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HomeMy WebLinkAboutVILLAGE BOARD - 09/23/1997 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, SEPTEMBER 23, 1997 Village President Craig B. Johnson called the meeting to order at 8 :13 p.m. 1. ROLL CALL: Present : President: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present. 2. INVOCATION The Reverend Angela Schenck, Pastor of Elk Grove United Presbyterian Church delivered the invocation. 3 . APPROVAL OF MINUTES: Trustee Czarnik requested a correction to the minutes noting that the days for conducting the Needs Assessment Survey would be held on Friday, September 26 and Saturday, September 27, 1997. Motion to approve the minutes of the Regular Meeting held on September 9, 1997 as corrected. MOVED: Trustee Petri SECONDED: Trustee Dill VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Northwest Municipal Conference - Trustee Petri attended the Conference meeting on September 10, 1997 on behalf of President Johnson. Cosman Road - On September 12, 1997 the Village President and Village Manager met with Cook County Commissioner, Carl Hanson and Joe Nevius, District Superintendent of the Cook County Forest Preserve District and received permission to locate an asphalt path on the County side of Cosman Road from where the Bike Trail ends to Winston. This will allow for the village to have the path wide enough for bicycles and will allow for the Village to apply for a Federal Grant so half of the cost will be paid by the Federal Government . The County also gave permission for the Village to bury the power linea in that section of the Village on the Forest Preserve side of the roadway which will save the Village a large amount of money. Suburban O'Hare Commission - On September 17, 1997, the President attended a meeting in Bensenville and discussed some of the events going on with O'Hare Airport; also the 2020 Plan was presented by Northern Illinois Plan Commission. According to NIPC there are currently 33, 000, 000 people flying in and out of 1 09-23-97 O'Hare Airport every year and their estimate is that by the year 2020 there will be 73, 000, 000 people who will need to use O'Hare Airport for this region. That is why Elk Grove Village and the surrounding communities have concerns figuring that there will be roughly another 1. 1 million airplanes above Elk Grove Village and surrounding communities at that time. That is the reason SOC does not want to see additional runways at O'Hare and strongly supports a third major airport, whether it is in Peotone or another region. SOC wants to make sure that those flights still come to Illinois, the tax dollars and the businesses still come to Illinois. Elk Grove Town Center - The asphalt has been removed and is being stored for use when the new parking lot is installed; the water and sewer mains are being set in place; the construction has begun on the pads for Dominick' s and Walgreens. The Village parking lot is being torn up to be resurfaced with the work to be done on the new Village Green. The projection for the new parking lot is 6 to 8 weeks. The landscaping and brick pavers will be put in place next spring. The Elk Grove Theater has hit a snag in the progress of the construction due to the concrete walls delivery date being delayed by about 4 weeks. An update on the progress of the Town Center will be given at each Village Board meeting. Fire Department - The Village has received an Arbitration Award for the Firemen. The arbitration for a final contract was presented on September 18, 1997 . It appears to be a fair contract as it follows the lines of what is paid to Public Works, Police and other staff in the Village. The final contract will be presented for Village Board approval and will take effect as of April 30, 1996 . Senior Housing - The Landmeier housing project has begun and the projection for completion is July, 1998. The Meacham housing project has received some financial approval and is waiting for final paper work to be completed. Construction is expected to begin next spring. Proclamations - The President declared the week of October 5 through 11, 1997 as "Fire Prevention Week" ; and October 10, 1997 as "Lions Candy Day" . President Johnson announced that the Fire Department Open House which is held during Fire Prevention Week will be held at the Meacham Fire Station, 676 Meacham Road, this year on October 12, 1997 from 1:00 p.m. to 4:00 p.m. Elk Grove High School_ - The JPZ Committee is working on the issue of parking on the public streets in the area of the High School . The Committee has received information which will be further