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HomeMy WebLinkAboutVILLAGE BOARD - 04/09/1996 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING 901 WELLINGTON AVENUE ON TUESDAY, APRIL 9, 1996 Village President Dennis J. Gallitano called the meeting to order at 8 : 05 p.m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, Craig B. Johnson, Samuel L. Lissner, James P. Petri, and Paul A. Rettberg Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . 2 . INVOCATION: The Reverend David F. Stein, Pastor of the Evangelical Lutheran Church of the Holy Spirit delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on March 26, 1996 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . PROCLAMATIONS - President Gallitano issued the following proclamations : A. Youth Volunteer Day - April 25, 1996 . B. National Public Safety Telecommunicators Week April 14 - 20, 1996 . C. The Week of the Young Child - April 21 - 27, 1996 . D. Senior Celebration Day "Seniors Our Greatest Natural Resource" - May 1, 1996 . 2 . GROVE MALL SHOPPING CENTER - The President announced that the Village has reached a settlement with the owner of the Grove Mall Shopping Center over the condemnation of the property located at the corner of Arlington Heights and Biesterfield Roads . The Village will acquire the Grove Mall Shopping Center, exclusive of the Burger King and Citgo properties, for a total sum of $6, 150, 000 . 00 . President Gallitano proceeded to read a Press Release and to identify the details of the settlement, noting that "this acquisition and redevelopment process is deemed to be in the best interest of the Village and will enable the Village to oversee the revitalization and economic vitality of the center core of our exceptional community. " Ordinances dealing with the condemnation of the property and various settlements with Walgreens, 1 04-09-96 Goodyear and Jewel were presented for Board consideration. Motion to adopt Ordinance No. 2474 entitled "AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREED JUDGEMENT ORDER IN A CONDEMNATION PROCEEDING. " MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustee Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg MOTION CARRIED Motion to adopt Ordinance No. 2475 entitled "AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREED ORDER (WALGREENS) . " MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Czarnik, Johnson, Lissner, Petri, Rettberg, Chernick MOTION CARRIED Motion to adopt Ordinance No. 2476 entitled "AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREED ORDER (GOODYEAR) . " MOVED: Trustee Rettberg SECONDED: Trustee Petri AYES : Trustee Czarnik, Johnson, Lissner, Petri, Rettberg, Chernick MOTION CARRIED Motion to adopt Ordinance No. 2477 entitled "AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREED ORDER (JEWEL) . " MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Czarnik, Johnson, Lissner, Petri, Rettberg, Chernick MOTION CARRIED 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the , 1996 Accounts Payable Warrant in the amount of $452, 758 . 23 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg MOTION CARRIED The Village Manager noted for the record that item C of the Consent Agenda should read consideration to authorize a public hearing before the Village Board to discuss the issuance of Industrial Revenue Bonds for use in conjunction with the construction and development of Rainbow Fish House, Inc . , 900 Chase Avenue not 901 Chase Avenue. Trustee Petri noted that Consent Agenda item L. consideration to award a professional services contract to the lowest responsive and responsible proposer, Ameritech, Inc. , Hoffman Estates, IL for the purchase and installation of a phone system for the Municipal Complex be contingent upon the Village Attorney negotiating an acceptable contract . 6 . CONSENT AGENDA A. Elk Grove Rotary Club - Grant a request to waive all licenses, fees, permits and sign variances associated with the 1996 Rotaryfest being held at Elk Grove High School from June 26 through June 30 . B. Donation to Police Department - Accept the donation of a passive alcohol detector from Nationwide Insurance for use by the Police Department . 