HomeMy WebLinkAboutVILLAGE BOARD - 03/25/1997 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE,
ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING
901 WELLINGTON AVENUE ON TUESDAY, MARCH 25, 1997
Village President Dennis J. Gallitano called the meeting to order
at 8 : 14 p.m.
1 . ROLL CALL:
Present : President: Dennis J. Gallitano;
Trustees : Nancy J. Czarnik, Patton
L. Feichter, Craig B. Johnson,
Samuel L. Lissner, James P . Petri,
and Paul A. Rettberg
Absent : None
Also Present : Assistant Village Manager, Raymond
Rummel; Village Attorney, George B.
Knickerbocker; and Village Clerk,
Patricia S . Smith
A quorum was present .
2 . INVOCATION:
The Reverend Thomas G. Smith, Deacon of St . Nicholas
Episcopal Church delivered the invocation.
3. APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Meeting held on
March 11, 1997 as submitted.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED.
4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO
1 . NORTHWEST HOUSING PARTNERSHIP - The Ground-breaking
Ceremony for the Senior Housing Project at 900
Landmeier Road will take place on Wednesday, March 26,
1997 at 2 : 00 p.m.
2 . BOY SCOUT TROOP 496 - President Gallitano acknowledged
members of Boy Scout Troop 496: Jeremy Johnson, Ryan
Balfanz, Ryan Demarest, Eric Forry, Bobby Lethgow,
Justin McDermott and Scout Leader Scott Demarest . The
Scouts were in attendance to earn a merit badge.
3 . PRIVATE INDUSTRY COUNCIL (PIC) - President Gallitano
introduced Mary Pepperl, President/Executive Director
of PIC who in turn introduced this years recipients of
the 1997 PIC Scholarship Awards . Scholarship Awards
were presented to Karen Mackey, Mark Montague and
Robert Nessel.
Ms . Pepperl thanked President Gallitano for his efforts
on behalf of PIC and in securing funding for the
scholarships .
4 . GROVE MALL REDEVELOPMENT - Todd Berlinghof of Hamilton
Partners thanked the President and Board of Trustees,
Special Counsel, Mary Riordon; the Village Manager,
Gary E. Parrin and the Village Attorney, George B.
Knickerbocker for their help, time and effort that was
put into this development.
03-25-97
1
Mr. Berlinghof presented an update on the progress that
is being made in the redevelopment . The Redevelopment
Agreement has been signed, the Letter of Credit has
been posted, issues with the tenants are being worked
on, the Architects are preparing drawings, other side
work is being done in terms of surveys and engineers
are preparing civil drawings and we expect to be
presenting drawings to the Village Engineering Staff
shortly for permits . Financing commitments are being
finalized. The Company is very excited about the
project which they feel will be a real asset to the
community.
President Gallitano reciprocated the thank you to
Hamilton Partners for their willingness to work with
the Village which will make the Town Center a true
showcase, not only for Elk Grove Village, but also the
surrounding communities . The President stated that
their cooperation and collaboration is greatly
appreciated in working with the Village in this
interesting time period of redevelopment .
President Gallitano presented the Village Attorney,
George Knickerbocker for his efforts and aggressive
strategy in taking over the property and acquiring the
property for redevelopment with a plaque made from a
"brick" from the Jewel Building which was a part of the
Grove Mall .
President Gallitano presented a plague of recognition
to Mary J. Riordan, Special Counsel for her
professional counsel and diligent efforts in
redeveloping the Grove Mall into a beautiful Town
Center.
5 . VILLAGE BUDGET 1997/98 - The meeting was recessed to
a public hearing to consider the proposed budget at
8 : 42 p.m.
The meeting resumed at 8 : 52 p.m. with all members present as
stated at the beginning of the meeting.
5 . APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the
March 25, 1997 Accounts Payable Warrant in the amount of
$543, 299 . 07 .
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES: Trustees Czarnik, Feichter, Johnson, Lissner, Petri,
Rettberg
MOTION CARRIED
Trustee Czarnik requested an amendment to Item I of the Consent
Agenda to include the not to exceed amount of $81, 790 . 25 for the
purchase and installation of three (3) P1ymoVent Source Point
Exhaust Collection systems at Greenleaf, Meacham and Biesterfield
fire stations .
The Assistant Village Manager requested a correction to Item R.
consideration to adopt Budgets for FY 1997/98 for an addition to
the Water & Sewer Fund of $85, 000 which will bring the total of
that Fund to $8, 922, 497 and that will change the bottom line on
the budget to $44, 709, 482 . The purpose of the additional monies
is for the rehabilitation of the Touhy Avenue Lift Station.
