HomeMy WebLinkAboutVILLAGE BOARD - 04/28/1998 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD
AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON
AVENUE ON TUESDAY, APRIL 28, 1998
Village President Craig B. Johnson called the meeting to order at 8 :37
p.m.
1. ROLL CALL:
Present : President : Craig B. Johnson;
Trustees: Nancy J. Czarnik, Bart K. Dill,
Patton L. Feichter, Samuel L. Lissner,
James P. Petri, Chris Prochno
Absent: None
Also Present : Village Manager, Gary E. Parrin; Village
Attorney, George B. Knickerbocker; and
Village Clerk, Patricia S. Smith
A quorum was present.
2. INVOCATION
The Reverend Rodney L. Pickett, Pastor of the Elk Grove Wesleyan
Community Church delivered the invocation.
3 . APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Meeting held on
April 14, 1998 as submitted.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4 . REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES
April 16 . 12aa - President Johnson addressed the students at Link
School about local government .
April 22 . 199a - Attended the Earth Flag presentation at Salt
Creek School by the Solid Waste Agency of Northern Cook County in
recognition of the School' s recycling efforts.
April 23 . 1999 - The President and Trustee Prochno attended the
Elk Grove High School Volunteer Recognition Breakfast. To date
over 60, 000 hours have been volunteered by the students for
different activities for the community.
Proclamations - The President issued the following proclamations:
"Municipal Clerks Week" - May 3 through May 9, 1998;
"Holocaust Awareness Month" - April 1998;
"Senior Celebration Day" - May 13, 1998;
"National Day of Prayer" - May 7, 1998;
"Support for Latvia"s Independence"; and
"Child Care Provider Appreciation Day" - May 8, 1998.
Award Presentations - President Johnson presented an eight (8)
year service award to Trustee Feichter; and a twenty (20) year
service award to Trustee Petri.
Trustee Lisaaarreported that on April 21, 1998 he and Trustee
Czarnik attended an award presentation dinner for the Sheriff' s
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Senior Medal of Honor, which went to Village Resident Jim Foss
for his many volunteer efforts.
Trustee Petri reported that he represented the Village on Sunday,
at an Eagle Scout presentation to three (3) young men who are
outstanding citizens of this community: Nicholas DiGrazia, Joseph
Guarini and Scott Sammarco.
Trustee Feichter reported that last week he hosted five Latvian
educators, who were here to learn about American education and
American democracy. The Latvians were escorted to various
schools, the Federal Building and the American Bar Association in
Chicago. The week was highlighted by a tour of the Village
facilities. They thoroughly enjoyed being in Elk Grove Village
with President Johnson and Trustee Petri and were so impressed
with everything they saw and learned. Trustee Feichter thanked
staff for their reception and treatment of the visitors. A
special thank you was given to the Assistant to the Village
Manager, Scott Niehaus for his wonderful job of organizing the
tour. He thanked the President for the presentation of the
proclamation which was accepted by the leader of the Group with
great appreciation. The proclamation will be published in the
Latvian newspapers in their language and in English.
Trustee Prochno reported that the Village will be holding its
first Memorial Day observation, on Monday, May 25, 1998 at 10 :45
a.m. outside the Pavilion, to honor those who gave their lives
for our country.
District 214 in conjunction with Senior Celebration Day is
sponsoring a celebration at Randhurst Mall where there are many
booths for seniors to take advantage of free screenings, as well
as entertainment .
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the April 28,
1998 Accounts Payable Warrant in the amount of $428,326.18.
MOVED: Trustee Petri SECONDED: Trustee Lissner
AYES : Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno
MOTION CARRIED
6. CONSENT AGENDA
A. Township High School District 14 - Grant a request to waive
the 1998-1999 vehicle sticker fees for three (3) passenger
vehicles, one (1) class D vehicle and one (1) Class F
vehicle, in the amount of $190.
B. School District 59 - Grant a request to waive the 1998
annual alarm license fee for their Lively Boulevard storage
facility in the amount of $25. 00 .
C. Momentum TMC - Grant a request on behalf of Elk Grove Super
Kmart to host a "Kids Against Drugs Race" in their parking
lot at 600 Meacham Road on July 16, and 19, 1998 .
