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HomeMy WebLinkAboutVILLAGE BOARD - 12/09/1997 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, DECEMBER 9, 1997 Village President Craig B. Johnson called the meeting to order at 8 :13 p.m. 1. ROLL CALL: Present : President : Craig B. Johnson; Trustees : Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno Absent: None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2. INVOCATION The Reverend Rodney L. Pickett, Pastor of the Wesleyan Community Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on November 11, 1997 as submitted. MOVED: Trustee Petri SECONDED: Trustee Dill VOICE VOTE MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES Meeting_ Schedule - The next meeting of the village Board will be January 13, 1998 . RTA Meetincr - The President and Village Manager, Mayor Larson of Schaumburg, Mayor Menzel of Rolling Meadows and representatives from Hoffman Estates and Rosemont met in Chicago on November 20, 1997 with members of the RTA regarding the extension of the "Blue Line" from River Road through Hoffman Estates. Also attending that meeting were representatives of the CTA, Illinois Tollway Authority, Metra, Cats and NIPCI. The meeting went very well and discussions will be ongoing. A study should be completed within the next 12 to 15 months, which will outline future discussion. Suburban O'Hare Commission - A general meeting of the Commission was held on November 20, 1997 in Bensenville. At that meeting a date was scheduled for Sunday, February 8, 1998 to hold a Forum at Maine East High School in Park Ridge. At that forum will be all of the gubernatorial candidates for both the Republican and Democratic Primary, as well as United States Senate candidates for the Democratic and Republican Primary. The candidates will be in attendance to answer questions from the public and also answer questions about a Third Regional airport and the O'Hare Airport issue. Christmas Luncheon - The President, attended a Senior Center Christmas Luncheon for Elk Grove Township at the Hattendorf 1 12-09-97 Center on December 2, 1997 , Elk Grove Township Trustee, Nanci Vanderweel also attended the luncheon. Coffee with the Board - The monthly coffee with the Board was held on Saturday, December 6, 1997. On the first Saturday of the month the Village Hall is open from 9:00 a.m. to 12 :00 noon for the Engineering and Finance Departments and Board members are available to the public. Elk Grove Public Library - The Board attended an Internet presentation at the Library on December 6, 1997 . Open House - The Board attended the Grand Opening of a Liquor Store in the Village on December 6, 1997 . Happy Memories Procrram - The Board attended this program on December 6, 1997. Northwest Municipal Conference - The President attended a Legislative Committee meeting on Tuesday, December 9, 1997 and discussed items that effect this region that will be brought to Springfield for their consideration. One of the items was the 911 surcharge. Parade Commission - The President requested the Board' s concurrence with his appointments to the Parade Commission as follows : John Bantner, Nancy Czarnik, Anne Feichter, Frederick Geinosky, Jay Gerber, Patricia Lamb, Earl Peacock, Lee Rodriguez, Stephen Santowski and Rosemarie Wade. Motion to concur with the President's appointments as stated above. MOVED: Trustee Petri SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED Elk Grove Village Town Center - The President gave an update on the construction progress, noting that the walls are going up, the masonry work is being done, the foundation for the Crown Book store has been started, and the underground work is still being done. The project is still on target. Dominicks and Walgreens will be completed in late spring. The entire project will be completed in late summer or early fall . The movie project has hit some snags and will not be completed until March. The Village parking lot now has asphalt for parking instead of crushed stones. This is the first layer and the final layer will be done in the spring. Staff Recognition - President Johnson expressed appreciation for work done by staff in the Finance Department in getting the back pay distributed to the Fire Department upon the signing of a new union contract; and to the Public Works staff for their hard work and efforts in decorating the Village complex with over 80, 000 Holiday lights. Proclamation - The President declared December, 1997 as "National Drunk and Drugged Driving Prevention Month." Trustee Dill reported that he attended an event hosted by School District 54 at Mead Junior High School on November 19, 1997. This event was given as a means of saying thank you from the School officials to the School District and to the community and 2 12-09-97 business partners for their efforts in helping the children associated with School District 54 . Also attending this