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HomeMy WebLinkAboutVILLAGE BOARD - 10/08/1996 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, OCTOBER 8, 1996 Village President Dennis J. Gallitano called the meeting to order at 8 : 04 p.m. 1 . ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Nancy J. Czarnik, Patton L. Feichter, Craig B. Johnson, Samuel L. Lissner, James P. Petri, and Paul A. Rettberg Absent : None Also Present : Asst . Village Manager: Ray Rummel Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . 2 . INVOCATION: The Reverend William Peirson, Pastor of the First Baptist Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on September 24, 1996 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . CHARLES A. WILLIS - President Gallitano spoke a few words on the passing of the former Village Manager Charles A. Willis and his contributions to Elk Grove Village and the Northwest Suburban area. Condolences were expressed to his family. 2 . DONALD L. SOKOLOWSKI - President Gallitano administered the Oath of Office to Mr. Sokolowski upon his appointment to the Plan Commission to fill the vacancy created when Trustee Feichter was appointed to the Village Board. 3 . GROVE MALL - The Village is participating with the Library and the Park District on a beautification program of a new Grove Mall . A meeting was held on October 2, 1996 to talk about sculptures to put into the public space. This meeting was continued to November 4 , 1996 at 6 : 00 p.m. in the Park District facility. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the October 8, 1996 Accounts Payable Warrant in the amount of $578, 585 . 30 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg MOTION CARRIED 1 10-08-96 Trustee Johnson questioned item K of the Consent Agenda consideration to adopt an ordinance prohibiting harmful or nuisance related businesses, insuring that the prohibition was due to health, safety and welfare concerns . Trustee Petri noted that item E. of the Consent Agenda consideration to authorize the Village to enter into a customer work agreement with Commonwealth Edison for the installation of a new streetlight and the retrofit of an existing streetlight on Landmeier Road at Tonne Road came upon recommendation from the Capital Improvements Committee . Trustee Rettberg requested confirmation on item H. that 60 of the trees being installed will be to replace trees which have failed and will be done at no cost to the Village . 6 . CONSENT AGENDA A. ELK GROVE PARK DISTRICT - Grant a request to waive Engineering and Community Development fees in the amount of $2,120 for the construction of a new entrance building at Pirate' s Cove Theme Park. B. DRIVEWAY VARIATION - Grant a request from Ed Zimmer, 432 New York Lane, for a variation from Section 8-8A- 3 .A1 of the Village Code to permit a driveway to be constructed with concrete paving bricks . C. DRIVEWAY VARIATION - Grant a request from Robert W. Macbeth, 854 Racine Circle, for a variation from Section 8-8A-3 .A1 of the Village Code to permit a driveway to be constructed with concrete paving bricks. D. DRIVEWAY VARIATION - Grant a request from North American Builders, Inc. to receive a variation from Section 8-8A-3A.4, paragraph a. of the Village Code to permit a maximum driveway width of 30 feet at the property line for a house currently under construction at 1237 Timber Lane. E. COMMONWEALTH EDISON - Authorize the Village to enter into a customer work agreement for the installation of a new streetlight and the retrofit of an existing streetlight on Landmeier Road at Tonne Road in an amount not to exceed $3, 915.91 . F. KMART DONATION - Authorize the acceptance of a cash donation in the amount of $5, 000 from the Kmart Corporation for use by the Police Department D.A.R.E. Program. G. AKZO NOBEL SALT, INC. Clarks Summit . PA - Award a purchase contract to the lowest responsive and responsible bidder, for the purchase and delivery of 3, 600 tons of rock salt in an amount of $27 . 12 per ton for a total cost not to exceed $100, 836 . 