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HomeMy WebLinkAboutVILLAGE BOARD - 07/23/1996 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING 901 WELLINGTON AVENUE ON TUESDAY, JULY 23, 1996 Village President Dennis J. Gallitano called the meeting to order at 8 :27 p.m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Nancy J. Czarnik, Craig B . Johnson, Samuel L. Lissner, James P. Petri, and Paul A. Rettberg Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B . Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . 2 . INVOCATION: The Reverend Thomas G. Smith, Deacon of St . Nicholas Episcopal Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on July 9, 1996 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED. 4. REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . RONALD L. CHERNICK - President Gallitano extended the Village' s condolences and his personal sympathies to the family of Trustee Chernick who passed away on June 18, 1996 . 2 . 40TH ANNIVERSARY - A successful Birthday Celebration was held on Wednesday, July 17, 1996 and a wonderful parade was held on Sunday, July 21, 1996 . State Representative Terry Parke gave a recognition certificate to the Village which was issued by the State Assembly House of Representatives honoring the Village on its 40th Anniversary. The President turned the certificate over to the Village Clerk for preparation for display and preservation with Village documents . President Gallitano also provided the Village Clerk with copies of the original incorporation documents for the Village which were displayed at the Birthday Party Celebration on the 17th of July. President Gallitano expressed his heartfelt thanks to all of the anniversary committee members. 3 . PACE DIAL-A-RIDE - The Village Board voted last month to extend the Pace Dial-a-Ride service to include Saturdays. The Village will be developing, in conjunction with PACE, informational flyers which will talk about the extended service. The flyers will be distributed to Dial-a-Ride users and at the Senior 1 07-23-96 Center, Village Grove Apartments, Library, Pavilion and other facilities around the community. 4 . ROCK & BOWL - This event has had record breaking attendance. There were 240 teens in attendance on Tuesday, July 9 , 1996, which was the highest number of teens to attend a single event . S . PUBLIC SERVICE NEIGHBORHOOD VISITATION PROGRAM - The Police and Fire Department personnel visit neighborhoods on each week-end exhibiting their personnel, equipment and apparatus to the residents of Elk Grove Village . 6 . NORTHWEST HOUSING PARTNERSHIP - The Village is still looking for funding from the State of Illinois which is expected within the next several months for the Senior Housing Project intended for Landmeier Road. There are over 150 age and income qualified senior citizens who are on a waiting list for the project which will have 80 units . 7 . BOY SCOUTS - TROOP #495 ROADRUNNERS - President Gallitano quizzed members of Troop #495 : Stuart Schmidt, Bill Gruzynski, David Keyes and Kevin Swanson about the 40th Anniversary Parade trivia. The Scouts were attending the Village Board meeting in anticipation of earning their Community Citizen Merit Badge . 8 . 1996 FIRE SAFETY HOUSE VISITS - Hands on fire safety and fire survival instruction training was given to 3 , 198 students as well as 139 teachers from 7 schools over a six and one half week period. 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the July 23, 1996 Accounts Payable Warrant in the amount of $584, 599 . 19 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Czarnik, Johnson, Lissner, Petri, Rettberg MOTION CARRIED President Gallitano stated that the service fees associated with the agreement with Chapman and Cutler for Bond Counsel services, item L on the Consent Agenda has been reduced from $15, 000 to $7, 500; and questioned Trustee Petri regarding item K. consideration to award a purchase contract to the lowest responsive and responsible bidder, Ace Computers, of Prospect Heights, I1, for the purchase of twenty-six (26) Pentium microcomputer workstations as to whether the products being purchased are quality parts and computer units . It was determined that the products being authorized for purchase would be of good quality. 6. CONSENT AGENDA A. Easement Variation - Grant a request from Mr. James Cashman 956 Brantwood Avenue for a variation from Section 8-12B-1-1D, Easements, of the Village Code to permit the construction of a storage shed to encroach 4 feet into a 10-foot public utility and drainage easement . B. Elk Grove Center for the Performing Arts - Grant a request to host the production of Shakespearean Theater 2 07-23-96 in the parking lot of the Lutheran Church of the Holy Spirit, 150 Lions Drive; and Waive all business license fees associated with the Elk Grove Center for the Performing Arts production in the amount of $500 . 