Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 06/24/1997 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, JUNE 24, 1997 Village President Craig B. Johnson called the meeting to order at 8 : 10 p.m. 1. ROLL CALL: Present: President: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Samuel L. Lissner, James P. Petri, Chris Prochno Absent : Patton L. Feichter Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present. 2. INVOCATION The Reverend Norman P. Anderson, Pastor of Elk Grove Baptist Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on June 10, 1997 as submitted. MOVED: Trustee Petri SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Northwest Municipal Conference (NWMC) - The President attended the monthly meeting on June 11, 1997. The Conference will not be meeting again until September. AmeriSuites Hotel - Itasca - The President and some members of the Board attended the Grand Opening of the AmeriSuites Hotel on Thursday, June 12, 1997. Outdoor warning Siren - Deputy Chief Greg Riddle addressed the Board regarding the warning siren at Gibson and California that activated on Saturday, June 21, 1997 at approximately 2 :00 p.m. and continued for approximately 30 minutes . Deputy Chief Riddle explained that there was damage to the cabinet housing the siren and condensation caused the equipment to short out . The contractor has worked on the siren and will be monitoring the circuit board for any malfunctions. Discussion followed regarding the possibility of the siren being out of service for a length of time and how an effected area would be covered should there be an emergency. Deputy Chief Riddle explained the overlap of sirens from Schaumburg and the other sirens in the Village would cover most of the area. The Village Manager stated that should a siren be out of service during an emergency, Village personnel would adequately cover the area with Village sound equipment. 1 06-24-97 President Johnson apologized for the inconvenience to the residents during that time when the siren activated, noting that it was not something that the Village could foresee. The President also thanked Deputy Chief Riddle for his efforts in alleviating the situation. Trustee Prochno reported that she represented the Village at the dedication of the new PlainesBank at 450 E. Higgins Road and christened the sign with champagne. Trustee Czarnik reminded everyone of the Home Town Parade which will be held on Sunday, June 29, 1997, starting time 2 : 00 p.m. There will be 115 units included in the parade. Trustee Petri made a belated presentation of a plaque to President Johnson for his years of service to the Village as Trustee. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the June 24, 1997 Accounts Payable Warrant in the amount of $516,348.16. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Lissner, Petri, Prochno ABSENT: Trustee Feichter MOTION CARRIED Trustee Prochno noted to the Board that the parenthetical references of item M of the Consent Agenda referred to a 12 ton limit for Oakton Street and it should be a 5 ton limit . Trustee Lissner referred to item O of the Consent Agenda granting a special use permit to permit the installation and operation of an outdoor warning siren at the Charles J. Zettek Municipal Complex, stating that the Plan Commission held public hearings on the relocation of the siren and did not pick this location because it was not offered as an alternative site during the period that their hearings were held. Trustee Lissner stated that he feels that if the Plan Commission had been offered this site for consideration it would have been readily accepted. Trustee Lissner's report was interrupted by the Fire Alarm activating and the building was evacuated at 8:30 p.m. until the Fire Department issued an All Clear at 8:38 p.m. at which time the meeting continued with all members present with the exception of Trustee Feichter as noted at the beginning of the meeting. President Johnson questioned item A consideration of a request for a waiver of sign permit fees for the Elk Grove Homeowners Association. The Village Manager responded that the criteria for a request for a waiver of fees to be placed on the agenda for consideration is if the requesting body is a not-for-profit tax status organization. President Johnson addressed items E and F of the Consent Agenda stating that these items came in under Bid and that will put money back into the Village coffers. The President also referred to item M and the fact that the weight limit on Oakton Street will be lowered to 5 tons since it is a residential street. He further addressed the request from residents as to a pedestrian crosswalk at Oakton and Wildwood after the resurfacing of Oakton Street. It was the consensus of the Board that staff proceed with the crosswalk at such time as the resurfacing is completed. 2 06-24-97 6. CONSENT AGENDA A. Elk Grove Homeowners Association - Grant a request to waive sign permit fees for two identification signs at the entrances to their subdivision in an amount of $39. 