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HomeMy WebLinkAboutVILLAGE BOARD - 03/26/1996 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELIC GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING 901 WELLINGTON AVENUE ON TUESDAY, MARCH 26, 1996 Village President Dennis J. Gallitano called the meeting to order at 8 : 10 p.m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, Craig B. Johnson, Samuel L. Lissner, and James P. Petri Absent : Paul A. Rettberg Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B . Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2 . INVOCATION: The Reverend Thomas G. Smith, Deacon of St . Nicholas Episcopal Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on March 12, 1996 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED. 4. REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . TREE CITY USA - The Village has been awarded for the 11th year in a row the Tree City USA National Arbor Day Foundation Award. A plaque was presented to Rich Edwards, Street Superintendent, who is responsible for the tree planting and maintenance throughout the Village . 2 . SALVATION ARMY - The Village has been informed that due to vandalism the Salvation Army has cancelled its curb pick-up program. 3 . HAZARDOUS WASTE COLLECTION - There will be a household hazardous pickup program on Saturday, March 30, 1996 8 :00 a.m. to 3 : 00 p.m. at Maine Township High School at Dempster and Potter Street . 4 . IMMUNIZATION CLINIC - The Health Department will conduct an immunization clinic tomorrow, Wednesday, March 27, 1996 from 3 : 00 p.m. to 5 : 00 p.m. in rooms E and F of the Municipal Complex. 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the March 26, 1996 Accounts Payable Warrant in the amount of $521, 329 . 06 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Chernick, Czarnik, Johnson, Lissner, Petri, ABSENT: Trustee Rettberg MOTION CARRIED 1 03-26-96 The Village Manager noted a correction to Item I of the Consent Agenda to read Consideration to increase the FY 1995-96 (not 1996-97) General Corporate Fund Budget in the amount of $253 , 620 . 6 . CONSENT AGENDA A. Interior Tropical Gardens, Union IL - Award a professional service contract for the maintenance of tropical plantings in the atrium of the Charles J. Zettek Municipal Building from May 1, 1996 to April 30, 1997 at a cost not to exceed $7, 140 . B. Bartlett Heating and Air Conditioning, Wheeling IL Award a service contract for the annual maintenance of Village-owned heating, ventilation, and air conditioning units at a total cost not to exceed $30, 359 . C. Folger' s Flag and Decorating, Inc . , Blue Island, IL Increase a purchase contract (awarded 6-13-95) to purchase decorative banners in the amount of $5, 466 . 30 for a total amount not to exceed $22, 451 . 50 . D. Wheeled Coach. Inc. - Waive the formal bidding process; and Award a purchase contract to furnish and deliver one ambulance for the Fire Department in an amount not to exceed $73 , 125, from the FY 1997 budget including the trade-in value of $16 , 000 on ambulance unit A-124 . E. O.C. Tanner Sales Company, Salt Lake City, Utah Authorize the payment of $7, 737 . 14 for supplying employee service awards which will be presented at the 1995-96 Annual Awards Banquet on May 17, 1996 . F. HTE, Inc . , Orlando, FL - Renew a professional services contract for the maintenance, support, and service of the payroll, utility billing, occupational licenses, and cash receipt software packages on the AS/400 as follows, for a total cost not to exceed $9, 505 for FY 1996-97 : Payroll/Personnel $3 , 360 Utility Billing $4, 725 Occupational Licenses $1, 420 Total $9, 505 G. Lewis Equipment Company, Prospect Heights, IL - Award a purchase contract to the lowest responsive and responsible bidder for the purchase and delivery of one (1) 1996 Ford New Holland 675D Loader/Backhoe in an amount not to exceed $47, 543 , including the trade-in value of $8, 000 on one (1) 1980 Ford 555 Backhoe. H. CRS Roofing, Oak Park, IL - Award a contract to the lowest responsive and responsible bidder, for the replacement of roofs and related components for Well site #2 (Busse Road) and Well site #9 (Brummel Avenue) in an amount not to exceed $102 , 200 ; and Soumar Masonry, Elmhurst . IL - Award a contract to the lowest responsive and responsible bidder for the replacement of windows, doors, tuck pointing and other related components for Well site #2 and Well site #9 in an amount not to exceed $17, 400 . I . 1995/96 FY Budget - Increase General Corporate Fund budget in the amount of $253 , 620 . 2 03-26-96 J. Integrated Technology Group (ITG) , Itasca, IL - Extend a professional services contract for supervision and training of their in-house Data Processing staff, management of daily computer operations, and stabilization of Village operations. K. Depositories - Adopt Resolution No. 21-96 entitled, "A RESOLUTION AMENDING RESOLUTION NO. 26-92 BY ADDING HARRIS BANK AND CERTAIN ADDITIONAL ACCOUNTS THERETO AS DESIGNATED DEPOSITORIES AUTHORIZED BY THE VILLAGE OF ELK GROVE VILLAGE. " L. Industrial/Commercial Revitalization Fund - Adopt Ordinance No. 2471 entitled, "AN ORDINANCE CREATING AN INDUSTRIAL/COMMERCIAL REVITALIZATION FUND. " M. Network Engineer - Adopt Ordinance No. 2472 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (DATA PROCESSING) . " Increase the General Fund Corporate Budget in the amount of $5, 000 to purchase a computer and office furniture for the Network Engineer. N. Plan Reviewer/Fire Inspector - Adopt Ordinance No. 2473 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (FIRE DEPARTMENT) . " 0. Folger's Flag & Decorating. Inc. . Blue Island. IL Increase a purchase contract to purchase decorative banners in the amount of $674 . 90 for a total contract amount not to exceed $23, 126 .40 . Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, M, N and 011 . MOVED: Trustee Johnson SECONDED: Trustee Lissner AYES: Trustees Czarnik, Johnson, Lissner, Petri, Chernick ABSENT: Trustee Rettberg MOTION CARRIED. 