00 . H. BERTHOLD' S NURSERY, Elk Grove Village. IL - Increase a purchase contract (awarded 9-10-96) with the lowest responsive and responsible bidder, to furnish and plant an additional 44 balled and burlapped trees in an amount of $154 per tree for a total contract not to exceed $29, 876 . I . GROOT INDUSTRIES LICENSE AGREEMENT - Adopt Resolution No. 53-96 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A LICENSE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND GROOT INDUSTRIES (900 ELMHURST ROAD) . " 2 10-08-96 J. BETTER LIVING SUBDIVISION #2 - Adopt Resolution No. 54- 96 entitled, "A RESOLUTION ACCEPTING A CERTIFICATE OF APPROVAL AND ACCEPTANCE; DEED OF CONVEYANCE/BILL OF SALE; MAINTENANCE BOND IN THE AMOUNT OF $5, 000 . 00 EXPIRING SEPTEMBER 18, 1998 GUARANTEEING PUBLIC IMPROVEMENTS (SANITARY SEWER) AND RELEASING AN IRREVOCABLE LETTER OF CREDIT NO. 1114 (ACCEPTED BY RESOLUTION NO. 24-96) FROM AMERICAN CHARTERED BANK IN THE AMOUNT OF $15, 000 . 00 FOR BETTER LIVING SUBDIVISION #2 (LOVE/TONNE ROAD) . " K. NUISANCE BUSINESSES - Adopt Ordinance No. 2512 entitled, "AN ORDINANCE AMENDING SECTION 3-1-13 NUISANCE BUSINESSES OF TITLE 3 BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE CODE BY PROHIBITING HARMFUL OR NUISANCE RELATED BUSINESSES . " Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J and K" . MOVED: Trustee Rettberg SECONDED: Trustee Feichter AYES : Trustees Feichter, Johnson, Lissner, Petri, Rettberg, Czarnik MOTION CARRIED. 7 . REGULAR AGENDA A) Super 8 Motel - Sign Variation - Larry Olson, Albright Sign Co. , Bloomington, 11 representing Super 8 Motel presented the Board with visual aids of the proposed sign. The Director of Engineering and Community Development recommended denial of this request for the installation of a freestanding identification sign which exceeds the height permitted by 23 feet . After discussion by the Board and Mr. Olson it was the consensus of the Board that Mr. Olson work with the Engineering and Community Development Department to bring the sign down to a height of 32 feet. The request will be deferred until the next Village Board meeting to be held on October 22, 1996 . BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI MEETING SCHEDULE - The next meeting of the Committee will be held on October 21, 1996 at 6 : 00 p.m. at the Landmeier Public Works Garage . Residents in the area will be invited to the meeting. The Youth in Government Students assigned to the Committee Trustees will be asked to attend the meeting also. STEINER ELECTRIC - TOUHY CROSSING - A recommendation was received from the Police Department and a speed sign has been installed. No further action is recommended on this item. BIESTERFIELD SHOPPING CENTER SIDEWALK - A letter was received from the developer stating that the sidewalk will be completed by October 21, 1996 . COMMONWEALTH EDISON STREET LIGHT OUTAGES - In the latest report repairs have been completed on 26 of the 48 lights that were out . LANDMEIER/TONNE TRAFFIC IMPROVEMENTS - A street light will be installed in the next few months which will be of help in that area and Public Works installed reflective signs that delineate the street . 3 10-08-96 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN RETTBERG 1550 GREENLEAF PARKING - The Police Department did a study of a parking problem of trucks being parked along the street which blocks the entire view of the building. The Police Department proposed that the parking restriction now in effect of no parking within 305 feet be extended to no parking within 629 feet west of Busse Road on Greenleaf Avenue. Motion to adopt Ordinance No. 2513 entitled "AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, SECTION 6-4-5-3 , PROHIBITED AND RESTRICTED AREAS (GREENLEAF AVENUE) . " MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Johnson, Lissner, Petri, Rettberg, Czarnik, Feichter MOTION CARRIED TOBACCO USE/POSSESSION BY MINORS - The County did a survey of compliance with the law which prohibits the sale and/or use of tobacco products by persons under the age of eighteen. The study shows a problem with respect to the enforcement of the State law. Also due to the rising trend of teens beginning smoking at an early age the Committee decided to get together with the Board of Health to see what resolution could be done to this problem. The County suggests that a policy be enacted similar to the policy on the local level with the purchase of alcohol by minors . This would put some teeth into an ordinance for enforcement and so it would be more difficult for minors to purchase cigarettes . The Committee will be meeting with the Board of Health on October 16, 1996 at 7 : 00 p.m. COMMUNICATION TOWERS & ANTENNAE - Due to the number of requests