60 . B. Elevator Inspection Service Company. Inc. , ala .in .. IL Award a service contract for the provision of elevator inspection services in a total contract amount not to exceed $7, 500 . C. Oquendo Construction Co. . Inc. . Chicago. IL - Award a service contract to the lowest responsive and responsible bidder to remove, furnish, and install new ceiling tile at the Greenleaf and Meacham Fire Stations in an amount not to exceed $34, 035. D. Rust Environmental and Tnf as . (Ru & I) Sheboygan, Wi - Award a professional services contract for the digitizing and updating of the Fire Department's pre- plan computer aided drafting and design (CARD) program in an amount not to exceed $36, 565 . E. Ridge Avenue Watermain - Approve the Balancing Change Order for Phase II of the Ridge Avenue Watermain Replacement Project for a net decrease of $21, 408.72; and Approve the Final Pay Estimate of $2, 794 .82 . F. Landmeier Road - Approve the Balancing Change Order for the Landmeier Road Sidewalk Improvement Project for a net decrease of $2, 031.20; and Approve a Final Pay Estimate of $4, 578 .73 for this project. G. Conference-Fire Department - Authorize the Fire Chief to attend the International Association of Fire Chief's Fire Rescue Conference in Dallas, Texas from August 22 to August 27, 1997 at a cost not to exceed $1, 205. H. Conference-Engineering/Community Development - Authorize the Director of Engineering and Community Development to attend the International Public Works Congress and Exposition in Minneapolis, Minnesota from September 13 to September 17, 1997 at a cost not to exceed $1,400. I . Conference-Village Trustee - Authorize Trustee Chris Prochno to attend the National League of Cities annual leadership training conference in Colorado Springs, Colorado from August 13 through August 16, 1997 at a cost not to exceed $1, 558.31. J. Increase Budaet - Increase the FY 1996-97 General Fund Budget in the amount of $17, 000 . K. TBPA - Adopt Resolution No. 29-97 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN ELK GROVE VILLAGE AND THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY." L. H.E.L.P. - Adopt Resolution No. 30-97 entitled, "A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN 3 06-24-97 EXTENSION TO THE HIGH-LEVEL EXCESS LIABILITY POOL (HELP) CONTRACT AND BY-LAWS DOCUMENT." M. Oakton Street - Adopt Ordinance No. 2568 entitled, "AN ORDINANCE AMENDING TITLE 6, CHAPTER 4, SECTION 6-4-6 : B. , VEHICLES IN EXCESS OF TWELVE TONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE (OAKTON STREET) . " N. Zoning Board of Appeals - Adopt Ordinance No. 2569 entitled, "AN ORDINANCE AMENDING PARAGRAPH A. OF SECTION 8-2 BOARD OF APPEALS OF CHAPTER 8 ADMINISTRATION AND ENFORCEMENT OF THE ZONING ORDINANCE OF THE VILLAGE BY INCREASING THE NUMBER OF MEMBERS OF THE BOARD OF APPEALS TO NINE (9) ." O. Outdoor Siren - Adopt Ordinance No. 2570 entitled, "AN ORDINANCE GRANTING A HEIGHT VARIATION AND A SPECIAL USE PERMIT TO THE VILLAGE OF ELK GROVE TO PERMIT THE INSTALLATION AND OPERATION OF A FIFTY (501 ) FOOT OUTDOOR WARNING SIREN AT THE CHARLES J. ZETTEK MUNICIPAL COMPLEX, 901 WELLINGTON AVENUE, ELK GROVE VILLAGE. " P. Fire and Ambulance Service - Adopt Ordinance No. 2571 entitled, "AN ORDINANCE AMENDING TITLE 5. CHAPTER 5, SECTION 5-5-1, FIRE AND AMBULANCE SERVICE OUTSIDE VILLAGE, OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, BY PROVIDING AN INCREASE IN THE RATES FOR CONTRACTED SERVICES AND NON CONTRACT PER CALL. " Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, and P." MOVED: Trustee Czarnik SECONDED: Trustee Dill AYES: Trustees Dill, Lissner, Petri, Prochno, Czarnik ABSENT: Trustee Feichter MOTION CARRIED 7. REGULAR AGENDA None BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER Meeting Schedule - The committee will meet on Tuesday, July 1, 1997 at 6:30 p.m. in the Chernick Conference Room to discuss consent agenda items c. Guardrail at Meacham/Nerge and d. Guardrail at Arlington Heights/Cosmon. Landmeier/Tonne Traffic Improvements - This item may be removed from the committee agenda as this item will be completed tomorrow. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Animal Control Ordinance Revisions - A report was received from the Board of Health this evening and the committee will meet to discuss this item on Monday, July 7, 1997 at 7 :00 p.m. Campaign Sianaae Restrictions - The Village Attorney has been requested to do some research on this item. Residential On Street Parking-Elk Grove High School - The committee will be doing research on this item. 4 06-24-97 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Meeting Schedule - There will be a joint meeting with the Information Committee on July 1, at 7:00 p.m. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIR No report. 12 . INFORMATION COMMITTEE - CHAIRMAN DILL No report. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Meeting Schedule - The next meeting of the committee will be held on Wednesday, July 9, 1997 at 6:00 p.m. The Economic Development Officer will be distributing the minutes from the last meeting. Paving of Parking Lots - Trustee Lissner reported that he received a call from a concerned resident who had some concerns dealing with the paving of parking lots. After several discussions the matter was turned over to the Assistant Village Manager. The gentleman called Trustee Lissner to say the he was very happy about the way the Village responded to his concerns. Trustee Lissner commended the Director of Engineering and Community Development and his staff for their response and noted that this type of response to concerns is what makes Elk Grove and the Industrial Park so viable. 