discussed next Tuesday, September 30, 1997 . President Johnson emphasized that the Village Board has no authority over closing a high school, junior high school or grade school campus . The School District sets the parameters of open or closed campus. The Village has not suggested that District 214 close the Elk Grove High School campus, however if there is over concern or great problems in that region and the Village Board deems it in the best interest of the health, welfare and safety of this community, the Village can make a formal request to the School Board to consider a closed campus. Students were admonished to take control of the situation and treat residents with respect and if the problem that is now occurring persists the Village 2 09-23-97 will take action to preserve the health, welfare and safety of the Village. Trustee Lissner reported that he attended the Illinois Municipal League Conference and was impressed by the session that he attended. He further stated that he was glad that the Village has decided to rejoin the IML. Trustee Prochno reported that she will be meeting with William Firestone of the VFW to discuss doing a Village sponsored Memorial Day activity. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the September 23, 1997 Accounts Payable Warrant in the amount of $638, 939.73 . MOVED: Trustee Petri SECONDED: Trustee Lissner AYES : Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 6. CONSENT AGENDA A. Budget Tncrease/Community Services - Authorize an increase of the FY 1997-98 Community Services budget in the amount of $4, 229 for the Community Spirit Award Program. B. St. Aubin Nursery. Kirkland. IL - Award a purchase contract to the lowest responsive and responsible bidder to furnish and plant 150 balled and burlapped deciduous shade trees in an amount not to exceed $154 .20 per tree, for a total contract amount not to exceed $23, 130 . C. Triggi Construction. Inc. , West hi ago. TL - Award a professional services contract for the removal and repair of sidewalk under the Village's 1997 Sidewalk Improvement Project at a total contract amount not to exceed $38, 700 .20; and Increase the FY 1997-98 Capital Improvements Projects Fund by the amount of $13, 701 to fund additional construction work on Arlington Heights Road. D. Gem Construction. Inc. . Wood Dale. TL - Increase a contract for the replacement of sidewalks, driveway aprons, curbs and gutters under the 1997 Private Participation Concrete Replacement Program in the amount of $23, 000 for a total contract amount not to exceed $101, 235. E. Letter of credit/Lexincrton Homes - Adopt Resolution No. 40- 97 entitled, "A RESOLUTION RELEASING AN IRREVOCABLE STANDBY LETTER OF CREDIT NO. NBS222547 $479, 967. 70 (ACCEPTED BY RES. NO. 10-96) AND ACCEPTING A STATEMENT OF APPROVAL AND INITIAL ACCEPTANCE; DEED OF CONVEYANCE/BILL OF SALE; MAINTENANCE BOND NO. B123M71444 IN THE AMOUNT OF $105, 618 .43 EXPIRING AUGUST 26, 1999 GUARANTEEING PUBLIC IMPROVEMENTS IN THE HUNTINGTON CHASE UNIT 1 SUBDIVISION (LEXINGTON HOMES, L.L.C. ) ." F. Intergovernmental Agreement/Branigar Estates - Adopt Resolution No. 41-97 entitled, " A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE FOREST VIEW FIRE PROTECTION DISTRICT (BRANIGAR ESTATES) .- 3 09-23-97 G. Village Attorney/Employment Agreement - Adopt Resolution No. 42-97 entitled, "A RESOLUTION RESCINDING RES. NO. 38-97 AND AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AMENDED EMPLOYMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE VILLAGE ATTORNEY EFFECTIVE SEPTEMBER 1, 1997 . - H. Industrial/Commercial Revitalization Commission - Adopt Ordinance No. 2593 entitled, "AN ORDINANCE AMENDING CHAPTER 11, INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF TRUSTEE MEMBERS TO TWO." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, and H." MOVED: Trustee Czarnik SECONDED: Trustee Dill AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED 7. REGULAR AGENDA None. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER improvements Arlington Heights/Cosman - Trustee Feichter stated that the Village was told by the County that there are "car catching bushes" and announced that the Village can install Northern Bayberry bushes along Arlington Heights Road and Cosman where cars have run off the road and come close to running into the houses in that area. The Village will purchase the bushes to put at that location and will also reconfigure the sidewalk at that location. Drainage Improvement Project - This project is preceding very well . 