HomeMy WebLinkAboutVILLAGE BOARD - 03/24/1998 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD
AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON
AVENUE ON TUESDAY, MARCH 24, 1998
Village President Craig B. Johnson called the meeting to order at
8:26 p.m.
1. ROLL CALL:
Present : President : Craig B. Johnson;
Trustees: Nancy J. Czarnik, Bart K. Dill
Patton L. Feichter, Samuel L. Lissner,
James P. Petri, Chris Prochno
Absent: None
Also Present : Village Manager, Gary E. Parrin; Village
Attorney, George B. Knickerbocker; and
Village Clerk, Patricia S. Smith
A quorum was present.
2. INVOCATION
The Reverend Thomas G. Smith, Deacon of St . Nicholas Episcopal
Church delivered the invocation.
3. APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Meeting held on
March 10, 1998 as submitted.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES
Oath of Office - President Johnson administered the Oath of
Office to Police Officers Carl Sabo and Randal Schumacher upon
their completion of Police Training; and to Mark Waclawski upon
his promotion to Police Sergeant.
The President expressed his congratulations to the officers for
their accomplishments.
Chief Engelbrecht presented a brief background on the officers
and presented a plaque of recognition to Officer Schumacher for
Firearms Proficiency and also the Distinguished Recruit Award
from the DuPage County Police Chiefs Association.
RECESS: 8:34 p. m.
Meeting Resumed: 8:38 p.m.
Trustee Dill reported that he attended the conclusion of the Elk
Grove High School Japanese Exchange Program. The program
director and Principal Broderick are to be commended for the
program as well as the host families.
Elk Grove High School Students will be going to Japan this summer
as part of the program.
Trustee Ppichtprreported that he will be hosting five educators
from Latvia from April 18 through April 26, 1998 . The educators
will be in the United States to learn about democracy and
1 03-24-98
democratic institutions. There will be a tour of the Elk Grove
Village facilities on April 24, 1998 at 9 :00 a.m. , after which
they will tour the new shopping center.
Trustee Feichter expressed his appreciation to the Village
Manager and the Assistant to the Village Manager for organizing
the tours .
Trustee Prochno reported that she went on a ride-along with the
Public Works employees on March 23, 1998 . She expressed her
appreciation for their time and courtesies.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the March 24,
1998 Accounts Payable Warrant in the amount of $485,881.11.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno
MOTION CARRIED
6. CONSENT AGENDA
A. Boy Scouts of America - Grant a request to hold a carnival
in the Wal-Mart parking lot from April 27 through May 3,
1998 and to waive all fees associated with the carnival in a
total amount of $825.00 .
B. Kale Uniforms. rnc. . Chicago. Illinois - Increase a purchase
contract for the purchase of additional uniforms and
clothing for the Fire Department in the amount of $4, 000 . 00
for a total contract amount not to exceed $20, 430 .
C. Tonne/Fargo Avenue o sov Project - Approve the Balancing
Change Order for the Tonne/Fargo Avenue Crossover Project
with a net decrease of $1, 403 .65 for a total project cost of
$51, 829. 85; and
Approve a Final Pay Estimate for the project of $1, 554 . 90.
D. ZRM Encrineers Engineersand Planners/niesterfield Road Imnrovements
Increase an existing construction services agreement with
JBM Engineers and Planners (originally known as Triton
Consulting) for construction engineering and material
testing consultation on the Biesterfield Road Improvements,
F.A.U.S. Section 2, Wellington Avenue to Arlington Heights
Road Project, in the amount of $13, 957 for a total amount
not to exceed $191, 647.
E. All Seasons Services, Inc. . Itasca. IL - Award a
professional services contract to the lowest responsive and
responsible bidder, for grass mowing and maintenance of
State and County right-of-way on a bi-weekly basis and five
(5) Village roadways and property sites on a bi-weekly basis
in an amount not to exceed $15, 900.24 from the FY 1999
budget.
