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Home My WebLink AboutAGENDA - 01/14/2003 - VILLAGE BOARD Next ORD: 2921 (2923) Next RES. 1-03 (2-03) Recess: 9 P.M. REVISED AGENDA REGULAR VILLAGE BOARD MEETING January 14, 2003 1. Call to Order 2. Invocation (Rev. Rodney Pickett, Wesleyan Community Church) 3. Approval of Minutes of December 17, 2002 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: December 31, 2002 / $579,188. 67 January 14, 2003 / $1,346,961. 70 6. CONSENT AGENDA A) Consideration to increase an existing contract with Earth, Inc. , Bensenville, for hauling and disposal of non-toxic debris in the amount of $25, 000, for a total contract amount of $93,300. (The Village Board awarded this low bid contract at the April 9, 2002 meeting in the amount of $68,300. The contract was issued on an as-needed basis of an estimated quantity of 10, 000 cubic yards of debris. The Village will exceed this quantity prior to the end of the fiscal year, and the contract increase is needed to continue receiving this service. (Adequate funds are budgeted and available for this purpose. ) (A report from the Director of Public Works, recommending approval, is attached.) B) Consideration of requests (attached) to waive the Village's annual alarm license fee for the period January 1, 2003 through December 31, 2003 for the following government entities: Agenda for VB Meeting 01-14-03 2 Government Entity # of Locations Total Waiver Request Elk Grove Park 8 $350 District Elk Grove Public 1 $ 25 Library School District 59 7 $325 District 54 3 $ 75 Elk Grove Fire 1 $ 25 Department US Custom Services 1 $ 25 Total Waiver $825 Request (The alarm license fee is $25 per location. It has been past practice of the Village Board to waive these fees for other units of government. (A report from the Director of Finance is attached. ) C) Consideration to authorize the payment of annual membership dues for 2003-2004, to the Suburban O'Hare Commission in the amount of $76,399. (The Suburban O'Hare Commission (S.O.C. ) represents municipalities on issues of O'Hare Airport expansion, noise, and air pollution. Dues are paid on a quarterly basis and are the same amount as last fiscal year. (Sufficient funds are budgeted and available for this expense. ) D) Consideration to authorize an increase to an existing contract with Martam Construction, Elgin, Illinois in the amount of $18, 700 to be paid from the Residential Enhancement Fund for contract improvements to the Veterans Memorial Park and Clock Tower. (The items included in the contract addition were previously discussed by the Village Board but not formally approved for payment in the contract. The items include adding holiday decoration lighting receptacles at the Clock Tower and Veterans Memorial Park, adding electrical upgrades to eliminate one additional transformer box at the Veterans Memorial Park, contractor . plantings in preparation for the Veterans Memorial Park dedication, creating a maintenance free exterior and roof at the Clock Tower, relocation of the pedestrian button conflict at the Veterans Memorial Fountain and additional electrical work Agenda for VB Meeting 01-14-03 3 to eliminate a large transformer box at the Clock Tower by utilizing the Library electrical transformer) . (Funds are budgeted and available in the Residential Enhancement Fund for this purpose. ) E) Consideration to adopt Resolution No. 1-03 (attached) authorizing the release/retention of executive session minutes of the Village of Elk Grove Village. (This resolution authorizes the releases of executive session minutes from meetings which occurred in 1999. F) Consideration of the following: • to adopt Resolution No. 2-03 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1, 744, 028 from Motor Fuel Tax for the 2003 Street Maintenance Program; • to approve the use of an additional $34, 000 of General Corporate Funds from the FY 03/04 Budget for the 2003 Program; • to approve the 2003 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 11.2 miles of Village streets; and • to authorize Village staff to advertise and accept bids on work included in this program. (This issue was discussed by the Capital Improvements Committee on December 27, 2002. Approval of this Resolution authorizes the Village to bid the 2002 MFT Program. ) G) Consideration to adopt Ordinance No. 2921 (attached) , granting a special use permit to permit the operation of a commercial insurance agency in an I-I industrial zoned district (Hollinger) . (This item was considered at the December 17, 2002 Village Board meeting and currently appears on the agenda as unfinished business of the Village Attorney. ) H) Consideration to adopt Ordinance No. 2922 (attached) establishing an Industrial/Commercial Recreation District for Village-owned property in the industrial and commercial-zoned areas of the Village. Agenda for VB Meeting 01-14-03 4 (This item creates a recreation district to be implemented by the Village under the direction of the Industrial/Commercial Revitalization Commission. This zoning designation can be applied to Village-owned properties in and around the Business Park. ) 7 . REGULAR AGENDA A) Consideration of a petition from School District 59 to grant a variation from the sign ordinance to permit a sign at Byrd School as follows: ITEM PROPOSED PERMITTED VARIATION BY ORDINANCE Identification 3 Signs in tl. Sign 1 existing non- 2 signs 1 sign illuminated ti. 50$ increase wall sign @ 20 sq.ft. & a new illuminated dbl-faced monument sign @ 20 sq.ft. per face 40 sq.ft. tl. Sign area 60 sq.ft. tl.for 45 sq.ft. 15 sq.ft. tl . all I 33$ increase (It is recommended that this variation be granted subject to the illumination of the sign being adjusted to meet the needs of the residential neighborhood at the discretion of the Director of Engineering & Community Development. (The proposal is for an illuminated, monument-style identification sign with a lettering board. This is in addition to the existing wall lettering sign on the school. The sign will identify the school and provide important information concerning upcoming events. (A report from the Director of Engineering & Community Development is attached. (This item currently appears as Unfinished Business of the Village Board. ) Agenda for VB Meeting 01-14-03 5 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. 2003 Street Repair Program C. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance c. Vehicle Stickers For Handicapped d. Residential Teardown Regulations e. Parking variations with respect to commercial areas 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 02-10 - Special Use Permit to permit the sale of new vehicles which have been converted for handicapped vehicles on property located at 79 Bond St. (PH 12-4-02 continued to 1-15-03) b. PC Docket 03-1 - Approval of resubdivision and construction of a Steak `n' Shake restaurant and drive-thru lane on property located south of Biesterfield Road and east of Meacham Road (PH 1-15-03) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-1 - Variation to permit the reduction in required stacking spaces in the drive-thru lane of a Steak `n' Shake to be constructed on Property located south of Biesterfield Road and east of Meacham Road (PH 1-15-03) Agenda for VB Meeting 01-14-03 6 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson 1. Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) At the November 19, 2002 Village Board meeting, a petition from District 59 to grant a variation to the sign ordinance to allow an illuminated, double-faced monument sign was deferred. VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas Walsh (8) , Greater O'Hare ADDENDUM to Regular Village Board Agenda January 14, 2003 8:00 P.M. 6. CONSENT AGENDA (continued) I) Consideration of a request (attached) from the Elk Grove Village Public Library to waive building permit fees in the amount of $3, 092. 00 for the construction of a new computer lab and youth services room. (It has been the past practice of the Village Board to waive these fees for other governmental units. (A report from the Director of Engineering & Community Development is attached. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)