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HomeMy WebLinkAboutVILLAGE BOARD - 04/23/1996 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING 901 WELLINGTON AVENUE ON TUESDAY, APRIL 23, 1996 Village President Dennis J. Gallitano called the meeting to order at 8 : 03 p.m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, Craig B. Johnson, Samuel L. Lissner, James P. Petri, and Paul A. Rettberg Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2 . INVOCATION: The Reverend Rodney L. Pickett, Pastor of the Wesleyan Community Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on April 9, 1996 as submitted. MOVED: Trustee Petri SECONDED: Trustee Johnson VOICE VOTE MOTION CARRIED. 4. REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . PROCLAMATIONS - The following proclamations were issued: "Peace in the Streets Week" May 5 - 12, 1996; and "Arbor Day" April 26, 1996 . 2 . FINANCIAL REPORTING - A Certificate of Achievement plaque was presented to Hilda Ingebrigtsen, Director of Finance, for excellence in financial reporting. This is the 12th year that this honor has been bestowed upon the Village by the Government Finance Officers Association of the United States and Canada. 3 . 40TH ANNIVERSARY BANNER DESIGN AWARD - Mrs . Bobbie Cohen was presented with a plaque honoring her Peony design for the Village' s Anniversary. The design will be displayed on banners along Biesterfield Road. 4 . DAUGHTERS AT WORK DAY - Thursday, April 25, 1996 is designated as "Daughters at Work Day" and President Gallitano urged Village employees to bring their 9 to 15 year old daughters to work with them on that day. S . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the April 23, 1996 Accounts Payable Warrant in the amount of $638, 385 . 89 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg MOTION CARRIED 1 04-23-96 The Village Manager advised the Board of a change to Consent Agenda item R. 1996 Concrete Curb and Sidewalk Replacement Program noting that the lowest responsive and responsible bidder was unable to secure a Performance and Labor and Material Bond and the second responsive and responsible bidder due to a conflict with work on another project would not be able to complete the work by the contract completion date . Therefore the request is for authorization to award a contract to the third lowest responsive and responsible bidder, Rai Concrete, Inc, of Carol Stream, I1 in the estimated amount of $245, 425 . Trustee Rettberg requested the removal of items J. and P. from the Consent Agenda due to a possible conflict . 6. CONSENT AGENDA A. Hampton Farms Variation - Grant a request from Jack Coffman, Property Manager, for the Hampton Farms Townhome Condominium Association, for a variation from Section 8-8-1-3A.4, paragraphs a. and b. of the Village Code to permit the construction of driveways which exceed a width of twenty (20' ) feet at the property line and twenty-six (261 ) feet at the curb at 21 locations in Phase I of the Hampton Farms Subdivision. B. Decision One, Itasca IL. - Award a service contract to the lowest responsive and responsible bidder to provide maintenance of the IBM AS/400 system and related computer hardware in an amount not to exceed $5, 499 . C. Ambassador Office Equipment , Schaumburg, IL - Waive the formal bidding process; and Award a service contract for FY 96-97 for the maintenance of seven (7) owned Canon copiers in an amount not to exceed $7, 232 . D. Eastman Kodak - Waive the formal bidding process; and Award a sole source service contract to Eastman Kodak in the amount of $8 , 400 for maintenance on the Police Department' s Eastman Kodak 2255 photocopier. E. Lyons/Pinner Electric Companies, Lyons, IL - Award a maintenance contract to the lowest responsive and responsible bidder to provide maintenance of Village- owned traffic signals and overhead street lights for a period of May 1, 1996 to April 30, 1997, in the amount of $10, 842 . F. IDOT - Shared Traffic Signals - Authorize the payment of $14, 916 .48 to Illinois Department of Transportation for shared traffic signal maintenance (9 intersections) under the 1996 State of Illinois maintenance contract. G. Hansen and Associates. Lake Bluff . IL - Waive the formal bidding process; and Renew a 12-month maintenance agreement for maintenance on two (2) IBM Model 50 copy machines at a cost not to exceed $8, 040 . H. Fire and Police Commission - Authorize payment to the Bureau