00 C. School District 54 - Grant a request to waive building and engineering fees as follows : Stevenson School renovation project in the amount of $38, 104 . 00; and Margaret Mead Junior High School parking lot project in the amount of $8, 315 . 00; For a total amount of $46,419. D. Kenneth Young Center - Grant a request to waive the building and engineering fees in the amount of $12 , 200 for a building addition to their facility at Nerge and Rohlwing Roads . E. Elk Grove Baptist Church, 801 Beisner Road - Grant a request to waive building and engineering fees in the amount of $4 , 132 . 00 for a proposed building addition and site work. F. Superior Road Striping, Inc. , Bensenville, IL - Award a service contract to the lowest responsive and responsible bidder for the provision and installation of thermoplastic pavement markings in an amount not to exceed $7, 968 . 30 . G. Compaq Computer Corporation, Houston, Texas - Award a purchase contract for the purchase of a Compaq file server in an amount not to exceed $9 , 853 . 00 . H. Fire Department - Authorize Deputy Fire Chief Gregory Riddle to attend the APCO National Conference in San Antonio, Texas from August 10 through August 16 , 1996 at a cost not to exceed $1, 245 . 15 . I . Softmart, Inc . . Exton, Pennsylvania - Award a purchase contract to the lowest responsive and responsible bidder for the purchase of forty-six (46) Microsoft Office Suite licenses in an amount not to exceed $16, 257 .25 . J. Dustcatchers Inc. Chicago, IL - Award a service contract to the lowest responsive and responsible bidder for the rental of linens and floor mats in an amount not to exceed $18, 500 . K. Ace Computers, Prospect Heights, IL - Award a purchase contract to the lowest responsive and responsible bidder for the purchase of twenty-six (26) Pentium microcomputer workstations in an amount not to exceed $42 , 115 . 00 . L. Chapman and Cutler Agreement Adopt Resolution No. 36-96 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A CONTRACT WITH CHAPMAN & CUTLER FOR BOND COUNSEL SERVICES REGARDING THE GROVE MALL PROJECT. " M. Huntington Chase Subdivision Unit 1 Adopt Resolution No. 37-96 entitled, "A RESOLUTION ACCEPTING CERTIFICATE OF APPROVAL AND INITIAL ACCEPTANCE; DEED OF CONVEYANCE/BILL OF SALE; 3 07-23-96 MAINTENANCE BOND IN THE AMOUNT OF $10, 000 EXPIRING MAY 1, 1998 GUARANTEEING MAINTENANCE OF SANITARY SEWER LIFT STATION HUNTINGTON CHASE UNIT 1 SUBDIVISION (LEXINGTON HOMES, L.L.C.) . " N. Cable Television Franchise - Adopt Ordinance No. 2502 entitled, "AN ORDINANCE EXTENDING THE TERM OF THE EXISTING CABLE TELEVISION FRANCHISE BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CONTINENTAL CABLEVISION OF NORTHERN ILLINOIS. " O. Foreign Fire Insurance Board - Adopt Ordinance No. 2503 entitled, "AN ORDINANCE PROVIDING FOR AN ELK GROVE VILLAGE FIRE DEPARTMENT FOREIGN FIRE INSURANCE BOARD PURSUANT TO SECTION 11-10-2 OF THE ILLINOIS MUNICIPAL CODE (65 ILCS 5/11-10-2) . " Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I , J, K, L, M, N, and O" . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Johnson, Lissner, Petri, Rettberg, Czarnik MOTION CARRIED. President Gallitano announced that he would be nominating Pat Feichter as the replacement Village Trustee . Mr. Feichter is out of town for a while and since one or two of the Trustees would like to talk to him but could not reach him before he left for Bosnia, a request for appointment will be made at the August 27, 1996 Village Board meeting. 7 . REGULAR AGENDA None BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI STEINER ELECTRIC - TOUHY CROSSING - A compromise was reached with Steiner Electric that as they move into the building within the next few weeks the Police will be monitoring the speed for four (4) days beginning August 20, 1996 . The committee will meet with Steiner Electric again on August 27, 1996 to determine if there are any other additional actions that need to be taken. 2701 & 2801 BUSSE - SIDEWALK COMMITMENT - The committee recommends the approval of a Statement of Commitment to install public sidewalk. Motion to adopt Resolution No. 38-96 entitled "A RESOLUTION APPROVING A STATEMENT OF COMMITMENT TO CONSTRUCT PUBLIC SIDEWALK BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CENTERPOINT REALTY SERVICES, INC. (2701 BUSSE ROAD AND 2801 BUSSE ROAD) " . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustee Johnson, Lissner, Petri, Rettberg, Czarnik MOTION CARRIED MEETING SCHEDULE - A meeting was scheduled for Tuesday, August 13 , 1996 at 6 :30 p.m. to discuss a potential sidewalk at the shopping center under development on Biesterfield Road. The Director of Engineering and Community Development was requested to attend this meeting. President Gallitano directed staff to inform an interested citizen of the scheduled meeting. 