HomeMy WebLinkAboutVILLAGE BOARD - 10/22/1996 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF ELIC GROVE VILLAGE,
ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING,
901 WELLINGTON AVENUE ON TUESDAY, OCTOBER 22, 1996
Village President Dennis J. Gallitano called the meeting to order
at 8 : 19 p.m.
1. ROLL CALL:
Present : President : Dennis J. Gallitano;
Trustees : Nancy J. Czarnik, Patton
L. Feichter, Craig B . Johnson,
Samuel L. Lissner, James P. Petri, and
Paul A. Rettberg
Absent : None
Also Present : Village Manager, Gary E. Parrin;
Village Attorney, George B.
Knickerbocker; and Village Clerk,
Patricia S. Smith
A quorum was present .
2 . PLEDGE OF ALLEGIANCE
President Gallitano led the Board and the audience in the
Pledge of Allegiance to the Flag.
The President announced that tonight is the culmination of the
Youth in Student Government Program explaining why students were
seated on the dias beside their mentors .
3 . APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Meeting held on
October 8, 1996 as submitted.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED.
4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO
1 . NORTHWEST HOUSING PARTNERSHIP - The Northwest Housing
Partnership, which is a consortium of municipal and
private interests that is responsible for siting
housing in various communities, has received the
official approval from Springfield that the Elk Grove
Senior Housing Project will be awarded tax credit and
will receive funding. This has been a 2 1/2 year
project on behalf of the Village to get senior housing
in the Village . This housing will be located on
Landmeier Road. The financing will come together in
January of 1997 and there will be a ground breaking
ceremony in April or May, with construction to begin
immediately thereafter. There is a waiting list of
over 100 people to get into this housing.
The Village Manager and his staff were commended for
keeping after the appropriate people in Springfield
over the funding of the project and for working very
well with the Northwest Housing Partnership to see this
project come to reality.
2 . CHICAGO MAGAZINE - The October 1996 edition of
Chicago Magazine published a recent survey of over 160
municipalities from the surrounding counties, which
were grouped by 1995 median homes sales price rated in
five (5) categories including health & safety,
education, housing, travel and leisure . Elk Grove
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Village tied for the second highest ranking with Des
Plaines and Wheeling being ranked in the upper top 33
municipalities in the $132, 000 to $164, 000 price range.
Of these three Villages, Elk Grove Village was endorsed
as the best by the Chicago Magazine .
3 . 1996 PRIVATE PARTICIPATION PROGRAM - The concrete
replacement program was completed several weeks ago.
135 residents participated in this program in which the
Village works with the residents to help replace
concrete. This program is approximately 4 years old.
The Village replaced $44, 000 of concrete sidewalk, curb
and apron restoration damage due to the repair of
underground utilities and $100, 000 of concrete in the
private replacement program.
4 . YOUTH IN STUDENT GOVERNMENT PROGRAM - This the first
year that there is full participation by both Elk Grove
Village High School and Conant High School . Previous
years there were only a few students from Conant High
School . The high school students match with a mentor;
some go with elected officials and others go with the
Manager and his staff, while others go with each of the
other departments within the organization to learn
about Elk Grove Village government . The program is to
give the students exposure to public service, the types
of opportunities that are available if they ever looked
at it as a career, it is also our hope that even if
they do not look at public service as a career they
will learn enough about our community and find out
enough interest in what we do both from a staff level
as well as an elected level that someday they may be on
a board or commission may run for elected office or
they may even be in public service as an occupation.
The students were exposed to intergovernmental programs
such as the Joint Action Water Agency and the 911
Northwest Central Dispatch System; economic development
to find out what the Village does to attract industry
to the Village and what is done to retain them. They
are also exposed to some of the programs that are
ongoing in order to work hand in hand with the
Industrial Park which is such an important asset to the
community. In meeting with the Department Heads they
get an idea of the operating departments in the
community and how well they function and just what
their role is in order to provide public service to the
community.
The elected officials, students attended Committee of
the Whole meeting, with presentations given by the
students on different areas that they perceived to be
problems and gave recommendations . This provided a
very good interplay with the Trustees. They discussed
an intersection in the Village that showed a number of
traffic violations, a coffee house in the Village for
teenagers and what can be done in the Grove Mall
redevelopment to address some of the needs of the
students at Elk Grove High School in particular and a
survey was conducted of various classes at Elk Grove
High School that will assist the Board. It was a very
good marriage between interested students in local
government in helping the Village in a large part do
its job better. There were a lot of good ideas that the
Board will follow up on.
The President acknowledged Ray Broderick, Principal of
Elk Grove High School and Jim Aray, Teacher of Elk
Grove High School .
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Mr. Broderick and Mr. Aray expressed their appreciation
to the Board for the cooperation and interest in the
Student Government Program.
