998 at Christus Victor Church. Most if not all of the Clergy of Elk Grove Village were also in attendance at this Breakfast . Trustee Prochno reported that on Monday, May 25, 1998, the Village will be conducting its first Memorial Day Observance. The Observance will be held at the Park District Pavilion at 10 :45 a.m. There will be guest speakers, music will be provided by members of the Big Band and two trumpeters from Elk Grove High School will be present to play Taps during the ceremony. Refreshments will be served in the Gazebo following the ceremony. 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the April 30, 1998 Accounts Payable Warrant in the amount of $197,753 .98. 2 05-12-98 MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Lissner, Petri, Prochno ABSENT: Trustee Feichter MOTION CARRIED Motion to authorize payment of invoices as shown on the May 12, 1998 Accounts Payable Warrant in the he amount of $301, 864.12 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Lissner, Petri, Prochno ABSENT: Trustee Feichter MOTION CARRIED Mr. Robert DiDomenico, 578 Jersey Lane questioned item K of the agenda regarding notice not being given to residents regarding consideration by the Board of a zoning variation. The Village President replied that due notice is given for a public hearing before the Plan Commission at which time an opportunity for residents to speak is duly given. The Village Board agenda is posted at the Village Hall, Park District, the Library and published on Channel 6 . Letters were sent to property owners surrounding this particular property discussed under item 6-K. 6. CONSENT AGENDA A. Elk Grove Park Di - Grant a request to waive vehicle license fees as follows : 3 Passenger vehicles @ $20 each $ 60 13 Class B vehicles @ $40 each 520 9 Class D, F, Vehicles @ $65 each 585 4 Class H, J, K Vehicles @ $90 each 360 3 Class L, N, P, Q Vehicles @ $105 each 315 $1,840 B. T_ntearated Technology Group (TTG) . Itasca IL - Award a professional service contract for the period from May 1, 1998 through April 30, 1999 to provide support of the Village's Information Systems activity in an amount not to exceed $24, 000 . C. Greater O'Hare Association of Industry & Commerce (GOA) Grant a request for payment of FY 1998-99 dues in the amount of $275 . 00 . D. Prairie Materials , North Side Aggregate Division - Award a purchase contract to the lowest responsive and responsible bidder for the purchase of 3,550 tons of CA-6 Grade 9 gravel delivered at a unit cost of $9.00 per ton at a total amount not to exceed $31, 950 . E. T_ampianano and Son Construction Company, Mt. Prospect. IL Award a purchase contract to the lowest responsive and responsible bidder for the removal and replacement of sidewalks, driveway aprons, curb and gutter under the 1998 Private Participation Concrete Replacement Program at a per unit cost not to exceed the following: unit Descr Rtion FY 98/99 Unit Pricina Sq. Ft. 5" PCC Sidewalk 2.00 Sq. Ft. 8' PCC Sidewalk 2.13 Sq. Yd. 5^ PCC Driveway Pavement 19.00 Sq. Yd. S^ PCC Driveway Pavement 19.25 in. Ft. Combination Concrete Curb 7.25 & Gutter (M) 3 05-12-98 Ln. Ft. Combination Concrete Curb 7.40 & Gutter (B) Sq. Ft. Sidewalk Removal .45 Sq. Yd. Driveway Pavement 4.65 Removal Ln. Ft. Combination Curb & Gutter 7.25 Removal at a total cost not to exceed $74, 199. 00. F. Chicago Communications Service. Inc. . Chicago. IL - Waive the formal bidding process; and Renew a service contract to maintain Motorola radio and Mobile Data Terminals (KDT's) equipment for the Police, Fire and Public Works Departments in the total amount of $34, 519 .20 . G. Community Service Coordinator/annual conference - Authorize to attend the 1998 Community Service Conference in New Orleans, LA from June 26 through June 30, 1998 at a cost not to exceed $1,450 . H. Increase Budget - Increase the FY 1997-96 General Corporate Fund Budget in the amount of $480, 190 . I . Raymond Chevrolet and Oldsmobile. n ;o h. I , - Waive the formal bidding process and award a purchase contract to the lowest responsive and responsible proposer for the purchase of a 1998 Oldsmobile 98 LS for the Village Manager in the amount of $21, 092 .51. J. Amend Code/Traffic Tickets - Adopt Ordinance No. 2639 entitled, "AN ORDINANCE AMENDING SECTION 1-4-4-1B OF THE VILLAGE CODE PERTAINING TO ISSUANCE OF COMPLIANCE TICKETS ("C" TICKET) .