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HomeMy WebLinkAboutVILLAGE BOARD - 06/23/1998 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, JUNE 23, 1998 Village President Craig B. Johnson called the meeting to order at 8 :46 p.m. 1. ROLL CALL: Present : President : Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent : None Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2. INVOCATION Dan Lovaglia, Youth Minister of Elk Grove Baptist Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on June 9, 1998 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES June 10 . 1998 - President Johnson and most members of the Board attended the Northwest Municipal Conference Annual Banquet at the Crystal Court in Mount Prospect. June 17. 1998 - The President participated in the filming of the July Koffee Klatch and talked about the Camelot on the Green Celebration which will take place on September 19, 1998 . July 4. 1998 - The Village Hall will not be open on Saturday, July 4th due to the Independence Day holiday. This includes the cancellation of the regularly scheduled Coffee with the Village Board. The next Coffee will take place on Saturday, August 1, 1998 . The Village offices will be open on that day also. July 14 . 1998 - The next regularly scheduled Village Board Meeting will be a short meeting with no opening for public comment. There will be a recognition of Brother Philip Kennedy of the Alexian Brothers for his service to the Alexian Brothers Hospital and the Village. 1998 Parade Winners - President Johnson and Trustee Czarnik presented awards as follows : MUSIC: 1st Place Glengael Bagpipe Band 2nd place Green Beret Band 1 06-23-98 AMATEUR FLOAT: 1st Place National American Heritage Realtors 2nd Place EG Lions Club Float COMMUNITY ORGANIZATION - YOUTH 1st Place Marilyn Majors Drums & Flags 2nd Place EG Senior Pom Pon Squad Community Organization - Adult 1st Place Elk Grove Park District 2nd Place Knights of Columbus COMMERCIAL FLOAT 1st Place Rotary Club of Elk Grove 2nd Place Ill Federation/Right to Life GovernmentFinance Officers Award - President Johnson presented the Finance Director with the 14th consecutive Certificate of Achievement for Excellence in Financial Reporting for fiscal year ending April 30, 1997 . MediaOne/TCI Dona ion - Bill Connors of MediaOne and Jim Leach of TCI presented a donation to the Village Green Beautification Project in the amount of $4, 001. President Johnson expressed his appreciation on behalf of the Village. Workforce Development Council - President Johnson and Mary Pepperl of Workforce Development Council presented an annual scholarship award to Robert Yee in the amount of *$800 .00 . An *$400 . 00 scholarship will also be given to Mark Montague. The Scholarships are awarded to Elk Grove Village residents from monies raised/donated by Elk Grove Village businesses. All of the monies raised are used for the scholarships as all work done by the Council is at no cost . Youth Commission - President Johnson administered the Oath of Office to Commission Member Brian R. Keyworth of Conant High School. Trustee Czarnik reported on her attendance at the Northwest Suburban Council Boy Scouts of America Distinguished Citizen' s Banquet on May 20, 1998 Presentations were made to distinguished citizens who have made a difference to Boy Scouts of America, Northwest Suburban Council . Trustee Feichter reported on the actions of the Elk Grove Village Fire Department in response to a car fire on Route 53 , stating that he was very impressed by their exceptional effort. He stated that it is not very often that one gets the chance to see the Fire Department in action, noting how professional they were in handling the situation. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the June 23, 1998 Accounts Payable Warrant in the amount of $652,516.09. MOVED: Trustee Petri SECONDED: Trustee Dill AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 6. CONSENT AGENDA A. Elk Grove High School - Grant a request to waive the $50 parade license fee for the 1998 Homecoming Parade to be held on Friday, October 2, 1998. 2 06-23-98 * AS CORRECTED AMATEUR FLOAT: � 1st Place National American Heritage Realtors 2nd Place EG Lions Club Float COM ITY ORGANIZATION - YOUTH 1st Place Marilyn Majors Drums & F1 gs d Place EG Senior Pom Pon Squad Communit Organization - Adult 1st ace Elk Grove Park Distr' t 2nd P1 ce Knights of Columbus COMMERCIAL FLO T 1st Place Rotary Club of k Grove 2nd Place Ill Federation Right to Life Presiden Johnson presented the Finance Director with the 4th consecutive ertificate of Achievement for Excellence in Financial eporting for iscal year ending April 30, 1997. MediaOne/TCI Donation - Bill Co nors MediaOne and Jim Leach of TCI presented a donation to the Vill ge een Beautification Project in the amount of $4, 001 . President o son expressed his appreciation on behalf of the Village. Workforce Development Council - res ent Johnson and Mary Pepperl of Workforce Development Council esent an annual scholarship award to Robert Yee in the amount of $ 00 .00 . $800 . 