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Home My WebLink AboutAGENDA - 01/28/2003 - VILLAGE BOARD Next ORD: 2923 (2924) Next RES. 4-03 (6-03) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 28, 2003 1. Call to Order 2. Invocation (Rev. Michael Gates, Living Hope Church) 3. Approval of Minutes of January 14, 2003 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: January 28, 2003 / $963, 794.21 6 . CONSENT AGENDA A) Consideration of the following: • To waive the formal bidding process; and • To approve sale source contract with B & H Photo- Video, Inc. , NY, NY for the purchase of four (4) Avid Xpress DV turnkey non-liner post production edit systems, for Channel 6 production purposes in the amount of $12,289. 10. (The edit systems are a custom design and can only be purchased from B & H Photo-Video. ) (Adequate funds are available in the Cable Fund for this purpose. (Reports from the Director of Finance and from the Cable Coordinator are attached. ) B) Consideration to concur with the prior authorization of the village Manager to award a sole source contract to Fulton Contracting to furnish and install one outdoor warning siren at a total amount not to exceed $18,275. 00 from the ICRC Fund. (Fulton is the Village's contractor for its outdoor warning siren network. (With the creation of the industrial recreation district near the Rogers Park industrial area, this equipment will serve users of this open area. (Adequate funds are available in the ICRC Fund for this purpose. Agenda for VB Meeting 01-28-03 2 C) Consideration to award a contract to the lowest responsive and responsible bidder, Charles Equipment Company, Addison, IL to furnish, deliver and install an emergency power generation system at Pump House #7 in a total contract amount not to exceed $58, 980. 00 from the Water & Sewer Fund. (Bid documents for this project were obtained by 12 contractors, of which six submitted bids. Upon review of the bids submitted, one contractor was determined to be non-compliant with the proposal and Charles Equipment Company was determined to be the lowest responsive and responsible bidder. (The base bid amount is $51,287 and contingency funds in the amount of $7, 696, (150 of base bid) are included in the total contract award. (Adequate funds are budgeted and available for this purpose in the Water & Sewer Fund. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. D) Consideration to increase an existing professional services contract with Christian Roge and Associates for Devon Avenue widening design work in the amount of $49, 945 for a total contract amount of $194,997, from the ICRC Fund. (The Village Board awarded this contract in the amount of $114, 621 on November 16, 1999. A contract supplement was awarded in the amount of $30, 431 on October 10, 2000 for additional design work. (Contract plans now require modifications due to updated project data received from the Cook County Highway Department, including the addition of a retaining wall at the Willow Creek Crossing, modifications to Willow Creek hydraulic studies, and modifications to intersection geometric revisions. (Adequate funds are budgeted and available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) E) Consideration to award a professional service contract to Civiltech Engineering, Inc. , for Busse and Landmeier Road Intersection Improvement engineering services in an amount not to exceed $226, 894. 00. (The Industrial/Commercial Revitalization Commission has authorized the construction of the Busse Road and Landmeier Road Intersection Improvement, to be constructed under the State's Surface Transportation Program. Funding Agenda for VB Meeting 01-28-03 3 for construction engineering will be 80% Cook County Highway Department and 20t ICRC Fund. (Civiltech Engineering is recommended for construction engineering services for this project as one of the ICRC transportation consultants, for their knowledge of federal, state, and Village standards and successful completion of past ICRC projects. (The Illinois Department of Transportation is scheduled for a contract letting on March 7, 2003 at an estimated cost of $2, 600, 000. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) F) Consideration to adopt Resolution No. 4-03 (attached) appropriating funds in the amount of $125, 648 for the construction of the Busse Road and Landmeier Road Intersection Improvement Project Number M-8003 (089) Section Number 00-00043-00-CH. (This item commits funding for the local share of construction costs for this project. (The Village's share of costs is funded by the ICRC Fund. ) G) Consideration to adopt Resolution No. 5-03 declaring certain property as industrial/commercial recreation districts. (This item adopts a location map of various locations in the Business Park that are declared to be industrial/commercial recreation districts. (The resolution will be distributed prior to the Village Board meeting. ) H) Consideration to adopt Ordinance No. 2923 (attached) amending Chapter 14, Scavengers, of Title 3 of the Village Code of the Village of Elk Grove Village. (This item updates the Village Code by reducing the monthly account fee for waste haulers from $10.50 to $5.25. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill Agenda for VB Meeting 01-28-03 4 a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance C. Vehicle Stickers For Handicapped d. Residential Teardown Regulations e. Parking variations with respect to commercial areas 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Channel 6 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 02-10 - Special Use Permit to permit the sale of new vehicles which have been converted for handicapped vehicles on property located at 79 Bond St. (PH 12-4-02 continued to 1-15-03) b. PC Docket 03-1 - Approval of resubdivision and construction of a Steak in, Shake restaurant and drive-thru lane on property located south of Biesterfield Road and east of Meacham Road (PH 1-15-03) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-1 - Variation to permit the reduction in required stacking spaces in the drive-thru lane of a Steak `n' Shake to be constructed on Property located south of Biesterfield Road and east of Meacham Road (PH 1-15-03) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson 1. Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. 2. Public Hearing - Jan. 29, 2003, 7:00 p.m. Agenda for VB Meeting 01-28-03 5 Kurvmaya, 1201 E. Higgins Road d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas Walsh (8) ADDENDUM to Regular Village Board Agenda January 28, 2003 8:00 p.m. 6. CONSENT AGENDA (continued) I) Consideration to adopt Ordinance No. 2924 (attached) authorizing the Mayor and Village Clerk to execute a first amendment to the Redevelopment Agreement with Corrib Construction. (The text of the amendment will be distributed prior to the Village Board meeting. ) J) Consideration to adopt Resolution No. 6-03 (attached) authorizing the Mayor to execute an Intergovernmental Mutual Aid Agreement between the Village of Elk Grove and the Association of Police Social Workers (APSW) . (This mutual-aid agreement establishes parameters for Police social workers providing assistance in other communities. Under the agreement, mutual-aid assistance may only be provided to municipalities with police social workers that have an executed mutual-aid agreement. (A request from the Chief of Police recommending approval is attached. ) c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)