7 . REGULAR AGENDA None BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI LANDMEIER PUBLIC WORKS NOISE REDUCTION PLAN - The Committee recommends that the fence between the residents and the garage be replaced with an 8 foot wooden privacy fence; that additional landscaping be installed on the residential side of the fence; reduce truck traffic on the east side of the building by closing the east driveway to truck traffic, which would be implemented upon the fuel tanks being removed; also the flow of the traffic in the garage will be changed so that the traffic in the morning will exit on the west side of the building and go onto Landmeier Road and then reverse in the afternoon to come in on the east side of the garage . Once the salt dome is removed to the Oakton Street facility the debris will be removed to the current salt storage area. When the Fire Department moves to their new location that will also reduce the noise . There is an estimate of $25, 000 to accomplish this activity. COMMONWEALTH EDISON - Trustee Petri voiced his concern over the cooperation and/or response that the Village is getting 3 03-26-96 from Commonwealth Edison on the street lights. He referred to outages throughout the Village and cables running across several streets including Elk Grove Boulevard and Reverend Morrison. These are items that were going to be fixed last summer and have still not been repaired. It was a consensus that this item be placed on the Committee' s agenda with a report to be forwarded from the Village Manager' s Office . 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN RETTBERG No report . 10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIK MEETING SCHEDULE - There will be a meeting of the Committee on Monday, April 1, 1996 at 6 : 30 p.m. in Executive Session to discuss personnel . 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON No report . 12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI NETWORK ENGINEER - The position of a network engineer was added to the Data Processing area of the Village on the Consent Agenda portion of tonight' s meeting. TELEPHONE SYSTEM - This item is to be added to the Committee' s agenda. 13 . PLAN COMMISSION - VILLAGE MANAGER No report . 14 . ZONING BOARD OF APPEALS - VILLAGE MANAGER No report . 15 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEE PETRI AMERITECH - Ameritech did not meet their Request for Proposal (RFP) date for various reasons . The Cable Television Consortium has a scheduled meeting on April 18, 1996 and will discuss further action at that time . b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK 40TH ANNIVERSARY - There will be a Parade meeting on Monday, April 1, 1996 at 5 : 30 p.m. and the 40th Anniversary committee will meet on April 8, 1996 at 7 : 00 p.m. Commemorative mugs with the 40th anniversary logo will be available for sale at the Finance Department counter of the Municipal Building. License plates are also still available . 16 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK PRIMARY ELECTION REFERENDUM - The referendum presented to the voters on March 19, 1996 "Should the General Assembly allow hundreds of thousands of new flights over our homes, increased noise, increased air pollution, decreases in our property values and increased safety hazards over our 4 03-26-96 community by allowing Chicago to build new runways at O'Hare?" resulted in 579 YES votes and 1, 866 NO votes. 17 . UNFINISHED BUSINESS None. 18. REPORT FROM THE VILLAGE MANAGER None . 19 . NEW BUSINESS CENTRAL DISPATCH - The Village Manager requested authorization to submit a letter of intent to fund a 800 megahertz system for Central Dispatch upon approval of the Village' s application by the FCC. Motion to authorize the Village Manager to submit a letter of intent to fund an 800 megahertz system for Central Dispatch. MOVED: Trustee Chernick SECONDED: Trustee Czarnik AYES : Trustees Johnson, Lissner, Petri, Chernick, Czarnik ABSENT: Trustee Rettberg MOTION CARRIED. 1996-96 BUDGET - Motion to authorize a Public Hearing before the President and Board of Trustees to consider the proposed Fiscal year 1996-97 budget at 7 :45 p.m. on April 9, 1996 . MOVED: Trustee Czarnik SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting and continued Committee of the Whole meeting for the purpose of discussing litigation. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES : Trustee Lissner, Petri, Chernick, Czarnik, Johnson ABSENT: Trustee Rettberg MOTION CARRIED GROVE MALL SHOPPING CENTER - President Gallitano presented a resolution which expresses official intent regarding certain expenditures to be reimbursed from proceeds of debt . The Village Attorney explained the history of the condemnation proceedings of the Grove Mall and subsequent law suits that have resulted. Further stating he has been advised that there may be a settlement of the matter prior to litigation and that a potential settlement is close. In order to fund any type of settlement it would be necessary for the Village to adopt the proposed resolution which would allow the Village to issue a Bond for a partial cost of the acquisition price of the shopping center. The resolution allows for an amount of $3 , 000, 000 , which may or may not be necessary but it would allow the Village the flexibility for use if so needed. 5 03-26-96 Motion to adopt Resolution No. 22-96 entitled "A RESOLUTION EXPRESSING OFFICIAL INTENT REGARDING CERTAIN EXPENDITURES TO BE REIMBURSED FROM PROCEEDS OF DEBT" . MOVED: Trustee Johnson SECONDED: Trustee Lissner AYES : Trustees Petri, Chernick, Czarnik, Johnson, Lissner ABSENT: Trustee Rettberg MOTION CARRIED Trustee Lissner reminded the Board that Thursday is the Illinois Municipal League' s Unfunded Mandates Day in Springfield. AUDIENCE The mother-in-law and wife of Elk Grove Police Officer Larry Nagle addressed the Village Board regarding the Village' s residency regulations and Officer Nagle' s request for a waiver from those regulations . It was the consensus of the Board that this matter would be discussed at an Executive Session of the Committee of the Whole due to it being a personnel matter with union implications. 20 . ADJOURNMENT Motion to adjourn the meeting at 8 :38 p.m. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustee Petri, Chernick, Czarnik, Johnson, Lissner ABSENT: Trustee Rettberg MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 6 03-26-96