(This item was noted at the Budget Hearing . )
03-25-97
2
6. CONSENT AGENDA
A. Outdoor Warnin Siren - Authorize the Plan Commission
to hold a puc hearing to consider the petition of
the Elk Grove Village Fire Department for a Special Use
Permit to allow the installation of an outdoor warning
siren at 200 Biesterfield Road (Well Site #3) .
B. American Housing Partners, Glencoe IL - Authorize the
Plan Commission to consider the petition to annex,
rezone and obtain a special use permit for certain
property located at 751 Meacham Road for the purpose of
constructing and operating an independent senior
housing facility.
C. Arrow Road Construction, Mt. Prospect, IL - Award a
contract to the lowest responsive an responsible
bidder for street milling and resurfacing on a not-to-
exceed unit cost basis as follows:
Qty Unit Description Unit
Pricing
FY 96/97
22, 112 Sq.Yd. ' Bituminous Concrete 90
Surface Removal
(Partial Width 1 1/2")
99, 595 Sq.Yd. Bituminous Concrete . 75
Surface Removal (full
width 1 1/2")
13, 338 Ton Bituminous Concrete 27 . 05
Surface Course Mix C
2, 000 Ton Levelinq Binder 27 . 05
15, 874 Gal. ' Bituminous Prime coat . 50
Material'
100 Ton Prime Coat Aggregate 1. 00
and at a cost not to exceed $544, 039. 10 from the MFT
Fund.
D. RAI Concrete, Inc. Carol Stream, IL - Award a contract
to the lowest responsive and responsible bidder for
sidewalk, curb, gutter and driveway removal and
replacement on a not to exceed per unit cost basis as
follows :
Qty Unit Description Unit
Pricing
FY 96/97
45, 000 Sq. Ft . 5" PCC Sidewalk 2 . 00
15, 000 Sq. Ft . 8" PCC Sidewalk 2 . 15
200 Sq. Yd. 5" PCC DrivewaV Pavement 19. 00
100 1 Sq. Yd. 8" PCC Driveway Pavement 20. 50
3, 000 Ln. Ft. Combination Concrete Curb & 7 . 90
Gutter (B)
5, 000 Ln. Ft. Combination Concrete Curb & 7 . 90
Gutter (M)
60, 000 Sq. Ft. Sidewalk Removal . 38
300 Sq. Ft. Driveway Pavement Removal 1 . 05
8, 000 Ln. Ft Combination Concrete 2 . 50
Curb/Gutter Removal
and at a cost not to exceed $279, 475. 00 from the MFT
Fund.
E. Allied Asphalt Paving, Des Plaines, IL - Award a
contract to t e lowest responsive anctresponsible
03-25-97
3
bidder to furnish bituminous paving materials on a not-
to-exceed unit cost basis as follows:
Qty Unit Description Unit
Pricing
FY 96/97
4, 000 tons Bituminous Concrete 15. 90/Ton
Course
1, 000 tons Bituminous Surface Course 19. 35/Ton
500 1 gals. I Emulsified Asphalt SS-1 I 2 . 50/Gal.
at a total cost not to exceed $54, 200 from the MFT fund
and $30, 000 from the General Fund for a total cost of
$84, 200 .
F. Gambino Landscaping, Inc. Arlington Heights, IL - Award
a service contract to t e lowest responsive and
responsible bidder for parkway sod restoration at a
unit price of $2 . 75 per square yard with a total
contract amount not to exceed $13, 750.
G. McKay Contractors, Inc. Chicago, IL - Waive the formal
bidding process an award a negotiated snowplowing
contract to provide an amount not to exceed $45, 000 .
H. Villa e C cle S ort snowplowing services for the
1 winter season in, 63 Park `N Shop Lane - Grant
a request to hold a temporary out oor sale from Friday,
April 11, through Sunday, April 13, 1997 .
I . Hastings Air Energy Control, Milwaukee, Wi - Award a
contract to the lowest responsive and responsible
bidder for the purchase and installation of three (3)
P1ymoVent Source Point Exhaust Collection systems at
the Greenleaf, Meacham and Biesterfield Fire Stations
in an amount not to exceed $81, 790. 25.
J. O.C. Tanner SalesCom an , Salt Lake Cit Utah
Authorize payment of 45 for employee and Boards
and Commissions service awards .