F. Seeco 'onsultants, Inc, Tinley Park. IL - Award a
professional services contract to provide construction
material engineering services required for the 1998 MFT
Program and Private Participation Concrete Replacement
Program in an amount not to exceed $18, 000 from the FY 1999
Budget.
2 03-24-98
G. Allied Asphalt Paving. Des Plaines TT, - Award a contract to
the lowest responsive and responsible bidder, to furnish
bituminous paving materials on a per unit coat basis as
follows:
Allied Asphalt Paving
Unit Pricing Comparative
Qty Unit Description FY 1998/97 Pricing
FY 1997/98
4,000
Tons Bituminous Concrete 16.90/Ton $15.90/Ton
Course
1,000 Tons Bituminous Surface 20.65/Ton $19.35/Ton
Course
500 1 Gal. Emulsified Asphalt 3.00/Gal 2.50/Gal.
SS-1
and at a total cost not to exceed $71,750 from the MFT fund
and $18, 000 from the General Fund for a total cost of
$89, 750 .
H. Lamrignano and Sons Construction. Mt. Prosp�Y . IL• - Award a
contract to the lowest responsive and responsible bidder for
sidewalk, curb, gutter, and driveway removal and replacement
on per unit cost basis as follows:
Lampignano and Sons Construction
Unit Comparative
Qty Dnit Description Pricing Pricing
FY 98/99 FY 97/98
60,000 Sq.Ft. 5^ PCC Sidewalk $1.95 $2.00
15,000 Sq.Ft. 8" PCC Sidewalk 2.15 2.15
200 Sq.Yd. 5" PCC Driveway Pavement 20.00 19.00
100 Sq.Yd. 8" PCC Driveway Pavement 24.00 20.50
Combination Concrete Curb & 8.40 7.90
3,000 Ln.Ft. Gutter (B)
Combination Concrete Curb & 8.20 7.90
5,000 Ln.Ft. Gutter (M)
75,000 Sq.Ft. Sidewalk Removal .40 .38
300 Sq.Yd Driveway Pavement Removal 7.00 1.05
8,000 Ln.Ft. I Combination Concrete 1.80 2.50
Curb/Gutter Removal
and at a cost not to exceed $268, 350 . 00 from the MFT
Fund.
I. Arrow Road Construction. Mt. Prospect. IL - Award a contract
to the lowest responsive and responsible bidder, for street
milling and resurfacing on a per unit cost basis as follows:
3 03-24-98
Arrow Road Construction
Unit Comparative
Qty unit Description Pricing Pricing
FY 98/99 FY 97/98
50,000 Sq.Yd Bituminous Concrete .95 .90
Surface Removal (Partial
Width 1-1/2")
21,064 Sq.Yd. Bituminous Concrete .71 .75
Surface Removal (Full
Width 1-1/2")
25,000 Sq.Yd. Bituminous concrete .65 N/A
Surface Removal (Full
Width 4")
12,973 Ton Bituminous concrete 25.55 27.05
Surface Course Mix D
3,500 Ton Bituminous Concrete Binder 21.50 N/A
Course Mix B, Type 2
1,500 Ton Leveling Binder, Mix C, 25.55 27.05
Type 2
17,000 Gal. Bituminous Prime Coat .50 .50
Material
100 Ton Prime Coat Aggregate 1.00 1.00
and at a cost not to exceed $532,340 . 59 from the MFT
Fund.
J. HTR. Inc. . Orlando FL. - Award a purchase contract for the
purchase of AS/400 hardware upgrades, financial software
applications and professional implementation services needed
to attain year 2000 compliance in an amount not to exceed
$165, 794 . 60 from the FY 1999 budget.
K. Layr -w nompan . Aurora, TL - Award a professional
services contract to the lowest responsive and responsible
quoter for the inspection of Well #6, 1751 Greenleaf Avenue,
on a time and materials basis not to exceed $30, 000.
L. Class 6B. 1495 Tonne Road - Adopt Resolution No. 12-98
entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR
CLASS 6E STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR
CERTAIN REAL ESTATE LOCATED AT 1495 TONNE ROAD, ELK GROVE
VILLAGE, ILLINOIS (TASTY CATERING) ."
