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HomeMy WebLinkAboutVILLAGE BOARD - 09/09/1997 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY SEPTEMBER 9, 1997 Village President Craig B. Johnson called the meeting to order at 8 :16 p.m. 1. ROLL CALL: Present : President : Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent : None Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present. 2. PLEDGE OF ALLEGIANCE INVOCATION President Johnson led the audience in the Pledge of Allegiance to the Flag. 3. APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on August 26, 1997 as submitted. MOVED: Trustee Petri SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED 4 . REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Fik grove Town Center - The groundbreaking took place on August 28, 1997 . This was a long awaited event. Walgreens will remain in business until their new building is completed. All of the asphalt except that around Walgreens has been removed. The remediation of contaminated soil from the cleaners site has been done according to EPA specifications. The first construction that will be seen will be Walgreens and Dominick' s. rFnn - The President and Village Manager were guests this evening at the CEDA Dinner. The dinner was attended by Mayors from Arlington Heights, Buffalo Grove, Park Ridge, Schaumburg and all neighboring communities. President Johnson thanked Trustee Petri for Chairing the Committee of the Whole this evening while he was at the dinner. Evelyne Layton - President Johnson announced the retirement of his secretary who will be moving to North Carolina. He noted her service to the Village for the past 19 years, stating that she will be missed and wished her much good luck. The President introduced his new secretary, Pat Droschak. Trustpe Prnnhnn reported her participation in the Paint-a-Thon on September 6, 1997. A home was selected from the community belonging to a senior who was in financial distress and who' s house needed painting. This program is run on an annual basis by the Community Service Department. Also participating were Alva 1 09-09-97 the Community Service Department. Also participating were Al Kruetzer, (Community Service Board) Beth Madden (Community ervice Coordinator) , a Firefighter and several employees om e Hyatt Regency Woodfield. reported that volunteers are needed fo the Needs Ass ssment Survey, which will be conducted Friday, Is tember 25 and turday, September 26, 1997. The Survey will b conducted at the J el, Elk Grove High School, Senior Center, W Mart, Librar and Park District Pavilion. Questions ked will be regardin areas that residents feel should be a ressed by the Community Service Department. The information from the survey will be cc iled to see how the Community Se ice Department can direct thei services to respond to the iss s presented. 5. APPROVAL OF W RANT Motion to autho ' ze payment of invoice as shown on the September 9, 1997 Accounts ayable Warrant in t amount of $407, 577 . 16 . MOVED: Trustee Pet ' SECONDED: Trustee Dill AYES: Trustees Cza ik, Dill, Fei hter, Lissner, Petri, Prochno MOTION CARRIED 6. CONSENT AGENDA A. Plan Commission - Au o ize a public hearing to hear the petition of Robert Tr o for a special use permit and text amendment to Section 3 :A of the Zoning Ordinance to allow the operation of a c me cial parking lot for private vehicles in the I-2 ndus ial District at 2401 Pan Am Boulevard. B. Plan Commission - Authorize a ublic hearing to hear the petition of AT&T Wireless Comm ications for a special use permit to incre se the height o an approved monopole antenna locate in the I-1 zoned istrict at 1060 Oakton Street. C. - P nrnfina LeMont , TL - A rd a professional services c ntract to the lowest resp sive and responsible bidder to rovide labor, equipment an materials for exterior and interior painting of the acham Road Fire Station in an amount not to exceed $14, 0 . D. XpAt eaning Sprvice. Chicago, IL - Awar a professional servi es contract to the lowest responsive nd responsible bidd r to furnish custodial services at the Fire Adm istration Building and Landmeier Public Works Facility fo a nine-month period in an amount not to e ceed $2 , 663 .77. E. ire Department Training - Authorize Firefighte a George urger and Matthew Reidy to attend paramedic tra ning at Northwest Community Hospital, Arlington Heights, llinois from September 22 through January 16, 1998 at a t tal cost not to exceed $4, 000 . F Fire Department Training - Authorize Firefighter Mi ael A. Pastel to attend Firefighter II and HazMat Operation training in Elgin, IL from September 15 through Nove er 1, 1997 at a total cost not to exceed $1, 450. Motion to approve Consent Agenda items "A, B, C, D, E. and F Kruetzer, (Community Service Board) Beth Madden (Community Service Coordinator) , a Firefighter and several employees from the Hyatt Regency Woodfield. Trustee Czarnik reported that volunteers are needed for the Needs Assessment Survey, which will be conducted Friday, September 26 and Saturday, September 27, 1997. The Survey will be conducted at the Jewel, Elk Grove High School, Senior Center, WalMart, Library, and Park District Pavilion. Questions asked will be regarding areas that residents feel should be addressed by the Community Service Department . The information from the survey will be compiled to see how the Community Service Department can direct their services to respond to the issues presented. