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HomeMy WebLinkAboutVILLAGE BOARD - 07/14/1998 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, JULY 14, 1998 Village President Craig B. Johnson called the meeting to order at 8 :06 p.m. 1. ROLL CALL: Present : President : Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Samuel L. Lissner, James P. Petri Absent: Trustees Patton L. Feichter, Chris Prochno Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Deputy Village Clerk, Ann I . Walsh A quorum was present. 2 . INVOCATION Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Church delivered the invocation. President Johnson announced there will be no public comment during the meeting in order to honor a special person this evening. 3 . APPROVAL OF MINUTES: Trustee Czarnik requested a correction to the Workforce Development Council Report noting the scholarship award amounts were reversed and should have been listed as follows: $800 . 00 to Robert Yee and $400 . 00 to Mark Montague. Motion to approve the minutes of the Regular Meeting held on June 23, 1998 as corrected. MOVED: Trustee Petri SECONDED: Trustee Dill VOICE VOTE MOTION CARRIED 4 . REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Trustee Dill expressed best wishes to Ron Foster, President of the Elk Grove Park District, who recently returned home from the hospital after undergoing quadruple bypass surgery. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the July 14, 1998 Accounts Payable Warrant in the amount of $1,145,657 .37. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Lissner, Petri ABSENT: Trustees Feichter, Prochno MOTION CARRIED 6 . CONSENT AGENDA President Johnson noted for the record that Consent Agenda item L. is an Intergovernmental Agreement between Elk Grove Village and the Illinois Department of Transportation for Village use of an existing IDOT salt storage facility at Biesterfield and 1-290 . Since Elk Grove had originally planned on building a new 1 7-14-98 facility, this agreement will save the Village $150, 000 and many man-hours due to the central location of the storage facility. This is a win-win situation for all involved . The Village Manager commented that "Village President" should have been included in the wording of Agenda item L. Consent Agenda item F. will be deleted since McKay Contractors has been purchased and will not be available to supply snowplowing services to the Village. The Village will now go out to bid for this contract. 6. CONSENT AGENDA A. Suburban O'Hare Commission (SOC) - Authorize payment of dues for fiscal year 1998-99 at a cost of $1.20 per capita, for a total amount of $40, 114 . 80 . B. Greater woodfipld Convention and Visitors' Bureau ( W VB) Authorize the payment of $101,273 in dues for FY 1998-99 . C. Tr9ggi Construction. Inc. . West hicago. IL - Award a professional services contract for the removal and repair of sidewalk under the Village's 1998 Sidewalk Improvement Project (Rohlwing Road and Tonne Road) at a total contract amount not to exceed $21, 957 . 55; and 1998 Sidewalk Imorovement Project - Transfer funds in the amount of $7, 000 from the 1998 Drainage Improvements Project account to fund additional construction work on Rohlwing Road as part of the Sidewalk Improvement Project. D. Martam Construction Inc. . Elgin IL - Award a contract to the lowest responsive and responsible bidder, for the 1998 Village Drainage Improvement Project (nine locations) in an amount not to exceed $162, 134 . 80. E. Neri Brothers Construction. Inc. . Medina IL - Award a service contract to the lowest responsive and responsible bidder for the 1998 Sewer Replacement Improvement Project (Cedar Lane) in an amount not to exceed $111, 301. 00 . G. Oakton Fire Station - Waive the formal bidding process; Hastings Air Energy. Milwaukee. WI - Award a purchase contract for the purchase of an exhaust system for the Oakton Fire Station at a total cost not to exceed $50,490; Travis Gond Installation. Inc. . Palatine. I , - Award a purchase contract for the purchase of a public address system for the Oakton Fire Station at a total cost not to exceed $6,395.75; and Capital Replacement Fund - Increase the Fiscal year 1999 Capital Replacement Fund by $50, 490 for the purchase of an exhaust system for the Oakton Fire Station. H. Director of Public Works/Conference - Authorize to attend the 1998 International Public Works Congress & Exposition in Las Vegas, Nevada from September 14 through 17, 1998 in an amount not to exceed $1, 400. 00 I . Director of EngngPring and Community DeVelooMent/ConfeKaaaa Authorize to attend the 1998 International Public Works 2 7-14-98 Congress & Exposition in Las Vegas, Nevada from September 14 through 17, 1998 in an amount not to exceed $1,400. 