M. Class 6B. 159q Oak .on Street - Adopt Resolution No. 13-98
entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR
CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR
CERTAIN REAL ESTATE LOCATED AT 1595 OAKTON STREET, ELK GROVE
VILLAGE, ILLINOIS (ACME FINISHING COMPANY) . "
N. Amend Village Code - Adopt Ordinance No. 2623 entitled, "AN
ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK
GROVE VILLAGE, SECTION 6-4-3-1 : ONE AND TWO-WAY STOP
INTERSECTIONS, BY ADDING CHARLELA LANE AT HUNTINGTON DRIVE."
Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H,
I, J, K, L, M and N."
MOVED: Trustee Dill SECONDED: Trustee Czarnik
AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno
MOTION CARRIED
7 . REGULAR AGENDA
None.
4 03-24-98
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER
Cosman Road Asphalt Path - Negotiations are continuing and there
may be some response within the next few days.
Trustee Feichter commented on yet another accident at the curve
at Cosman and Arlington Heights Road where the entire light pole
was knocked over. He asked people to please drive carefully in
that area. The Director of Engineering was asked to check with
the County for additional signage on Arlington Heights Road
before the curve.
Trustee Lissner commented the Village should maybe apply again
for a guardrail for that area. The Director of Engineering will
check into this and provide the county with accident statistics.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER
Taxi Cab LicensingPro�»res - The Committee met on this item
and decided to hold a fact finding JPZ meeting with the Taxi Cab
owners so the committee can determine how the licensing procedure
works. The Committee will then report back to the Board.
Wireless 911 - The last memo from the Village Attorney on this
subject was not very positive and seems to be going backwards.
The surcharge topic will have to be revisited by the entire
Board.
Trick-or-Treat Hours - The surveys are being returned and it
looks like the recommendation will be to stay with the last
recommendation to extend the hours by one and to keep the date as
the actual Halloween date.
Animal Noise Nuisance - The Committee is looking into more
background information.
Massage Parlor Ordinance - The Village Attorney has some
ordinances on this subject for the Committee to review.
10. PERSONNEL COMMITTEE - CHAIRMAN PETRI
Meeting Schedule - A meeting was scheduled to discuss insurance
premiums and the recommendations of the Board of Health regarding
the Wellness Program and Village organizations for Tuesday, March
31, 1998 at 7 :00 p.m.
Executive Session - Motion to meet in Executive Session on
Saturday, April 4, 1998 at 12:00 noon for the purpose of
discussing personnel.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES : Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik
MOTION CARRIED
Executive Session - Motion to meeting Executive Session on
Tuesday, April 14, 1998 at 6:00 p.m, for the purpose of
discussing personnel.
MOVED: Trustee Petri SECONDED: Trustee Lissner
AYES: Trustees Feichter, Lissner, Petri. Prochno, Czarnik, Dill
MOTION CARRIED
5 03-24-98
11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIR
Salt Creek Sebonj - Congratulations were given to the school for
being selected to receive one of the Solid Waste Agency Northern
Cook County Earth Flags . The flag will be awarded between April
1 and June 5, 1998 .
12. INFORMATION COMMITTEE - CHAIRMAN DILL
No report.
13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -
TRUSTEES LISSNER/PETRI
Meeting Schedule - The next meeting of the Commission will be
held on Thursday, April 2, 1998 at 5 :30 p.m. The final draft on
the consultants report should be received prior to the meeting.
Marketing - Focus Group - The Focus Group met on Monday, March
23, 1998 at 2 : 00 p.m. with representatives of District 214 to
review a questionnaire that will be distributed in the Industrial
Park to perceive their needs for training and varying areas.
The training will be in different aspects whether technical or
possibly English as a second language there are a number of
locations where the training can be done.
After the review of the draft on April 2, 1998, a report will be
distributed to the Village Board. A meeting date with the
Business Liaison Council will then be determined.
