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HomeMy WebLinkAboutVILLAGE BOARD - 11/17/1998 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, NOVEMBER 17, 1998 Village President Craig B. Johnson called the meeting to order at 8 : 42 p.m. 1. ROLL CALL: Present: President: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: None Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present. 2 . INVOCATION The Reverend Mark Clem, Pastor of the Elk Grove Baptist Church delivered the invocation. 3. APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on October 27, 1998 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Meeting Attendance by President Johnson . October 28, 1998 - Represented the Village at the Suburban O'Hare Commission meeting. SOC is determined to fight expansion of O' Hare airport. The Village still stands firm on the building of a third regional airport to meet the future needs of the area instead of having more flights added to an already overcrowded airport. The Village is happy that the elected officials that had been pushing the ideas that SOC had been standing behind for a number of years have won the last election. Newly elected Governor Ryan has pledged to buy the land for a third regional airport, which is so desperately needed. October 29, 1998 - Attended Rupley School to speak to fourth and fifth graders about elections and the difference between local government and state government. November 11, 1998 - Attended the Veterans Day Honors at the Elk Grove VFW. November 16, 1998 - Attended the dedication and opening of the Senior Talk Line at the Township Day Care Center. Proclamation - The President issued a proclamation declaring "Winter Storm Preparedness Week, November 15 - 21, 1998 . " Junior Girl Scout Troop No. 676 - The Girl Scouts were in attendance at the Village Board meeting as a part of earning the Junior Citizens Badge, Active Citizen Badge and the My Community Badge. The badges were presented by President Johnson and Troop Leader, Beth Valerie to: Amanda Alek, Baily Baumann, Roseann Bullard, Shaina Charles, Paula Dorn, Summer Erickson, Samantha Hermansen, Brianna Jacob, Jennifer Klee, Tanya Pfefferle, Ashley Ray, Laurel Werful, Monica Romano and Rebecca Valerie. 1 11-17-96 Firefighter Kevin Nejedlo - President Johnson extended congratulations to Kevin Nejedlo upon finishing first in his class of paramedic training. Chicago Bears - President Johnson clarified his statement that the Village Board meetings would not be forums for electioneering for the proposed referendum. Statements for or against the stadium will not be allowed however if there are questions regarding the referendum and possible forums as to where they will be held and when they will be held may be addressed. The anti-bears organizations are aware of and have agreed to this decision. Trustee Dill reported that in October he attended, on behalf of the Village, the groundbreaking event for the future midwestern hub and cargo facility for Panapena Company on Arthur Avenue. Trustee Dill attended the memorial service at the Senior Center for the Senior Center Coordinator Shelia Ray who passed away on October 6, 1998 . A tree was planted in her memory and the senior wing in the Hattendorf Center was officially renamed the Shelia Ray Senior Center by the Park District Board. Trustees Petri and Czarnik and State Representative Terry Parke also attended the event. Trustee Petri reported on his attendance at the ribbon cutting ceremony for the Landmeier Station, senior housing facility on October 28, 1998 . Trustee Petri attended the Northwest Housing Partnership lunch on October 29, 1998 . The keynote speaker was Cardinal George. Trustee Feichter reported that he spoke with Attorney Steven Elrod, who recently appeared before the Village Board at the annexation public hearing for Shinnyo-En. Mr. Elrod complemented the help he received from the Village staff and particularly Scott Niehaus. Trustee Prochno reported that she represented the village at the monthly Solid Waste Agency meeting on November 4, 1998 . There was discussion regarding the Village Recycling Program and November being Recycling Month. Members of the Youth Commission took part in the Recycling Fashion show on the morning of November 4, 1998 . 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the November 17, 1998. Accounts Payable Warrant in the amount of $539,097.85. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED President Johnson stated that the 1998 Levy would be at a 0% increase. When the Pension Funds requirements are factored in, there is actually a . 6% reduction. Therefore the Tax Levy to the residents for the next fiscal year will be a negative . 