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HomeMy WebLinkAboutVILLAGE BOARD - 03/11/1997 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELIC GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTER MUNICIPAL BUILDING 901 WELLINGTON AVENUE ON TUESDAY, MARCH 11, 1997 Village President Dennis J. Gallitano called the meeting to order at 9: 13 p.m. 1 . ROLL CALL: Present: President: Dennis J. Gallitano; Trustees : Nancy J. Czarnik, Patton L. Feichter, Craig B. Johnson, Samuel L. Lissner, James P. Petri, and Paul A. Rettberg Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2 . PLEDGE OF ALLEGIANCE: Boy Scout Troop 496 led the Board and the audience in the Pledge of Allegiance to the flag. 3. REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO BOY SCOUT TROOP 496 - President Gallitano presented the scouts: Victor Alvardo, Michael Armbrust, Eric Puff, David Marciniak and Jason Forni and their Merit Badge Counselor Mrs. Joanne Winker with mementos of the Village. VILLAGE AWARD - Through the efforts of Patti Petri, wife of Trustee Petri, Elk Grove Village was brought to the attention of Melissa Giovagnolo, who selected the Village to be represented in the current edition of 50 Fabulous Places to Raise Your Family. President Gallitano presented a certificate of appreciation to Ms . Giovagnolo for turning her attention to Elk Grove Village. A special thank you was expressed to Patti Petri . An autographed copy of the Book was presented to President Gallitano. PROCLAMATIONS - President Gallitano proclaimed the week of April - 19, 1997 as "National Volunteer Week"; and the week of April 13 1997 as the "Week of the Young Child. " 4 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on February 25, 1997 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED. 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the March 11, 1997 Accounts Payable Warrant in the amount of $642, 443 . 81 . MOVED: Trustee Petri SECONDED: Trustee Czarnik 3-11-97 1 AYES: Trustees Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg MOTION CARRIED 6 . CONSENT AGENDA A. Metropolitan Pump, Romeoville, IL - Waive the formal Mring process and concur with he Village Manager' s emergency authorization to award a contract for the purchase and installation of an emergency control panel and two (2) sump pumps at the Fire Administration Building in a total amount not to exceed $5, 300 . B. Compaq Com uter Corporation, Houston, Tx - Waive the forma�ing process and award a contract for the purchase and delivery of a Proliant 800 File Server in an amount not to exceed $9, 595 . 00 . C. Annual Conference - Village Clerk - Authorize to attend the International Institute of Municipal Clerks annual conference in Buffalo, New York from May 17 through May 23, 1997 in an amount not to exceed $1, 505 . 00 . D. Ambassador Office Equipment, Schaumburg, IL - Increase a service contract for copier maintenance in FY 96-97 in the amount of $700 . 00 for a total contract amount of $7, 932 . 00; and Renew a service contract with Ambassador Office Equipment for FY 97-98 for the maintenance of nine (9) Canon copiers in the total amount not to exceed $8, 814 . 00 . E. Marcott Enterprises, Elmhurst, IL - Award a contract to the lowest responsive and responsible bidder to haul and dispose of non-toxic debris from the Biesterfield and Landmeier Public Works facilities and Dierking Terrace facility in an amount not to exceed $79, 500 . F. Class 6B Status - Adopt Resolution No. 9-97 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR CERTAIN REAL ESTATE OWNED BY HOSPITALITY DESIGN GROUP, ELK GROVE VILLAGE, ILLINOIS (35 GAYLORD STREET) . " G. Pratt-Nicholas Resubdivision - Adopt Resolution No. 7 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS PRATT-NICHOLAS RESUBDIVISION. " H. Metropolitan-Pace Subdivision - Adopt Resolution No. 11�ntitled, ' A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS METROPOLITAN-PACE SUBDIVISION. " I . Zoning Map - Adopt Resolution No. 12-97 entitled, "A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ELK GROVE VILLAGE AS OF DECEMBER 31, 1996. " J. Cable Communications Ordinance - Adopt Ordinance No. 2541 entitled, "CABLE COMMUNICATIONS ORDINANCE. " K. Air One Equipment, Inc. , Schaumburg, IL - Award a purchase contract to the lowest responsive and responsible bidder for the purchase and delivery of one (1) SCBA Air Compressor in the amount of $31, 040 . Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, and K. " 3-11-97 2 MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg MOTION CARRIED. 7 . REGULAR AGENDA A) Dearborn Construction and Develo ment, Ltd. - Grant a request for a sign variation to permit t e installation of an identification sign which exceeds the maximum sign area permitted and obstructs the required 10-foot ground clearance at property located at the southwest corner of Meacham and Biesterfield Roads (Shawnway Plaza) as follows: Item Proposed Permitted by Ordinance variation Sign Area 200 Sq.Ft. 192 Sq.Ft. 8 Sq.Ft. Min. Ground Sign 8.6 Feet 10 Feet 1.4 Feet MOVED: Trustee Johnson SECONDED: Trustee Petri AYES : Trustees Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg MOTION CARRIED BOARDS AND COMMISSIONS B . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI Guardrail at Arlington Heights/Cosman - The Committee met last week with Mr. Chen of the Cook County Highway Department . The Committee will be looking at some improvements at the Arlington Heights Road and Cosman intersection. The sidewalk will be moved approximately 10 feet further away from Arlington Heights Road and the fire hydrant will also be moved. Mr. Chen said he would do everything possible to allow them to acquire a number of 5 inch diameter trees that would be planted in that area in lieu of a guardrail . That should come to fruition as soon as the construction season gets underway. Guardrail at Meacham/Nerge - Village Staff and Mr. Chen have been charged to discuss some solutions to that situation over the next 30 days . 5 Year Capital Improvements Plan - The funding for the plan was approved as presented except that part of the Tonne/Landmeier Intersection improvements included the Fargo crossover as part of that project. It was also included as part of the industrial revitalization, therefore, it was removed. All of the other crossover improvements are in the industrial revitalization program. The Fargo Road crossover at Tonne is underway now. Landmeier/Tonne Traffic Improvements - The light at Landmeier and Tonne Roads was turned the right way and lit so that the left hand turn in front of the Post Office is now lit up and there were no accidents in the interim. Public Works Director, Tom Cech, was thanked for his efforts with Commonwealth Edison on this project . Village Drainage Improvements - There was a $50, 000 carry over from last year and there is another $50, 000 earmarked for this year. There are 8 projects that should be done this year. The one major criteria that the Committee recommended is the $500.00 participation by each of the homeowners be eliminated and the Village make all of those improvements without any monetary participation by those residents . This can be discussed at the Committee of the Whole meeting following this meeting. 3-11-97 3 9. JUDICIARY, PLANNING & ZONING COMMITTEE CHAIRMAN RETTBERG Revisions to Drivewa Ordinance - The Committee will meet on Thurs y, March 1997 at 0 p.m. to discuss changes/revisions to the Driveway Ordinance having to do with paving bricks . Trustee Johnson requested that the Committee discuss a revision to the Ordinance to include a provision that if the Village does repairs to the apron that is constructed with pavers that the Village reimburse the homeowner an amount equivalent to concrete replacement rather than no reimbursement as the ordinance now reads . 10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIK Meetin Schedule - The Committee will meet on Wednesday, Marc 1997 at 7 :00 p.m. in Executive Session to discuss personnel . 11 . RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON Meeting Schedule - A meeting of the Committee will be scheduled at the March 25, 1997 Village Board meeting. 12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI No report. 13 . PLAN COMMISSION - VILLAGE MANAGER No report . 14 . ZONING BOARD OF APPEALS - VILLAGE MANAGER No report . 15 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEE PETRI Cable Communications Enabling Ordinance - The Enabling Ordinance was a opted tonight on the Consent Agenda. Franchise A reement - Motion to adopt Resolution No. 3- entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CONTINENTAL CABLEVISION OF NORTHERN ILLINOIS, INC. " MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg MOTION CARRIED b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK Easter Food Drive - Community Service Department is coordinating t e food drive this year and the baskets will be collected over the next few weeks to be distributed on Thursday, March 27, 1997 . C. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEE RETTBERG Planning Resources - The Commission is awaiting the ra t contract from the consultant who was selected to be the Planner to work with the Commission. 3-11-97 4 Meetin Schedule - The next meeting of the Commission will be hel on Thursday, April 3, 1997 at 6: 30 p.m. 16. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None. 17 . UNFINISHED BUSINESS None. 18 . REPORT FROM THE VILLAGE MANAGER 1 . Automated Information Service - The Village now has an automated information service. Residents can call 357-4299 and by utilizing the numbers, can pick various topics of information. This number will be advertised in both the upcoming Business Matters and all Village Newsletters . 2 . Chicago Area Transportation StudyThe Village has received notice that t e Signal Interconnection Project at Arlington Heights Road from Devon Avenue to Higgins Road has been approved for Congestion, Mitigation, Air-Quality (CMAQ) funds for interconnecting the traffic signals on Arlington Heights Road. This will improve the flow of traffic by not having traffic lights impede normal flow. The project cost is $400, 000 and the Village will be receiving $320, 000 in Federal funds for the project . The remaining $80, 000 will be split between the Village and Cook County. This was a Village project but because this is a common roadway, the County will be the lead agency. The final engineering will be started sometime this spring or summer. 19. NEW BUSINESS AERIAL EQUIPMENT OF WHEELING - The Village is now in the process of trimming parkway trees by a contractor. The Village responsibility is to follow behind and chip the tree limbs, however the chipper suffered severe damage when an axle broke and the unit rolled over. Repairs are over 25% of the cost of a new unit and in addition that unit was planned for replacement next year. Two quotes were received for a new unit and one is currently being rented. Purchase of the unit being rented is requested and the rental cost that has been paid would be applied to the purchase price. A request for authorization is being made to waive the bidding process and to issue a purchase order to Aerial Equipment of Wheeling at the low quote price of $14,500 which includes a trade-in and discount of $4,600 .00. Motion to authorize the purchase order in the amount of $14,500 to Aerial Equipment of Wheeling for a Brush Chipper. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES: Trustees Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg MOTION CARRIED. Executive Session - Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing personnel. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES: Trustee Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg MOTION CARRIED President Gallitano stated that the Executive Session will follow the Committee of the Whole meeting continued from earlier this evening. 3-11-97 5 GROVE MALL REDEVELOPMENT - The President announced that the Village has all ut concluded the arrangements between the Village and Hamilton Partners regarding the redevelopment of the Grove Mall and the Village Complex. A resolution has been prepared which authorizes the execution of a redevelopment agreement between the Village and Hamilton Partners and there is also an ordinance approving the final site plan and other developmental plans pertaining to the landscaping, lighting and building elevations with respect to the redevelopment of the property commonly known as the Grove Mall . There have been and will be further discussions of the final provisions of the site plan and the elevations relative to the Dominick' s construction. The legislation being adopted will be subject to a condition which will allow the Village to undo its approval if by Friday or Saturday the Village cannot come to terms with Dominick' s on the final elevation. Different elevation schemes that were reviewed earlier today will be shown to the entire Board later this evening The Board will meet on Thursday, March 13, 1997 at 6:00 p.m. for a special Committee of the Whole to discuss the final drawings from Dominick' s. Once those final drawings are completed they will be attached to the redevelopment agreement that will be authorized by the Village Board tonight . (President Gallitano expressed gratitude and appreciation to Mary Riordan, Special Counsel, George Knickerbocker, Village Attorney, Gary Parrin, Village Manager and to Hamilton Partners for all the work and effort involved in bringing this project together. Staff members were also noted for their contributions . ) Motion to adopt Resolution No. 14-97 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND HAMILTON PARTNERS, INC. (GROVE MALL AND VILLAGE COMPLEX) . " MOVED: Trustee Rettberg SECONDED: Trustee Petri AYES: Trustees Johnson, Lissner, Petri, Rettberg, Czarnik, Feichter MOTION CARRIED Motion to adopt Ordinance No. 2542 entitled "AN ORDINANCE APPROVING THE FINAL SITE PLAN AND OTHER DEVELOPMENTAL PLANS PERTAINING TO LANDSCAPING, LIGHTING, AND BUILDING ELEVATIONS WITH RESPECT TO THE REDEVELOPMENT OF PROPERTY LOCATED AT THE SOUTHWEST CORNER OF ARLINGTON HEIGHTS ROAD AND BIESTERFIELD ROAD (HAMILTON PARTNERS, D/B/A ELK GROVE TOWN CENTER LLC) . " (The Village Attorney emphasized that Exhibit A will be changed, #3, the lighting plan, will be dated March 12, 1997, and will have suggested changes; another change will be #6, subject to review and possible change by the Board at Thursday' s meeting. Hamilton Partners is aware of these conditions . The site plan being approved is the one showing the lineup of the street to the east of the eastern edge of the shopping center, the plan shows a potential for a traffic signal . The Board will review the intersection to determine whether or not a traffic signal is required after Dominicks has been open for a period of three months . If it is so warranted it will be a shared cost between the Village and Dominicks . ) MOVED: Trustee Petri SECONDED: Trustee Rettberg AYES : Trustees Lissner, Petri, Rettberg, Czarnik, Feichter, Johnson MOTION CARRIED 3-11-97 6 The Village Manager expressed his appreciation to the President and Board of Trustees for their direction and decision making over the past months. Hamilton Partners - Conditional Uses - Hamilton Partners has requested conditional uses under t e B-5 Zoning District; a dual drive up window facility for Walgreens for drop off and purchase of medical prescriptions and for an indoor theater of a location and size as seen to contain not more than 8 movie screens . The Village has reviewed the one proposal of 7 screens which requires 1454 seats which would require 54 more parking stalls than shown on the site. The recommendation is not more than 6 screens and 1194 seats which require 2 parking stalls more than Village Code. Walgreens Dual Drive-thru - Motion to direct the Village Attorney to prepare an ordinance allowing Walgreens to have a dual drive-thru window. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED Theater - Motion to direct the Village Attorney to prepare an ordinance to permit an expansion of the current theater operations to a total of 6 screens and the accompanying parking variation to go along with that number of screens . MOVED: Trustee Czarnik SECONDED: Trustee Rettberg VOICE VOTE MOTION CARRIED AUDIENCE No Response 20 . ADJOURNMENT Motion to adjourn the meeting at 9: 55 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Lissner, Petri, Rettberg, Czarnik, Feichter, Johnson MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 3-11-97 7