Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 02/10/1998 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, FEBRUARY 10, 1998 Village President Craig B. Johnson called the meeting to order at 8 :04 p.m. 1. ROLL CALL: Present : President : Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Deputy Village Clerk, Ann I . Walsh A quorum was present. 2. INVOCATION The Reverend Mark Clem, Pastor Elk Grove Baptist Church, delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on January 27, 1998 as submitted. MOVED: Trustee Petri SECONDED: Trustee Dill VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Press Conference - The Village of Elk Grove was honored to host a press conference on Sunday, February 1, 1998 for Secretary of State Ryan and Congressman Hyde. Secretary of State Ryan is opposed to the new runway expansion at O'Hare and supports a third regional airport. NWMC Legislative Breakfast - The President attended the Northwest Municipal Conference Legislative Breakfast on February 3 , 1998 in order to update the agendas to be brought up before the Legislators in the next Legislative session. Candidate' s For - There was a candidates forum held on Sunday, February 8, at Maine East High School referencing the O'Hare issue. In attendance were Democratic candidates Burris, Burns and Poshard, Republican candidate Ryan, and two Senatorial candidates, Fitzgerald and Dedrickson. There was an excellent turnout and the residents, officials and staff were recognized and thanked for attending the meeting. The candidates and the next governor of the State has a clear view of where our views are when it comes to the O'Hare expansion. Boy Scouts -- President Johnson introduced Boy Scouts Matt Lyles and Andy Wustenfeld who are working on their merit badge for citizenship Award. Trustpp Dill attended the Greater O'Hare Luncheon with Trustee Petri and members of the staff today. The guest speakers were Ray Meyer and his son, Joe Meyer. 1 02-10-98 Trustee Prochno reported that on Tuesday, February 3 , 1998, she met with Commander Bill Firestone and Joe Syrdinsky at the VFW to discuss and organize the Memorial Day ceremony. The ceremony will take place Monday May 25 at 10 :45 a.m. and will include music, guest speakers, local dignitaries and a traditional flag lowering ceremony at 11:00 a.m. The service will be followed by refreshments. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the February 27, 1998 Accounts Payable Warrant in the amount $588,477.41. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED CONSENT AGENDA A. Children' s Advocacy Center-- Grant a request for payment of FY 1997-98 dues in the amount of $3 , 500 . B. Commonwealth Edison/Huntington Chase Subdivision Phase 1 Authorize the Village Manager to execute a Customer Work Agreement and Supplement to Rate 23 Contract with Commonwealth Edison for ongoing energy and maintenance costs of 9 streetlights installed in Phase I of the Huntington Chase Subdivision at an ongoing monthly maintenance cost of $225.56. C. Freidman. Eisenstein. Raemer and Schwartz (FERs) . Chicago. Illinois - Award a professional services contract to perform to perform the FY 1997-98 Audit in an amount not to exceed $22, 250. 00 . D. Police Department Training - Concur with the Assistant Village Manager' s prior authorization for Police Sergeant Lynn Atkinson-Tovar to attend the 14th National Symposium on Child Sexual Abuse to be held in Huntsville, AL, from March 17 through 20, 1998, at a cost not to exceed $1, 134 . 96 E. Blank. Wesselink. Cook & Associates (BW ) . Decatur T , Decrease a professional service contract for the design and construction management of a fire station and salt storage facility at 1060 Oakton Street in the amount of $2, 181, 215 for a total contract amount not to exceed $235, 400 (Fire Station/Salt Dome Project) . F. Lite Technology. Inc. Vernon Hills. TL-- Waive the formal bidding process and award a purchase contract for the purchase and delivery of eleven (11) laptop computers for Fire Department vehicles in an amount not to exceed $33 , 913 . 00 . G. Federal Express Agreement n Agreement - Adopt Resolution No. 5-98 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A LETTER CENTER AGREEMENT BETWEEN FEDERAL EXPRESS CORPORATION AND THE VILLAGE OF ELK GROVE VILLAGE. " H. Intergovernmental Agreement (MCAT) - Adopt Resolution No. 6- 98 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE OF ELK GROVE VILLAGE TO ENTER INTO AN INTERGOVERNMENTAL MAJOR CASE ASSISTANCE TEAM AGREEMENT (MUTUAL POLICE ASSISTANCE) ." 2 02-10-98 Motion to approve Consent Agenda items "A, B, C, D, E, F, G, and H." MOVED: Trustee Czarnik SECONDED: Trustee Feichter AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER Meeting Schedule - A meeting has been scheduled on Thursday, February 12, 1998 at 10:00 a.m. in the Chernick Conference Room to discuss item c. , undergrounding of electrical lines. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Wireless 911 Surcharap - A letter has been received from Ameritech showing their support of this issue . Hopefully more letters will be received and the State Legislature will be meeting on this shortly. Taxi Cab Licensing Procedures - The Village Attorney is working on this matter and a meeting will be scheduled sometime in March to discuss the findings to date. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Meeting Schedule - A joint meeting with the Board of Health has been scheduled for Monday, February 23 at 7 : 00 p.m. to discuss the Wellness Program. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIR Recycling Brochure - The recycling brochure has been mailed to residents and the Health Department has received calls from residents regarding its contents . Ray Rummel, Mike Cavallini and the printer were complimented for a job well done. 12. INFORMATION COMMITTEE - CHAIRMAN DILL MeetingReport - The Information Committee met on January 19 and the consensus of the members is to act in a proactive manner in informing the residents of the community of information of interest. The following items were placed on the committee agenda: a. Arlington Heights Road Construction Project b. Cellular 9-1-1 Emergency Call C. Cable TV reconstruction. The committee will work with staff to provide information through the newsletter, Channel 6 and any other avenues available for this purpose. Trustee Dill will be meeting with the Village Clerk' s Office on February 13 , 1998 to discuss the Freedom of Information Act and the standard procedures that are used in the Village to provide 3 02-10-98 information to eligible persons who come seeking that information. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Meeting Repnrt - A meeting was held last Thursday February 5, 1998 with the consultant. The Commission has broken into four focus groups: Finance, Transportation, Land Use and Marketing. Each sub-committee is made up of assigned members and a consultant . Marketing Sub-Committee - The first meeting has been scheduled on Wednesday, February 11, 1998 at 1:00 p.m. School District 214 - Trustee Petri will meet with representatives from School District 214 on February 11, 1998 at 3 :00 p.m. regarding training facilities. MeetiYIq Schedule - The Industrial/Commercial Revitalization Commission will meet on March 7 . By that date all members will have had at least one focus meeting. After that meeting the commission ought to have some recommendations and further discussion. Finance Sub-Committee - A meeting will be held on Monday, February 23 , 1998 at 8 : 00 a.m. Conference Room C. 14 . YOUTH COMMISSION - TRUSTEE PROCHNO Meeting Report - The first meeting of the Youth Commission took place on Saturday, February 7, 1998. The Commissioners met the Village Trustees during the scheduled Coffee with the President and Board in the Council Chambers followed by discussion with Trustees Prochno and Feichter to discuss the focus of the Commission. The consensus of the Commission is to distribute a survey to their schools consisting of five questions asking the students of the community what they would like to see from the Youth Commission and the community. Meeting Schedule - The next meeting is scheduled on Saturday March 7, 1998 at 8 :00 a.m. The Northwest Stamp Club will be sponsoring their Youth Stamp Night on March 5, 1998 at 1 :30 p.m. at the Elk Grove Library. 15. PARADE COMMISSION - TRUSTEE CZARNIK Trustee Czarnik reported the Parade Commission met on February 2, 1998 . The parade has been scheduled for Sunday, June 21 at 1:30 p.m. Letters have been sent out to possible parade participants and responses have already been received. Anyone interested in obtaining an application to join the parade should contact the President' s Office or Rose Wade in the Fire Department . The Board has reviewed applications for two final applicants on the Parade Commission. Commission Members - Motion to concur with the President's appointments of Joseph H. Perry and Marilyn J. Koss to the Parade Commission. MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES: Voice Vote MOTION CARRIED 4 02-10-98 The new Commission members will be given the Oath of Office at the next meeting of the Village Board. 16. PLAN COMMISSION - VILLAGE MANAGER Fender Menders The Plan Commission recommends approval of Fender Mender' s request to rezone property located at 1200 E. Higgins Road from B-2 General Business District to B-3 Automotive Oriented Business District subject to the following conditions 1 . The installation of a fence, with screening. 2 . Installation of a paint/spray booth to eliminate fumes and odors . 3 . Commitment to pave the gravel area to the north end of the property at such time as the building is expanded. 4 . The installation of sound insulation on the common wall of the building. A letter was referenced which was sent this afternoon by the attorney representing the owner of the abutting property stating objections to a rezoning. James Rosenfield, President of Fender Menders Auto Body currently located at 1700 Busse Road responded to concerns of the Board regarding noise and the effect rezoning would have on a restaurant next door. Mr. Rosenfield assured President Johnson that soundproofing of the wall is being investigated and the gravel area will be taken care of, if required by the Village. He plans on meeting with Village staff to discuss the Village' s recommendation regarding screening and the height of the fence for safety factors. Mr. Rosenfield stated he expects it will be a six foot fence. There is an existing alarm system in the building now. Hours of operation from 7 : 00 a.m. to 7 : 00 p.m. and on Saturdays no more than 8 : 00 a.m. to 2 :00 p.m. would be agreeable to Mr. Rosenfield. Discussion followed regarding the various methods of soundproofing, that may be used. Mr. Rosenfield