6 percent Tax Levy. The Village has the required four (4) month reserve and some excess funds. Motion to concur with the Tax Levy amount and direct an ordinance to be prepared for adoption at the December 15, 1998 Village Board meeting MOVED: Trustee Dill SECONDED: Trustee Petri VOICE VOTE MOTION CARRIED 6. CONSENT AGENDA 2 11-17-98 A. Fighting Back Program - Authorize the payment of $2, 000 to the Community Education Foundation of Township High School District 214 for the Fighting Back Program. B. Boy Scouts of America - Allow the Northwest Suburban Council of the Boy Scouts of America, Inc. to use a portion of the Super K Mart parking lot for the sale of Christmas trees from November 26 through December 26, 1998; and Waive the $200 Business License fee required for nursery sales for the Boy Scouts of America. C. Annual Audit - Accept the Village' s Comprehensive Annual Financial Report for the fiscal year ended April 30, 1998. D. Integrated Security Group (ISG) Ltd. Atlanta, Georgia Waive the formal bidding process and award a purchase contract for the purchase of three (3) ISG-K90 Talisman thermal imaging cameras and one (1) wireless video link, in an amount not to exceed $49, 600 for use by the Fire Department . E. Martam Construction, Inc. , Elgin, IL - Award a professional service contract to the lowest responsive and responsible bidder for the construction of a new 16" emergency watermain connection under the Illinois Tollway between Elk Grove Village and Arlington Heights in a total amount not to exceed $192, 320 . F. Avalon Petroleum Company, Tinley Park. IL - Award a purchase contract to the lowest responsive and responsible bidder to furnish and deliver gasoline and diesel fuel for the period December 1, 1998 through November 30, 1999 in an amount not to exceed $175,400 . G. Powell Tree Care, Inc. , Elk Grove Village. IL - Award a professional service contract to the lowest responsive and responsible bidder for high-branch pruning and trimming of parkway trees in an amount not to exceed $48, 720 . H. Illinois Municipal League Dues - Adopt Resolution No. 49-98 entitled, " A RESOLUTION AUTHORIZING MEMBERSHIP DUES TO THE ILLINOIS MUNICIPAL LEAGUE. " I . IDOT Agreement - Adopt Resolution No. 50-98 entitled, " A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A GRANT AGREEMENT BETWEEN THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE VILLAGE OF ELK GROVE VILLAGE (GRANT FOR ROADWAY ENHANCEMENTS) . " Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, and I. " MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 7. REGULAR AGENDA The request for a sign variation by Hamilton Partners at the Town Center has been withdrawn. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER 3 11-17-98 Undergrounding of Electrical Lines - Due to the storms and numerous outages of electricity the undergrounding work in the Cosman Road area by Commonwealth Edison has been delayed. Oakton Fire Station - The construction is progressing to get the roof on by wintertime so that the interior work can be done. Meeting Schedule - A meeting was scheduled for Tuesday, December 1, 1998 at 3 : 30 p.m. in the Chernick Conference Room to discuss the remodeling plans for the Biesterfield Fire Station and the Landmeier Public Works facility. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Wireless 911 Surcharge - It is hoped that the Legislators will consider this item during the veto session. Agenda Items - There are two (2) new items to be added to the committee' s agenda, Thornton Oil Plat of Consolidation and Adult Use Zoning Ordinance. A meeting will be set at the Committee of the Whole following this meeting. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Interest Based Bargaining - Attended a meeting on November 4, 1998 and there is a potential meeting scheduled for Saturday, November 21, 1998 . 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNI% Recycle House - The Recycle House will be at the Library for the remainder of the month of November. Fashion Show - The Recycling Fashion Show will be shown on tape on Channel 6. The show was a great success Recycle Information Magnets - The magnets are available at the Charles J. Zettek Municipal Building. Recycling Poster Contest - The Poster Contest was judged in November and there were nine (9) winners who will receive awards at the next meeting of the Village Board on December 15, 1998 . The Posters are on display in the Municipal Building. The award winners are Tyler $raise, Michael Wary, Julie Heinicke, Priscilla Mathney, Melissa Wojtas, Ramina Odihiss, Joey Gaeger, Danelle Hauser and the overall winner for Salt Creek School was Daniel Hallahan. Salt Creek School will receive the Recycling Grant. Recycling Facts Game - The games are still available at the Village Municipal Building, and may be picked up when the pledge cards are dropped off. The drawing of the pledge cards will be for the Recycle House. Source Reduction Video - The video is being shown on Channel 6. Meeting Schedule - A meeting of the Committee will be scheduled at the Committee of the Whole following tonight' s meeting. 12. INFORMATION COMMITTEE - CHAIRMAN DILL Year 2000 Computer Compliance - This item was requested to be added to the Committee' s agenda. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Meeting Schedule - The Committee met on November 5, 1998 and discussed various items. The new Assistant Director of Community Revitalization was introduced to the Committee. 