- K. ICKET) ."K. Mobil Oil Corporation/amended site plan - Adopt Ordinance No. 2640 entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2557 PERTAINING TO THE MOBIL OIL PROPERTY LOCATED AT THE NORTHWEST CORNER OF MEACHAM ROAD AND NERGE ROAD BY APPROVING AN AMENDED SITE PLAN AND PROVIDING CONDITIONS FOR THE CONSTRUCTION AND CONTINUAL MAINTENANCE OF THE BUILDING AND PROPERTY." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, and K." MOVED: Trustee Dill SECONDED: Trustee Lissner AYES: Trustees Czarnik, Dill, Lissner, Petri, Prochno ABSENT: Trustee Feichter MOTION CARRIED 7. REGULAR AGENDA A) Motion to consider a request from LaSalle Bank, 70 Biesterfield Road, for a variation to the sign ordinance to permit the placement of a temporary 4' x 8' banner on their building for the month of June. This request exceeds the amount permitted by ordinance as follows: Im PROPOSRD PERNITTRD BY ORDINANCE VARIATION REODSST Temporary 41x 12' (48 Sq Ft) Not in Biesterfield/ To Permit Banner Sign Banner Arlington Corridor in Biesterfield Arlington Corridor MOVED: Trustee Prochno MOTION FAILED FOR THE LACK OF A SECOND 4 05-12-98 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER ntT dergrounding of Electrical Lines - Commonwealth Edison has advised the Village that they are designing the plans for the undergrounding of those lines on Cosman Road however their plans have been delayed due to other emergency work. Meeting schedule - A meeting was scheduled for Monday, May 18, 1998 at 3 :30 p.m. The Director of Public Works, the Director of Engineering and Community Development, the Fire Chief and the Village Attorney were requested to attend this meeting. The Committee will discuss the Oakton Street training facility, sidewalk installation on Plum Grove Road and if there is any more data from Commonwealth Edison of the undergrounding that will also be discussed. Oakton Street Fire Station - This evening there was a Ground Breaking Ceremony at Oakton Street and Lively Boulevard for the new Fire Station and Training facility. The property was purchased from Allen Busse. This was a culmination of many years of work by the Fire Department, Village Engineers Consultants and former Village Trustee Michael Tosto who worked on this project for a long time. Allen Busse was also at the ground breaking. This project will take 44 to 48 months to complete the construction of all the facilities. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER The Committee met on April 30, 1998 and discussed the following: Trick-or-Treat Hours - The Committee recommends that the solicitation for Halloween remain on October 31, 1998 and extend the hours for an additional hour until 8 : 00 p.m. Motion to direct the Village attorney to prepare an ordinance amending the Halloween Solicitation as noted above. MOVED: Trustee Lissner SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED Animal Noise ordinance - The Committee, after long discussion, came to the unanimous consensus to recommend that the ordinance remain as it now stands. Wireless 9-1-1 Surcharce - The Village Attorney is drafting correspondence to the 9-1-1 providers advising them of the Village' s interest to have a 9-1-1 surcharge and having them agree in their lease agreements not to impose local 9-1-1 legislation. There was unanimous consensus of the Committee to await response from the carriers to the correspondence before any further action is taken. Massage Parlor ordinance - The Village Attorney is preparing a draft ordinance for further consideration using some ordinances from other communities . Tax; Cab Licensincr Procedures - There will be a fact finding hearing held on Wednesday, May 27, 1998 at 7 : 00 p.m, in the Council Chambers. The licensed dispatch companies and the taxi companies interested in obtaining Elk Grove licenses have been advised of the meeting. 5 05-12-98 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Meeting Schedule - An Executive session has been scheduled for May 19, 1998 at 6:00 p.m, with the entire Board to discuss personnel issues. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIK Wheeling Transfer Station - There will be a public Open House at the Wheeling Township Transfer Station on Saturday, May 30, 1998 from 10 :00 a.m. until 1:00 p.m. This will also serve as the opening of the Solid Waste Agency' s Art of Garbage Student Art Exhibit. 