HomeMy WebLinkAboutAGENDA - 12/17/2002 - VILLAGE BOARD Next ORD: 2917 (2920)
Next RES. 57-02 (57-02)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
December 17, 2002
1. Call to Order
2. Invocation (Rev. Rodney Pickett, Wesleyan Community Church)
3. Approval of Minutes of November 19, 2002
4. Mayor and Board of Trustees ' Report
5. Accounts Payable Warrant: November 30, 2002 / $762, 745.22
December 17, 2002 / $975,051.17
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove
Park District to waive the annual alarm license fee for
the period August 26, 2002 through December 31, 2002, in
the amount of $25. 00.
(It has been past practice of the Village Board to
waive these fees for other units of government.
(A report from the Director of Finance is attached. )
B) Consideration to reject all bids submitted for application
of epoxy floor coating systems at two fire stations.
(Bid documents for this work were obtained by 11
potential bidders, of which two submitted bids. Upon
review of the bids submitted, it was determined that the
lowest bid exceeded the amount budgeted by $11,750.00.
(Illinois First grant funds will be available for this
project. This project will be re-bid when the funds are
released by the State.
(Reports from the Director of Finance and Fire Chief,
recommending approval, are attached.)
C) Consideration to award a purchase contract to Foster Coach
Sales, Inc. , Sterling, IL for one 2003 Ford E-450 Med-Tec
Saturn Ambulance through the Northwest Municipal
Conference Joint Purchasing program at a total contract
amount not to exceed $108,172. 00.
(The FY 02/03 Budget includes funding for the
replacement of one ambulance. The Northwest Municipal
Conference opened bids obtained through the joint
purchasing program on July 31, 2002 and awarded the
ambulance contract to Foster Coach Sales. Foster Coach
represents Med-Tec Ambulance, which is the same
Agenda for VB Meeting 12-17-02 2
manufacturer of the Fire Department's existing ambulance
fleet.
(With modifications to the ambulance package offered
by Foster Coach, and deletion of unnecessary equipment,
the total cost of the ambulance is $110,095. 00. If the
Village pre-pays the order, a deduction of $1,923. 00 is
offered, bringing the final cost to $108,172. 00.
(Adequate funds are budgeted and available for this
purpose.
(Reports from the Director of Finance and Fire Chief,
recommending approval, are attached.)
D) Consideration of the following:
• To increase the FY 2002-03 Capital Projects Fund
budget by $38,000; and,
• To approve the final pay estimate and balancing
change order for the plumbing work contracted to Burt
C. Young as a prime contractor for the Village on the
Oakton Fire Station development in the amount of
$38,000.
(Burt C. Young Plumbing was the contractor responsible
for the installation of plumbing improvements at the
Oakton Fire Station. The Village awarded the plumbing
contract to this firm in 1999. Burt C. Young completed
their work several years ago. The Village retained funds
due to Young Plumbing until several plumbing issues were
resolved to the satisfaction of the Village. Those items
have been resolved.
(Funds to complete payment to Burt C. Young should
have been included in the current budget to see the
project to completion. An increase is necessary to make
final payment. Sufficient funds exist in the Capital
Projects Funds for this purpose.)
E) Consideration to increase an existing contract with United
Rentals, Bloomingdale, IL for the purchase of sign
material for the Residential Enhancement Program in the
amount of $15,000 for a total contract amount not to
exceed $49, 637. 15.
(The Village Board awarded this contract to the low
bidder, United Rentals, at the May 14, 2002 Village Board
meeting in the amount of $34, 637. 15. The need for
additional signs has since been identified, and this
purchase will provide the necessary materials to fabricate
additional signs.
(United Rentals will maintain their original low bid
pricing through December 31, 2002.
Agenda for VB Meeting 12-17-02 3
(Adequate funds are budgeted and available in the
Residential Enhancement Fund for this purpose.
(A report from the Director of Public Works is
attached. )
F) Consideration to accept the Comprehensive Annual Financial
Report (CAFR) for the Fiscal Year ended April 30, 2002.
(The Comprehensive Annual Financial Report represents
the findings of the annual audit as performed by the
independent auditor Sikich Gardner & Co.
(The CAFR was recently completed and distributed. )
G) Consideration to increase a professional services contract
with Planning Resources for Clock Tower and Veterans
Memorial Park services in the amount of $10,000 from the
Residential Enhancement Fund.
(Additional work outside the scope of the original
contract was performed. Planning Resources had to
redesign the Veterans' Memorial Park based upon comments
from Veterans' Groups and the Gullo family. Planning
Resources reviewed the potential relocation of traffic
signal boxes and transformers, performed numerous field
inspections, review of custom manufactured components, and
planning of additional right-of-way plantings and
screening.
(Adequate funds are budgeted and available for this
purpose in the Residential Enhancement Fund.)
