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HomeMy WebLinkAboutVILLAGE BOARD - 07/22/1997 - i . MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, JULY 22, 1997 Village President Craig B. Johnson called the meeting to order at 8 :15 p.m. 1. ROLL CALL: Present: President: Craig B. Johnson; Trustees : Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: None Also Present: Assistant Village Manager, Raymond Rummel Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present. 2. INVOCATION The Reverend Thomas G. Smith, Pastor of St . Nicholas Episcopal Church delivered the invocation. 3. APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on July 8, 1997 as submitted. MOVED: Trustee Petri SECONDED: Trustee Dill VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Meetings attended by President Johnson: July 10, 1997 - Lunched with Gary Umlauf, President of Harris Bank and discussed meetings and business activities happening in the Village. - President Johnson and the Village Manager met with the Vice President of Governmental Affairs of Jewel Food Stores and the new store manager and discussed local government programs with which they would like to be involved. - Met with residents of Huntington Chase Subdivision, representatives of Lexington Homes and Illinois Department of Transportation regarding the sound problem generated by the expressway. Possible alternatives and/or solutions were considered. IDOT is already working on a large bump located on the expressway; and the Village Police Department has talked to the State Police so there will be increased monitoring of that section of the expressway starting in the middle of August . There will be another meeting with the residents of Huntington Chase again in August after Lexington Homes has a chance to discuss potential resolutions of the problem. 1 07-22-97 July 14, 1997 - President Johnson and Trustee Dill were guests of the Elk Grove Lioness' Club for their monthly dinner. The President gave them an up-date on the redevelopment of the Grove Mall . July 15, 1997 - The entire Board met with Suburban O'Hare Commission to discuss their views and beliefs regarding noise from O'Hare airport and potential resolutions. The Elk Grove Village Board will meet on August 12, 1997 at 7:00 p.m. to discuss the Village' s views and stance dealing with the Chicago O'Hare Noise Commission. July 16, 1997 - Met with the Work Force Development Council and discussed how the private industry is helping people who are in transition between jobs or change of careers prepare themselves for a different work area and retool themselves to meet the demands of the changing work force. Elk Grove Town Center - The Village has received a letter from the Illinois Environmental Protection Agency for the remediation. All of the details have been worked out with the former owner about the remediation plan. The Village is ready to go ahead and the transfer of funds will take place on Monday, July 28, 1997 and ground breaking will begin next week. Elk Grove Theater - The theater will not be able to remain open during the construction period. There are too many safety concerns for the public to remain open during the construction. The theater will close on August 1, 1997 and construction will begin. The construction should be finished and the theater re- opened in October, 1997 . The theater owner apologized to the residents that he cannot operate the theater during the construction time. Trustee Feichter reported that he would be going to Bosnia tomorrow (Wednesday, July 23, 1997) to teach. He thanked the Village Manager for putting together mementos of Elk Grove Village for distribution to students in Bosnia. Trustee Feichter also thanked Trustee Prochno for her contribution of Bulls posters to be presented in Bosnia. President Johnson wished Trustee Feichter well on his trip. Trustee Dill reported that he accompanied the Health Department Inspectors on a reinspection of the Park District Pavilion Center. He thanked Steve Curatti and Michael Cavellini for their time and patience and further stated that their demeanor in dealing with the business community is a credit to the Village. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the July 22, 1997 Accounts Payable Warrant in the amount of $561, 843.33. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 2 07-22-97 6. CONSENT AGENDA A. Motorola Inc. . Schaumburg. IL - Waive the formal bidding process and award a purchase contract under the State of Illinois Joint Purchasing Agreement for the purchase of 20 Motorola HT 1000 portable radios with chargers in an amount not to exceed $16, 710 . B. Genco Industries, Inc. , res wood. T , - Award a contract to the lowest responsive and responsible bidder for all work related to the Touhy Avenue Lift Station Rehabilitation Project in an amount not to exceed $197, 800. C. Scully Hunter & Scully. Elk Grove IL - Award a contract to the lowest responsive and responsible bidder, for the 1997 Village Drainage Improvement Project in an amount not to exceed $123,848 .10 and; increase the Capital Projects Fund budget in the amount of $24, 000 . D. Illinois Building Services. Inc. . Roselle. I , - Extend an existing service contract for custodial services at the Fire Administration Building and the Landmeier Public Works Facility for a two-month period from August 01 through September 30, 1997 at a cost of $6,257.84, for a total contract amount not to exceed $53, 644 .30. E. Amend Travel Regulations - Adopt Resolution No. 33-97 entitled, "A RESOLUTION AMENDING THE TRAVEL REGULATIONS OF THE PERSONNEL RULES AND REGULATIONS." F. Amend sexual Harassment Policy - Adopt Resolution No. 34-97 entitled, "A RESOLUTION AMENDING ARTICLE IX DISCIPLINE, RULES AND EMPLOYEE COMMUNICATION PROCEDURES, SECTION 9. 18 SEXUAL HARASSMENT OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE." G. North West Housing Partnership/License Agreement - Adopt Resolution No. 35-97 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A LICENSE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND LANDMEIER ROAD LIMITED PARTNERSHIP (LANDMEIER STATION, 900 LANDMEIER ROAD) ." H. Assistant Director of Information Systems - Adopt Ordinance No. 2574 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (ASSISTANT DIRECTOR OF INFORMATION SYSTEMS) ." I . Decrease Liquor Licenses - Adopt Ordinance No. 2575 entitled, "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY DECREASING THE NUMBER OF CLASS "A" LIQUOR LICENSES (FIDDLER'S AND THE GROVE) ." J. Amend Villag od / •andm Road - Adopt Ordinance No. 2576 entitled, "AN ORDINANCE AMENDING TITLE 6, CHAPTER 4, SECTION 6-4-6 :B, VEHICLES IN EXCESS OF TWELVE TONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE (LANDMEIER ROAD) . " K. Amend Village Code/No Parking--- Adopt Ordinance No. 2577 entitled, "AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, TITLE, 6, PROHIBITED AND 3 07-22-97 RESTRICTED AREAS, SECTION 6-4-5-3 A. NO PARKING STREETS AND AREAS." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J and K." MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 7 . REGULAR AGENDA None. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER Guardrail at Arlington Heigh / osman - The Committee met on July 14, 1997 and recommendations will be presented to the Board at the Committee of the Whole following tonight' s meeting. The Elk Grove Village Public Works Department is in the process of moving the fire hydrant on Arlington Heights Road to an agreed upon location on Sylvan Court. A permit has been received from Cook County to allow the moving of the sidewalk and the installation of "car catching bushes" in that area. Drainage Improvement Project - The contract award and approval of the money for this project was approved on the Consent Agenda this evening. There will be eight (8) projects which will begin on Monday, July 28, 1997. The project should be completed within six 6 weeks. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Animal Control Ordinance - The minutes from the July 7, 1997 Committee meeting have been dispersed. A proposed change to the ordinance by Village sanitarian Michael Cavellini has also been distributed with a draft ordinance attached. Trustee Prochno questioned the addition of the number of litters per pet per household to the ordinance. Trustee Lissner stated that there are no limitations on the number of pets allowed per household although there have been changes to the ordinance to allow the Health Department to do inspections based upon complaints. The Village Attorney stated that he has not had an opportunity to review the proposed ordinance and asked that action be delayed until the next meeting of the Village Board so that he may have time to do so. Campaign Signage Restriction - The committee is waiting for a recommendation from the Village Attorney. On-Street Parking at Elk Grove High School - Chief Engelbrecht is collecting information from Elk Grove High School Administration and area residents and also putting together a map of the area. Trustee Lissner discussed limited parking hours and the cost of parking permits with Chief Engelbrecht. 4 07-22-97 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Travel Reimbursement Policy Revision - This item was addressed in the Consent Agenda and may be removed from the Committee agenda. Wellness Program - A meeting will be scheduled upon receipt of information from staff. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIK No report. 