D. Northwest Muni i8al Conference Dues - Authorize the payment
of $12,202 for FY 1998-99 dues.
E. HTE. Inc Lake Mary PT., - Renew a professional services
contract for the maintenance support, and service of the
payroll, utility billing, occupational licenses, and cash
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receipt software packages on the AS/400, for a total cost
not to exceed $11, 980 for FY 1998-99 .
F. Just Networks. Inc. - Renew a professional service contract
to provide computer network implementation and support
services on an annual basis from May 1, 1998 through April
30, 1999, in an amount not to exceed $82, 875.
G. Police Department Training - Concur with the Assistant
Village Manager' s previous authorization to allow Police
Officers John Suarez and Michael Garrison to attend the
"Police Motorcycle Operator Training and Certification"
training program hosted by the Fort Wayne Police Department
in conjunction with Harley Davidson Motorcycles, Fort Wayne,
Indiana from May 2 through May 9, 1998 at a cost not to
exceed $2, 518 .35 from the FY 1998-99 budget.
H. Finkbi_ner Equipment. Burr Ridae. IL - Award a purchase
contract to the lowest responsive and responsible bidder,
for the purchase of one (1) Hypac Asphalt Roller & Contrail
Trailer at a total contract not to exceed $24, 950, including
the trade-in of a static roller for $7, 050 .
I . HBK Water Meter Services, Inc. . Arlington Heights, IL
Award a professional service contract to the lowest
responsive and responsible bidder for the water meter
readings for the Village' s industrial/commercial accounts
for the period May 1, 1998 through April 30, 1999 at a total
contract not to exceed $14, 000.
J. R. Ascencio Landscaue Comnany. Elain. IL - Award a service
contract to the lowest responsive and responsible bidder,
for parkway sod restoration at a unit price of $4.00 per
square yard with a total contract amount not to exceed
$16, 000.
K. Lyons/Pinner Electric Comnanies. Lyons. IL - Extend a
maintenance and time-and-materials contract to the lowest
responsive and responsible bidder for the maintenance of
Village-owned traffic signals and overhead lights in an
amount not to exceed $29, 121.42 for the period of May 1,
1998 through April 30, 1999 .
L. Village Manager compensation - Authorize the assignment of
an annual salary of $105, 000 and a one-time $2, 000 merit
award.
M. Bartlett Heating and Air Conditioning, Wheeling. IL - Award
a service contract for the annual maintenance of Village-
owned heating, ventilation, and air conditioning units at a
total cost not to exceed $32, 520 .39 .
N. Kale Uniforms. Inc. . Chicago. I1 - Waive the formal bidding
process and increase the current contract for FY 1997-98 in
the amount of $6,000 for a total contract amount of $33 , 000
and
Award a blanket purchase contract for Police Department
uniforms for the period May 1, 1998 through April 30, 1999
in an amount not to exceed $30, 500 .
O. Village Attorney Compensation - Authorize the assignment of
an annual salary of $100, 000 and a one-time $2, 000 merit
award.
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P. Oakton Street Fire Station/Salt Storage Dome - Increase the
FY 1998-99 Capital Project Fund Budget in the amount of
$389,226 for the purposes of construction, professional fees
and a 5& contingency fund; and
Award the following professional design mechanical,
electrical, plumbing and construction management contracts
for the Oakton Street Fire Station and Salt Storage Dome to
the lowest responsive and responsible bidders as determined
by the Village' s consultant, Blank, Wesselink & Cook (BWC) ,
for a total cost for construction in an amount not to exceed
$2, 448, 120 :
MCM Associates . Inc. . Glenview T , - for general construction
and site work in an amount not to exceed $1,729,000;
Rush Mechanical ontra o s. Lockport. IL - for mechanical
contract work in an amount not to exceed $139, 700;
Argo Electrical. Chicago. IL - for electrical contract work
in an amount not to exceed $234, 500;
Bert C. Young & Sons Corporation. Bellwood IL - for plumbing
contract work in an amount not to exceed $195, 970 .
Bulk Storage Inc. . Beecher. IL - for construction of a salt
storage dome in an amount not to exceed $148, 950 .