Certificates of Achievement were presented to the
participating students as follows: Elk Grove Hiah
School; Jim Bisceglie, Tim Boyes, John Consiglio, Peter
Cotseones, Rudy Gomez, Nicole Levy, Georgia Loutos,
Michael Magliano, Wendy Prochno, Kelly Rouse, Mike
Sokolowski, Mike Wolczyz, Shaun Berens, and Stephanie
Jolliffe; Conant High School; Chris Bechtel, Amber
Brown, Dan Connor, Maureen Duda, Diana Fink, Beth
Frisby, Melissa Kohnke, Brian Koontz (not in
attendance) Laura Librizzi, Mary Mueller, Jugnu Shah,
Nicole Seaton, Kristen Smith, Steve Gunderson.
5 . APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the
October 22, 1996 Accounts Payable Warrant in the amount of
$872 , 476 . 37 .
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES : Trustees Czarnik, Feichter, Johnson, Lissner, Petri,
Rettberg
MOTION CARRIED
6 . CONSENT AGENDA
A. Christus Victor Lutheran Church, 1045 S. Arlington
Heights Road - Grant a request to waive building and
engineering fees in an amount of $237 . 50 for parking
lot improvements .
B. Northeastern Illinois Planning Commission (NIPC)
Grant a request for the 1996-97 dues in the amount of
$4 , 688 .
C. Elevator Inspection Service Company, Inc . , Palatine, IL
Award a service contract for the provision of elevator
inspection services in a total contract amount not to
exceed $8 , 000 .
D. Turf Spray Irrigation, Inc . , Elk Grove Village, IL
Award a purchase contract to the lowest responsive and
responsible bidder to furnish labor, equipment and
materials for the installation of a lawn-sprinkler
system at the Fire Administration building in an amount
not to exceed $19, 250 . 00
E. Brown & Kerr, Inc. , Posen, IL - Award a service
contract to the lowest responsive and responsible
bidder to remove and replace the roof at the Greenleaf
Fire Station #9, in a total contract amount not to
exceed $47, 550 .
F. Continental Cablevision - Adopt Resolution No. 55-96
entitled, "A RESOLUTION APPROVING CONTINENTAL
CABLEVISION'S RESPONSE TO THE NOVEMBER 30, 1995 REQUEST
FOR RENEWAL PROPOSAL. "
Motion to approve Consent Agenda items "A, B, C, D, E, and
F. "
MOVED: Trustee Johnson SECONDED: Trustee Czarnik
AYES : Trustees Czarnik, Feichter, Johnson, Lissner, Petri,
Rettberg
MOTION CARRIED.
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7 . REGULAR AGENDA
A) SUPER 8 MOTEL - Grant a request for a variation to the
sign ordinance to permit the installation of a
freestanding identification sign which exceeds the height
permitted as follows :
Variation
Item Proposed Permitted Requested
Identification Sign 1 yes --
Proposed Sign Area 384 sq.ft. yes --
Sign Height 32 ft. 18 ft. 14 ft.
MOVED: Trustee Czarnik SECONDED: Trustee Petri
AYES : Trustees Feichter, Johnson, Lissner, Petri, Rettberg,
Czarnik
MOTION CARRIED
BOARDS AND COMMISSIONS
S. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI
LANDMEIER PUBLIC WORKS NOISE REDUCTION PLAN - The committee
met with the 8 residents on Monday, October 21, 1996 . The
Director of Public Works has done a good job by cleaning up
the area and planted a number of evergreen trees. Trees and
shrubbery were also planted on the areas of the neighboring
residents . The entrances to the garage have been turned
around so that they now exit in the morning to the west,
away from the homes and the east entrance is closed. That
driveway will be moved 100 feet to the west . When that is
completed the gates will be closed so that the Public Works
facility will not be seen from the eastern area.
TONNE/ELK GROVE INTERSECTION - The Committee has concerns
about safety and would like to have the Traffic Advisory
Council review that item with the Engineering Department and
the Police Department.
TONNE CROSSOVERS - The Director of Public Works has been
requested to look at the widening of all of the crossovers
on Tonne Road and price them out for the next fiscal year
budget.
COMMONWEALTH EDISON - The street light outages have
improved significantly. However, there are concerns with a
few areas where the trees block out the lights. A meeting
with Commonwealth Edison will be called to discuss what can
be done and what options the Village may have in that area.
9 . JUDICIARY, PLANNING & ZONING COMMITTEE -
CHAIRMAN RETTBERG
TOBACCO USE/POSSESSION BY MINORS - The Committee met on
October 16, 1996 at a joint meeting with the Board of Health
and a member of the Cook County Health Department . The
Committee discussed the issue of the increased usage of
tobacco by minors and the regional efforts that have been
spearheaded by the Community Health Alliance in the
Northwest Suburbs to promote regional legislative efforts
for increased enforcement of tobacco regulations for minors .