K. Annual Budget - Adopt the following budgets for the FY
1997/98 :
General $23, 783, 011
Civil Defense 49, 606
Water & Sewer 8, 922, 497
Recycling/Municipal Waste 1, 042, 050
Systems
Asset Seizure 99, 141
Motor Fuel Tax 983, 455
Municipal Purpose 7, 500
Capital Projects 3, 407, 400
Capital Replacement 760, 902
Industrial/Commercial
Revitalization 5, 437, 500
Grove Shopping Center
Redevelopment Fund 100, 000
Foreign Fire Insurance Fund 116, 420
$44, 709, 482
L. Health Care Benefits - Consideration of the following
items to be effective May 1, 1997 through April 30,
1998 :
• Renew an agreement with Gallagher Bassett to
administer the Village' s Self-Insured Medical and
Dental Plans at a cost of $19 . 00 per participant per
03-25-97
4
month for medical claims and $6. 67 per participant
per month for dental claims; and
• Renew a contract with Lloyds of London to provide
Specific Stop Loss Re-Insurance coverage at a cost
not to exceed $279, 715; and
• Renew a contract with Lloyds of London to provide
Aggregate Stop Loss Re-Insurance coverage at a cost
not to exceed $19, 845; and
• Renew a contract with Arthur Gallagher and Company
for consulting services at a cost of $5, 000; and
• Renew a contract with Cost Care Consultation
Services through Gallagher Bassett at a cost of
$5 . 25 per participant per month; and
• Renew the Flex Spending Plan administered by
Gallagher Bassett at a cost of $5 . 45 per participant
per month; and
• Authorize the Village Manager to enter into
contracts with HMO Illinois and First Commonwealth
HMO to provide HMO Medical and Dental Services at
specific identified rates; and
• Establish monthly premium rates for all plans for FY
1997-1998 at the same level as the current year.
M. Classifications and Salar Plans - Consideration of the
following items wit an effective date of April 21,
1997 :
• Authorize a 3 . 0% value increase to non-Union Step
Pay Plan positions;
• Authorize a 3 . 0% value increase to Specific Rate Pay
Plan positions;
• Authorize a 0% to 4 . 5% increase for Merit Salary
personnel based on individual performance, including
a merit pool of $158, 781 for Merit Salary personnel,
based on individual performance;
• Authorize a Range Movement of $18, 681 for Merit
Salary personnel with range movements of 0% to 2 . 0%
for Merit employees funded at a rate of 0 . 5% of
Merit salaries;
• Authorize the assignment of an annual salary of
$101, 000 for the Village Manager and a $3, 000 one-
time merit award; and
• Increase the non-Union Merit Employee Management
Enhancement Program to consist of payments of $450,
$550, $625, and $700 for Groups I through IV, on
November 1 of 1997 and $1, 000 payment to Group V
employees, effective May 1, 1997;
• Continue a Longevity Program for full-time, non-
union General Step Pay Plan employees who have
completed the following years of service as of
November 1, 1996 in accordance with the following
schedule:
10 years service to 15 years service $150 . 00
16 years service to 19 years service 250 . 00
20 years plus service 350 . 00
03-25-97
5
• Participate in ICMA-RC 401 (a) supplementary
retirement program subject to the participatory
regulations of the program.
• Adopt Ordinance No. 2543 entitled, "AN ORDINANCE
AMENDING THE HOURLY RATE FOR CUSTODIAN PERSONNEL OF
THE VILLAGE OF ELK GROVE VILLAGE. "
• Adopt Ordinance No. 2544 entitled, "AN ORDINANCE
AMENDING THE SALARIES FOR THE SUMMER EMPLOYEES OF
THE VILLAGE OF ELK GROVE VILLAGE. "
• Adopt Ordinance No. 2545 entitled, "AN ORDINANCE
AMENDING THE SALARIES FOR THE SCHOOL CROSSING GUARDS
OF THE VILLAGE OF ELK GROVE VILLAGE. "
• Adopt Ordinance No. 2546 entitled, "AN ORDINANCE
AMENDING WAGES FOR PART TIME WATER METER READERS OF
THE VILLAGE OF ELK GROVE VILLAGE. "
• Adopt Ordinance No. 2547 entitled, "AN ORDINANCE
AMENDING THE HOURLY SALARIES FOR TEMPORARY PART-TIME
ADMINISTRATIVE INTERNS OF THE VILLAGE OF ELK GROVE
VILLAGE. "
• Adopt Ordinance No. 2548 entitled, "AN ORDINANCE
AMENDING THE CLASSIFICATION AND SALARY PLANS: THE
CLASSIFICATION PLANS: AND SALARY RANGE FOR MERIT PAY
PLAN POSITIONS OF THE MUNICIPAL CODE OF THE VILLAGE