of Testing Services, Hillside, IL for the administration of Police Officer exams in the amount of $8, 330 . I . Northwest Community Hospital , Arlington Heights IL Award a professional service contract in an amount not 2 04-23-96 to exceed $9, 347 for required "in station" paramedic training. K. NWMC - Authorize payment of $12,202 to the Northwest Municipal Conference for FY 1996-97 dues . L. Testing Service Corporation (TSC) , Carol Stream, IL Award a professional service contract to provide construction material engineering services required for the 1996 MFT Program and Private Participation Concrete Program in an amount not to exceed $17, 250 . M. Kale Uniforms, Inc. . Chicago. IL - Waive the formal bidding process; and Award a blanket purchase contract for Fire Department uniforms for the period May 1, 1996 through April 30, 1997, in an amount not to exceed $23 , 050 . N. Chicago Communications Service. Inc . - Waive the formal bidding process; and Renew a service contract to maintain Motorola radio equipment for the Police, Fire and Public Works Departments in the amount of $23 , 958 . 84 . O. Public Works Department - Award contracts to the lowest responsive and responsible bidders : Berkeley Trucking, Elmhurst , IL - for 3 , 550 tons of CA- 6 Grade 9 gravel delivered at a unit cost of $9 . 25/ton. Nagel Trucking and Material , Batavia, IL - for 100 tons of CA-6 3" limestone delivered at a unit cost of $9 .24/ton and for 700 tons of CA-6 Grade 8 limestone aggregate delivered at a unit cost of $8 . 24/ton; and Old Dutch and Sand Co. , Elk Grove, IL - for 150 tons of #2 Torpedo sand at a delivered unit cost of $6 .35/ton; for a total amount not to exceed $40, 482 . Q. Police Department Training - Concur with the Village Manager' s authorization to allow Police Officer Matthew J. FioRito to attend Canine Unit Training in Denver, Indiana from April 21 through May 24, 1996 at a cost not to exceed $2, 130 . 00 . R. 1996 Concrete Curb and Sidewalk Program - To rescind the acceptance of a bid proposal (4-9-96) for the 1996 concrete curb and sidewalk program from Fortis Construction, Schaumburg, IL for failure to meet bid specifications; and Award a contract to the third lowest responsive and responsible bidder, RAI CONCRETE, INC. , Streamwood IL for the 1996 concrete curb and sidewalk program in an amount not to exceed $245, 425 . S . Elk Grove Park District - Grant a request to waive vehicle license fees as follows : 6 passenger vehicles @ $20 each $ 120 13 Class B vehicles @ $40 each 420 8 Class D, F vehicles @ $65 each 520 3 Class H, J, K vehicles @ $90 each 270 1 Class L, N, P, Q vehicles @ 105 each 105 $1, 535 3 04-23-96 T. Koz Trucking, Medinah, IL - Waive the formal bidding process; Award a service contract for the hauling of non-toxic debris from the Public Works facilities in a total contract amount not to exceed $27, 000 . U. Illinois Building Services, Inc. . Roselle, IL - Waive the formal bidding process; and Extend a service contract to provide general housekeeping and sanitation services at the Fire Administration and Landmeier Public Works facilities from May 1, 1996 to April 30, 1997 at a cost not to exceed $38, 000 . V. Maintenance Agreement - Adopt Resolution No. 25-96 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A SEWER AND STORM WATER MAINTENANCE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND OSTROM FAMILY LIMITED PARTNERSHIP (1501 OAKTON STREET, METAL IMPACT CORPORATION) . " W. Industrial Development Revenue Bonds - Adopt Ordinance No. 2486 entitled, "ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $2, 363 , 300 INDUSTRIAL DEVELOPMENT REVENUE BONDS, SERIES 1996 (RAINBOW FISH HOUSE, INC.PROJECT) TO FINANCE A LOAN TO RAINBOW FISH HOUSE, INC. SO AS TO FINANCE THE COST OF ACQUISITION, CONSTRUCTION AND EQUIPPING OF A MANUFACTURING FACILITY, AUTHORIZING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT AND AN INDENTURE SECURING THE BONDS, AND AUTHORIZING OTHER MATTERS RELATIVE THERETO. " X. Appointments - Concur with the Village President' s appointment and/or reappointment of the following individuals to Village Boards and Commissions : Plan Commission - 3 Year term Reappoint Patton L. Feichter - term ending 4-30-99 Appoint Kathleen Zizzo - term ending 4-30-99 Police & Fire Commission - 3 year term Reappoint Alan J. Shapiro, DDS-term ending 4-30-99 Police Pension Board - 2 Year term Reappoint Eugene P. Diemer -term ending 4-30-98 Zoning Board of Appeals - 5 vear term Reappoint Joseph A. Oliveto -term ending 4-30-2001 Appoint Corrine McClelland -term ending 4-30-99 Y. Public Hearing - Authorize the Plan Commission to hold a public hearing to consider the petition of Boston Market, Inc. , seeking to rezone property located on Biesterfield Road approximately 300 feet east of Wellington Avenue from B-2 General Business District to B-3 Automotive Oriented Business District for the purpose of operating a drive-thru restaurant facility. Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, T , K, L, M, N, O, Q, R, S, T, U, V, W, X, and Y 11 . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Czarnik, Johnson, Lissner, Petri, Rettberg, Chernick MOTION CARRIED. 4 04-23-96 CONSENT AGENDA ITEM J. & P. MOTOROLA, INC. , SCHAUMBURG, IL - Renew a sole source maintenance contract for the period of May 1, 1996 through April 30, 1997 to Motorola, Inc. , Schaumburg, IL, for the maintenance of the KDT (Computer-sided dispatch) equipment used by the Fire and Police Departments in an amount not to exceed $10, 256 .40 . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Johnson, Lissner, Petri, Chernick, Czarnik ABSTAIN: Trustee Rettberg MOTION CARRIED ARTHUR J. GALLAGHER & COMPANY - Approve the Liability Premiums for FY 1996-97 submitted by Arthur J. Gallagher & Company at a premium level as determined for the following coverage : FY 1996 Worker' s Compensation $ 38, 841 General Liability Package 260,453 Includes: Auto Building/Contents EMT/Paramedic Liability Public Officials' Liability Police Professional Liability Boiler & Machinery 11, 167 General Flood Coverage 4, 965 Excess Liability (HELP) 73, 057 Community Nurse/Clinics 5, 959 Fiduciary Liability-Pensions 3, 869 Underground Storage Tanks 3, 224 Public Official Bond (1993-1997) -0- $401, 535 and: Award a professional services contract to Gallagher Bassett Services for the administration and supervision of the Village' s self-insurance liability plan in an amount not to exceed $51, 235 . MOVED: Trustee Johnson SECONDED: Trustee Petri AYES : Trustees Johnson, Lissner, Petri, Chernick, Czarnik ABSTAIN: Trustee Rettberg MOTION CARRIED 7 . REGULAR AGENDA A) ALEXIAN BROTHERS MEDICAL CENTER - Grant a request for a temporary outdoor event (Community Education Fair) with an 80 ft. by 80 ft. tent located on property at 800 Biesterfield Road on Saturday, May 11, 1996 . MOVED: Trustee Petri SECONDED: Trustee Johnson AYES : Trustees Lissner, Petri, Rettberg, Chernick, Czarnik, Johnson MOTION CARRIED BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI LANDMEIER PUBLIC WORKS NOISE REDUCTION PLAN - The Committee is waiting for the traffic pattern to be adjusted and the removal of the fuel tanks . The Consent Agenda tonight approved the hiring of a contractor to haul away the debris . 5 04-23-96 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN RETTBERG No report . 10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIK No report . 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON No report . 12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI No report . 13 . PLAN COMMISSION - VILLAGE MANAGER Docket No. 96-2 MOBIL TEXT AMENDMENT - The Manager reported that Mobil Oil has withdrawn their petition for a Text Amendment to permit a car wash at the service station at Meacham and Nerge Roads . President Gallitano requested that the residents in proximity to the Mobil Station be informed of the decision to withdraw the petition for a Text Amendment to allow a car wash. 14. ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 96-1 MOBIL ZONING VARIATION - Mobil Oil Corporation continues to want to develop and modernize the station at Meacham and Nerge Roads . A revised site plan has been submitted which removed the car wash and downsized the building. A variation is still requested to reduce the set back requirements in one location rather than the original petition for a variation for three locations on the site . Docket No. 96-3 VILLAGE ON THE LAKE - Motion to concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare an ordinance granting a variation to reduce the number of required parking spaces at Village on the Lake development . MOVED : Trustee Rettberg SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 15 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEE PETRI REGIONAL CABLE GROUP - The Group met on Thursday, April 18, 1996 with