2 04-09-96 C. Public Hearing - Authorize a public hearing before the Village Board to discuss the issuance of Industrial Revenue Bonds for use in conjunction with the construction and development of Rainbow Fish House, Inc. 900 Chase Avenue. D. Visual Edge, Arlington Heights, IL - Increase a professional services contract (awarded 7-25-95) for the development and printing of the economic development brochures in the amount of $1, 781 for a total contract amount not to exceed $31, 046 . 00 . E. Gilio Landscape Contractors, Arlington Heights, IL (formerly known as Jaclynn, Inc . ) - Renew a professional services contract with the lowest responsive and responsible bidder for grass mowing and maintenance of 5 state and county right-of-ways on a bi-weekly basis in an amount not to exceed $11, 982 . F. McGuire Electric Corporation, Lake Zurich, IL - Award a professional services contract to the lowest responsive and responsible bidder for electrical installation of gas-fueled auxiliary generators at two (2) sanitary pumping facilities (Norge and Shenandoah Lift Stations) in a contract amount not to exceed $7, 273 . 00 . G. 1996/97 Budget - Consideration to adopt the following Budgets : General $22,395, 808 Civil Defense 47,217 Water & Sewer 7, 990, 374 Recycling/Municipal Waste Systems 992, 300 Asset Seizure 92,434 Motor Fuel Tax 869,300 Municipal Purpose 5, 000 Capital Projects 3, 023,200 Capital Replacement 877,420 Industrial/Commercial Revitalization 1, 800, 000 $38, 093, 053 H. Arrow Road Construction, Mt . Prospect, IL - Award a contract to the lowest responsive and responsible bidder for street milling and resurfacing on a not-to- exceed unit cost basis as follows : Qty unit Description Unit Pricing PY 96/97 22,112 sq.yd. Bituminous Concrete Surface Removal .80 (Partial width 1-1/2") 99,595 sq.yd Bituminous Concrete Surface Removal (full .63 width 1-1/211) 13,338 ton Bituminous concrete 25.35 Surface Course, Mix C 2,000 ton Leveling Binder 25.35 15,874 gal. Bituminous Prime Coat .55 Material 1001 ton I Prime Coat Aggregate 1.00 and at a total cost not to exceed $498, 002 .45 from the MFT Fund. 3 04-09-96 I . Fortis Construction, Bloomingdale, IL - Award a contract to the lowest responsive and responsible bidder for sidewalk, curb, gutter, and driveway removal and replacement on a not-to-exceed per unit cost basis as follows : Qty Unit Description Unit Pricing FY 96/97 45,000 Sq.Ft 5" PCC Sidewalk 2.10 15,000 Sq.Ft 8" PCC Sidewalk 2.25 200 Sq.Yd 5" PCC Driveway Pavement 19.40 100 Sq.Yd 8" PCC Driveway Pavement 20.40 3,000 Ln.Ft Combination concrete 7.35 Curb & Gutter (B) 5, 000 Ln.Ft Combination Concrete 7.00 Curb & Gutter (M) 60,000 S .Ft Sidewalk Removal .40 300 Sq.Yd Driveway Pavement Removal 3 .60 8,000 Ln.Ft Combination Concrete 2.00 Curb/Gutter Removal and at a cost not to exceed $224, 200 . 00 from the MFT Fund and $8 , 100 . 00 from the Water and Sewer Fund for a total cost of $232 , 300 . 00 . J. Allied Asphalt Paving, Des Plaines, IL - Award a contract to the lowest responsive and responsible bidder to furnish bituminous paving materials on a not- to-exceed unit cost basis as follows : Qty unit Description Unit Pricing FY 96/97 4,000 Tons Bituminous Concrete 15.90/Ton 1,000 Tons Bituminous Surface Course 18.25/Ton 500 Gals. Emulsified Asphalt SS-1 2.20/Gal and at a total cost not to exceed $62 , 950 from the MFT fund and $20, 000 from the General Fund for a total cost of $82, 950 . K. Bartlett Heating and Air Conditioning, Mt . Prospect, IL Increase a professional service contract (awarded 8-22- 95) with the lowest responsive and responsible bidder, to furnish and install equipment to improve the HVAC system in the Police Department in the amount of $13 , 000 for a total amount not to exceed $144, 597 . L. Ameritech, Inc . . Hoffman Estates . IL - Award a professional services contract to the lowest responsive and responsible proposer for the purchase and installation of a phone system for the Municipal Complex; including voice mail, recabling, training, and software upgrades for the Public Works and Fire Department phone systems in an amount not to exceed $115, 633 , including the trade-in value of $3 , 500 for the existing Northern Telecom PBX system. M. Compensation Plan - Consideration of the following items with an effective date of April 22, 1996 : - Authorize a 3 .5% value increase to non-Union Step Pay Plan positions; 4 04-09-96 Authorize a 3 .5% value increase to Specific Rate Pay Plan positions; Authorize a 0% to 3 .5% increase for Merit Salary personnel based on individual performance, including a merit pool of $44, 725 for Merit Salary personnel with Merit increase of 0%- to 1 . 