Loading...
HomeMy WebLinkAboutAGENDA - 02/11/2003 - VILLAGE BOARD Next ORD: 2925 (2926) Next RES. 7-03 (15-03) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 11, 2003 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of January 28, 2003 4. Mayor and Board of Trustees' Report S. Accounts Payable Warrant: January 31, 2003 / $145,379.55 February 11, 2003 / $232,399.28 6 . CONSENT AGENDA A) Consideration to award a professional services contract to Christopher Burke Engineering, Ltd. for O'Hare International Center for Business Detention Facility engineering services in a total contract amount not to exceed $20, 000. (The Village experiences flooding on Landmeier Road and the intersection of Landmeier and Elmhurst Road. The detention pond at the O'Hare International Center for Business has failed to drain properly, and the Village requested a proposal for a design to provide for its proper operation. (Christopher Burke Engineering which specializes in stormwater issues has completed Village stormwater improvements in the past. (Christopher Burke Engineering submitted a proposal to complete this at a cost of $18,500. An additional $1,500 is estimated for ancillary costs such as printing and postage, copy services, and meeting expenses. (Adequate funds are available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. B) Consideration of a request (attached) from Queen of the Rosary Parish to waive fees for a temporary Class "A" Liquor License for their annual St. Patrick's dinner dance to be held on Saturday, February 22, 2003. (The fee for a Class "A" Liquor License is $2,500. It has been past practice of the Village Board to waive fees for not-for-profit organizations. ) Agenda for VB Meeting 02-11-03 2 C) Consideration to award a contract to the lowest responsive and responsible bidder, 5-G's Enterprises, Inc. , D/B/A Scotty's Lawn Care, Elk Grove Village, IL for grass cutting and general landscaping services at various Village locations for the period May 1, 2003 through April 30, 2004 at a total contract amount not to exceed $55,515.27. (Bid documents were obtained by 24 potential bidders, of which 12 submitted bids. Upon review of the bids submitted, Scotty's Lawn Care was determined to be the lowest responsive and responsible bidder. (Scotty's Lawn Care is the Village's current contractor for turf and landscaping services, and their service has been satisfactory. (Adequate funds are budgeted in the FY 03/04 Budget for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) D) Consideration of the following: • To waive the formal bidding process, and • To award a sole source contract to Metropolitan Pump Company, Romeoville, IL to furnish pumps and equipment needed to rehabilitate the Pratt Avenue Lift Station at a total contract amount not to exceed $52, 622. 00 from the Water & Sewer Fund. (The FY 02/03 Budget includes funding for rehabilitating this lift station. (The Public Works Department has standardized on pumps and control panels manufactured by Metropolitan Pump Company. This contract provides for delivery of two pumps, control panel, and associated rail components and piping. The Village will competitively bid the pumping, electrical, and mechanical work needed to install this equipment. (Adequate funds are budgeted and available in the Water & Sewer Fund for this purpose. (Reports from the Director of Finance and Directors of Public Works, recommending approval, are attached. ) E) Consideration to enter into a production agreement (attached) between the Village of Elk Grove Village and Third Milennium Inc. , for vehicle license application outsourcing for Fiscal Year 2003/2004 in a total contract amount not to exceed $10, 095. Agenda for VB Meeting 02-11-03 3 (The production agreement with Third Millennium Inc. , covers laser imagining of the applications, bar coding, system initialization, and the preparation for mailing at a cost of $0.285 each. The quoted price is based on an average annual usage of 27, 000 bills/notices. (Sufficient funds are budgeted and available for this purpose. This will be the sixth year of using this firm. The contract amount is 2$ greater than last year. (A report form the Director of Finance, recommending approval, is attached. ) F) Consideration to enter into a production agreement (attached) between the Village of Elk Grove Village and Third Millennium Inc. , for utility billing outsourcing for Fiscal Year 2003/2004 in a total contract amount not to exceed $22, 512. (The production agreement will require Third Millennium Inc. , to print the monthly water bills/late notices, provide OCR coding, and deliver them to the post office. The quoted price is based on an average annual usage of 84, 000 bills/notices. (Sufficient funds are budgeted and available for this purpose. This will be the fifth year of using this firm. (The contract amount is 2t greater than last year. (A report from the Director of Finance, recommending approval, is attached. ) G) Consideration to adopt Resolution No. 7-03 (attached) approving a Plat of Subdivision identified as Steak `n Shake Resubdivision. (This item was discussed at the January 28"' Village Board meeting, and currently appears on the agenda as Unfinished Business of the Village Attorney. ) H) Consideration to adopt Resolution No. 8-03 (attached) approving a Final Plat