14 . YOUTH COMMISSION - TRUSTEE PROCHNO
Sujev - The Commission met on Saturday, March 14, 1998 and
reviewed the returns of the survey that were distributed at their
respective schools. The Commissioners received 1, 000 completed
surveys which are now being tabulated. The next meeting of the
Commission will be held on Saturday, April 4, 1998 at 8 : 00 a.m.
in the Council Chambers and at that time the results of the
survey will be released.
15. PARADE COMMISSION - TRUSTEE CZARNIB
Meeting Schedule - The next meeting of the Commission will be
held on Monday, April 6, 1998 at 5:30 p.m. in the Chernick
Conference Room. The Commission is looking for suggestions for a
Parade Marshal. There have been fifteen (15) applications
submitted including two (2) bands and a group of clowns . Letters
will be mailed to previous sponsors, as the Commission is still
looking for sponsors for this years parade, which will be held on
Sunday, June 21, 1998 starting at 1:30 p.m. , Father' s Day.
16. PLAN COMMISSION - VILLAGE MANAGER
Sprint PCS/Cellular One Antenna Reauesta - Motion to concur with
the recommendations of the Plan Commission and direct the Village
Attorney to prepare an ordinance granting a Special Use Permit
for the installation of wireless telecommunication antennae on
Park District property at 100 Lions Drive with the stipulations
that equipment shelter be built consistent with the existing Park
District Building; that the equipment shelter have no exterior
fencing; that the Elk Grove Park District review and approve the
landscape plan prior to the installation of any screening; and
for the underground installation of all cables on the site.
6 03-24-98
MOVED: Trustee Lissner SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED
17. ZONING BOARD OF APPEALS - VILLAGE MANAGER
McNichols company - Motion to concur with the recommendation of
the Zoning Board of Appeals and adopt Ordinance No. 2624 entitled
"AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6E.3 OF THE
ZONING ORDINANCE TO PERMIT SIXTEEN (16) PARKING STALLS TO
ENCROACH APPROXIMATELY 10.6 FEET INTO THE REQUIRED 25 FOOT FRONT
YARD ON PROPERTY LOCATED AT 1951 LIVELY BOULEVARD, ELK GROVE
VILLAGE (E.H. MCNICHOLS COMPANY.")
MOVED: Trustee Feichter SECONDED Trustee Dill
AYES: Trustee Lissner, Petri, Prochno Czarnik, Dill Feichter
MOTION CARRIED
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER
Meeting Schedule - The Regional Group will meet in Hoffman
Estates on Wednesday, April 8, 1998 at 7 :30 p.m.
Snow storm - The reports at the last meeting on March 12,
1998 were mostly centered around the snow storm that
occurred just before that meeting. Elk Grove did quite well
in the aftermath of the storm due in part to the fact that
most of the electrical wires are underground in the Village.
Some other towns suffered some real bad outages. The only
holdup for Elk Grove was the rebuild because ComEd had to
pull their crews to get service back up in those areas where
the outages occurred.
The talks between TCI and MediaOne are moving ahead very
slowly.
Rolling Meadows is holding a hearing on Monday, April 13,
1998 to talk to Ameritech as far as their cable providing.
A trustee from Buffalo Grove is looking at the Due Diligence
because there is something that the local community
organizations are doing to see if there is a recommendation
to proceed.
b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK
Trainina - The Community Service Board met on Thursday,
March 19, 1998 and decided to host a Red Cross Shelter
Operations Training on May 21st and 28th, 1998 from 6:30
p.m. until 10:00 p.m. The training is open to Village
residents who are interested in volunteering to be shelter
operation workers in the event of a Village emergency.
Community Snirit Award - The latest recipients of the award
were: Ruth Sobel-Schneider volunteer at the Senior Center;
Kay and Jack Moran, active volunteers at the Library;
Alexian Brothers Medical Center Patient Affairs Department,
staff supported co-worker by donating 130 hours of vacation
time and general assistance in cooking and running errands,
etc. ; and Peg Olson who provided support and leadership and
dedication to Elk Grove Girls Softball.