12. INFORMATION COMMITTEE - CHAIRMAN DILL Distribution of Agenda Information - Agendas for the Village Board and Committee of the Whole are now being distributed to the Elk Grove Public Library and the Elk Grove Park District Pavilion and Senior Center for posting on their respective bulletin boards . Channel 6 representatives are developing a method for airing of the agenda which should be in place soon. Revision to the Villaae Newsletter - There will be a report on this after the next meeting of the Committee on September 17, 1997 when responses will be returning from the citizens. Televisinc of Committee of the Whole - It was the consensus of the Village Board to have Channel 6 telecast the Committee of the Whole meeting. Mike Hinko, Manager of Channel 6 will make a presentation of formats to the Board at the Committee of the Whole following this meeting. Barring any unforeseen technical problems the televising of the Committee of the Whole meetings will begin on or about September 1, 1997. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Consultant Report - The Committee met on July 9, 1997 and received a very good report from the consultants on the market forces that drive the industrial park. Copies will be distributed to the entire Board of Trustees. The Commission discussed transportation, buildings and ground conditions and the labor market . A proposal to include the retail centers throughout the Village will be considered as a part of the scope of this revitalization issue. Financial resources that will be available to the Village through government and private concerns will also be discussed. Interchancre - Elmhurst Road - Mount Prospect is looking into pushing for a full interchange at the entrance to the expressway on Elmhurst Road. This would be an opportunity for the Village to join forces with them as this would be a real asset to the industrial park. Meeting Schedule - The next meeting of the Commission will be held on Thursday, August 7, 1997 at 6 :00 p.m. President Johnson questioned a previous report regarding a stop sign at Elk Grove Boulevard and Tonne Road. The Director of Engineering and Community Development stated that the Village is currently in the process of studying that intersection and taking current traffic counts. A new report will be prepared within the next several weeks. 5 07-22-97 Trustee Prochno reported that she and Trustees Lissner and Feichter attended the annual Board meeting for the United Way on July 14, 1997. In this past year the United Way of Elk Grove raised over $200, 000 for the local United Way which goes into funding different programs within the community. 14 . YOUTH COMMISSION - TRUSTEE PROCHNO Program Planning - The Committee met on July 21, 1997 and discussed issues and started planning some programming for Community Service for the youth, something for Make-a-Difference Day. Officer Tom Frolich reported that the woman who had been interested in opening a coffee house has changed her mind and is opening a bar-b-que rib place at Tonne and Devon. Rock & Bowl - On Tuesday, July 15, 1997 over 171 teens attended the Rock & Bowl at the Elk Grove Bowling Alley. Splash Party - The latest Splash Party was held Friday, July 11, 1997 and was attended by over 150 kids. The last Splash Party for the season will be held on Friday, August 1, 1997 . Meeting Schedule - The next meeting of the Youth Committee will be held on Monday, September 15, 1997 at 7 :00 p.m. 15 PLAN COMMISSION - VILLAGE MANAGER No report. 16. ZONING BOARD OF APPEALS - VILLAGE MANAGER No report. 17. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Meeting Schedule - The Regional Group met last Thursday, July 17, 1997 and decided that the meeting will be scheduled for every other month due to a smaller agenda. The next meeting will be held on Thursday, September 11, 1997 at 7 :30 p.m, in Hoffman Estates. Fiber Optics - MediaOne intends to start planning and beginning construction of the Fiber Optics System at the end of August or early September. Converters - The old converter boxes will be out of service as of July 31, 1997. Residents should return the converter boxes to MediaOne or call for service to have them replaced. Village Grove Apartments - Talks are underway with MediaOne for cable service to the complex. This will either be at no cost or a very low cost. These negotiations are due in part to the perseverance of Trustee Petri. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIR Community Spirit Award - The Community Service Board met on Thursday, July 17 1997 and discussed the community spirit award committee. A presentation will be made to the Board on August 12, 1997. 6 07-22-97 Need Assessment Committee - The Committee met and will be doing questionnaires through the residents sometime in September. Make a Difference Da v - This event will take place on October 25, 1997. Anyone interested is to call the Community Service Department. Meeting Schedule - The next meeting of the Community Service Board will be held on Thursday, August 21, 1997 at 7 :00 p.m. 18. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK Liquor License Fees - Code Amendment - Motion to adopt Ordinance No. 2578 entitled "AN ORDINANCE AMENDING SECTION 3-1-8 OF THE VILLAGE CODE BY PROVIDING FOR A 50% REFUND OF A LIQUOR LICENSE FEE FOR ESTABLISHMENTS WHICH CEASE OPERATION WITHIN THE FIRST FOUR MONTHS OF A LICENSE YEAR" . MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED Park District-Li ucr License - A request was received from the Park District for a liquor license for three events they would be hosting at Pirate' s Cove. They requested use of their Pavilion liquor license for catering at Pirate' s Cove; and also requested that they be allowed to use that license for a certain number of events throughout the summer without having to submit a request for each event. Discussion followed regarding the issuance of a Class "D" license to the Park District for the three dates as requested; and the possible creation of a special events liquor license for use by organizations, churches and/or other governmental bodies. The consensus was to approve a Class D license for the requested dates this evening and have staff research the possible creation of a special license. Motion to approve a Class "D" Liquor License to be issued to the Elk Grove Park District for August 2, 9 and September 12, 1997 for events to be held at Pirate's Cove and to waive the license fees. MOVED: Trustee Dill SECONDED: Trustee Feichter AYES : Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED 19. UNFINISHED BUSINESS None. 20. REPORT FROM THE VILLAGE MANAGER Tornado Warning - A tornado warning was issued in the Village on July 18, 1997. Deputy Chief Greg Riddle defined the operation of the sirens and the series of events that lead up to the activation of the sirens and the process of cancellation of the warning. He further explained the various types of severe weather conditions that are referred to as severe thunderstorms, watches and warnings and the effected areas that are within the scope of the Village. Deputy Chief Riddle remarked that the 911 system was flooded with calls upon the activation of the sirens and stated that at that 7 07-22-97 time people should be taking refuge from the tornado and should have a predetermined plan as to where the safest place would be in case of such an emergency. That place being a basement or at least a room with no windows and/or as away from windows as possible and not under an unsupported roof. The Fire Department will discuss the safest place with an individual who calls anytime other than during an emergency. Community Events Sian - The Community Events Sign has been relocated to the well site and should be fully connected by the end of the week. 21. NEW BUSINESS Grove Mall Redevelonm n - Motion to adopt Ordinance No. 2579 entitled "AN ORDINANCE RESCINDING RESOLUTION NO. 32-97 AND AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE THE FIRST AMENDMENT TO THE REDEVELOPMENT AGREEMENT (GROVE MALL SHOPPING CENTER) ." MOVED: Trustee Czarnik SECONDED: Trustee Feichter AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED Executive Session - Motion to meet in Executive Session following tonight's Board meeting to consider personnel. MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES: Trustee Petri, Prochno, Czarnik, Dill, Feichter, Lissner MOTION CARRIED Liquor Commission - The Liquor Commission will meet on July 30, 1997 at 6 :30 p.m. in the Chernick Conference Room. The Village Attorney, Chief of Police and Village Clerk were requested to attend this meeting. Power Lines - President Johnson stated the Board met with residents of the Cosman Lake Estates area earlier this evening regarding their concern about the overhead power lines in the area. A meeting will be held on Tuesday, August 5, 1997 in conference Room E with the concerned residents and representatives of Commonwealth Edison. AUDIENCE 9:15 p.m. Mr. Ed Aldredge, 1091 Warwick Lane questioned the Board about the dumping of garbage on Higgins Road south of the McDonald University. President Johnson informed Mr. Aldredge that area is not in the Village of Elk Grove, however the Village will notify Cook County about the situation. The Village will notify Mr. Aldredge upon talking with the County. Mr. Jack Van Dyke, 222 Yarmouth, addressed the Board regarding the access roads and traffic pattern proposed at the new mall stating that he and his neighbors perceive this to be a problem. After much discussion the President stated that he hasn' t seen the problem that the residents foresee, but the concerns will be discussed with the consultant . 8 07-22-97 The Director of Engineering and Community Development reported that the final traffic study should be presented to the Village within the next 10 days. The Village Board and staff will review the report and a copy will be available for review by residents. A copy of the report will be sent to the Elk Grove Library. 22 . ADJOURNMENT Motion to adjourn the meeting at 9 :29 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES : Trustees Petri, Prochno, Feichter, Lissner, Petri, Prochno MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 9 07-22-97