event were members of the Elk Grove Police Department . Trustee Dill expressed his appreciation to School District 54 for hosting the event . Trustee Lissner reported that he attended the JAWA meeting representing the Village and remarked that one of the items discussed was what would happen if there was a break in the system for as long as a week. Some of the participating communities could only survive for a few days, but Elk Grove Village can go indefinitely because of the foresight of preceding Boards and Village Administration. The Village has ties in Arlington Heights, Roselle and Bensenville, plus there are still some wells that have been kept active. This is just another thing that makes Elk Grove Village the exceptional community. Trustee Petri reported that he and Economic Development Officer, Nancy Carlson represented the Village at the Greater O'Hare Association Christmas luncheon. Trustee Czarnik reported her attendance at the Happy Memories Party on December 6, 1997 This is a charitable organization event that is supported by friends and business people, grants and supporting foundations. There are no government agencies involved nor is there any staff of paid employees, just ordinary friends and neighbors. Through their combined generosity families are invited through Elk Grove Community Service and Elk Grove Township and other agencies as needed to provide food packages, clothing and toys to those families who are invited to the party. The party was well attended and greatly appreciated. Trustpp Prnrhno reported that she met with the Elk Grove VFW Commander on December 2, 1997 to work on finalizing plans for a Memorial Day observance. The Elk Grove Park District will be cooperating in this event by offering to have the ceremony held by the "Field of Blue" statue. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the December 9, 1997 Accounts Payable Warrant in the amount of $841,434.59. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Dill, Feichter, Lissner, Petri, Prochno MOTION CARRIED President Johnson and Trustee Lissner commented on the significance of the 1% loss factor in the collection of the 1997 tax levy and the tax levy which will be passed on the consent agenda, noting that this levy is the lowest levy in a number of years. The Village Board, Administrative Staff and the Finance Department were congratulated on their fine work. 6. CONSENT AGENDA A. Christmas Tree Sales - Concur with the previous authorization of the Assistant Village Manager of the following: Allow the Northwest Suburban Council of the Boy Scouts of America, Inc. , to use a portion of the WalMart parking lot for the sale of Christmas trees. 3 12-09-97 Waive the $200 business license fee required for nursery sales for the Boy Scouts of America; and Allow Rosko Enterprises to use a portion of the Super Kmart parking lot for the sale of Christmas trees. B. Wirfs Industries. Inc. . McHenry. Illinois - Award a professional service contract to the lowest responsive and responsible proposer for the refurbishing of the Fire Department's aerial ladder truck in an amount not to exceed $10, 975. 80 . C. LewisInternational. Inc. . Prospect Heights . lL - Award a purchase contract to the lowest responsive and responsible bidder for the purchase of one (1) Sweepster 710 Leaf Loader in an amount not to exceed $24, 980 . D. Monroe Truck Eguiument. Inc. . Monroe. Wisconsin - Award a purchase contract to the lowest responsible and responsive bidder for the purchase of three (3) replacement dump truck bodies in an amount not to exceed $44,480; and Declare the Village' s existing dump truck bodies of no value and to have them disposed of by Monroe Truck Equipment, Inc. E. Hoskins Chevrolet. Elk Grove Village. IL - Award a purchase contract to the lowest responsive and responsible bidder for the purchase of a 3/4-ton pick-up truck and a 1-ton dump truck in an amount not to exceed $54, 930. F. Miles Chevrolet. Decatur. IL - Waive the formal bidding process; and Award a purchase contract under the State of Illinois Joint Purchasing Agreement for three (3) 1998 Chevrolet Tahoes in an amount not to exceed $80, 830 .02 . G. Shaheen Chevrolet. Lansing. Michigan - Increase an existing purchase contract (awarded 11-11-97) for the refurbishment of Police squad cars in the amount of $14, 000 for a total contract amount not to exceed $98, 000 . H. Oak on Street Fire Station - Increase the Capital Projects Fund by $133, 700; and Increase the authorized budget for the design and construction of the Oakton Street Fire Station and Salt Storage Facility in the amount of $133, 700 for a total contract amount not to exceed $2, 416, 615 . I . Avalon Petroleilm Company. Markham. IL - Increase an existing contract in the amount of $7, 215 . 