4 07-23-96 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN RETTBERG CELLULAR ONE - The committee will meet on Monday July 29, 1996 at 8 : 00 p.m. to discuss a Special Use and a zoning variation request in connection with their construction of cellular towers at certain locations throughout the Village . This issue will also impact other requests that the Village may receive for cellular towers . BIESTERFIELD SHOPPING CENTER MONUMENT SIGNAGE VARIATION - An agreement on the signage was reached earlier tonight at the Committee of the Whole meeting to approve a monument sign no taller than 6 feet and a variation to permit a total square footage of 51 feet as opposed to 39 square feet as permitted by ordinance . There was also agreement to having a brick base on the sign. Motion to direct the Village Attorney to prepare an ordinance granting a variation to the Zoning Ordinance to permit the construction of the Sears monument sign which would exceed the square footage requirements subject to the submittal of the revised plans . (The petitioner' s Attorney has provided written assurance to the Village that there will be no further sign requests for that shopping center. ) MOVED: Trustee Rettberg SECONDED: Trustee Johnson VOICE VOTE MOTION CARRIED The Village Manager requested that item b. Ameritech Special Use Permit be removed from the JPZ Committee agenda. 10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIR PERSONNEL REGULATIONS - A resolution was presented which amends the Personnel Rules and Regulations in regulating the rehire of pensioned employees . This involves uniformed service employees who may apply for civilian positions in the Village organization and if accepted they then become employed in a new civilian classification. This resolution will state that the employee will become a new employee for calculation of benefits, with a one year probationary period within that position. Whenever someone leaves the Village employment they are paid for accrued vacation, however this resolution will permit the employee to carry over no more than 2 weeks vacation into the new position to be utilized during the first year of employment . After the first year of employment they would then begin accumulation of time as a new employee for vacation beginning the second year. Motion to adopt Resolution No. 39-96 entitled "A RESOLUTION AMENDING ARTICLE VI OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE BY ADDING SECTION 6 .8 RE-HIRE OF PENSIONED EMPLOYEES . " MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustees Lissner, Petri, Rettberg, Czarnik, Johnson MOTION CARRIED President Gallitano referred to item f. Neon Sign Prohibition under the Judiciary Planning and Zoning Committee agenda noting that there was a consensus reached at a prior discussion for a moratorium on exposed neon signs until such time as the Director of Engineering and Community Development and the Village Attorney can prepare an ordinance for proper prohibition of those signs. 5 07-23-96 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON INDUSTRIAL & COMMERCIAL RECYCLING - The Committee met on Wednesday, July 17, 1996 and considered various options concerning the Industrial Park/Commercial area as far as franchising, license fees and permit fees . The Committee directed Staff to put together some different variations and/or combinations of those programs . The Committee then decided to hold a public fact finding information meeting with the waste haulers in the Industrial Park/Commercial area to be held on Wednesday, August 14, 1996 at 7 : 00 p.m. in Meeting Rooms A, B and C. Staff was requested to notify the industrial/commercial waste haulers of this meeting. The committee wants to review the input from that meeting prior to making a recommendation to the entire Board. 12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI The Committee will review the items on their agenda sometime in late August or early September. 13 . PLAN COMMISSION - VILLAGE MANAGER AMERITECH WATER TOWER SPECIAL USE PERMIT - Motion to adopt Resolution No. 40-96 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AMENDED GROUND LEASE AGREEMENT AND MEMORANDUM OF AGREEMENT AND GRANT OF EASEMENTS AND RELEASE OF MEMORANDUM OF LEASE BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CHICAGO SMSA LIMITED PARTNERSHIP (AMERITECH - BUSSE ROAD/GREENLEAF AVE. ) MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Petri, Rettberg, Czarnik, Lissner, Johnson MOTION CARRIED Motion to adopt Resolution No. 41-96 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A WATER TOWER AND GROUND LEASE AGREEMENT AND MEMORANDUM OF AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS AND AMERITECH (1141 HAWTHORN LANE) " . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Petri, Rettberg, Czarnik, Lissner, Johnson MOTION CARRIED Motion to adopt Ordinance No 2504 entitled "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO CHICAGO SMSA LIMITED PARTNERSHIP (AMERITECH) TO PERMIT THE INSTALLATION OF WIRELESS TELECOMMUNICATION ANTENNAS ON THE ELK GROVE VILLAGE WATER TOWER AND THE CONSTRUCTION OF AN EQUIPMENT SHELTER LOCATED AT 1141 HAWTHORNE LANE, ELK GROVE VILLAGE. MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Petri, Rettberg, Czarnik, Lissner, Johnson MOTION CARRIED President Gallitano announced that there has been a change of meeting date with the residents regarding Mobil Oil to Tuesday, August 27, 1996 at 4 : 00 p.m. in the Ronald L. Chernick Conference Room. 14 . ZONING BOARD OF APPEALS - VILLAGE MANAGER None . 15 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEE PETRI 6 07-23-96 CONTINENTAL CABLEVISION - The agreement with Continental Cablevision was extended tonight on the Consent Agenda to the end of the negotiation or December 31, 1996 whichever comes first . CHANNEL 6 - There will be a meeting on Wednesday, July 31, 1996 at 7 : 00 p.m. in the Channel 6 offices . b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK 40TH ANNIVERSARY - The Birthday Party on July 17th and the Parade on July 21 were great successes . The camaraderie and spirit was very heartwarming. Christmas ornaments like the ones that were distributed at the Birthday Party will be on sale at the Finance counter of the Village Hall . The awards for the Parade were as follows : Amateur Float: lot Place - Elk Grove VFW 2nd Place - Chriotus Victor Church Professional Float: lot Place - National American Heritage Realty 2nd Place - Jarosch Bakery Youth Organization: lot Place - Cub Scout Pack #495 2nd Place - READ Elk Grove Library Adult Organization: lot Place - Elk Grove Lions Club 2nd Place - Elk Grove Park District, Community Theater Novelty: 1st Place - Jesse White Tumblers 2nd Place - Kiwi & Jojo Music: 1st Place - Van Moody Marching Eagles 2nd Place - Brigade of Racine There were 115 units in the parade and although there was not a count of residents in attendance it seemed like a good size crowd. The Parade was televised on Channel 6 for those who missed it and for those who wish to see it again. The U. S . Air Force will be performing in concert on October 19, 1996 as part of the 40th Anniversary celebration. The Anniversary Committee deserves a round of hurrahs, applause, you name it . They have done a great job and have put there heart and soul into making this year a special year and from the response received from the residents in the community it has been. C. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEE RETTBERG The Commission met on July 11, 1996 and were able to agree upon and prepare a written Mission Statement for the Commission in addition to the purposes expressed in the ordinance creating it . The Mission Statement is "To recommend and implement programs which will maintain and enhance our strong business atmosphere by creating a competitive functional and aesthetically pleasing industrial/commercial area within Elk Grove Village . " 7 07-23-96 There was a wide variety of items that were discussed including traffic, landscaping, widening driveways and raising ceiling heights with respect to docks . These are all issues that will be considered in the planning process . There has been a good response to the Request for Qualifications for planners . At the next meeting these will be reviewed to get down to a few to conduct interviews . The Commission can then begin the process to hire a consultant on urban planning with respect to the mission of the commission. The next meeting will be held on August 1, 1996 at 4 : 00 p.m. which will begin with a van tour of the Industrial Park. The members will be looking at problem areas and concerns . Other industrial parks in the Chicago area will be visited in the future to see what the competition is like . The Commission members have been working very hard and attendance has been very good. 16 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None . 17 . UNFINISHED BUSINESS None . 18 . REPORT FROM THE VILLAGE MANAGER 1 . DIAL- A-RIDE - The Village is working with PACE in an attempt to get an agreement from them for week-end dial-a-ride service by the first week of August for adoption on August 13 , 1996 . The target date for beginning the week-end dial-a-ride is August 17, 1996 . 19 . NEW BUSINESS EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing personnel . MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES: Trustee Rettberg, Czarnik, Johnson, Lissner, Petri, MOTION CARRIED AUDIENCE No Response 20 . ADJOURNMENT Motion to adjourn the meeting at 9 : 08 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Rettberg, Czarnik, Lissner, Johnson, Petri MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 8 07-23-96