00 scholarship will also be given to Mark Montague. he Scholars ips are awarded to Elk Grove Village residents from moni s raised/dons ed by Elk Grove Village businesses . All of the m les raised are sed for the scholarships as all work done by the Co it is at no cost . vo , r Commission - Pre 'dent Johnson administ red the Oath of Office to Commission Member rian R. Keyworth of Cona t High School. Trustee Czarnik rep rted on her attendance at th Northwest Suburban Council Boy Scouts of America Distinguished Citiz ' s Banquet on May 20, 1998 Present tions were made to distinguished itizens who have made a different to Boy Scouts of America, Northwe Suburban Council . reported on the actions of the Elk Gro e Village Fire Department i response to a car fire on Route 53, statin that he was very impres ed by their exceptional effort. He stated th t it is not very often that one gets the chance to see the Fire Depart ent in action, n ting how professional they were in handling the situation. 5. AP ROVAL OF WARRANT otion to authorize payment of invoices as shown on the J e 23, 1998 Accounts Payable Warrant in the amount of $652,516.09. MOVED: Trustee Petri SECONDED: Trustee Dill AYES : Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 6. CONSENT AGENDA A. Elk Grove High School - Grant a request to waive the $50 parade license fee for the 1998 Homecoming Parade to be held on Friday, October 2, 1998 . 2 06-23-98 B. Easement variation - Grant a request from Cathy Pollack, 1449 Morgan Drive for a variation from Section 8-12B-1-1D, Easements of the Village Code to permit the construction of a garage to encroach two (2) feet into a ten (10) foot public utility and drainage easement. C. Computerized Fleet Analysis. Inc. (CFA) . Addison r . - Award a purchase contract to the lowest responsive and responsible proposer for fleet management software in a total contract amount not to exceed $14,400 .00 . D. Tions Club of Elk Grove Villacre - Grant a request to waive the permit and license fees for the 4th of July event to be held at Lions Park; and Donation - Approve a donation of $10, 000 to the Lions Club of Elk Grove Village for purchase of fireworks for the 1998 4th of July fireworks display. E. Sculpture/Village Green - Award the following purchase contracts to be funded from private donations and Recycling Fund proceeds to: Jane De Decker. Fo ollins. Colorado - for the "Never Too Big" sculpture for the Village Green area, in the amount of $21, 000; and For the "Overdue" sculpture for the Village Green area, in the amount of $24, 000; and Blair Muhlestein. Loveland. Colorado - for the "Story Time" sculpture for the Village Green area, in the amount of $11, 500 . F. Conference/Purchasing Ac .n - Authorize the Village Purchasing Agent to attend the 1998 National institute of Governmental Purchasing (NIGP) Forum to be held in Phoenix, Arizona from July 17 to July 22, 1998 at a cost not to exceed $1, 100. 00 G. Annual Conference/Asst. Village Manager - Authorize the Assistant Village Manager to attend the International City/County Managers Association Annual Conference in Orlando, Florida from October 24 through 28, 1998 at a cost not to exceed $1, 600 . H. Annual Conference/Fire Chief - Authorize the Fire Chief to attend the International Association of Fire Chiefs, 125th Annual Conference in Louisville, Kentucky from September 11 to September 16, 1998 at a cost not to exceed $1,085 . I . PACE Local Share Agreement - Adopt Resolution No. 24-98 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A- RIDE) ." J. Commonwealth Edison Easement Agreement - Adopt Resolution No. 25-98 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A GRANT FOR PRIVATE ROADWAY BETWEEN COMMONWEALTH EDISON COMPANY AND THE VILLAGE OF ELK GROVE VILLAGE. " 3 06-23-98 K. Class 6B/1501 Oakton Street .- Adopt Resolution No. 26-98 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR CERTAIN REAL ESTATE LOCATED AT 1501 OAKTON STREET, ELK GROVE VILLAGE, ILLINOIS (METAL IMPACT CORPORATION) ." L. Industrial/Commercial Revitalization Plan-- Adopt Resolution No. 27-98 entitled, "A RESOLUTION APPROVING THE ELK GROVE INDUSTRIAL/COMMERCIAL REVITALIZATION MASTER PLAN 1998 .- M. 9-1-1 Surcharge - Adopt Ordinance No. 2650 entitled, " AN ORDINANCE TO RAISE THE 9-1-1 EMERGENCY TELEPHONE SYSTEM SURCHARGE FROM $.30 TO $.75 PER MONTH FOR EACH NETWORK CONNECTION." Trustee Prochno requested clarification of the Stratford Mall pick up time by PACE as noted on the back up material for item I of the agenda. The time will be beginning at 9 :30 a.m. , return from Stratford at 3 :30 p.m. The Village Manager stated that item E regarding a purchase contract for Blair Muhlestein, Loveland, Colorado should be in the amount of $11, 500 not $12, 500. Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, and M." MOVED: Trustee Dill SECONDED: Trustee Feichter AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 7. REGULAR AGENDA A) ,Signage- Elk Grove Town Center - Grant a request from Schlotzky's Deli to permit three (3) illuminated "Schlotzky's Deli" signs on the north, east and south sides of the building, totaling 172 square feet. All signs are internally illuminated and have a red face over the word "Schlotzky' s" and a green face over the word "Deli" . (Trustee Petri requested the Hamilton Partner's representative to have the back doors and utility box painted a color to match the brick of the building. ) MOVED: Trustee Lissner SECONDED: Trustee Petri AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED Grant a request from Wolf Camera to permit two (2) illuminated "Wolf Camera" wall signs on the north and south sides of the building totaling 92 square feet. Both signs are internally illuminated and have a red face over the word "Wolf" and a white face over the word "Camera" . (It was requested that the back door of this business also be painted to match the brick of the building. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED Grant a request from Pearls Vision to permit two (2) illuminated "Pearls Vision" wall signs on the north and south sides of the building, totaling 92 square fee. Both 4 06-23-98 signs are internally illuminated and have a red face over the words "Pearls Vision". MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES : Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED B) Burton Grove Apartments - Grant a request from Burton Grove Apartment, 991 Charlela Lane for a variation of the sign ordinance to permit the installation of a free-standing Monument identification sign which exceeds the maximum sign area requirements as follows: Permitted Variation Item Proposed by Ordinance Replace Freestanding 81x 3'8" 2 sq ft 58 sq ft Sign with Monument Sign 2 sided monument Sign (60 sq ft Total) MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED C) Elk Grove Theater - Ms. Carlson, representing Classic Cinemas addressed the Board regarding their request for items in conjunction with the Grand Opening of the full theater. The event will take place on July 15, 1998 with family orientated movies as a benefit for the Elk Grove Village Green. All six (6) movies will be open and there will be tours of the theater starting at 6 :30 p.m. , ribbon cutting at 7 :00 p.m. and the movies to start at 7 :30 p.m. The charge will be $5 . 00 and include movie, soda and popcorn. All proceeds for the evening will be donated to the Village Green project. Motion to grant the following requests from the Elk Grove Theater to: hold a grand opening celebration in the Elk Grove Theater parking lot on July 15, 1998; and utilize a rotating search light in conjunction with the grand opening celebration on July 15, 1998; and for a variation from the Village's sign ordinance to permit a temporary banner sign on the east wall of the Elk Grove Theater and to utilize decorative pennants in conjunction with the grand opening celebration on July 15, 1998. MOVED: Trustee Dill SECONDED: Trustee Lissner AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER Meeting Schedule - The next meeting of the committee will be held on Wednesday, June 24, 1998 at 10 :00 a.m. in the Chernick Conference Room to discuss Salt Creek Improvements, the status of the undergrounding of electrical lines in the Cosman area, the 5 06-23-98 east and west side Public Works improvements and the options regarding the sidewalk on Cosman. Trustees Feichter and Dill inspected the Public Works facilities and feel the items will be taken care of very easily. The Public Works Director was requested to attend this meeting. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Meetina Schedule - The next meeting of the committee will be held on Thursday, July 23, 1998 at 7 : 00 p.m. in the Chernick Conference Room to discuss all three (3) items on the committee's agenda. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Meeting Schedule - The next meeting of the committee will be held on Wednesday, June 23, 1998 at 11: 00 a.m. in the Chernick Conference Room. Trustee Petri added item c. Interest Based Bargaining to the committee' s agenda. The Human Resources Officer was requested to attend this meeting. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIK No report. 12. INFORMATION COMMITTEE - CHAIRMAN DILL No report . 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Meeting Schedule - The next meeting will be held on Thursday, July 9, 1998 at 5 :30 p.m. to discuss a budget for the project and a position description for the Coordinator. A recommendation will be made to the Village Board at the July 14, 1998 Board meeting. 