67 for a total contract amount not to exceed $175, 215 .67 . J. poles Department/Motorola - Rescind the Village Board's previous authorization (11-11-97) to trade-in eight (8) surplus wireless cable modems to Motorola for a credit of $24, 000; Authorize the sale of eight (8) surplus cable modems to the Village of Palatine in the amount of $24, 000; Increase an existing contract with Motorola by $24, 000 to cover the removal of the trade-in credit; 4 12-09-97 Increase an existing contract with Motorola in the amount of $7, 518 for the purchase of one additional computer; and Increase the Capital Replacement Fund by $21, 572 . K. PACE Local Share Agreement - Adopt Resolution No. 61-97 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A- RIDE) ." L. Airborne Express. Inc. - Adopt Resolution No. 62-97 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND AIRBORNE EXPRESS, INC. " M. Tax Levy/Factor for Loss in Collection - Adopt Resolution No. 63-97 entitled "A RESOLUTION AUTHORIZING A FACTOR OF 1% FOR LOSS IN COLLECTION FOR THE 1997 PROPERTY TAX LEVY FOR ALL FUNDS COMPRISING THE TAX LEVY FOR THE VILLAGE OF ELK GROVE VILLAGE. " N. 1997/98 Tax Levy - Adopt Ordinance No. 2609 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 1997 AND ENDING APRIL 30, 1998 . - 0. 1997 Property Tax Abatement - Adopt Ordinance No. 2610 entitled, "AN ORDINANCE ABATING A PORTION OF THE 1997 PROPERTY TAXES LEVIED FOR CERTAIN GENERAL OBLIGATION BONDS FOR SERIES 1992, SERIES 1993, SERIES 1994 . - P. Amend Village rode - Adopt Ordinance No. 2611 entitled, "AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, SECTION 6-4-5-1c. PARKING RESTRICTIONS AND PROHIBITIONS: INDUSTRIAL AREAS (ARTHUR AVENUE) ." Q. Amend Building Code - Adopt Ordinance No. 2612 entitled, "AN ORDINANCE AMENDING TITLE 8, CHAPTER 3A AND 3B OF THE BUILDING ACTIVITY CODE OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE." R. Amend Village Code - Adopt Ordinance No. 2613 entitled, "AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, SECTION 6-4-3-1, ONE AND TWO WAY STOP INTERSECTIONS, BY ADDING BAY DRIVE AT NORTHPORT; AMENDING SECTION 6-4-4, YIELD RIGHT-OF-WAY INTERSECTIONS, BY ADDING MONTEGO DRIVE AT LEEDS LANE; AND AMENDING SECTION 6-4-5-3-A, BY ADDING BAY DRIVE, BOTH SIDES BETWEEN NORTHPORT DRIVE AND DEVON AVENUE. " S. Fire Department/Douglas TV. Mount Prospect. IL - Award a purchase contract to the lowest responsive and responsible quoter for the purchase of two (2) 32" Mitsubishi TVs, two (2) Mitsubishi Hi-Fi VCRs and two (2) TV/VCR stands with a 5 year parts and labor service agreement at an amount not to exceed $2, 557 from Foreign Fire Insurance Funds. 5 12-09-97 T. Amend Rules and Regulations/Residency - Adopt Resolution No. 64-97 entitled, "A RESOLUTION AMENDING ARTICLE III, SECTION 3 .2 II, RESIDENCY, OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S and T." MOVED: Trustee Czarnik SECONDED: Trustee Dill AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED 7. REGULAR AGENDA None. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN FEICHTER Street Light Improvements - Three street light poles have been installed on Cosman Road and two on Beisner Road. The lights and energy to the lights are anticipated to be completed by ComEd this week. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Wireless -i -i Surcharge - The Committee met on December 1, 1997 and recommends that nothing be done with this item until a State Law is passed. The Committee met with several cellular 9-1-1 providers and they seem to be sincere in working with local public agencies to get a law passed within the next year. Appropriate letters are to be sent to interested/concerned agencies and legislators regarding this item. Trick-or-Treat Hours . The Committee recommends that the hours be increased by one hour to be in line with other towns. The Committee asked that a survey be sent to the schools for input regarding the regulations. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI Wellness Program - A joint meeting with the Board of Health will be held sometime in January to discuss this item. Insurance Renewal - The Village renewed the insurance coverage on May 1, 1997 with no increase in premiums. There has been no increase since May 1, 1994 . The claims for the first 6 months of this year are running $338, 621 below the estimate. If this continues the Village will have a very good insurance rating. 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN CZARNIK Scavenger Licenses - The Committee is waiting for a report which will be completed sometime in January. Recycling Brochure - The brochure was reviewed at the Committee of the Whole and approved for mailing to residents in January. Waste Management will be sending out a notice informing residents of the holiday recycling items. 