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the September 9, 1997 Accounts Payable Warrant in the amount of $407, 577. 16 . MOVED: Trustee Petri SECONDED: Trustee Dill AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 6. CONSENT AGENDA A. Plan Commission - Authorize a public hearing to hear the petition of Robert Troch for a special use permit and text amendment to Section 7E-3 :A of the Zoning Ordinance to allow the operation of a commercial parking lot for private vehicles in the 1-2 Industrial District at 2401 Pan Am Boulevard. B. Plan Commission - Authorize a public hearing to hear the petition of AT&T Wireless Communications for a special use permit to increase the height of an approved monopole antenna located in the I-1 zoned district at 1060 Oakton Street. C. All-Tech Decorating. Lemont. IL - Award a professional services contract to the lowest responsive and responsible bidder to provide labor, equipment and materials for exterior and interior painting of the Meacham Road Fire Station in an amount not to exceed $14, 950. D. Neat Cleaning Service. Chicago. IL - Award a professional services contract to the lowest responsive and responsible bidder to furnish custodial services at the Fire Administration Building and Landmeier Public Works Facility for a nine-month period in an amount not to exceed $21, 663 .77. E. Fire Department Training - Authorize Firefighters George Burger and Matthew Reidy to attend paramedic training at Northwest Community Hospital, Arlington Heights, Illinois from September 22 through January 16, 1998 at a total cost not to exceed $4, 000. F. Fire Department Training - Authorize Firefighter Michael A. Pestel to attend Firefighter II and HazMat Operations training in Elgin, IL from September 15 through November 1, 1997 at a total cost not to exceed $1, 450 . Motion to approve Consent Agenda items "A, B, C, D, E, and F." MOVED: Trustee Czarnik SECONDED: Trustee Dill 2 09-09-97 AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 7 . REGULAR AGENDA None. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER Undergrounding of Electrical Lines - The Committee met on September 3, 1997 and it was the consensus of the committee to ask staff to check for the cheapest price for undergrounding the lines in the area of Cosman and Beisner, and to secure from Commonwealth Edison an idea of the cost to underground all of the lines throughout the Village, and to request Commonwealth Edison to give the village an estimate of one section of the Village from Devon Avenue to Elk Grove High School on Arlington Heights Road. This information should be available within the next three months. Sidewalk/Street Light Improvements - The Committee recommends that a sidewalk be installed on Tonne Road south of the Post Office, a sidewalk across the Elk Grove Boulevard median at Tonne, an eight foot wide sidewalk at Rohlwing Road, an eight foot wide sidewalk through a 1. 5 acre on Rohlwing Road, and eight foot wide sidewalk on the east side of Rohlwing Road from Biesterfield north to Woodland Meadow Park and a street light installation along Beisner Road between Gloucester Road and Winston along Cosman Road. The total estimated cost is $51, 597 . 00 . The Committee decided to exclude the installation of a sidewalk at Cosman from Charles to Winston, however Trustee Dill has asked for a reconsideration of this decision, since there may be some ways to do this installation at a lower cost than anticipated. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER On-street PParking at Elk Grove High school - The Committee met on August 28, 1997 and discussed the parking situation at the High School . This was a very informative meeting, which included 26 residents, the Police Chief, Sergeant Zinnel and Ray Broderick, Principal of the High School . The Police Department put together several action items based on the exchange of ideas presented at the meeting. A letter will be sent to the residents who live in the effected area to summarize what was discussed and then will meet again on September 30, 1997 at 7:00 p.m. at which time there will be consideration of a final recommendation. Placement of signage and wordage on the signs was discussed and the Police have increased their presence in that area and the results are very positive. The Principal has also taken some positive actions. Due to the