14. YOUTH COMMISSION - TRUSTEE PROCHNO Elk Grove Lions Club - Trustee Prochno expressed her thanks for the donation made by the Lions Club to the Youth Commission. Rock & Bowl - The Rock & Bowl at Elk Grove Bowl has started and will be held every Tuesday. Splash Party - The first Splash Party of the summer will be held on Friday, June 26, 1998 from 7 : 00 p.m. to 9 :30 p.m. at Rainbow Falls . Agenda Items - Trustee Prochno requested the removal of Student Survey Results from the committee' s agenda and to add Use of Lions Club Donation and High School Event. These items will be discussed at the next meeting of the Commission on Saturday, August 1, 1998 at 8 : 00 a.m. 15. PARADE COMMISSION - TRUSTEE CZARNIK Home Town Parade - The parade was televised live on Sunday and is also being broadcast at various times on Channel 6 . The wrap up meeting will be held on Monday, June 29, 1998 at 5 :45 p.m. in the Chernick Conference Room. Volunteers were encouraged for next year. 16. PLAN COMMISSION - VILLAGE MANAGER 6 06-23-98 ,S,_printCom: Motion to adopt Resolution No. 28-98 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A TOWER LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND SPRINTCOM. INC. (1141 HAWTHORNE LANE) ." MOVED: Trustee Lissner SECONDED: Trustee Czarnik AYES: Trustee Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED Motion to adopt Ordinance No. 2651 entitled "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO SPRINTCOM, INC. TO PERMIT THE INSTALLATION OF WIRELESS TELECOMMUNICATION ANTENNAS ON THE ELK GROVE VILLAGE WATER TOWER AND THE CONSTRUCTION OF A 12 FOOT BY 18 FOOT EQUIPMENT SHELTER LOCATED AT 1141 HAWTHORNE LANE, ELK GROVE VILLAGE." MOVED: Trustee Lissner SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED 17 . ZONING BOARD OF APPEALS - VILLAGE MANAGER 2951 Touh_v Avenue-Super 8 Motel - Motion to concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare the proper ordinance to grant a variation to construct an addition to an existing motel on a separate lot. MOVED: Trustee Petri SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Recicnal Meeting Report - The Regional Cable Group met on June 18, 1998 in Palatine and it was noted that from the recent storms in the area, Elk Grove Village seemed to have the least number of outages; the rebuild is going well as far as going to fiber; there was a request from the Management Information Systems (MIS) Directors to consider moving Institutional Network (I-NET) from copper to fiber. They are willing to discuss that up-grade. A tour was taken of the Palatine Village Hall including the Council Chamber, where they have installed the remote cameras, which seem to work very well . The next meeting of the Regional Group will be held on Thursday, July 9, 1998 at 7 :30 p.m. in Palatine. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Community Spirit Award - The Community Service Board met on Thursday, June 18, 1998 and discussed the nomination for the award. The awards will be presented tomorrow, Wednesday, June 24, 1998 . Community Scholarship - This award, which was presented earlier this evening was through the Community Service Department. Application for next year will be accepted in the spring. 7 06-23-98 Community Paint-a-Thon - A house within the Village is picked for this project and a member of the public works department will be the overseer. The Board will have to consider participating in this project and then select a date, since the community date coincides with the Camelot celebration. Make-a-Difference Day - This event will take place on October 24, 1998 . The project will be discussed in the future. C. LIQUOR COMMISSION - PRESIDENT JOHNSON Meeting Schedule - A meeting of the commission will be called at the July 14, 1998 meeting. d. CAMELOT COMMITTEE - PRESIDENT JOHNSON Meeting Schedule - The next meeting of the committee will be held on Monday July 6, 1998. The Camelot Celebration will be on September 19, 1998 19. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS None 21. REPORT FROM THE VILLAGE MANAGER Executive Session - The Executive Session held earlier this evening will be continued following tonight' s Board meeting. 22. NEW BUSINESS Police Academy Training - Motion to authorize two (2)Police Recruits to attend Police Academy training at the College of DuPage from June 29, 1998 to September 4, 1998 at a cost not to exceed $4,440.00. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED Commonwealth Edison-Lawn License - Motion to adopt Resolution No. 2221 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A LAWN LICENSE BETWEEN COMMONWEALTH EDISON AND THE VILLAGE OF ELK GROVE VILLAGE (FIRE STATION NO. 8 OAKTON STREET PROJECT) ." MOVED: Trustee Lissner SECONDED: Trustee Petri AYES: Trustee Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED AUDIENCE - 9:51 Mr. Rich Keyworth, 1645 Von Braun expressed his thanks on behalf of the Rotary Club of Elk Grove Village for the support and assistance from the Village Board, Administration, Police, Fire, Public Works and Health Departments. A thank you was also extended to the residents of 8 06-23-96 Elk Grove Village for their attendance. The Rotaryfest was a huge success with attendance by 40, 000 people. President Johnson thanked Mr. Keyworth for his efforts as Festival Chairman. Mrs. Mary Jedzinik presented a statement in opposition to the consideration of an athletic stadium and also a set of petitions signed by 1, 000 people opposing the possible stadium. Mr. Ron Foster, 245 Placid Way addressed the Board noting his exception to the previous speaker and voiced his confidence in the Board and will place his trust in their final decision. Mr. William Murray, 506 Corinthia Court addressed the Board in opposition to a proposed Bears Stadium. 23 . ADJOURNMENT Motion to adjourn the meeting at 10 : 01 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 9 06-23-98