assured the Board he will take any steps necessary to operate on a "good neighbor" policy and does not want to have any animosity or to impact his neighbor' s business in a negative way. Trustee Czarnik reiterated a concern regarding fumes and asked Mr. Rosenfield about the businesses currently located near Fender Menders. Mr. Rosenfield stated he has never had a noise complaint from the businesses and all paint fumes will be contained in a closed off room. Mr. Don Kontos, 1190 E. Higgins Road, owner of the restaurant and lounge next door to the subject property approached the Board. Mr. Kontos expressed concerns of possible noise from air tools and/or paint smells during his lunch business. Deputy Chief Riddle responded that paint booths are inspected by the Village and are subject to Code which would require them to be fire resistant in design and installation. All fumes should be suppressed by the paint booth but, if there are fumes, the Fire Department will inspect the problem. President Johnson stressed to Mr. Kontos that the conditions listed in the proposed ordinance are there to protect his business and the Village will cooperate with him if there is any problem. 5 02-10-98 Motion to adopt Ordinance No. 2617 entitled AN ORDINANCE REZONING PROPERTY LOCATED AT 1200 EAST HIGGINS ROAD, ELK GROVE VILLAGE, FROM B- 2 GENERAL BUSINESS TO B-3 AUTOMOTIVE ORIENTED BUSINESS (FENDER MENDERS) ." MOVED: Trustee Petri Seconded: Trustee Feichter AYES : Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED President Johnson assured Mr. Kontos he can contact the Village with any problems and wished both owners good luck with their businesses . 17 . ZONING BOARD OF APPEALS - VILLAGE MANAGER No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Meeting Schedule - The Regional Cable Group will meet in Hoffman Estates on Thursday, February 12, 1998 at 7 :30 p.m. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Volunteer Committee - The Volunteer Committee, in cooperation with Channel 6, will be featuring ManorCare during the month of February as the volunteer opportunity of the month. Voluntary Recognition Award-- The Community Service Board is accepting applications for the annual volunteer recognition award. Each year the Village of Elk Grove recognizes at the annual Awards Dinner one or more volunteers who have demonstrated outstanding dedication and commitment to our community. The Community Service Board asks assistance in nominating any volunteer who should be recognized. Individuals must be a resident of Elk Grove Village for three or more years; served as a volunteer for at least three years; be 16 years of age or older and not have previously received this award. Current members of the Village Board of Trustees or Village Commissions are not eligible. Applications are due on February 27, 1998 . Additional information can be obtained by calling the Community Service Office at (847) 357-4120 Scholarships - As a result of the joint Scholarship Development Campaign in the business community, Elk Grove Village has provided funding towards scholarships to qualified adult learners to pursue educational training, upgrading or retraining. Scholarships can be applied to tuition, books or any other commensurate educational expenses. Applications should be submitted to Community Service by March 6 . Applications can be obtained by calling Community Service at 357-4120 . Salvation Bell Ringing camga gn - The Elk Grove Community has increase its donation by 75 percent from the previous year for a total raised of $3 , 031. 93 . C. LIQUOR COMMISSION - PRESIDENT JOHNSON 6 02-10-98 President Johnson requested Liquor Commission members Trustees Petri and Lissner meet with him after tonight' s meeting to discuss a liquor license request . d. CAMELOT COMMITTEE - PRESIDENT JOHNSON Meeting Report - A meeting of the Committee was held a week ago Monday. The Camelot Party will be on September 19, 1998 with cocktails in the Village Green at 5 :30 p.m. followed by a 7 :30 p.m. Camelot dinner at the Pavilion. All funds raised by this event will go to the beautification of the Greenway area. A silent and live auction is planned and costumes will be optional. Trustee Czarnik stated the Rotary will be invited to the next cocktail committee meeting. 19. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 20. UNFINISHED BUSINESS None 21. REPORT FROM THE VILLAGE MANAGER Oak on Street Fire Station/SaltStorage Dome - Next week the Village will be advertising for bids for the Oakton Street Fire Station and salt storage dome. In addition, bid packages will be sent out to various contractors. There will be a three to four week response time and it is anticipated contracts will be ready for presentation to the Board at the regular meeting on February 24th. Construction could begin as early as April with completion of the project just after January 1999. The salt dome should be completed by the next winter season and drawings for a training facility are being reviewed. 22. NEW BUSINESS None AUDIENCE - 8:49 P.M. None Best wishes were extended to President Johnson, Trustees Feichter and Lissner who celebrate birthdays in February. 23 . ADJOURNMENT Motion to adjourn the meeting at 8 :50 p.m. MOVED: Trustee Dill SECONDED: Trustee Feichter AYES: Trustee Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED Ann I. Walsh Deputy Village Clerk Craig B. Johnson Village President 7 02-10-98