00 . J. Professional Services/Rears Stadium - Award professional service contracts to the following firms for consulting services to examine issues assigned by the preliminary development review team formed to review a potential Bears development: Kenig. Lindgren. O'Hara. Aboona. Inc. . Rosemont , IL Traffic and parking planning services in an amount not to exceed $15, 000; Finkel, Martwick & Colson- Chicaao. IL - Tax advice in a retainer amount of $15, 000; with professional fees of $300/hr. for senior partners, $200/hr. for junior partners and $60/hr. for paralegals charged against the retainer; and Baker & McKenzie. Chicago. IL - Legal services on tax issues at hourly rates ranging from $240 to $375 per hour plus expenses. K. Illinois Commerce Commission/Utility Tax Rates - Adopt Resolution No. 30-98 entitled, "A RESOLUTION REQUESTING THE ILLINOIS COMMERCE COMMISSION TO PROMULGATE ALTERNATIVE MAXIMUM MUNICIPAL UTILITY TAX RATES FOR THE USE AND CONSUMPTION OF ELECTRICITY IN THE VILLAGE OF ELK GROVE VILLAGE. " L. Agreement/IDOT/Biesterfield Road Salt Storace - Adopt Resolution No. 31-98 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A LETTER OF UNDERSTANDING AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE VILLAGE OF ELK GROVE VILLAGE (SALT STORAGE FACILITY/BIESTERFIELD RD. ) . " M. Grant of Easement/NICOR - Adopt Resolution No. 32-98 entitled, "A RESOLUTION APPROVING A GRANT OF EASEMENT BETWEEN THE VILLAGES OF ARLINGTON HEIGHTS AND ELK GROVE VILLAGE ILLINOIS AND NORTHERN ILLINOIS GAS COMPANY (NICOR) FOR EMERGENCY WATER CONNECTION ON PROPERTY THAT PARALLELS THE NORTHWEST TOLLWAY." N. Agreement/American Red Cross - Adopt Resolution No. 33-98 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A STATEMENT OF UNDERSTANDING BETWEEN AMERICAN RED CROSS OF GREATER CHICAGO AND ELK GROVE VILLAGE. " 0. Zoning Variation/Super 8 Motel - Adopt Ordinance No. 2652 entitled, "AN ORDINANCE GRANTING A VARIATION OF SUPER 8 MOTEL TO PERMIT THE CONSTRUCTION OF AN ADDITION TO THE EXISTING MOTEL WHICH WOULD ENCROACH INTO THE REQUIRED REAR YARD OF LOT 1 AND THE REQUIRED SIDE YARD OF LOT 2 ON PROPERTY LOCATED AT 2951 TOUHY AVENUE, ELK GROVE VILLAGE. " P. Amend Position Classification/Salary Plan - Adopt Ordinance No. 2653 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (Assistant Director of Community Revitalization) ." Salary Ranae - Establish a salary range of $44,182 to $62,498 for the position; and 3 7-14-98 1998-99 Budget - Adopt the 1998-99 recommended line-item distribution of previously budgeted Industrial/Commercial Funds in the amount of $429,775.00 for the Industrial/Commercial Revitalization Commission. Motion to approve Consent Agenda items "A, B, C, D, E, G, H, I, J, R, L, M, N, O, and P." MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES : Trustees Czarnik, Dill, Lissner, Petri ABSENT: Trustees Feichter, Prochno MOTION CARRIED 7 . REGULAR AGENDA none BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - TRUSTEE PETRI Cosman Road Asphalt Path - A five foot (51 ) wide path will extend from Winston to Charles Drive, on the Forest Preserve side, as discussed at tonight' s Committee of the Whole meeting. There will be no construction until the lines are placed underground. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Meeting Schedule - The next meeting of the Committee will be held on Thursday, July 23, 1998 at 7 :00 p.m. in the Chernick Conference Room to discuss all three (3) items on the committee' s agenda. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Interest Based Bargaining - The consensus of the Committee is to pursue Interest Based Bargaining starting with the Fire Department which is the first organization to come up for a contract renewal. The contract will be up in April . Joint classes with the fire bargaining unit, the Village and a facilitator will be started soon. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIR No report. 12 . INFORMATION COMMITTEE - CHAIRMAN DILL No report. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Assistant Director of Community Revitalization - At a meeting held on July 9, 1998 the Commission approved the hiring of an Assistant Director of Community Revitalization. The position was approved under Item P. of the Consent Agenda this evening. Also included on Item P. was the adoption of a Position Classification and Salary Plan, and a budget of $429, 775.00 for this first year. President Johnson requested that the Commission, with the assistance of staff, look into the possibility of hiring a full-time P.R. person instead of a P.R. firm and to research if it would be more cost effective to do so. 4 7-14-98 Meetina Schedule - The next meeting of the Commission will be on September 10, 1998. 