7 03-24-98
1998 Cook County aberiff, g Senior Medal of Honor - The
recipient this year will be Village resident Jim Foss for
his Toys for Joys project which distributes toys to needy
children at Christmas time and the distribution of clothing
to native Americans in Chicago, a member of the Spirit
Committee at Alexian Brothers Medical Center, a member of
the Library Task Force and a member of the Community Service
Board. The award will be presented on April 21, 1998 at the
Chicago Cultural Center.
C. LIQUOR COMMISSION - PRESIDENT JOHNSON
r.;crunr Servers/Sellers - The Liquor Commission considered a
request for a possible change to the Liquor Control
Ordinance by lowering the age of the servers of alcohol from
21 to 18 or 19 years of age. Upon discussion it was decided
to have the ordinance remain as is with servers and sellers
required to be 21 years old.
d. CAMELOT COMMITTEE - PRESIDENT JOHNSON
Grand Opening of Town Center & Greenway - The celebration
"Camelot Dinner" information will be noted in the Elk Grove
Business Matters Newsletter being mailed next week and the
Residential Newsletter will be mailed the first week of May.
Solicitation letters will be sent to businesses for
donations for the live and silent auctions and also for
support of the event. Flyers will be distributed to public
buildings during the first week of April. Information and
reservation forms are also available on the Internet at
www.elk grove.org\camelot\ or by calling the Economic
Development officer. The price of the tickets is $30. 00 per
person, the proceeds to go to the beautification of the Town
Center area.
19. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK
None
20. UNFINISHED BUSINESS
None.
21. REPORT FROM THE VILLAGE MANAGER
Residential Area Drainage. - The Village posture on residential
drainage problems in the past was to provide technical advise
only and that was to provide homeowners with potential solutions
to resolve their problem. The Village has found over the years
that many of the drainage solutions were beyond the scope of any
individual homeowner to accomplish, therefore the Village
established a criteria for the solution to these problems would
be constructed by the Village and in 1997 constructed drainage
improvements in 8 separate locations which had an overall benefit
to 110 residential properties. In 1998 there are programmed
funds in the Capital Projects Fund from which the Village intends
to do drainage improvements at 8 more locations.
This program that the Village implemented has received
recognition from the American Public Works Association and the
recognition was done by presentation of a plaque. This
recognition would not have been possible without the support and
direction and funding by the Village Board. The award was
accepted on behalf of the Board at an APWA luncheon.
8 03-24-98
Appreciation was extended to the Board and to Alan Boffice,
Director of Engineering and Community Development, for
coordinating the Village efforts to implement this program.
22. NEW BUSINESS
Fire Training - Motion to authorize Firefighter Ranke to attend
the Fire Apparatus Training program in Glenview from March 30 to
April 3, 1998 at an amount not to exceed $1,500.00.
Moved: Trustee Czarnik SECONDED: Trustee Feichter
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill,
Feichter
MOTION CARRIED
Citizen Bank Tn . 1538 Elmhurst Road - Motion to Authorize the
Plan Commission to hold a public hearing for a Special Use Permit
request for 1538 Elmhurst Road, to allow a banking facility to be
located in an Industrial District.
MOVED: Trustee Petri SECONDED: Trustee Dill
AYES: Trustee Lissner, Petri, Prochno, Czarnik, Dill, Feichter
MOTION CARRIED
Special Counsel - Motion to concur with the appointment of Mary
Riordan of Polsky & Riordan, Ltd. as Special Counsel to the
Village Board for negotiations with the Chicago Bears.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYE: Trustees Petri, Prochno, Czarnik, Dill, Feichter, Lissner
MOTION CARRIED
AUDIENCE
No response.
23 . ADJOURNMENT
Motion to adjourn the meeting at 9:25 p.m.
MOVED: Trustee Dill SECONDED: Trustee Czarnik
AYES : Trustees Prochno, Czarnik, Dill, Feichter, Lissner,
Petri
MOTION CARRIED
Patricia S. Smith
Village Clerk
Craig B. Johnson
Village President
9 03-24-98