12. INFORMATION COMMITTEE - CHAIRMAN DILL FOIA Requests - Trustee Dill reported that he met with the Village Clerk and acquired the general provisions of the Freedom of Information Act . He will be reviewing the document and comparing it to prior Village ordinances. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Meeting Schedule - The next meeting will be held on May 20, 1998 at 6 :00 p.m. in the Community Center 14. YOUTH COMMISSION - TRUSTEE PROCHNO Premier Dance - The first Youth Commission event will be held on Friday, May 15, 1998 at the Elk Grove Teen Center from 7 :30 p.m. to 10 :30 p.m. All Junior High School age children in Elk Grove Village are invited to attend. Meeting Schedule - The next meeting of the Commission will be held on Saturday, June 6, 1998 at 8 : 00 a. m. in the Council Chambers. Survey - The results of the surveys distributed at the High Schools and Junior High Schools will be discussed at the next Committee of the Whole meeting. 15. PARADE COMMISSION - TRUSTEE CZARNIK Parade - The Parade will take place on Sunday, June 21, 1998 (Fathers Day) at 1:30 p.m. The Grand Marshal for the Parade has been chosen and will be informed of that decision this evening. The name will be announced to the public tomorrow. 16. PLAN COMMISSION - VILLAGE MANAGER No report. 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER 1735 Gibson - A report has been received from the Director of Engineering and Community Development regarding the variation request for this property. The Village Attorney has advised that the Village Board can rule on the open fence and the variation without remanding the issue back to the Zoning Board of Appeals . 6 05-12-98 Motion to direct the Village Attorney to prepare an Ordinance granting a variation to construct an open fence at this location. MOVED: Trustee Lissner SECONDED: Trustee Petri VOICE VOTE MOTION CARRIED 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER No report. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Community Spirit Award - The Committee will meet on Wednesday, May 13, 1998 at 6 :00 p.m. in the Community Service offices. Two recipients have been selected for awards: Dr. Ray Broderick, principal of Elk Grove High School and Jerome Swanson. Red Cross Shelter Training - The training will be held on May 21 and May 28, 1998 from 6 :30 p.m. to 10 :00 p.m, in Room C. C. LIQUOR COMMISSION - PRESIDENT JOHNSON No report d. CAMELOT COMMITTEE - PRESIDENT JOHNSON Meeting Schedule - The Committee met on May 4, 1998 and the next meeting will be July 6, 1998. The sales are starting to come in for the dinner which will be held on September 19, 1998. F ,nd Ra' s - The Village is working on a fund raiser with the youth of Elk Grove. If they raise a certain amount of money a statue will be purchased at the actual sculpture' s price and it will be placed between the Village Hall and the Library. It is called "bookin it" and is a three foot high snail with books. To help with the fund raising there is a Shop and Share Days which will take place on May 18, 19, and 20, 1998 at the Jewel Food Store on May 25, 26, and 27, 1998. With the use of the Shop and Share slips, 5% of the purchase from these two stores will be donated to the fund. 19. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS None. 21. REPORT FROM THE VILLAGE MANAGER Grove Mall - In October 1993 the Village Board adopted an ordinance designating the Grove Mall a blighted area. Since that time there has been a significant number of meetings, hours and decisions made by this Board and past Village Boards to bring the Elk Grove Town Center project to the community. It is with a phenomenal feeling of accomplishment that as of last night there are finally stores open to serve the needs of our residents. 