5% for Merit employees based on individual performance; - Authorize a Range Movement Pool of $18 , 515 for Merit Salary personnel with range movements of 0% to 2 .0% for Merit employees (funded at a rate of 0 . 5k of Merit Salaries) ; Continue the non-Union Merit Employee Management Enhancement Program that consists of $400 , $500, $575, and $650 to four (4) respective group classifications of Merit Salary personnel on November 1 of 1996 ; and $1, 000 for the Village Manager, effective May 1, 1996, or as otherwise approved by the Village Board. Continue a Longevity Program for Full Time non-union General Step Pay Plan employees who have completed the following years of service as of November 1, 1996 in accordance with the following schedule : 10 yrs. service to 15 yrs. service $150.00 16 yrs. service to 19 yrs. service $250.00 20 yrs. plus service $350.00 - Authorize the assignment of an annual salary of $95, 000 for the Village Manager; and Authorize one additional annual floating holiday for use by non- union Village employees for use effective May 1, 1996 . N. Consideration of the following: Custodial - Adopt Ordinance No. 2478 entitled, "AN ORDINANCE AMENDING THE HOURLY RATE FOR CUSTODIAN PERSONNEL OF THE VILLAGE OF ELK GROVE VILLAGE . " Summer Employees - Adopt Ordinance No. 2479 entitled, "AN ORDINANCE AMENDING THE SALARIES OF THE SUMMER EMPLOYEES OF THE VILLAGE OF ELK GROVE VILLAGE. " School Crossing Guards - Adopt Ordinance No. 2480 entitled, "AN ORDINANCE AMENDING THE SALARIES FOR THE SCHOOL CROSSING GUARDS OF THE VILLAGE OF ELK GROVE VILLAGE. " Water Meter Readers - Adopt Ordinance No. 2481 entitled, "AN ORDINANCE AMENDING WAGES FOR PART TIME WATER METER READERS OF THE VILLAGE OF ELK GROVE 5 04-09-96 VILLAGE. " Village Interns - Adopt Ordinance No. 2482 entitled, "AN ORDINANCE AMENDING THE HOURLY SALARIES FOR THE PART-TIME ADMINISTRATIVE INTERNS OF THE VILLAGE OF ELK GROVE VILLAGE. " Classification and Salary Plan - Adopt Ordinance No. 2483 entitled, "AN ORDINANCE AMENDING THE CLASSIFICATION AND SALARY PLANS: THE CLASSIFICATION PLANS: AND SALARY RANGE FOR MERIT PAY PLAN POSITIONS OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE. " O. Letter of Credit - Adopt Resolution No. 23-96 entitled, "A RESOLUTION ACCEPTING AN IRREVOCABLE STRAIGHT LETTER OF CREDIT NO. 1138-02 FROM MIDWEST BANK AND TRUST COMPANY EXPIRING JUNE 18, 1997 IN THE AMOUNT OF $19, 870 . 00 TO GUARANTEE COMPLETION OF PUBLIC IMPROVEMENTS AT LOUIS SANFILIPPO SUBDIVISION (BUCKINGHAM COURT) . " P. Letter of Credit - Adopt Resolution No. 24-96 entitled, "A RESOLUTION ACCEPTING AN IRREVOCABLE STRAIGHT LETTER OF CREDIT NO. 1114 FROM AMERICAN CHARTERED BANK EXPIRING JUNE 18, 1997 IN THE AMOUNT OF $15, 500 . 00 TO GUARANTEE COMPLETION OF PUBLIC IMPROVEMENTS AT BETTER LIVING SUBDIVISION NO. 2 (LOVE/TONNE RD. ) . " Q. Sewer Rates Established - Adopt Ordinance No. 2484 entitled, "AN ORDINANCE AMENDING TITLE 7, CHAPTER 2, SECTION 7-2-5-2 "WASTEWATER USE AND SERVICE CHARGES" OF THE VILLAGE OF ELK GROVE VILLAGE . " Adopt Ordinance No. 2485 entitled, "AN ORDINANCE AMENDING TITLE 7, CHAPTER 2, SECTION 7-2-5-3 , RATES AND CHARGES FOR PROPERTY OUTSIDE VILLAGE OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE. " R. Benefits - Effective May 1, 1996 through April 30, 1997 a. Gallagher Bassett - Renew an agreement to administer the Village' s Self-Insured Medical and Dental Plane at a cost of $19 . 00 per participant per month for medical claims and $6 . 67 per participant per month for dental claims. b. Lloyds of London - Renew a contract to provide Specific Stop Lose Coverage at a cost of $265, 740 . C . Lloyds of London - Renew a contract to provide Aggregate Stop Loss Coverage at a cost of $19, 433 . d. Arthur Gallagher and Company - Renew a contract for consulting service at a cost of $5, 000 . e . Cost Care Consultation Services - Renew a contract for services through Gallagher Bassett at a cost of $5 . 