H) Consideration to increase a professional services contract
with Planning Resources for landscaping and crosswalk
improvement work in the amount of $20,000 from the
Residential Enhancement Fund.
(Additional work outside the scope of the original
contract was performed related to landscaping improvements
at parkway, median, school sites, and gateways throughout
the community.
(Significant plan modifications were required to meet
landscaping requirements of Cook County, and both
elementary school districts. Additional review and
coordination and inspection was required due to additional
crosswalk installations.
(Adequate funds are budgeted and available for this
purpose in the Residential Enhancement Fund.)
r) Consideration to adopt Ordinance No. 2917 (attached)
authorizing the levy and collection of taxes for the
corporate and municipal purposes of the Village of Elk
Grove for the fiscal year beginning May 1, 2002 and ending
April 30, 2003.
Agenda for VB Meeting 12-17-02 4
(This ordinance authorizes the 2002 property tax levy
in the amount of $12, 624,142. After abating $502,939 for
the Library's portion of debt service, the net levy for
2002 will total $12,116,173.
(In accordance with State statute, this tax levy
ordinance must be filed with the County Clerks of Cook and
Du Page Counties no later than the last Tuesday in
December.)
(A report from the Director of Finance was previously
distributed.)
J) Consideration to adopt Ordinance No. 2918 (attached)
abating a portion of the 2002 property taxes levied for
certain General Obligation Bonds for Series 1993, Series
2001, Series 2002.
(This ordinance abates a portion of the 2002 property
tax levy in the total amount of $502,939 for the Library's
portion of debt service which is included in their annual
budget and tax levy request as a reimbursement to the
Village.
(A report from the Director of Finance was previously
distributed.)
K) Consideration to adopt Ordinance No. 2919 (attached)
amending Title 3, Chapter 3, Section 3-3-7, Number of
Licenses of the Village Code of the Village of Elk Grove
Village by increasing the number of Class "A" liquor
licenses.
(This item increases the number of class "A" Licenses
from 26 to 27 to add a license granted to Cuisine of India
on Busse Road.)
7. REGULAR AGENDA
A) Consideration of a request (attached) from Wesleyan
Community Church, 545 Landmeier Road, to add one
additional free-standing sign, exceeding Village sign
restrictions as follows:
Agenda for VB Meeting 12-17-02 5 -
ITEM PROPOSED PERMITTED BY VARIATION
ORDINANCE
Number of 2 (1 1 1 - 100$
Signs existing) increase
Sign Area 45 sq.ft. 1 existing 31 sq.ft.
freestanding - 69$
sign 0 64 increase
sq.ft.
1 new
freestanding
sign @ 12
sq.ft. - 76
sq.ft. tl.
(The church proposes to add a second free-standing
sign to serve their Korean congregation. An existing sign
is currently located to the north of their building and
this second sign is planned for installation at the
northeast corner of their property.
(The proposed second sign is not illuminated.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Street Repair Following Sewer Repairs
C. Improvements/Renovations to Police Department
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Business Park Landscaping Maintenance
b. Business Park Exterior Maintenance
C. Vehicle Stickers For Handicapped
d. Residential Teardown Regulations
e. Parking variations with respect to commercial areas
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
Agenda for VB Meeting 12-17-02 6
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Landmeier Public Works Facility Additional Landscaping
C. Signage
d. Improvements To Industrial Well Sites/Street Signs
e. Rogers Park Detention
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. PC Docket 02-10 - Special Use Permit to permit the sale of new
vehicles which have been converted for handicapped vehicles on
property located at 79 Bond St. (PH 12-4-02 continued to
1-15-03)
b. PC Docket 02-11 - Special Use Permit to allow the operation of
a commercial insurance agency in an I-1 Industrial Zoning
District on property located at 220 Lively Blvd. (PH 12-11-02)
C. PC Docket 03-1 - Approval of resubdivision and construction of
a Steak 'n' Shake restaurant and drive-thru lane on property
located south of Biesterfield Road and east of Meacham Road
(PH 1-15-03)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 03-1 - Variation to permit the reduction in
required stacking spaces in the drive-thru lane of a Steak 'n'
Shake to be constructed on Property located south of
Biesterfield Road and east of Meacham Road (PH 1-15-03)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czarnik
c) Liquor Commission - Mayor Johnson
1. Ordinance amending Chapter 3 Liquor Control by adding
provisions regulating the transfer or sale of a business.
d) Special Events Committee - Mayor Johnson
e) O'Hare Update - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
a) At the November 19, 2002 Village Board meeting, a petition from
District 59 to grant a variation to the sign ordinance to allow
an illuminated, double-faced monument sign was deferred.
Agenda for VB Meeting 12-17-02 7 -
VILLAGE ATTORNEY
a) ZBA Docket 02-11 - Variation to construct a room addition that
would encroach approximately 4. 7 feet into the required 8.2
foot side yard at 1703 Biesterfield Road.
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,
Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas
Walsh (8) , Greater O'Hare