scheduling of the September 30th meeting, the meeting scheduled for September 25, 1997 has been cancelled and will be rescheduled later this year. Overweight Truck Penalties - This item was also discussed and the committee recommends adoption of an ordinance amending the penalties imposed for violation of the weight limits on certain streets in the Village. Motion to adopt Ordinance No. 2591 entitled "AN ORDINANCE AMENDING TITLE 6, CHAPTER 4 TRAFFIC SCHEDULES, SECTION 6-4-6 3 09-09-97 LIMITED LOAD STREETS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE." MOVED: Trustee Lissner SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 10 . PERSONNEL COMMITTEE - CHAIRMAN PETRI Wellness Program - Information has been received from the Personnel Director. A meeting will be scheduled after additional information on other programs has been received. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIK Scavenger Licenses - The Committee is waiting for further information from staff regarding other municipalities` experience with fees. The Solid Waste Agency is also doing a study that the Committee will review. 12. INFORMATION COMMITTEE - CHAIRMAN DILL Revisions to Village Newsletter - The Committee will meet on Monday, September 22, 1997 to review the results of the survey that was included in the Village Newsletter. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI The Commission met on September 4, 1997, without the consultants which worked out very well and the commission intends to continue to meet prior to meetings with the consultants. The Commission then met with the consultants as well as members of staff representing the Police Department and Public Works, Engineering and Community Development. Discussion included traffic and traffic patterns. There was some disagreement with some of the consultants on some of the real life things that went on and the Police Department had good conversation with them after the meeting. There will be staff in attendance at the next meeting. The Commission is asking the consultants to look beyond right now and to look at potentially when the remaining portion of the Elgin O'Hare Expressway opens. The consultants will be looking at the commercial areas. The President suggested that the consultants look at sites where the elevated "Blue Line" may tie into the Village. President Johnson, the Village Manager and Mayor Larson of Schaumburg will meet to discuss a feasibility study with Schaumburg. 14. YOUTH COMMISSION - TRUSTEE PROCHNO Meeting Schedule - The next meeting will be held on Monday, September 15, 1997 at 7 :00 p.m. 15 . PLAN COMMISSION - VILLAGE MANAGER No report. 16. ZONING BOARD OF APPEALS - VILLAGE MANAGER The Director of Engineering and Community Development addressed the Board regarding a request from Suburban Construction for a 4 09-09-97 variation from the Municipal Code regulations requiring a ten (10) foot planting area along the street frontages of this property (Landmeier Road and Higgins Road) . The variation is required for the Landmeier Road frontage. This is not a Zoning Ordinance regulation, it would be a Municipal Code variation, however, it is tied into the petition for a variation as heard by the Zoning Board of Appeals. The width of the planing area would need to be reduced from ten (10) feet as required to approximately four (4) feet. The required number of plantings would remain the same. Mr. George Gilkerson, representing Suburban Construction, Inc. addressed the Board stating that they would be willing to work with the Village and stated that they would plant extra trees in the parkway to make up for the reduced area as requested by the Village President. The Director of Engineering and Community Development will work with Suburban Construction, Inc. on this item. The consensus was to direct the Village Attorney to prepare an ordinance allowing for a landscape variation for the next Board meeting. Docket No. 97-6 Suburban Construction. Inc. - Motion to concur with the recommendation of the Zoning Board of Appeals and adopt Ordinance No. 2592 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 7-1 (PERTAINING TO HEIGHT REGULATION ) , SECTION 4-3-1:A (PARKING SPACE REQUIREMENTS) AND SECTION 4-4-1 (NUMBER OF LOADING SPACES) OF THE ZONING ORDINANCE FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF HIGGINS AND LANDMEIER ROAD (SUBURBAN CONSTRUCTION, INC. ) ." MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED Motion to direct the Village Attorney to prepare an ordinance granting a landscaping variation from the Municipal Code to Suburban Construction, Inc. for property located at the northeast corner of Higgins and Landmeier Roads. MOTION: Trustee Petri SECONDED: Trustee Feichter VOICE VOTE MOTION CARRIED 17. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER MediaOne/TCI - Trustee Petri and the Assistant village Manager, Ray Rummel met in Lombard with approximately 50 other towns that are served by MediaOne and are in the same position as regards to the swapping of customers by the Cable Companies . The Village has 120 days to review the TCI proposal. Trustee Petri recommended the appropriation of between $500 . 00 and $1000 . 00 to join with the other 50 towns which would give a good amount of money to do whatever is necessary to try and deal with this problem. The request for funds will be presented to the members at the NWMC meeting to be held tomorrow evening. President Johnson concurred with the recommendation stating that a consortium of so many towns at a low cost to each community would raise a substantial fund by going together. 5 09-09-97 Motion to authorize an amount of up to $1,000.00 to match funds from each of the other communities to be used to discourage the swapping of customers by MediaOne/TCI. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustee Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED Meeting Schedule - The regular meeting of the Regional Group will be held on Thursday, September 11, 1997 in Hoffman Estates . MediaOne is expected to be in attendance at that meeting. A report on that meeting will be distributed to the Village Board. President Johnson stated that the Village is fortunate to have Trustee Petri agree to appear before Congressman Henry Hyde' s Judiciary Committee to give testimony on Cable Television in Washington D.C. on September 24, 1997 . Trustee Petri will give a 5 minute presentation on behalf of the Village in matters concerning cable television with one issue being this development with MediaOne. The Village is powerless in stopping this change over from one cable company that maybe is allowed in the Village that does a good job and serves the residents well to another company that has a track record that maybe the Village would not have allowed to come into the Village originally. Trustee Petri will address this issue and rate structure and the taking away of the Village' s authority in other areas and maybe Congress will give back some authority that was previously held by the Village. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Community Spirit Award - Trustee Czarnik displayed the items that will be presented to the recipient of the award. This is a new program that is being developed to recognize the many contributions of individuals, families and groups to improve the overall well being of Elk Grove Village. The program will acknowledge and celebrate community spirit and good will. The Board has agreed to the establishment of a community spirit committee. The Village has given seed money to the committee which will be repaid by donations . Nomination petitions will be advertised in the next newsletter which will be mailed out sometime in late November. C. LIQUOR COMMISSION- PRESIDENT JOHNSON Meetinc Schedule - There will be a meeting held on Thursday, September 16, 1997 at 6 :30 p.m. in the Chernick Conference Room in Executive Session and go into open session at approximately 7 :00 p.m. President Johnson announced that there will be a meeting of the Business liaison Council on Monday, September 22, 1997 at 6 :00 p.m. The Village Attorney was requested to attend this meeting. 18. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK S,princrhouse subdivision - Motion to adopt Resolution No. 39-97 entitled "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS SPRINGHOUSE SUBDIVISION." 6 09-09-97 MOVED: Trustee Lissner SECONDED: Trustee Czarnik AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter MOTION CARRIED 19. UNFINISHED BUSINESS None 20. REPORT FROM THE VILLAGE MANAGER None 21. NEW BUSINESS Police Department Training - Authorize for Supervisory Training at the Northwestern University Traffic Institute at a cost not to exceed $1,100.00 for the next officer on the Sergeants eligibility list to replace Commander John Bantner who will be retiring on December 12, 1997. The training will take place September 15, through 26, 1997. Moved: Trustee Czarnik SECONDED: Trustee Petri AYES : Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter, MOTION CARRIED Executive Session - Motion to meet in Executive Session following tonight's Board meeting to consider litigation, personnel and land acquisition. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustee Petri, Prochno, Czarnik, Dill, Feichter, Czarnik MOTION CARRIED AUDIENCE 9:16 p.m. Mrs . Emily Oskin, 724 Delphia addressed the Board regarding her concerns for the safety of roller bladers in the Village. Discussion followed regarding announcing safety concerns to motorists and reflective clothing. The JPZ Committee will look into this issue. 22. ADJOURNMENT Motion to adjourn the meeting at 9:26 p.m. MOVED: Trustee Dill SECONDED: Trustee Petri AYES: Trustees Prochno, Czarnik, Dill, Feichter, Lissner, Petri MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 7 09-09-97