6 12-09-97 12. INFORMATION COMMITTEE - CHAIRMAN DILL Internet Fair -The Village Board was a co-host with the Elk Grove Village Library of the Fair, which was held at the Library on December 6, 1997 . The purpose of the Fair was to introduce members of the Village' s not for profit and church sector of the Village with the Elk Grove Village Community Internet Project and to provide members of the community with hands on exposure to the world wide web. Not for profit groups and churches in Elk Grove Village are encouraged to publish Internet web pages and most items on the community calendar events at no cost . Meetingschedule - A motivation meeting will be held sometime in January. 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI Draft Report - The Commission reviewed the first draft report and were disappointed because there were no costs included. Comments on the report will be given back to Planning Resources . The costs will be provided before the next meeting with the Commission on January 8, 1998 . The Commissioners will be meeting without the consultants on that date. The Commission will present a report to the Board and the Business Liaison Council following the February 5, 1998 meeting. 14. YOUTH COMMISSION - TRUSTEE PROCHNO Member Anolication - Applications are still being accepted until December 20, 1997. 15 PLAN COMMISSION - VILLAGE MANAGER No report. 16. ZONING BOARD OF APPEALS - VILLAGE MANAGER No report . 17. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Cameras - Trustee Petri met with members of the Park District Board two weeks ago regarding the cameras for the Council Chambers and the Park District Office. Mike Hinko will be getting further information and then a joint meeting of the Village Board and Park District Board will be scheduled to discuss those issues . MediaOne - The Regional Cable TV Committee met in Hoffman Estates and learned that based on the rebuilding that MediaOne is doing, Palatine is completed; Buffalo Grove is almost completed; Hoffman Estates is about three quarters completed; Rolling Meadows is under way; and Elk Grove Village will be last . A presentation from MediaOne will be given to the Board as to what they will be doing. An "ambassador" will be assigned to Elk Grove Village to take complaints and coordinate all of the action until the rebuild is done. They are anticipating late spring or early summer for that rebuild to be completed. 7 12-09-97 Channel 6 - The new dish is being installed. Village Grove Apartments - A breakthrough has been made in having cable television installed in the apartment complex. MediaOne/TCI - There will be a press release issued tomorrow regarding the conditions of the merger. Rate Increase - An increase has been stated to be 9 . 1%. The President stated that a complaint should be registered with MediaOne. b. COMMUNITY SERVICES BOARD - TRUSTEE CZARNIK Cook County Sheriff' s Youth Service Department - The Community Service Board recommended two youths to be considered for recognition in the Youth Service Medal of Honor program. Both recommended youths from Elk Grove Village were selected to be recognized for serving over 100 hours of community service during the previous year. A presentation was made on behalf of Elk Grove Village to the parents of Michael Nalepa, III who is away at school; and to Michael Voss in recognition of the honor they received from the Sheriff' s program. Meeting Schedule - The next meeting of the Community Service Board will be held on January 15, 1998 . The Parade Commission will meet on Monday, January 5, 1998 at 5 :30 p.m. C. LIQUOR COMMISSION - PRESIDENT JOHNSON No report. d. CAMELOT ON THE GREEN COMMITTEE Town Center Opening Celebration - A celebration of the Town Center opening will be held in September of, 1998 with a dinner dance. The event will be open to all residents and the theme will be "Camelot" . There will be a cocktail reception on the Village Green and dinner at the Pavilion. The price will be affordable and there will be a silent auction to raise funds for the beautification of the Village Green and Town Center. 18. ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 19. UNFINISHED BUSINESS None. 20. REPORT FROM THE VILLAGE MANAGER Committee of the Whop - The Committee of the Whole and Executive Session will be continued after tonight' s meeting. Pedestrian Walk Signals - Signs have been attached to the cross- walk buttons throughout the Village to explain exactly how the buttons work. 8 12-09-97 21. NEW BUSINESS Traffic Accident Reconstruction -o - Authorize a patrol officer to attend the Traffic Accident Reconstruction course at the Northwestern Traffic Institute in an amount not to exceed $1,300.00. Moved: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik MOTION CARRIED AUDIENCE - 9:18 P.M. No response. President Johnson wished all of the Village employees, residents and businesses a Happy and Joyous Holiday Season. 22. ADJOURNMENT Motion to adjourn the meeting at 9:19 p.m. MOVED: Trustee Lissner SECONDED: Trustee Petri AYES : Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill MOTION CARRIED Patricia S. Smith Village Clerk Craig B. Johnson Village President 9 12-09-97