7 05-12-98 22 . NEW BUSINESS Northwegt Corridor Traffic Study - The Village has received a revised Intergovernmental Agreement from the RTA. Hoffman Estates is now participating therefore the Village portion of the study will drop from $40, 000 to $32, 000. Motion to adopt Resolution No. 16-98 entitled "A RESOLUTION RESCINDING RES. 9-98 AND AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AMENDED INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY, THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, THE VILLAGE OF SCHAUMBURG, THE VILLAGE OF ROSEMONT, THE VILLAGE OF ELK GROVE VILLAGE, THE CITY OF ROLLING MEADOWS AND THE VILLAGE OF HOFFMAN ESTATES (NORTHWEST CORRIDOR TRANSIT FEASIBILITY STUDY) ." MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Dill, Lissner, Petri, Prochno, Czarnik ABSENT: Trustee Feichter, MOTION CARRIED Walgreen' s - A request for three (3) temporary signs announcing that the new store is open was received. After discussion it was the consensus of the Board that only one 3' x 15' sign would be allowed and it would be placed on the side of the Walgreens store facing Biesterfield Road for a period of 30 days . MOVED: Trustee Dill SECONDED: Trustee Lissner AYES: Trustee Lissner, Petri, Czarnik, Dill, NAY: Trustee Prochno ABSENT: Trustee Feichter MOTION CARRIED Walgreen' s - A request for four (4) flag type signs to be placed at the corners of the building announcing the new store is open. Motion to grant a request from Walgreen's to place 4 flag signs on the corners of the new store for a period of 30 days. MOVED: Trustee Lissner SECONDED: Trustee Dill AYES: Trustees Czarnik, Dill . Lissner NAY: Trustee Petri, Prochno ABSENT: Trustee Feichter MOTION CARRIED Salt Dome - The Village Manager requested authorization for the Village Attorney, the Director of Public Works and the Village Manager to pursue an agreement with the State of Illinois for the joint use of their salt storage facility at Biesterfield Road and I-290 and to work with the individual contractor that was previously contracted for the construction of a salt dome at 1060 Oakton Street . Since the new salt dome will no longer be needed, negotiations are necessary to remove its construction from the Village's contract. Discussion followed regarding the length of the agreement and the termination stipulations as to time given to possibly ending the agreement . Motion to authorize the Village Manager and Village Attorney to pursue an agreement with the State of Illinois as stated above 8 05-12-98 and to work with the contractor who was already awarded a contract for the construction of a salt dome. Moved: Trustee Czarnik SECONDED: Trustee Petri VOICE VOTE MOTION CARRIED Trustee Lissner announced that on May 20, 1998, at 7 :00 p.m. a study will be presented by the Illinois Environmental Protection Agency on contamination in Salt Creek. This will take place at the Elmhurst City Council Chambers . Audience - 9:27 p.m. Robert DiDomenico, 578 Jersey Lane, addressed the Board as to when the sidewalk next to the Post Office would be completed. The Director of Engineering and Community Development responded the sidewalk should be completed within 60 days. Mr. DiDomenico's request to check on the conditions of the trees and landscaping at the west side garage will be looked into by the Public Works Department. Discussion followed regarding the timing of traffic signals and possible safety problems near the Biesterfield and Michigan intersection. The Police Department will monitor the area and evaluate the situation. President Johnson stated, for the record to the people in attendance, that no formal proposal has been made to Elk Grove Village by the Bears organization. Elk Grove is just at a preliminary fact-finding stage. If the time comes and a proposal is presented to the Village, before any final decision is made by the Board, the residents will be informed and have an opportunity to address the Board with their concerns . The following residents addressed the Board regarding their concerns and/or opposition to a Bears stadium in Elk Grove Village and questioned the Boards' reasons for taking the project into consideration: Joseph Ponko, 619 Willow; Stephen Cyburt, 133 Wildwood; Christopher Juhas, 187 Basswood Ct; Ralph Souder 615 Willow; Susan Schell 135 Wildwood; Linda Flowers, 635 Willow; John Stoffregen, 304 Landmeier, Robert DiDomenico, 578 Jersey Lane and Gloria Juhas, 88 Kenilworth. Each Trustee responded by emphasizing and reiterating the statement of President Johnson that at this time there is no deal for a stadium and that the residents would be informed if and when the talks should progress to the stage of a positive approach by the Bears organization to relocate in Elk Grove Village. 23 . ADJOURNMENT Motion to adjourn the meeting at 10:14 p.m. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Petri, Prochno, Lissner, Petri, Prochno ABSENT: Trustee Feichter MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 9 05-12-98