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER On-street Parking at Elk Grove High School - The Committee will meet again with residents on Tuesday, September 30, 1997 at 7:00 p.m. The Committee is hoping for further comments from the residents and reports from the Police Department. The Committee will then meet to make a final recommendation to the Board. Campaign Signage Restrictions - The Committee is proceeding on this item and the Village Attorney is looking at information that was passed on to the committee. A meeting date will be set for later in October. Rollerblade Safety - This item can be removed from the agenda. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Meeting Schedule - A meeting is scheduled for Tuesday, November 4, 1997 at 7:00 p.m. to discuss Communication and Wellness Program. The Village Manager and the Personnel Director were requested to attend this meeting. Trustee Feichter requested that the Capital Improvements committee also meet on November 4, 1997 to discuss the Cosman 4 09-23-97 Road sidewalk. It was decided that the Capital Improvements Committee will meet at 7 :00 p.m. and the Personnel Committee will meet at 7 :30 p.m. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIK No report. 12 . INFORMATION COMMITTEE - CHAIRMAN DILL Community Internet oject - The Assistant Village Manager and the Data Processing Supervisor gave a presentation at the Committee meeting held on Monday, September 22, 1997 . Since Trustee Czarnik was absent from this meeting it was the consensus of the other members to postpone giving a report or recommendation until Trustee Czarnik has an opportunity to view the presentation. The recommendation should be forthcoming on the meeting of October 14, 1997. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Meeting Schedule - The next meeting of the Commission will be held on Thursday, October 2, 1997 at 5:30 p.m. 14 . YOUTH COMMITTEE - TRUSTEE PROCHNO Youth Commission - Trustee Prochno requested that the Youth Committee become a commission with sworn members consisting of 7 members, 2 adults and 5 students. The students would represent Elk Grove High School, Conant High School, Mead Jr. High, Grove Jr. High and Queen of the Rosary School. The purpose of this change is to involve the youth of the community with the responsibility for any changes/issues that they might want in Elk Grove Village and also give them a voice in Village government. Discussion followed as to the composition of the Commission, application process, terms of office and time frame for starting the commission. The Village Attorney will prepare an ordinance establishing the Youth Commission for presentation at the next meeting of the Village Board. Trustee Prochno expressed her thanks to the adults who have been attending the meetings. Skate Boards - T.R. Johnson and his mother gave a report on their visit to the Des Plaines YMCA Skate Board Park to the Committee at the meeting held on September 15, 1997. A youth from Conant High School also attended the meeting and is interested in developing a skate board park as an Eagle Scout project . He was referred to the Elk Grove Park District. 15 PLAN COMMISSION - VILLAGE MANAGER No report. 16. ZONING BOARD OF APPEALS - VILLAGE MANAGER No report. 5 09-23-97 17 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Meeting Schedule - The next meeting of the Regional Group will be held on Thursday, October 9, 1997 at 7 :30 p.m. in Hoffman Estates. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Needs Assessment Survey - The survey will take place on Friday, September 26 and Saturday, September 27, 1997 a the High School, Pavilion, Library, WalMart and the Jewel. Make-a-Difference Da v - There will be a meeting on September 29, 1997 at 6:30 p.m. in the Community Service Conference Room to discuss Make a Difference Day, which will be held on October 25, 1997 . The meeting will be specifically for discussing the Community Service Department involvement with the PADS Walk. The Chairman of that project is Stuart Hale. The Village Health Department will be conducting a Blood Drive on that day. ,S4nirit Award - President Johnson noted that the Board approved the funding for the Spirit Award this evening. C. LIQUOR COMMISSION Sunny Liquors - The Liquor Commission met on Thursday, September 18, 1997 and discussed the application for a Class "B" Liquor License and recommend the adoption of an ordinance increasing the number of licenses to accommodate Sunny Liquors located at 1067 - 1069 Rohlwing Road. Motion to adopt Ordinance No. 2594 "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "B" LIQUOR LICENSE (Sunny Liquors) ." MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno Czarnik MOTION CARRIED Park District - The Commission discussed the request from the Park District for liquor licenses for their facilities for special events . The Village Attorney will be preparing an ordinance creating a Special License for other governmental agencies, which will be presented at a future meeting for Board consideration. Class "DD" Liquor License - The Liquor Commission also considered creating a late hour license for those establishments that have a Class "D" Liquor License which allows the serving of beer and wine only. The Commission requested the Village Attorney to prepare an ordinance creating the Class "DD" License, which will be presented to the Board at a future meeting. 18. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK 6 09-23-97 Voter Registration - The last day to register to vote before the November 4, 1997 Nonpartisan Election will be on Monday, October 6, 1997. Absentee Voting - Absentee Voting will be provided for the Nonpartisan Election to be held on November 4, 1997 from Tuesday, October 14, 1997 through Monday, November 3, 1997. 19. UNFINISHED BUSINESS Hampton Inn - The Village Attorney reported that a meeting with the Village Board was scheduled for Tuesday, September 16, 1997 for a "show cause hearing" to show cause why their Special Use Permit should not be revoked for continuing to allow a billboard to exist on their property. The meeting was canceled at the request of a newly appointed attorney for Hampton Inn, who was retained approximately at 2 :00 p.m. that afternoon. A new hearing date has been scheduled for Thursday, October 9, 1997 at 7 :00 p.m. Motion to authorize a public hearing before the President and Board of Trustees on Thursday, October 9, 1997 at 7:00 p.m. for Hampton Inn to show cause why their Special Use Permit should not be revoked. MOVED: Trustee Czarnik SECONDED: Trustee Petri VOICE VOTE MOTION CARRIED President Johnson wished the Village Attorney and his fiancee the best of luck on their upcoming marriage. 20. REPORT FROM THE VILLAGE MANAGER Joint Action Water Agency - The Agency went through a refunding of Revenue Bonds and was able to save 2 .8 million dollars for the refunding of the Bonds. The closing will take place on October 7, 1997, this will provide a pool of dollars for necessary capital improvements without going out for more debt. Suburban O'Hare Commission - SOC has provided the Village with stickers with the telephone number for the O'Hare Noise Abatement hotline. These are calls that are answered by the City of Chicago. Chicago does not believe that noise exists unless they hear people call this number and complain about jet noise. The stickers will be distributed at certain locations . When residents experience jet noise they should call the hotline number, they will take the name, address and approximate time that the noise was experienced the noise event. This is the only way that the Village can go on record with the City of Chicago that Elk Grove Village is impacted by jets. President Johnson stated that the map that Chicago refers to does not show that Elk Grove Village is impacted by noise from O'Hare Airport . 21. NEW BUSINESS Fire Arbitration - Motion to adopt resolution No. 43-97 entitled "A RESOLUTION ACCEPTING THE ARBITRATOR` S AWARDS FOR FISCAL YEARS 1996/97; 1997/98 AND 1998/99 IN THE NEGOTIATIONS BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 3398.- 7 09-23-97 MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED President Johnson requested the Board to check their calendars regarding the meeting dates in November and to select a date for the December meeting since the second meeting in December is historically canceled due to the holidays. The dates will be confirmed at the next meeting of the Board on October 14, 1997. AUDIENCE - 9 : 00 P.M. Mrs. Helen Maheras. 501 Br;arwood Land questioned the Board as to the timing for street sweeping of her street and the trimming of trees in her area. The Public Works Director responded that the tree trimming is on a 7 year cycle and the street sweeping is done 5 times per year. Tim Doherty, 49S Kincade Court. Des Plains. student at Elk Grove High School addressed the Board regarding a survey that was taken of 35 homes in the area of the High School as to parking on the streets by students. Mr. Doherty was invited to attend the JPZ meeting to be held on September 30, 1997 regarding this topic. 22. ADJOURNMENT Motion to adjourn the meeting at 9:04 p.m. MOVED: Trustee Lissner SECONDED: Trustee Petri AYES : Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter, MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 8 09-23-97