14. YOUTH COMMISSION - TRUSTEE PROCHNO No Report 15 . PARADE COMMISSION - TRUSTEE CZARNIK Home Town Parade - Next year' s parade will be held on the Saturday before Father' s Day, June 19, 1999. The time has not yet been decided upon. Meeting Schedule - The next meeting of the Commission will be on September 14, 1998 16. PLAN COMMISSION - VILLAGE MANAGER No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket 98-6 President Johnson called the petitioners, Linda and Joseph Angelotti of 1850 Longboat Drive before the Board due to a split vote by the Zoning Board of Appeals at their public hearing. Trustee Petri expressed he felt the variation request is justified. There being no further questions or comments by the Board a motion was requested. Motion to concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare the proper ordinance to grant a variation to construct a wood deck which will encroach approximately 8.0 feet into the required front yard which fronts Bluejay Circle. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED The petitioners were given approval by the Board to contact Mr. Boffice's office and begin the permit process. 18 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Media One - The August bills will reflect a rate increase on the Total Value package monthly rate of $2 .00 and on the Premium Channel rate of $1.00 . All other rates will remain the same. This is a small increase that will affect approximately 45%- of Media One' s customers. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Meeting Schedule - The next meeting of the Community Service Board will be on Thursday, July 16, 1998 at 7 : 00 p.m. on the lower level, Meeting Room C. Community Spirit Awards - Awards were presented to: 5 7-14-98 The Nikola family. Nick, Laura and Kevin for their work with Friends of the Critters of Salt Creek; Kathleen Andjulis for her work in setting up the hot lunch program for Adolph Link School; Sharon Chavoen for dedication to residents and many hours delivering Meals on Wheels. The award presentations can be seen on Channel 6 . Nominations will be considered by the Community Service Board for future awards. C. LIQUOR COMMISSION - PRESIDENT JOHNSON Public Hearing -A public hearing before the Liquor Commission will be held on July 30, 1998 at 6 :30 p.m. in reference to three (3) violations in three (3) different locations . Notice will be published and also sent to those establishments. d. CAMELOT COMMITTEE - PRESIDENT JOHNSON Meeting Schedule - A meeting was held on July 6, 1998. 400 of the 700 seats available for the Camelot Dinner have been sold. Anyone interested in purchasing dinner tickets should contact Nancy Carlson at 439-3900 . Tickets are being sold for $30 . 00 a piece. Costumes are optional. 19. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS None 21. REPORT FROM THE VILLAGE MANAGER None 22. NEW BUSINESS None Brother Philip Kennedy Honored President Johnson announced that Brother Philip Kennedy will be honored at tonight' s meeting for his contributions and work at Alexian Brothers Hospital as well as for the Village of Elk Grove and that Brother Phil' s work will go on forever. Elk Grove is called the "Exceptional Community" because people like Brother Kennedy make it that way. The President read a letter from the Alexian Brothers Auxiliary Board who, due to conflicts, was unable to attend tonight' s meeting. The Auxiliary thanked Brother Phil for his guidance, support and assistance throughout the years and wished him the very best and thanked him for being their friend. Brother Philip Kennedy was introduced to the audience at which time the President presented and read a Proclamation in recognition of 6 7-14-98 Brother Philip Kennedy and his service to the Elk Grove Community as President and Chief Executive Officer of Alexian Brothers Medical Center. Brother Kennedy was given a Key to the City and proclaimed by the Village President and Board of Trustees a lifetime Honored Citizen. A Certificate in recognition of Brother Kennedy' s leadership, vision, and many contributions to this community was also presented by President Johnson. Brother Philip spoke of his illness and of the excellent immediate care he received when he became ill. He related some of his experiences and the difficulties he encountered during the months of his recovery. Brother Philip gave thanks to the many people who have been so good to him and expressed his sincere appreciation to the President and Board of Trustees for honoring him this evening. President Johnson informed the audience that a reception will be held in Brother Philips honor immediately following tonight' s Board Meeting and invited everyone for coffee and cake. The President and Board each took the opportunity to honor Brother Philip Kennedy in their own words by relating a personal story and/or wishing him well and thanking him for all he has done for the community. 23 . ADJOURNMENT Motion to adjourn the meeting at 8:40 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Dill AYES : Trustees Czarnik, Dill, Lissner, Petri ABSENT: Trustees Feichter, Prochno MOTION CARRIED Ann I. Walsh Deputy Village Clerk Craig B. Johnson Village President 7 7-14-98