4 11-17-98 There will be a breakfast meeting held in the Charles J. Zettek Municipal Building tomorrow, Wednesday, November 18, 1998 at 7 : 30 a.m. in the Community Room with 100 members of the Business Park attending. 14. YOUTH COMMISSION - TRUSTEE PROCHNO The Commission met on Saturday, November 7, 1998 with over 80 attendees and discussed the Commission' s involvement in the Intergenerational Halloween Party. The Commission discussed the adoption through the Community Service Department of a family for Thanksgiving and Christmas. Elk Grove Park District - The Park District will be starting a Friday night teen dance at the Teen Center in January. 15. PARADE COMMISSION - TRUSTEE CZARNIK 1999 Community Parade - The Commission met on November 2, 1998 and approved the mailing of letters to various units to participate in the parade. The Commission is looking to have more bands in next year' s parade. The Commission is looking to the Business Community for sponsors and to participate in the parade, which will give them greater name recognition. The nomination of a Grand Marshall was also discussed at the meeting and will be further addressed at the Committee of the Whole later this evening. Meeting Schedule - The next meeting of the Commission will be held in January. 16. PLAN COMMISSION - VILLAGE MANAGER No report 17 . ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 98-9 1055 Susan Court - Adopt Ordinance No. 2668 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 7-1 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SCREEN ROOM ON AN EXISTING DECK WHICH WOULD ENCROACH 9.5 FEET INTO THE REQUIRED 20 FOOT REAR YARD ON PROPERTY LOCATED AT 1055 SUSAN COURT, ELK GROVE VILLAGE (BELLIS) " MOVED: Trustee Dill SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED Docket No. 98-10 Lot 1-Spruce Meadows Subdivision - Adopt Ordinance No. 2669 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 7A-1B-3 (B) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SOLID FENCE ON THE SIDE LOT LINE FRONTING A MAJOR ARTERIAL STREET AND A VARIATION OF SECTION 3-6-B AND 3-6D-1 TO PERMIT THE CONSTRUCTION OF AN ATTACHED GARAGE THAT WOULD ENCROACH 5.5 FEET INTO THE REQUIRED 25 FOOT SETBACK ON LOT 1 OF THE SPRUCE MEADOWS SUBDIVISION, AND LEGALLY DESCRIBED HEREINAFTER". MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustee Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED 18. REPORTS OF OTHER BOARDS, COMMISSIONS S COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER 5 11-17-98 Report of the November 12, 1998 meeting is attached hereto and made a part hereof. Cable Consultants - Motion to engage consultants at a cost to Elk Grove Village not to exceed $2,000, payable from the Cable Franchise Funds. (The total cost for the Regional Group is $10,000, which will be reimbursed to each municipality by TCI.) MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED Meeting Schedule - A meeting of the Regional Cable Group has been scheduled for Monday, November 30, 1998 at 1 : 00 p.m. to discuss the Due Diligence with the Regional Group and the Consultants. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Adopt a Family - Volunteers are invited to call Community Service Department for information on adopting a family for Thanksgiving and/or Christmas Salvation Army Red Kettle Drive - Volunteers are also needed for the Annual Red Kettle Drive that will take place on the first three week-ends of December at Jewel, Dominick' s and Jarosch Bakery. The Community Service Department will assign the locations and times . Meeting Schedule - there will be a Volunteer Committee meeting on November 19, 1998 at 6: 30 p.m. and the regular Community Service Board meeting will take place at 7 : 00 p.m. Community Spirit Award - This month's winner of the award is Rich Wolf who is very active in the Alexian Brothers Hospice Program and in his neighborhood. C. LIQUOR COMMISSION - PRESIDENT JOHNSON Liquor Licenses - Class B - Adopt Ordinance No 2670 entitled " AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS " B" LIQUOR LICENSES (QUICK STOP LIQUOR PANTRY) ." MOVED: Trustee Czarnik SECONDED: Trustee Prochno AYES: Trustees Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED 19. ORDINANCES, RESOLUTIONS 6 COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS ManorCare Amended Annexation Agreement - Adopt Resolution No. 51- 98 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AMENDMENT TO THE ANNEXATION AGREEMENT BETWEEN ELK GROVE VILLAGE AND MANORCARE HEALTH SERVICES, INC. (1920 NERGE ROAD) . " MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Prochno, Czarnik, Dill, Feichter, Lissner, Petri MOTION CARRIED 21. REPORT FROM THE VILLAGE MANAGER 6 11-17-98 Comprehensive Annual Financial Audit - The Audit was approved on the Consent Agenda this evening and copies will be available for public review at the Elk Grove Village Library. Special Census - The final Special Census population certification has been received and the population of the Village is now 34,800. This means the Village will receive an additional 140, 000 in Federal and State Funds. Illinois Law Enforcement Institute - Elk Grove Police Commander Jack Romme has been offered the opportunity to participate in the Executive Management Program operated by the Illinois Law Enforcement Training and Standards Board and sponsored by the Northwestern University Traffic Institute. All tuition is paid for this very prestigious course. There are only 25 law enforcement officers in the entire state each year that are offered a position in this institute. Industrial Revitalization Commission - The Commission will meet tomorrow at 7 : 30 a.m. There will be representatives of over 80 firms at this meeting representing an excellent cross section of businesses. The Village Manager introduced the newly appointed Assistant Director of Community Revitalization, Vito Sammarco. President Johnson welcomed Mr. Sammarco to the Village staff. 