00 per participant per month. f . Village Health Care Premium Rates - Establish premium rates equal to 85% for the Village and 15% of the total premium for an individual employee; an employee plus one (1) dependent; and an employee plust two (2) or more dependents participating in the Village self-insured Health Care Plans as follows : 6 04-09-96 Village Employee Bi-Weekly Monthly Monthly Employee Contributions Contributions Contributions Medical Employee Only $184.39 $ 32.54 $ 15.01 Employee + 1 387.23 68.33 31.54 Dependent Employee + 2 421.31 74.35 34.32 Dependents Dental Employee only $ 27.25 $ 4.81 $ 2.22 Employee + 1 57.21 10.10 4.66 Dependent Employee + 2 71.23 12.66 5.84 Dependents g. Flex Spending Plan - Renew plan to be administered by Gallagher Bassett at a cost of $5 .45 per participant per month. h. HMO Premium Rates - Establish premium rates equal to 85% for the Village and 1526 of the total premium for an individual employee; an employee plus one (1) dependent; and an employee plus two (2) or more dependents participating in the HMO Illinois Health Maintenance Organization Plans as follows : Village Employee Bi-Weekly Monthly Monthly Employee Contributions Contributions Contributions Medical Employee Only $152.11 $ 26.85 $ 12.40 Employee + 1 293.24 51.75 23.89 Dependent Employee + 2 451.66 79.71 36.79 Dependents i . First Commonwealth Dental Care Plan Rates Establish premium rates equal to 85% for the Village and 15% of the total premium for an individual employee; an employee plus one (1) dependent; and an employee plus two (2) or more dependents participating as follows: Village Employee Bi-Weekly Monthly Monthly Employee Contributions Contributions Contributions Dental Employee Only $ 15.10 $ 2.66 $ 1.23 Employee + 1 28.05 4.95 2.28 Dependent Employee + 2 41.82 7.38 3.41 Dependents j . Continue the Employee Hospital Bill Audit Program. k. Procedure Code Payment Analysis Program-Establish program to be administered by Gallagher Bassett at a cost of $ . 50 per employee per month. 1 . Medicare Supplement Rate- Establish a Medicare Supplemental Rate Program with monthly rates as follows : Village Plan $ 86 .00/person HMO Illinois Plan $168 .25/person Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, M, N, 0, P, Q, and R" . 7 04-09-96 MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Johnson, Lissner, Petri, Rettberg, Chernick MOTION CARRIED. 7 . REGULAR AGENDA A) ELK GROVE VILLAGE FIRE DEPARTMENT - Grant a request from the Elk Grove Village Fire Department for a sign variation to post an illuminated monument sign at the Fire Administration Building, 901 Brantwood Avenue as follows : Permitted by Variation Item Proposed Ordinance Requested Illuminated 1 1 None Monument Sign Area of Monument 75 aq ft/face 39 sq ft/face 36 sq ft/face Sign 150 eq £t/Total 78 sq ft/Total 72 eq ft/Total 92% Increase Width of 15 ft 10 ft 50% Increase Monument Sign Total Area of 150 eq ft 45 sq ft 105 eq ft identification 233% Increase Signe in Residential District MOVED: Trustee Johnson SECONDED: Trustee Czarnik Trustee Rettberg voiced his objections to the proposed sign variation questioning why the Fire Department could not propose a sign that would fall within the regulations of the Village Code. The Village Manager pointed out that the sign would not only advertise the Fire Administration Offices but would also have space for the Northwest Suburban Joint Action Water Agency which shares the facility and possibly another tenant at some future date . Motion to table the previous motion and review this item at a Committee of the Whole meeting before presenting for Board action. MOVED: Trustee Rettberg MOTION FAILED FOR THE LACK OF A SECOND The Clerk was directed to call the roll on the First Motion. AYES : Trustees Lissner, Petri, Chernick, Czarnik, Johnson NAYS : Trustee Rettberg MOTION CARRIED B) VINCENT SIGNCORP INC. , BENSENVILLE, IL - Award a contract to Vincent Signcorp Inc. , the lowest responsive and responsible bidder to furnish and install one 15' x 5' monument sign for the Fire Administration Building in an amount not to exceed $6, 610 . MOVED: Trustee Czarnik SECONDED: Lissner AYES : Trustees Petri, Rettberg, Chernick, Czarnik, Johnson, Lissner MOTION CARRIED. BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI COMMONWEALTH EDISON STREET LIGHT OUTAGES - A meeting of the committee regarding the street light outages will be scheduled at the next regular meeting of the Village Board. 