Q. Arthur J. Gallagher & Company - Approve the Liability
Insurance Premiums for FY 1998-99 at a premium level as
determined for the following coverage:
Worker's Compensation Excess $ 27,311
General Liability Package 228, 975
Includes:
Auto
Building/Contents
EMT/Paramedic Liability
Public Officials' Liability
Police Professional Liability
Boiler & Machinery 11,167
Federal Flood Coverage 7, 876
Excess Liability (HELP) 75,404
Community Nurse/Clinics 6, 198
Fiduciary Liability-Pension Funds 5, 000
Underground Storage Tanks 3,224
Public Official Bond (1997-2001) -0-
$365,155
Gallagher Bassett Services - Award a professional service
contract to Gallagher Bassett for the administration of the
Village's self-insurance liability plan in an amount not to
exceed $54, 725.
R. Fire Department/Temporary position - Adopt Ordinance No.
2637 "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND
SALARY PLAN, OF THE VILLAGE OF ELK GROVE VILLAGE
(FIREFIGHTER) .
Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H,
I, J, K, L, M, N, O, P, Q and R."
MOVED: Trustee Czarnik SECONDED: Trustee Feichter
AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno
MOTION CARRIED
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7. REGULAR AGENDA
A) Dominick' s Food Store - A representative from Dominick' s,
Kim Anetsberger, requested that in addition to the previous
request for temporary banners they would like permission to
have a large balloon on top of the building and a container
in front of the building for the Tribune.
These two additional requests were denied as they are not
allowed in the Village.
Motion to grant a request for authorization of a temporary
sign package, including ten (10) banners totaling 1,350
square feet, for a thirty (30) day period in conjunction
with their grand opening celebration scheduled for May 12,
1998.
MOVED: Trustee Dill SECONDED: Trustee Lissner
AYES : Trustees Dill, Feichter, Lissner, Petri, Prochno,
Czarnik
MOTION CARRIED
B) Dominick' s Food Store - Grant a request for permission to
conduct the outdoor sale of plants in a 40-foot x 3-foot
area on the sidewalk in front of their building for the
period May 12 through June 19, 1998.
MOVED: Trustee Petri SECONDED: Trustee Lissner
AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik,
Dill
MOTION CARRIED
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER
Fire Station - The Committee met on April 15, 1998 to discuss the
issue of a $389, 226 shortage in the projected funds for the new
fire station. The Committee recommended that an increase be made
in the budget for this item, funds to come from the Capital
Projects Fund. This was voted upon earlier this evening under
the Consent Agenda. Construction on the Fire station should
begin within the next few days.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER
Taxi Cab Licensing Procedures - The Committee will be reviewing
this item as well as the other open items on their agenda on
Thursday, April 30, 1998 at 7 :00 p.m. in the Chernick Conference
Room.
There will be a Public Hearing on Wednesday, May 27, 1998 at 7:00
p.m. in the Council Chambers with the Taxi Companies for their
input.
10 . PERSONNEL COMMITTEE - CHAIRMAN PETRI
No report.
11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIx
Solid Waste Agency of Northern Cook County - Trustee Czarnik
reported that she has been advised that SWANCC is looking into
tipping fees. A meeting will be scheduled for review and
5 4-28-98
revision of the Committee' s financial projections and to
determine what action will be taken. Skokie is still reviewing
the industrial waste franchising report.
SWANCC will be holding an Open House on May 30, 1998 from 10 : 00
a.m. to 1: 00 p.m. at the Wheeling Township Transfer Station.
There will be three (3) Household Hazardous Waste collections :
May 16, 1998 at Elmhurst Public Works garage
200 S. West Avenue, Elmhurst, Illinois
May 30, 1998 at Oakton Community College
June 6, 1998 at Evanston Civic Center
2100 Ridge Avenue, Evanston, Illinois
12 . INFORMATION COMMITTEE - CHAIRMAN DILL
Agenda Items - Trustee Dill requested the removal of items a. and
b. from the Committee' s agenda and to add the Freedom of
Information Act.
13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -
TRUSTEES LISSNER/PETRI
Meeting Schedule - The Commission will meet with the Village
Board and the Business Liaison Council on May 20, 1998 at 6 : 00
p.m. in Room E.
