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HomeMy WebLinkAboutVILLAGE BOARD - 07/08/1997 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, JULY 8, 1997 Village President Craig B. Johnson called the meeting to order at 8 :09 P.M. 1. ROLL CALL: Present : President: Craig B. Johnson; Trustees : Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: None Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2. INVOCATION The Reverend Thaddeus Czanecki, Deacon of Queen of the Rosary Parish delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on June 24, 1997 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4 . REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Greater O'Hare Association - The President and Board of Trustees attended the Greater O'Hare outing on June 26, 1997 . Arlington Heights Village President - The President had lunch with Arlene Mulder, Village President of Arlington Heights on June 27, 1997 . Retirement Dinner - The President attended a retirement dinner for Deputy Chief Tim Evans of Schaumburg along with Fire Chief MacArthur and Deputy Chiefs Riddle and Clark. Tim Evans was raised and grew up in the Village of Elk Grove Village. Mr. Evans will be retiring to become a minister in Holland, Michigan. Home Town Parade -President Johnson, Anne Feichter, Parade Chairperson and Steve Santowski, next year' s Parade Chairman presented awards for the various units adhering to the parade' s theme of the "50' s and 60' s" as follows : Elk Grove Neighborhood/Family Groups 2nd Place - Second Chance Adoption 1st Place - Lutheran Church of the Holy Spirit Floats (Amateur or Homemade) 2nd Place - National American Heritage Real Estate 1st - Talpalpa Mexican restaurant 1 07-08-97 Floats (Commercial) 2nd Place - United Way/Harris Bank 1st Place - Citibank/Elk Grove Jaycees Community Organizations - Adult 2nd Place - Elk Grove Historical Society 1st Place - Elk Grove Center for the Performing Arts Community Organization - Children 2nd Place - Girl Scouts Illinois Crossroads 1st Place - Boy Scout Pack #495 President Johnson expressed his appreciation to all the people who participated in the organization of the parade and those who were a part of the parade for their time and effort that went into the success of the parade. The President expressed a word of thanks to the many volunteers, the Police, Fire and Public Works Departments . Special thanks was given to Anne Feichter, Chairperson of the parade who was presented with a plaque of recognition. Elk Grove Exchange - The President and Trustees were part of the Elk Grove Exchange on July 3, 1997 . This is a forum whereby residents may call into the program and talk to the Board. Starting in September the Exchange will take place on the first Wednesday of every other month. The Elk Grove Park District Board will be on the Exchange in the alternating months . Grove Mall - There will be a dry run closing on Friday, July 11, 1997, which will include the signing of many documents and the goal is to have the actual closing with the transfer of funds next Tuesday, July 15, 1997 when the property will be sold to Hamilton Partners. The Village has received the approval from the Illinois Environmental Protection Agency (TEPA) regarding the site where the Grove Cleaners was located. President Johnson thanked the IEPA for their help in securing this information and issuing their approval in a timely manner. Dominick' s opening has been delayed due to the IEPA situation until February or March. It is still hoped that Walgreens will be up and running by the new year. Dominick' s and Walgreens have signed leases with Hamilton Partners and a number of other businesses are lined up to be potential tenants. The goal is to have the project completed by next summer. Trustee Feichter reported on his trip to Latvia a former communist country as a part of an International Civic Education program. The purpose of the program is to promote democracy to nations that used to be under communist rule. This conference included educators from a variety of nations that used to be under communist rule. Trustee Feichter will be going to Bosnia next month to teach their educators about the principals of American democracy and American teaching methods. President Johnson commended Trustee Feichter for his volunteer work stating that this was a great reflection on behalf of the Village to have one of its members doing this work. Trustee Czarnik reported that the Village had 400 pounds of candy distributed at the parade. She further reported that Anne Feichter was also the Chairperson for the parade the last two 2 07-08-97 years and expressed her thanks for the way Anne set up the parade. Steve Santowski will be the Chairperson for next year and will be setting the dates for the meetings. Anyone wishing to volunteer for the parade planning should contact Trustee Czarnik. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the July 8, 1997 Accounts Payable Warrant in the amount of $478, 675.10. MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 6. CONSENT AGENDA A. Elk Grove Center for the Performing Arts - Grant a request to host the production of Shakespearean theatre in the parking lot of the Lutheran Church of the Holy Spirit, 150 Lions Drive; and Waive all business license and related fees associated with the Elk Grove Center for the Performing Arts production in the amount of $450 .00. B. Elk Grove High School - Grant a request from Township High School District 214 to waive the 1997-1998 vehicle sticker fees for two vehicles located at Elk Grove High School . C. Elk Grove Park District - Grant a request to waive vehicle license fees as follows: 3 passenger vehicles @ $20 each $ 60 13 Class B vehicles @ $40 each 520 9 Class D, F vehicles @ $65 each 585 4 Class H, J, K vehicles @ $90 each 360 3 Class L, N, P, Q vehicles @ $105 each 315 $1, 840 D. Easement Variation - Grant a request from Mr. & Mrs . Michael Meier, 1513 Wm. Clifford Lane, for a variation from Section 8-12B-1-1D Easements, of the Village Code to permit the construction of a garage to encroach 4 feet into a 10 foot public utility and drainage easement. E. Easement Variation - Grant a request from Greg Johnson, 599 Maple Lane, for a variation from Section 8-12B-1-1D, Easements, of the Village Code to permit the existing garage to remain 4 feet into a 10-foot public utility and drainage easement. F. Easement Variation - Grant a request from James Zaucha, 1473 Wm. Clifford Lane, for a variation from Section 8-12B-1-1D, Easements, of the Village Code to permit the construction of a shed to encroach 4 feet into a 10-foot public utility and drainage easement. G. Sof ma . Inc. . Exon. Pennsylvania - Award a purchase contract to the lowest responsive and responsible bidder, for the purchase of seventy-four (74) new and upgraded Microsoft Office Suite licenses, fifty-five (55) Microsoft Windows 95 license upgrades, and associated documentation in an amount not to exceed $25, 302 .10 . 3 07-08-97 H. Ameritech. Schaumburg. IL - Award a service agreement for maintenance of the Village' s Centigram Voice Mail system and business phone sets from the period of August 25, 1997 through April 30, 2002 at the rate of $669 per month for a total contract amount not to exceed $37,464 . I . Suburban O'Hare Commission - Authorize payment of dues for fiscal year 1997-98 at a cost of $1.20 per capita for a total amount of $40, 114 .80 . J. Greater Woodfield Convention and Visitors Bureau - Authorize payment of $91,345 to GWCVB for FY 1997-98 . K. Independent BookingAgents (IBA) . Houston. Texas - Grant a request to hold a carnival in the Super Kmart parking lot at 600 Meacham Road from July 23 through July 27, 1997. L. Establishing Fees/Public Hearings - Adopt Resolution No. 31- 97 entitled, "A RESOLUTION RESCINDING RESOLUTION NOS. 2-93 AND 8-92 AND ESTABLISHING ANNEXATION FEES; FEES FOR REVIEW OF CERTAIN DOCUMENTS; AND FEES FOR PUBLIC HEARINGS HELD BEFORE THE PRESIDENT AND BOARD OF TRUSTEES, PLAN COMMISSION AND ZONING BOARD OF APPEALS OF THE VILLAGE OF ELK GROVE VILLAGE." M. Grove Mall Shopping Center - Adopt Resolution No. 32-97 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE THE FIRST AMENDMENT TO THE REDEVELOPMENT AGREEMENT (GROVE MALL SHOPPING CENTER) ." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, and M ." MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 7. REGULAR AGENDA Integrated Technology Group (ITG) - Adopt a professional service contract with Integrated Technology Group, Itasca IL in an amount not to exceed $148,000. MOVED: Trustee Lissner SECONDED: Trustee Czarnik AYES : Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAY: Trustee Dill MOTION CARRIED BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER Meeting Schedule - The Committee will meet on Monday, July 14, 1997 at 10 :00 a.m. at the Public Works Garage to discuss the drainage structure at Perrie Grove Apartments. Landmeier Public Works Noise Reduction Plan - The Committee met a few days ago at the Garage and observed the noise reduction plan and feel it is moving along very well. This item will stay on the agenda until the project is completed. Guardrails at Meacham/Nerae & Arlington Heights/Cosman - The committee met on July 1, 1997 to discuss the guardrails and have 4 07-08-97 made recommendations which will be considered by the Committee of the Whole later this evening. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Animal Control Ordinance Revisions - The Committee met on July 7, 1997 with members of the Board of Health and Health Department staff and reviewed their recommendations. The committee accepted most of the recommendations with the exception of the limit on the number of dogs and cats per household. There was a request for a few rewrites to strengthen the enforcement provisions. Trustee Lissner on behalf of the committee thanked Nancy Yiannias and Mike Cavallini and the entire Board of Health for their work on this ordinance and their attention and courtesy in dealing with the residents. Campaian Sianage Restrictions - The Committee expects a report from the Village Attorney in about 4 weeks. A meeting will be called upon receipt of that report. On-Street Parking at Elk Grove Hiah School - The Committee met with Chief Engelbrecht and the consensus of the committee was to get input from the residents effected by any additional NO PARKING signs. The Committee also asked for a map of the area that is effected. The Chief is to meet with representatives of the High School to get their input into this matter. Trustee Prochno thanked all of the residents who attended the meetings regarding the animal control ordinance. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Committee Report - The Committee met on July 1, 1997 with all of the Department Heads and discussed all of the items on the agenda. There was a lively discussion on communication. A recommendation was made on the travel reimbursement policy revisions, which will be discussed at the Committee of the Whole following this meeting. The Committee will meet with the Board of Health regarding the Wellness Program. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIK Scavenger Licenses - The Committee has received a report regarding the scavenger license figures and will call a meeting in August when Trustee Feichter returns from Bosnia. Information will be sent to the Business Liaison Council and the Greater O'Hare Association. President Johnson stated that the Board will be meeting with the Business Liaison Council in September. There will be meetings with the Business Liaison Council three times a year in January, May and September. 