8 04-09-96 9 . JUDICIARY, PLANNING & ZONING COMMITTEE CHAIRMAN RETTBERG No report . 10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIR No report . 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON No report . 12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI NEW PHONE SYSTEM - This item can be removed from the committee' s agenda due to action taken earlier on the Consent Agenda. 13 . PLAN COMMISSION - VILLAGE MANAGER No report . 14 . ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 96-2 Motion to concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare an ordinance granting a variation to permit two structures on one lot on property located at 801 Beisner Road. MOVED: Trustee Petri SECONDED: Trustee Chernick VOICE VOTE MOTION CARRIED 15 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEE PETRI Meeting Schedule - The next meeting of the Cable Group will be held on Thursday, April 18, 1996 at 7 :30 p.m. in the Trustee' s Conference Room. b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIR Meeting Schedule - The next meeting of the Community Service Board will be held on Thursday, April 18, 1996 at 7 : 00 p.m. in the lower level conference room. 40th Anniversary - The Committee held a meeting on Monday, April 8 , 1996 and are continuing to work on the up-coming celebrations . The banners for the 40th Anniversary will be displayed by the end of this month. 40th Anniversary hats were distributed to members of the Board. The hats will be on sale at the Finance counter for $6 . 00 . 16 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None 17 . UNFINISHED BUSINESS None 9 04-09-96 18. REPORT FROM THE VILLAGE MANAGER No report . 19 . NEW BUSINESS VILLAGE CYCLE SPORT - Request for a 20' x 30' tent to be located in the parking lot of the Park N Shop Shopping Center for a temporary outdoor retail tent sale. Motion to approve the request from Village Cycle Sport and authorize temporary outdoor retail tent sale in the shopping center parking lot at Park N Shop on April 12 , 13 and 14 , 1996 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Rettberg, Chernick, Czarnik, Johnson, Lissner, Petri, MOTION CARRIED. Property Insurance - Due to the acquisition of Grove Mall an increase is required for insurance premium payments by $10, 000 to cover Grove Mall under the Village' s current policy. This policy will become effective on April 19, 1996, the date of the actual closing on the property. Motion to authorize an increase of insurance payments of $10, 000 for property insurance to cover Grove Mall under the Village' s current policy. MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES : Trustee Rettberg, Chernick, Czarnik, Johnson, Lissner, Petri MOTION CARRIED AUDIENCE No Response President Gallitano announced that several weeks ago the Board decided that they wanted to take an extraordinary step in recognizing the long public service that has been provided by one of the Village Trustees . Tonight the Board will acknowledge that Trustee and take the significant step of naming something in the Village Hall after that Trustee . The President recalled the public service participation, years of elected and appointed positions and personnel accomplishments that have been achieved by Trustee Chernick. His faithful and dedicated service to the Village is being recognized by naming the Conference Room used by the Village Board of Trustees as the Ronald L. Chernick Conference Room. After a standing ovation, Trustee Chernick stated his total surprise and appreciation for the honor. He further stated that "it was great to be able to give back a little bit of what the Village has given to me, I am so proud of it, especially my years with Charlie (Charles J. Zettek) . Charlie has been the epitome as far as I 'm concerned of this whole Village . Thank you very much. " President Gallitano invited everyone to join Trustee Chernick and his friends waiting in the Conference Room for the unveiling and for cake and coffee . 10 04-09-96 20 . ADJOURNMENT Motion to adjourn the meeting at 8 : 37 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES : Trustee Rettberg, Chernick, Czarnik, Johnson, Lissner, Petri MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 11 04-09-96