of Subdivision identified as Sara's Court. (This grants final plat approval for the residential subdivision on Nerge, east of Plum Grove Road. ) I) Consideration to adopt Resolution No. 9-03 (attached) authorizing the Mayor and Village Clerk to execute a Letter of Understanding between the Village of Elk Grove Village and Waste Management. (This item was discussed at the February 1 Recycling Committee meeting. It authorizes the implementation of a toter recycling program as recommended by the Recycling Committee. ) A; Agenda for VB Meeting 02-11-03 4 J) Consideration to adopt Resolution No. 10-3 (attached) authorizing the Mayor and Village Clerk to execute a statewide Intergovernmental Mutual Aid Agreement for the purpose of participating with Police Departments of other municipalities in the Illinois Law Enforcement Alarm System (ILEAS) . (The State of Illinois and the Illinois Association of Chiefs of Police have formed a statewide mutual aid program which was inspired by the September 11 terrorist attack on the U.S. This statewide program will become the primary Police mutual aid agreement that will supercede the existing Northern Illinois Police Alarm System (NIPAS) and the DuPage County Mutual Aid System. (The Village currently incurs a $400 annual expense for its participation in NIPAS, and it is expected that NIPAS will in time be dissolved, eliminating this expense. (A report from the Chief of Police is attached. ) K) Consideration to adopt Resolution No. 11-03 (attached) authorizing sale of approximately $10, 000, 000 General Obligation Corporate Purpose Bonds, Series 2003A, and approximately $7,500, 000 General Obligation Refunding Bonds, Series 2003B, of the Village of Elk Grove Village, Cook and Du Page Counties, Illinois, and appointing certain persons to act in connection therewith, and, further expressing an official intent regarding capital expenditures to be reimbursed from the proceeds of said Series 2003A Bonds. (This item authorizes the sale of $10 million General Obligation Bonds and the refinancing of approximately $7.5 million of outstanding 1993 bonds. Favorable interest rates currently provide an opportunity to achieve savings in refinancing these bonds. (This resolution also appoints bond counsel, designates the underwriter and identifies the Village's Capital Improvement Programs for 2003 and 2004. (A report from the Director of Finance is attached. ) L) Consideration to adopt Resolution No. 12-03 (attached) an advanced funding resolution for STP funds related to the final year of the Transportation Equity Act for the 21a` Century (TEA 21) Nerge Road Improvements (Rohlwing Road to Devon Avenue) . (This road improvement is scheduled for a 2004 contract letting in the Northwest Municipal Conference Program. The NWMC has agreed to the use of advance STP funds for engineering and construction costs so this Agenda for VB Meeting 02-11-03 5 project can be included in IDOT's April 2003 contract letting. (The village would be obligated to reimburse the CATS Council of Mayors by March of 2004 in the event that these federal funds are not authorized beyond FY 2003. There has never been a situation where a municipality that has used advanced funding to construct road improvements was required to reimburse the funds. (A report from the Director of Engineering & Community Development is attached. ) M) Consideration to adopt Resolution No. 13-03 (attached) determining the appropriateness for class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 79 Bond Street, Elk Grove Village, Illinois (Bond Street Partners, INC) . (Bond Street Partners, Inc. , is applying for Class 6B property status pursuant to the aforementioned ordinance. (Cook County administers this program to encourage private investment in the county, and if approved for 6B status the property assessment for the properties is reduced from 36* to 16t. (A report from the Economic Development Officer and a letter from the property owner are attached. ) N) Consideration to adopt Resolution No. 14-03 (attached) authorizing the Mayor and Village Clerk to execute an Intergovernmental Agreement between the village of Elk Grove Village and High School District 214 (Channel 6) . (This resolution will be distributed prior to the Village Board meeting. ) 0) Consideration to adopt Ordinance No. 2925 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "A" Liquor Licenses. (This ordinance reduces the number of Class "A" Liquor Licenses from 26 to 25 in response to the closing of Villa Marcella. ) Agenda for VB Meeting 02-11-03 6 7 . REGULAR AGENDA BOARDS AND COMMISSIONS B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance C. Vehicle Stickers For Handicapped d. Residential Teardown Regulations e. Parking variations with respect to commercial areas 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Channel 6 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson 1. Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson Agenda for VB Meeting 02-11-03 7 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a) Direct Attorney to prepare a Resolution for approval of Plat of Resubdivision and an Ordinance granting a request for a variation to the Zoning Ordinance to reduce the minimum number of stacking spaces from 12 to 8. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas Walsh (8)