22. NEW BUSINESS Elk Grove Village Chamber of Commerce - Authorization to submit $5,000 of seed money from the Industrial Revitalization Fund to the Elk Grove Village Chamber of Commerce. MOVED: Trustee Feichter SECONDED: Trustee Petri AYES: Trustees Prochno, Czarnik, Dill, Feichter, Lissner, Petri MOTION CARRIED Gullo Outlot No. 2 - Concur with the plan as presented earlier this evening at the Committee of the Whole. The plan includes the utilization of brick, drivit and a roofline similar to that of the existing shopping center and extra landscaping. MOVED: Trustee Czarnik SECONDED: Trustee Petri VOICE VOTE MOTION CARRIED Holiday Lighting Ceremony - President Johnson reminded the audience that the First Annual Ceremony would take place on the Village Green fountain area on Friday, November 27, 1998 at 4 : 30 p.m. Village Board Meeting - The next meeting of the Village Board will be held on December 15, 1998 . There Will be only one meeting of the Board during the month of December. AUDIENCE - 9:34 P.M. Gemma Nissen, 81 Forest addressed the Board requesting clarification as to why the stadium referendum was not on the November ballot; information regarding a potential business locating in the Village; if there would be a possibility that the stadium could be located in any other area of the Village other than the Busse property; and as to how the votes will be counted on the referendum; clarification of the wording on the referendum; use of taxes for the stadium; what portion of Village taxes go to the School taxes. President Johnson responded to Mrs . Nissen' s questions. Mrs. Nissen announced that there will be an informational meeting on November 22, 1998 at the Library. 7 11-17-98 Mrs . Nissen also stated that her organization did not have any connection with the fliers that were distributed throughout the Village regarding election of trustees . Mrs. Nissen requested information regarding the request for a stop sign at Forest and Little Higgins Road and the possibility of a stop sign at Briarwood. The Police Department will do a study to see if a stop sign is warranted. President Johnson extended a Happy Thanksgiving to the community. 23. ADJOURNMENT Motion to adjourn the meeting at 9:44 p.m. MOVED: Trustee Dill SECONDED: Trustee Feichter AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 8 11-17-98 CABLE TV REPORT On November 12, the Regional Cable Group met with the local President of TCI along with the Vice-Presidents of Governments Affairs for both TCI and AT&T. We discussed a number of issues concerning the acquisition of MediaOne by TCI, and the following acquisition of TCI by AT&T. The meeting was productive in sharing information. We are anticipating the Federal Forms for completing the transfers to arrive tomorrow. Once those forms arrive, we have only 120 days to approve the transfer or negotiate an agreement to approve the transfer. On November 16, I attended a meeting of the Due Diligence Committee regarding the transfers. Elk Grove is one of approximately 50 municipalities who are a part of this effort. Under Phase I of the study, our consultants found no legal, technical, or financial basis to deny the transfer from Media One to TCI. They are still reviewing the transfer from TCI to AT&T. TCI has agreed to pay the cost of our consultants. Our consultants provided a detailed report which we will use for discussion with TCI and AT&T regarding their operations of our cable system. Our next step is for the Regional Cable Group to retain consultants to assist us in negotiating an acceptable tranfer agreement for both TCI and AT&T taking over our cable system. It anticipated that the cost to engage the consultants (cable consultants with assistance of an attorney) would be $2,000 per municipality, or$10,000 for the group. We only have 120 days in which to act, or the transfer takes place automatically. Under our franchise agreement, TCI and AT&T will need to reimburse each municipality up to $2,000 for the transfers, so we believe their will be no cost to our taxpayers. No action of the Village Board is necessary for the Regional Cable Group to proceed. The Regional Cable Group can enter into the contract, and our funds will be reimbursed under our agreement. I wanted to make the Board aware of our activities should you receive any inquiries. We will keep you posted as to the progression of our discussions with TCI and AT&T.