for Special Use Permits from various cellular telephone companies to place poles in the community in order to provide the service, the Committee wants to provide a policy that has some consistency in terms of making attempts to use existing sites to locate the poles as unobtrusively as possible. The policy would provide for a review by the Plan Commission every seven (7) years with respect to Special Use Permits . The committee anticipates that the technology is going to change in the future and is not absolutely certain that the poles will be necessary in the same form that are in use in 1996 that will be in the year 2003 . This provision is to control proliferation of the poles within the community. The siting policy as recommended by the Committee was referred to the Plan Commission for their review at the earlier Committee of the Whole meeting. REVISIONS TO DRIVEWAY ORDINANCE - A meeting of the Committee will be held later this month to consider this item. 10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIK No report . 11. RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON No report . 12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI MEETING SCHEDULE - A meeting of the Committee was scheduled for Thursday, October 17, 1996 at 7 : 00 p.m. to discuss the Internet Use Policy, E-Mail Policy, Data Processing 5-year 4 10-08-96 Plan and Network Engineer. 13 . PLAN COMMISSION - ASSISTANT VILLAGE MANAGER CELLULAR ONE SPECIAL USE PERMITS - This item was considered by the Plan Commission and the Zoning Board of Appeals at a joint Public Hearing per the request to place five (5) microstation Cellular One Antennas throughout the Village . The Plan Commission and Zoning Board of Appeals have rendered their recommendations to grant approval for the permits . However, the JPZ Committee has now developed a policy that would require review of the entire issue of siting antenna that would include a seven (7) year limitation being placed on the Special Use Permits . It was the consensus of the Board to have the Plan Commission review the policy as recommended by the JPZ Committee at their next meeting to be held on Wednesday, October 16, 1996 . The Board would review their recommendation and vote on the policy at the following Village Board meeting. Since there may be new criteria which may significantly impact the siting of the Cellular One Special Use Permits the Board will consider the Cellular One Special Use at the regular meeting of the Board on Tuesday, October 22, 1996 . It was recommended that representatives of Cellular One attend the Plan Commission meeting on the 16th of October. Mr. Dopkin, representing Cellular One addressed the Board stating that there is a timing problem to meet the needs of their customers. President Gallitano reconfirmed the timing of the Plan Commission meeting and the next meeting of the Village Board. Mr. Dopkin questioned the possible need for the renewal of the Special Use Permit at the end of the seven year period and noted the difference between a microcell and macrocell installations . President Gallitano stated that the overall concern of the Board is the monopoles and that the Village does not want to have an environment of proliferation of poles . It is understood that the Industrial Park has a huge industrial base that the Village wants to accommodate but it has to be done in a way that does not jeopardize the aesthetics of the community. Mr. Dopkin was again encouraged to attend the Plan Commission meeting at 8 : 00 p.m. on October 16 , 1996 . Mr. Dan Zapita, resident questioned the location of one of the towers near Meacham and Vermont and was given the tower location site by the Director of Engineering and Community Development and Trustee Rettberg. 