OF ELK GROVE VILLAGE. "
N. EnvereLeave/Time Off - Adopt Resolution No. 15-97
entitled, "A RESOLUTION AMENDING THE PERSONNEL RULES
AND REGULATIONS RELATING TO EMERGENCY LEAVE/TIME-OFF AS
A RESULT OF DEATH IN THE IMMEDIATE FAMILY. "
0. Dominick' s Agreement Resolution No. 16-97 entitled, "A
RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND
VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND DOMINICK' S FINER
FOODS, INC. "
P. Letter of Credit - Adopt Resolution No. 17-97
entitled, " A RESOLUTION ACCEPTING AN IRREVOCABLE LETTER
OF CREDIT NO. 570004194-201 FROM THE FIRST MIDWEST
BANK, NATIONAL ASSOCIATION EXPIRING JULY 31, 1998 IN
THE AMOUNT OF $100, 000 . 00 PAYMENT FOR LIQUIDATED
DAMAGES IN ACCORDANCE WITH THE REDEVELOPMENT
AGREEMENT/ELK GROVE TOWN CENTER (HAMILTON PARTNERS
RETAIL DIVISION #1) . "
Q. Conditional Use Permits (Grove Mall) - Adopt Ordinance
No. 2549 entitled, "AN ORDINANCE GRANTING CONDITIONAL
USE PERMITS TO ELK GROVE TOWN CENTER L.L.C. (HAMILTON
PARTNERS) PURSUANT TO SECTION 7B-5-2C OF THE ZONING
ORDINANCE TO PERMIT AN INDOOR THEATER AND A TWO-WINDOW
DRIVE-THRU FACILITY IN CONNECTION WITH A PHARMACY FOR
THE B-5 TOWN CENTER SHOPPING DISTRICT LOCATED AT THE
SOUTHWEST CORNER OF ARLINGTON HEIGHTS ROAD AND
BIESTERFIELD ROAD, ELK GROVE VILLAGE. "
R. Environmental Science and Engineering, Inc. (ESC)
Award a professional service contract to, to perform
site investigation activities at 666 Landmeier Road to
determine the extent of soil contamination from a
previously removed underground storage tank, subject to
the approval of the Village Attorney, at a cost not to
exceed $23, 490 .
Motion to approve Consent Agenda items "A, B, C, D, E, F, G,
H, I, J, K, L, M, N, O, P, Q and R. "
03-25-97
6
MOVED: Trustee Johnson SECONDED: Trustee Czarnik
AYES: Trustees Feichter, Johnson, Lissner, Petri,
Rettberg, Czarnik
MOTION CARRIED.
President Gallitano noted this is the 9th year of passing an
austere budget, it reflects very modest growth. The President
thanked the Village staff, Gary Parrin, Ray Rummel and Department
Heads for keeping a tight lid on the budget.
7 . REGULAR AGENDA
None
BOARDS AND COMMISSIONS
B . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI
Guardrails - The Village is waiting for information from the
County and a report will be made at the April 8, 1997
Village Board meeting.
9. JUDICIARY, PLANNING & ZONING COMMITTEE -
CHAIF44M RETTBERG
Revisionsto Drivewa Ordinance - The Committee met on March
TO—, -1T9-7—to iscuss t e Driveway Ordinance. The revisions,
as effects residents had to do with a recommendation, with
respect to the installation of brick pavers in driveways .
The recommendation would permit brick pavers without having
to seek a variation. The installation would still require a
permit and installation must comply with installations
required by the Building Department . The Committee also
recommended that in the instance that the resident chooses
to use brick pavers on the apron as well as the driveway and
the Village is required to work on the driveway, it will be
treated as a standard concrete driveway for purpose of
reimbursement . This item will be discussed with the Board
at the Committee of the Whole. There are also some changes
as pertains to commercial property having to do with minimum
and maximum widths of driveways and also permitting radii
instead of flares as far as ends of driveways . The
proposals would apply to commercial businesses . Any changes
for the Industrial Park are being deferred to the Industrial
Revitalization Commission.
A meeting will be called after April 1, 1997 to discuss
Neon Signs and Animal Control.
10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIK
No report .
11 . RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON
Industrial & Commercial Waste Hauling Fees - A meeting is
scheduled for April , 1997 at p.m. to discuss the
commercial/industrial waste hauling fees .
12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI
No report .
13 . PLAN COMMISSION - VILLAGE MANAGER
No report.
03-25-97
7
14 . ZONING BOARD OF APPEALS - VILLAGE MANAGER
No report.
15. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEE PETRI
Meeting Schedule - The final meeting to be held in Elk
Grove Viz mill be on April 10, 1997 . Starting in
May the meetings will be held in Hoffman Estates for
the next 12 months.
b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK
The Board met on March 20, 1997 and discussed the
parade updates which included the mailing of
applications to 219 local organizations, businesses and
attractions. Individuals interested in participating
in the parade can obtain an application by contacting
the Fire Administration building at 734-8020 or by
picking up an application at the Municipal Complex.
The deadline for receiving the applications is June 1,
1997 . The parade is set for June 29, 1997 .
40th Anniversar - Trustee Czarnik has been invited to
a Rega Court ot Honor at which Boy Scout Darrin Pike,
who helped on the anniversary committee by arranging a
children' s birthday party, will receive the highest
rank in Scouting to be awarded to him on Sunday, April
20, 1997 from Boy Scout Troop 95, Elk Grove Village.
C. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -
TRUSTEE RETTBERG
Meetin Schedule - The next meeting of the Commission
wi 1 be he on Thursday April 3, 1997 at 6:30 p.m. to
discuss the contract proposal, which has been received
from Planning Resources Inc. relative to the contract
for the consultants for the revitalization of the
Industrial Park. After the details are worked out on
the contract it will be forwarded to the Village Board.
The Committee is hoping to embark on projects beginning
in 1998 to further the cause of revitalization of the
park.
16 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK
No report .
17 . UNFINISHED BUSINESS
No report .
18 . REPORT FROM THE ASSISTANT VILLAGE MANAGER
Suburban O' Hare Commission - The Village Manager
attended a demonstration of the Commission' s new
noise monitoring equipment on March 17, 1997 at
the Des Plains Village Hall . The computerized SOC
noise monitoring equipment combines state of the
art real time radar which gives the exact altitude
and location of O' Hare flight operations as they
fly over our communities with sophisticated noise
monitors located aboard a fleet of mobile vans.
The computerized information network will give
each SOC community comprehensive accurate real
time data on a wide range of noise measurements .
03-25-97
8
The demonstration took place in Des Plaines and the Village
Manager will arrange for a similar demonstration to take
place in the near future here at the Elk Grove Village Hall .
President Gallitano asked if the Village has received any
information from the City of Chicago Aviation Department
about all the data on the noise monitors; and suggested that
a Freedom of Information Act be requested for that data.
The Village Attorney was requested to pursue that item.
19. NEW BUSINESS
Touhy Avenue Lift Station - Motion to amend the Water &
Sewer Fund to perform the rehabilitation work this year
in the 1998 budget and to proceed with the detailed
engineering for this project.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES : Trustees Johnson, Lissner, Petri, Rettberg, Czarnik,
Feichter
MOTION CARRIED.
Executive Session - Motion to hold an Executive Session
following tonight' s Board Meeting, public hearing and
continuation of the Committee of the Whole for the purpose
of discussing personnel.
MOVED: Trustee Czarnik SECONDED: Trustee Rettberg
AYES : Trustees Lissner, Petri, Rettberg, Czarnik,
Feichter, Johnson
MOTION CARRIED
Gloucester Drive - President Gallitano reported that he has
received a request from Elk Grove Estates Town
Home/Condominium Parcel C by CWM Management Services the
management agent for Parcel C to take action on Gloucester
regarding no parking between 6: 00 a.m. and 6:00 p.m. on the
North side of the street. The President placed this item on
the JPZ Committee agenda. The Committee will schedule a
date for that discussion and the Management Services will be
notified of that date. The Police Department will conduct a
survey of the area and make a report to the JPZ Committee .
Mr. Scott McElroy, resident of 810 Gloucester, stated his
concern about the parking situation on Gloucester,
especially the Hospital employees who park on both sides of
the street making a safety concern for pedestrians and
emergency vehicles .
AUDIENCE 9:11 P.M.
Mr. Michael A. Tosto, former Village Trustee, addressed the
Village Board regarding the status of the new Fire Station
to be built at Oakton and Bonnie Lane. Deputy Chief William
Clark responded to Mr. Tosto' s questions .
Mr. Tosto further stated his disappointment that there would
be no residential area in the new Grove Mall. The Village
President responded to Mr. Tosto' s concerns .
In closing Mr . Tosto thanked the Board for the opportunity
to speak and wished all of the candidates the Best of Luck.
03-25-97
9
20 . ADJOURNMENT
Motion to adjourn the meeting at 9:16 p.m.
MOVED: Trustee Rettberg SECONDED: Trustee Czarnik
AYES: Trustees Lissner, Petri, Rettberg, Czarnik, Feichter,
Johnson
MOTION CARRIED
Patricia S. Smith
Village Clerk
Dennis J. Gallitano
Village President
03-25-97
10