Continental Cablevision and Ameritech. The Committee then met in Executive Session and further reviewed the RFPs . A report will be forthcoming to the Board. CHANNEL 6 - The Committee will meet with the Channel 6 representatives at Channel 6 on Wednesday, April 24 1996 at 7 : 00 p.m. 6 04-23-96 b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIR MEETING SCHEDULE - The Parade Committee will meet on Monday, May 6, 1996 at 5 : 30 p.m. in the Ronald L. Chernick Conference Room. The 40th Anniversary Committee will meet on May 13 , 1996 at 7 : 00 p.m. in Conference Room C of the lower level . Additional banner' s are on order for the Cook County approved additional corridor space along Arlington Heights Road. C. SUBURBAN O'HARE COMMISSION - PRESIDENT GALLITANO MEETING SCHEDULE - President Gallitano and the Village Manager will meet with David Mosena, City Department of Aviation Commissioner in Chicago on May 3 , 1996 to discuss the O'Hare Airport noise pattern data that the City has collected at the Village' s request . 16 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS None . 17 . UNFINISHED BUSINESS HAMPTON FARM TOWNHOMES - This item can be removed from the agenda due to action by the Village Board on the Consent Agenda. 18 . REPORT FROM THE VILLAGE MANAGER 1 . INSURANCE SERVICES OFFICE (ISO) - The Fire Chief reported that Field Representatives from the rating bureau are now conducting a review of the Elk Grove Village Fire Department for designation of National Fire Rating. They will be here for four days looking at the Department' s communication operations (Central Dispatch) , water distribution and fire suppression operations . The National Fire Ratings are numbered from 1 to 10 with 1 being the highest rating. The Village currently has a National Rating of 3 . Fire Department personnel and the Field Representatives will have a closing session on Thursday, April 25, 1996 where there will be a brief analysis of the review. An indication of what the rating will be for the Village should be available in late summer or early fall . 19 . NEW BUSINESS GROVE MALL SHOPPING CENTER - An ordinance was presented that would vacate the Burger Ring property from Ordinance No. 2374 which designated the Grove Mall Shopping Center as being a blight area. Motion to adopt Ordinance No. 2487 entitled "AN ORDINANCE VACATING A PORTION OF ORDINANCE NO. 2374 DESIGNATING BLIGHTED AREA. " MOVED: Trustee Chernick SECONDED: Trustee Rettberg AYES : Trustees Petri, Rettberg, Chernick, Czarnik, Johnson, Lissner MOTION CARRIED. 7 04-23-96 EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing personnel . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustee Rettberg, Chernick, Czarnik, Johnson, Lissner, Petri MOTION CARRIED AUDIENCE - 8:30 p.m. Reverend Rodney Pickett addressed the Board regarding a small brush fire that occurred at the Wesleyan Church. He stated that he noticed the fire but before he could assess the situation the Fire Department responded and was at the scene . He thought is was a good idea to use this opportunity to let the Board hear a compliment . President Gallitano thanked Reverend Pickett for his comments and stated it is good to hear from people who have good things to say about Village services . The Board takes pride in the services that are provided to the Village . Mr. Jeff Snyder, 921 Little Falls Court addressed the Board regarding the street light outages throughout the Village and the type of lighting that has been installed in his particular subdivision. President Gallitano requested that Mr. Snyder be informed of the Capital Improvements meeting date for discussion of the street lights . Trustee Chernick made a statement thanking the local newspapers for their articles which dealt with the Village naming the Conference Room the Ronald L. Chernick Conference Room. However, the Chicago Tribune article intimated that he would be retiring this April and he emphatically stated that he is not retiring now and if he were to retire it would not be until the end of his term which will be in April of 1997 . Further stating that he has never quit a job in his life and does not intend to do so now and will continue on. 20 . ADJOURNMENT Motion to adjourn the meeting at 8 :33 p.m. MOVED : Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Rettberg, Chernick, Czarnik, Johnson, Lissner, Petri MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 8 04-23-96