14. YOUTH COMMISSION - TRUSTEE PROCHNO
Meeting Schedule - The next meeting of the Youth Commission will
be held on Saturday, May 2, 1998 at 8 :00 a.m. to discuss the
student survey results . The Commission will also be planning the
first function which will be a dance sponsored by the Commission
to draw attention to existence of the Commission. The dance has
been named the Premier, which will be held on Friday, May 15,
1998 at the Elk Grove Village Teen Center from 7 :30 p.m. to 10 :30
p.m. at no charge for admission.
15 . PARADE COMMISSION - TRUSTEE CZARNIK
Home Town Parade - The theme of the parade will be the 70' s and
8o' s and will be held on June 21, 1998 starting at 1 : 00 p.m.
Applications for participation are still available.
Meeting Sched +i - The next meeting of the Commission will be
held on Monday May 4, 1998 at 5:30 p.m.
16. PLAN COMMISSION - VILLAGE MANAGER
Citizens Banking Corporation - Motion to concur with the
recommendation of the Plan Commission and to adopt Ordinance No.
2638 entitled "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO
PERMIT THE OPERATION OF A BANKING FACILITY IN AN I-2 INDUSTRIAL
ZONED DISTRICT FOR PROPERTY LOCATED AT 1538 ELMHURST ROAD, ELK
GROVE VILLAGE (CITIZENS BANKING CORPORATION) ."
MOVED: Trustee Feichter SECONDED: Trustee Petri
AYES : Trustee Lissner, Petri, Prochno, Czarnik, Dill, Feichter
MOTION CARRIED
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17. \ ZONING BOARD OF APPEALS - VILLAGE MANAGER
- The Zoning Board of Appeals after having eard
t timony for a fence variation for property located a 1735
Gib on Drive, unanimously recommended Do Not Grant.
Thep itioner, Mrs . Nora Giles addressed the Boar requesting
the Boa d to grant her variance as originally re ested or to
consider an alternate plan for a fence, a copy which she
presented to the Village Clerk. The consensus f the Board was
to concur ' th the Zoning Board of Appeal's r commendation and
not allow t fence plans as presented to th Zoning Board. The
Board will re iew the new plan and will dis use it at the next
regular meetin of the Board at which time they will act on the
request or refe the petitioner back to t e Zoning Board for a
hearing on the re ised installation pla .
18. REPORTS OF OTHER BO DS, COMMISSIONS COMMITTEES
a. CABLE TV COMMITT E - TRUSTEES TRI/LISSNER
Meeting Schedule T e next me ing of the Regional Group will
be held on Thursday, May 14, 1998 at 7 :30 p.m. in Hoffman
Estates .
b. COMMUNITY SERVICES BOAR TRUSTEE CZARNIR
5th Annual Communitv S - The Scholarship is
awarded in coope/tLee
wit the Northwest Municipal
Conference and we De lopment Council. The
scholarships are de to alified residents to pursue
education trainirading r retraining. The winners
this year are Roand Ma k Montague. A presentation
will be made to the June 9th Village Board meeting.
Senio 1 - The 10th ual Senior Celebration
Day has /qbPPjt--
eduled for Wednesda May 13, 1998 at the
Randhursng Center. There are many activities from
9 :00 a.m0 P.M. This event is esigned to celebrate
the conts that older adults hav made and continue
to make uality of life in our co unities .
Communite Department as well as a Elk Grove Crime
Preventier will be there.
nnprations Trainina - The raining will
take pl e on May 21 and 28, 1998 from 6 :30 p m. to 1:00
p.m. at the Village Hall lower level Room C.
i ",
Blood Drive - The next Blood Drive wil take place
on T rsday, April 30 , from 4 :00 p.m. to 8 :00 p. . at the
Char es J. Zettek Municipal Building.
C. LI OR COMMISSION - PRESIDENT JOHNSON
Nreport .
/AMELOT d. COMMITTEE - PRESIDENT JOHNSON
1 Meeting Schedule - The next meeting of the Committee wi 1 be
/ Monday, May 4, 1998 at 6 :30 p.m. The Camelot Celebration
will be held on Saturday, September 19, 1998, costumes
optional .
t
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17 . ZONING BOARD OF APPEALS - VILLAGE MANAGER
Docket 98-4 - The Zoning Board of Appeals after having heard
testimony for a fence variation for property located at 1735
Gibson Drive, unanimously recommended Do Not Grant.