14. ZONING BOARD OF APPEALS - ASSISTANT VILLAGE MANAGER Docket No. 96-11 608 CHELMSFORD - Motion to concur with the recommendation of the Zoning Board of Appeals and adopt Ordinance No. 2514 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 3- 6 :D. 1 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FIREPLACE CHASE ENCROACHING APPROXIMATELY 1.1 FEET INTO THE REQUIRED FIVE (5' ) FOOT SIDEYARD AT PROPERTY LOCATED AT 608 CHELMSFORD LANE, ELK GROVE VILLAGE (AMEDEO) " . MOVED: Trustee Czarnik SECONDED: Trustee Johnson AYES : Trustees Lissner, Petri, Rettberg, Czarnik, Feichter, Johnson MOTION CARRIED 5 10-08-96 Docket No. 96-12 700 BLUE JAY CIRCLE - Motion to concur with the recommendation of the Zoning Board of Appeals and adopt Ordinance No. 2515 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 7A-1 :B. 3 .b. OF THE ZONING ORDINANCE TO PERMIT THE INSTALLATION OF A SOLID FENCE TO BE LOCATED TEN (10' ) FEET FROM THE SIDE PROPERTY LINE TO A POINT TEN (10' ) FEET BACK FROM THE FRONT CORNER OF THE HOUSE ON PROPERTY LOCATED AT 700 BLUEJAY CIRCLE, ELK GROVE VILLAGE (LOIACONO) . " MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Lissner, Petri, Rettberg, Czarnik, Feichter, Johnson MOTION CARRIED 15 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEE PETRI MEETING SCHEDULE - The Regional Group will meet on Thursday, October 10, 1996 at 7 :30 p.m. b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK MEETING SCHEDULE - The next meeting of the Community Service Board will be held on Thursday, October 17, 1996 at 7 : 00 p.m. 40TH ANNIVERSARY CONCERT - The Concert will be held on Saturday, October 19, 1996 . The tickets for the concert are sold out . The Police Department will be taking care of additional parking that will be available on Elk Grove Boulevard and in Lions Park, Church of the Holy Spirit and Queen of the Rosary parking lots . District 214 will be providing shuttle service in the Grove Mall parking lot in the event that all of the space around the high school is filled. There will also be additional handicapped parking on that day. MAKE A DIFFERENCE DAY - Community Service is again sponsoring/promoting National Day of Doing Good/Make a Difference Day on Saturday, October 26, 1996 . The projects include a clean-up of the creek, food drive sponsored by the Church Council, winter wear collection for the needy, sponsored by the Byrd and Clearmont Schools, collection of new socks for the needy sponsored by Rupley School, collecting of kid' s books for the District 214 literacy program sponsored by Cub Scout Pact 293 and a five mile benefit walk for PADS of Elk Grove sponsored by PADS in conjunction with the Community Service Department . 40TH ANNIVERSARY DRAWING - The Elk Grove Village Newsletter contained an application for the drawing for the available posters and license plates to be held sometime in December. C. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEE RETTBERG REQUESTS FOR PROPOSALS (RFP) - The Commission met on October 3 , 1996 and finalized the RFP, which will be distributed to all five of the consultants who had previously been approved at the Request for Qualifications . The Commission also worked on the program that they will be presenting to the five applicants with respect to the ideas that the 6 10-08-96 Commission has considered as a result of meeting over the past 4 or 5 months including tours of industrial parks . The Commission will meet at 6 :00 p.m. on November 7, 1996 with the presentation to be held at 7 :00 p.m. and the public is invited to attend. The Commission will be interviewing the applicants on two consecutive nights during the first week in January. Shortly after that a recommendation will be made to the Board. 16 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK None . 17 . UNFINISHED BUSINESS None . 18 . REPORT FROM THE VILLAGE MANAGER FIRE DEPARTMENT OPEN HOUSE - The 16th Annual Open House will be held Sunday, October 13, 1996 from 1: 00 p.m. to 4 :00 p.m. in the Biesterfield Fire Station. The entire community is invited to attend. 19 . NEW BUSINESS FIRE ACADEMY - Motion to approve the previous authorization by the Assistant Manager for Firefighters Brenda Sindeler and Kevin Nejedlo to attend the Arlington Heights Fire Academy at a total cost of $2 , 180 . 00 . MOVED: Trustee Czarnik SECONDED: Trustee Johnson AYES : Trustees Petri, Rettberg, Czarnik, Feichter, Johnson, Lissner MOTION CARRIED. AUDIENCE 8 : 58 p.m. Mr. Clark Schram, 1482 Armstrong related to the Board that his property backs up to Meacham and Nerge Roads and that three (3) times in the last six (6) months cars have gone through his fence. Mr. Schram presented pictures of the accidents . President Gallitano stated that staff would get on this item right away and will get back to him shortly. 20 . ADJOURNMENT Motion to adjourn the meeting at 9 : 01 p.m. MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES : Trustee Petri, Rettberg, Czarnik, Feichter, Johnson, Lissner MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 7 10-08-96