14 . YOUTH COMMISSION - TRUSTEE PROCHNO Programming Formulation - The Commission held their first meeting on Monday, June 16, 1997 and had discussion on formulating ideas on some of the programs that they would like to expand within the Village. Discussion dealt with separating activities of the different age groups and as to how far they want to get involved with the village, and incorporating community service into the programming. The idea of a Coffee House keeps coming up from the teens . Officer Tom Frolich has the name of a woman who is interested in running a coffee house. The Economic Development officer will give the commission information on vacant retail space that is available. Meeting Schedule - The next meeting of the commission will be held on Monday, July 21, 1997. 15 . PLAN COMMISSION - VILLAGE MANAGER No report. 16. ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 97-5 President Johnson questioned the fact that the recommendation from the Zoning Board was not unanimous. The Director of Engineering and Community Development stated that it was his understanding that Zoning Board member, Ted Thompson, did not feel that a hardship was demonstrated and therefor did not recommend approval of the variation requested. 5 06-24-97 Motion to concur with the recommendation of the Zoning Board and adopt Ordinance No. 2572 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6:B OF THE ZONING ORDINANCE AS IT PERTAINS TO FRONT YARD REGULATIONS TO PERMIT THE CONSTRUCTION OF A SHED ON AN EXISTING CONCRETE SLAB WHICH WOULD ENCROACH APPROXIMATELY TWENTY (201 ) FEET INTO THE REQUIRED TWENTY-FIVE (251 ) FOOT FRONT YARD ON PROPERTY LOCATED AT 35 EAST SHELLEY ROAD, ELK GROVE VILLAGE (TOTH) ." MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill ABSENT: Trustee Feichter MOTION CARRIED 17. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Meeting Schedule - The next regional meeting will be held in Hoffman Estates on July 10, 1997 at 7:30 p.m. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Parade - There are 115 units that will be included in the parade on Sunday, June 29, 1997 at 2 : 00 p.m. The RotaryFest starts tomorrow, Wednesday, June 25, 1997 and continues until midnight on Sunday. Trustee Czarnik expressed thanks for the donations and contributions that were made for the Parade. A list of the contributors will be read at the next meeting of the Board. Community Spirit Award - The Community Service Board met on Thursday, June 19, 1997 and discussed having an award to recognize residents who have helped people within the Village and without. This item will be further discussed at following meetings. Needs Assessment Survey - This will be a manual assessment done in the fall by Board members possibly at shopping centers. New Officers - Alva Kreutzer is the new President of the Community Service Board; Mary Paliganoff is the new Vice President; and Peg Vallillo is the new Secretary. The President announced that there will be a fireworks display on Thursday night at Elk Grove High School as part of the RotaryFest. The Lions Fourth of July Celebration will also have a fireworks display that is partially funded by the Village of Elk Grove. The President also urged everyone to attend the parade stating that he and Trustees will be in the Parade on Sunday. Trustee Prochno announced that this Friday, June 27, 1997 is the first Splash Party at Rainbow Falls from 7 :30 p.m. to 9 :30 p.m. Trustee Czarnik announced that the Teen Rock & Bowl went from 30 attendees to 90. The Police Department is doing an excellent job with this program. Trustee Petri reminded everyone that MediaOne is phasing out the old converters. They will no longer work after July 31, 1997. The old converters may be taken to MediaOne for a refund of $20 . 00 or a service call may be made for the installation of a replacement. 6 06-24-97 18. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 19. UNFINISHED BUSINESS None 20. REPORT FROM THE VILLAGE MANAGER Administrative Intern - The Assistant Village Manager introduced Chris Korn, the new Administrative Intern in the Manager' s Office. Chris is pursuing a Masters Degree in Public Administration at Northern Illinois University. 21. NEW BUSINESS Illinois Department of Transportation - Motion to accept a Grant from IDOT in the amount of $3,200.00 to reimburse the Village for portable breath testing unit as well as overtime expenses in the amount of 84 hours. A joint roadway safety check will be conducted sometime this year with the State Police and Village personnel. Moved: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, ABSENT: Trustee Feichter MOTION CARRIED AUDIENCE 9:02 p.m. Mr. Gene Schovenack, 616 Thorndale, representing Forest View Fire Protection District requested that any correspondence for the Fire District be sent to him and not to the Association. The Village Manager stated that the records will be corrected. 22 . ADJOURNMENT Motion to adjourn the meeting at 9 :05 p.m. MOVED: Trustee Prochno SECONDED: Trustee Czarnik AYES: Trustees Petri, Prochno, Czarnik, Lissner, Petri, ABSENT: Trustee Feichter MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 7 06-24-97