The petitioner, Mrs. Nora Giles addressed the Board requesting
the Board to grant her variance as originally requested or to
consider an alternate plan for a fence, a copy of which she
presented to the Village Clerk. The consensus of the Board was
to concur with the Zoning Board of Appeal' s recommendation and
not allow the fence plans as presented to the Zoning Board. The
Board will review the new plan and will discuss it at the next
regular meeting of the Board at which time they will act on the
request or refer the petitioner back to the Zoning Board for a
hearing on the revised installation plan.
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER
Meetina Schedule The next meeting of the Regional Group will
be held on Thursday, May 14, 1998 at 7 :30 p.m, in Hoffman
Estates.
b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK
5th Annual Community Scholarship - The Scholarship is
awarded in cooperation with the Northwest Municipal
Conference and Workforce Development Council . The
scholarships are awarded to qualified residents to pursue
education training, upgrading or retraining. The winners
this year are Robert Lee and Mark Montague. A presentation
will be made to them at the June 9th Village Board meeting.
Senior Celebration Da v - The 10th Annual Senior Celebration
Day has been scheduled for Wednesday, May 13, 1998 at the
Randhurst Shopping Center. There are many activities from
9 :00 a.m. to 5: 00 p.m. This event is designed to celebrate
the contributions that older adults have made and continue
to make to the quality of life in our communities.
Community Service Department as well as an Elk Grove Crime
Prevention Officer will be there.
Red Cross Shelter Operations Training - The training will
take place on May 21 and 28, 1998 from 6 :30 p.m. to *10 : 00
p.m. at the Village Hall lower level Room C.
Community Blood Drive - The next Blood Drive will take place
on Thursday, April 30, from 4 : 00 p.m. to 8 :00 p.m. at the
Charles J. Zettek Municipal Building.
C. LIQUOR COMMISSION - PRESIDENT JOHNSON
No report.
d. CAMELOT COMMITTEE - PRESIDENT JOHNSON
Meeting Schedule - The next meeting of the Committee will be
Monday, May 4, 1998 at 6 :30 p.m. The Camelot Celebration
will be held on Saturday, September 19, 1998, costumes
optional .
* (As corrected)
7 4-28-98
19. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK
None
20. UNFINISHED BUSINESS
None.
21. REPORT FROM THE VILLAGE MANAGER
Oakton Street Fire Station - There will be a ceremonial ground
breaking ceremony on Tuesday, May 12, 1998 at 6:15 p.m. at the
Oakton site.
Benefit pay-Fund Raiser - The Village has been in contact with
Jewel and Dominick' s about a benefit day slip as part of the fund
raiser for the statue that will be placed on the Village Green.
The Jewel and Dominick' s will accept slips on certain days that
will allow for 5%- of the purchase to be given back to the
Community as part of the fund raiser. The slips will be
distributed at the schools and it is hoped that the Park District
and Library will also display the slips . The Jewel dates are
May 18, 19, and 20, 1998 ; and Dominick' s will be May 25, 26, and
27, 1998 .
22. NEW BUSINESS
None.
AUDIENCE - 9:27 P.M.
Ms . Ruth Guest representing the Village Grove Senior Complex addressed
the Board regarding concern for an area that has been a fire lane
access into the complex. At this point in the construction it appears
that this area will become a through street . The Director of
Engineering and Community Development assured Ms . Guest that the area
will not become a public street.
Mr. Steve Cyburt, 133 Wildwood addressed the Board regarding the
proposed Bears Stadium and requested that the public be given
sufficient time to respond and approach the Board regarding concerns
before any action would be taken by the Village.
President Johnson assured Mr. Cyburt that there would be more than
enough time for everyone to talk to the Board. This would be done on
a block by block basis if necessary.
23 . ADJOURNMENT
Motion to adjourn the meeting at 9:40 p.m.
MOVED: Trustee Feichter SECONDED: Trustee Czarnik
AYES: Trustees Petri, Prochno, Feichter, Lissner, Petri,
Prochno
MOTION CARRIED
Patricia S. Smith
Village Clerk
Craig B. Johnson
Village President
8 4-28-98