12. INFORMATION COMMITTEE - CHAIRMAN DILL Committee Renort - The Committee met on July 1, 1997 with the Department Heads and there were recommendations to be suggested to the full Board, which will be discussed at the Committee of the Whole following tonight' s meeting. Meeting Schedule - The next committee meeting will be held on Wednesday, September 17, 1997 at 7:00 p.m. in the Chernick Conference Room. 5 07-08-97 There will be a questionnaire in the next newsletter for comments from the residents as to what information they would like to see in the newsletters. The Village Manager will receive those comments and compile them into a report for the Committee to study. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Meeting Schedule - The Committee will meet on Wednesday, July 9, 1997 at 6 :00 p.m. to discuss the report on the status of the data gathering process that Planning Resources will be presenting. Planning Resources will also be making a presentation on market forces and financial resources that the Village can consider. 14. YOUTH COMMISSION - TRUSTEE PROCHNO Splash Party - The first summer teen Splash Party was held on Friday, June 27, 1997 at Rainbow Falls and was attended by 115 teens. The next Splash Party will be held on Friday, July 11, 1997 from 7 :30 to 9:30 p.m. Meeting Schedule - The next meeting of the Commission will be held on Monday, July 21, 1997 at 7 :00 p.m. 15 PLAN COMMISSION - VILLAGE MANAGER No report. 16. ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 97-6 The President and Trustee Czarnik questioned the petitioner, Mrs. Meier, regarding the existing shed and swimming pool. The Director of Engineering and Community Development answered their concerns regarding drainage. Motion to concur with the recommendation of the Zoning Board of Appeals and adopt Ordinance No. 2573 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-6:D.2 AND 7-1 OF THE ZONING ORDINANCE OF THE VILLAGE PERTAINING TO REQUIRED SIDE YARDS TO PERMIT THE CONSTRUCTION OF A DETACHED ACCESSORY STRUCTURE (GARAGE) WHICH WOULD ENCROACH APPROXIMATELY FIVE (51 ) FEET INTO THE REQUIRED EIGHT (8' ) FOOT SIDE YARD AND BE LOCATED CLOSER THAN SIX (61 ) FEET TO THE SIDE PROPERTY LINE ON PROPERTY LOCATED AT 1513 WILLIAM CLIFFORD LANE, ELK GROVE VILLAGE (MEIER) .- MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES : Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED 17. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Meeting Schedule - The next meeting of the Regional Group will be held on Thursday, July 10, 1997 at 7 :30 p.m. in Hoffman Estates. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIR Meeting Schedule - The next meeting of the Community Service Board will be held on Thursday, July 17, 1997 at 7 :30 p.m. in Room C. 6 07-08-97 The Elk Grove Community Spirit Award Committee will be meeting on Wednesday, July 16 at 8 : 00 a.m. in the Community Service Department Conference Room. The Community Service Board will be hosting an in-service for new Community Service Board members on July 17, 1997 at 6 : 15 p.m. in Room C. Mak . a Difference Davy- There will be a Make a Difference Day again this year on Saturday, October 25, 1997 . 18. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 19. UNFINISHED BUSINESS None. 20. REPORT FROM THE VILLAGE MANAGER Northwest Central Dispatch - The Region 54 Planning Committee has approved seven (7) 800 frequencies for the system. This means that the up-grading of the equipment and the pursuit of bringing the entire dispatch system into a very professional and highly technical consortium can begin. Compliments were expressed to Northwest Central Dispatch, their employees and the Executive Committee which is made up of the Fire Chiefs of the communities. President Johnson stated that the Village Manager and the former President Dennis Gallitano worked very hard to secure the higher frequencies. All their work and effort is greatly appreciated. 21. NEW BUSINESS A T & T - Motion to authorize the Director of Engineering and Community Development to execute a rider agreement which will be included on the engineering permit to install fiber optica. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter, MOTION CARRIED President Johnson announced that there will be a presentation from the Suburban O'Hare Commission on Tuesday, July 15, 1997 at 6 :00 p.m. ; and at 7 :30 p.m. there will be a presentation with reference to the new flight monitoring system in Elk Grove Village. The Mayors from Des Plaines and Park Ridge have been invited to attend this presentation. This is an open meeting and residents are welcome to attend. The Board will be meeting as a Committee of the Whole after this meeting to discuss the televising of Committee of the Whole meetings and several other items. AUDIENCE Ms . Pam Barnak, 1013 Charlela addressed the Board regarding the following: She thanked the Board for their consideration regarding the animal ordinance; requested using the apartment complex for noise monitor site; commended the Police/Department regarding the enforcement of median violations; requested that apartment complexes 7 07-08-97 be included in the Jaycee Christmas Decorating contest; and the traffic light sequence at Nerge Road. President Johnson requested the Director of Engineering and Community Development to look into the traffic light concerns and report back to the Board and Ms. Barnak. 22. ADJOURNMENT Motion to adjourn the meeting at 9:09 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Petri, Prochno, Feichter, Lissner, Petri, Prochno MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 8 07-08-97