Among the things suggested by the Coalition were licensing
tobacco merchants . Elk Grove Village does have an ordinance
that regulates the licensing; banning possession by a minor,
Elk Grove Village does have an ordinance dealing with this
issue; and the conducting of regular compliance checks in
the enforcement area. The Board of Health is developing
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some recommendations with respect to changes in the Village
existing ordinance one of which would be increased
enforcement in particular the sale of tobacco to minors
somewhat similar to the sale of alcohol to minors . The
Board of Health is also working on a recommendation with
respect to the age of people selling cigarettes that they
should be at least 18 years of age.
ANTENNA SITING POLICY - This item was discussed at the
Committee of the Whole and substantial issues have been
raised by the Plan Commission and further discussion is
necessary. In regard to the request from Cellular One, the
only issue remaining is whether the Special Use Permit would
be issued with a review period depending upon the Boards
decision that there be a review period at all or whether
there be a seven or ten year review period.
President Gallitano and Mr. Larry Dopkin, representing
Cellular One, discussed if he would feel comfortable if the
Board were to approve the Special Use subject to whatever
recommendation the Board would have on the review period
policy or uncomfortable to have it approved on that basis .
The ordinance granting the Special Use Permit as prepared
indicates that the Special Use would terminate at the end of
seven years and the only change being suggested is that the
ordinance language be revised to indicate that after the end
of seven or ten years it would be subject to a review
process .
There was discussion of the availability to sublease space
off the pole to another company and if this would be subject
a the review. The Village Attorney stated that this is a
personnel grant to Cellular One and they would not be
allowed to grant this to other individuals .
Motion to adopt Ordinance No. 2516 entitled "AN ORDINANCE
GRANTING SPECIAL USE PERMITS AT FIVE (5) LOCATIONS FOR THE
INSTALLATION OF WIRELESS TELECOMMUNICATION ANTENNAS AND
FURTHER GRANTING A VARIATION OF SECTION 3-6:D.2 . OF THE
ZONING ORDINANCE AT THREE (3) LOCATIONS TO PERMIT THE
INSTALLATION OF EQUIPMENT CABINETS WITHIN SIXTY (601 ) FEET
OF THE FRONT LOT LINE (SOUTHWESTERN BELL MOBILE SYSTEMS,
INC. D/B/A CELLULAR ONE- CHICAGO) " SUBJECT TO THE REVIEW
PROCESS POLICY THAT WILL BE ADOPTED BY THE BOARD. (The
petitioner has agreed to this change in the language of the
ordinance . )
MOVED: Trustee Rettberg SECONDED: Trustee Czarnik
AYES : Trustee Johnson, Lissner, Petri, Rettberg, Czarnik,
Feichter
MOTION CARRIED
10 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIR
COMMUNICATION COMMITTEE - The Village Manager appointed a
communications committee to look at the possibilities of
providing a communication training program for supervisors .
A Supervisory Communication Program was chosen and is
scheduled to occur during the end of October.
11 . RECYCLING & WASTE COMMITTEE - CHAIRMAN JOHNSON
MEETING SCHEDULE - The next meeting of the Committee will be
held on Monday, November 4 , 1996 at 7 : 00 p.m.
12 . INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI
INTERNET USE POLICY & E-MAIL POLICY - Both items are
straight forward and are geared to be restricted to Village
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use only and a policy has been set and is being distributed
to the Board.
DATA PROCESSING 5 YEAR PLAN - This is a very straight
forward plan however with technology changes, it certainly
will be changed and updated routinely.
NETWORK ENGINEER - Recommendations will be forthcoming and
be distributed to the Board.
13 . PLAN COMMISSION - VILLAGE MANAGER
No report .
14 . ZONING BOARD OF APPEALS - VILLAGE MANAGER
Docket No. 96-18
240 PLEASANT DRIVE - Motion to concur with the
recommendation of the Zoning Board of Appeals and direct the
Village Attorney to prepare an ordinance granting a
variation to permit an existing swimming pool to encroach
into the required rear yard setback.
MOVED: Trustee Petri SECONDED: Trustee Lissner
VOICE VOTE
MOTION CARRIED
15. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEE PETRI
CONTINENTAL CABLEVISION - The committee is making
progress with the renewal of the contract .
MEETING SCHEDULE - The next meeting of the Regional
Group will be held on Thursday, November 14, 1996 at
7 :30 in the Ronald L. Chernick Conference Room.
b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK
40th ANNIVERSARY CONCERT - The concert held on
Saturday, October 19 , 1996 at Elk Grove High School was
very well attended. It was interesting to note that
the High School was celebrating their 30th Anniversary,
the Village was celebrating the 40th anniversary and
the Air Force Band was celebrating their 50th
anniversary. It was very much appreciated that Paddock
Publications held the concert in Elk Grove Village .
MAKE-A-DIFFERENCE DAY - This event will be held on
Saturday, October 26, 1996 and some of the community
events will be : Byrd and Clearmont Schools will be
collecting winter outerwear for the needy; Rupley
School is collecting socks; the Friends of the Critters
of Salt Creek are going to have a clean up that
morning; the Rotary is going to paint a room for the
Elk Grove Township Daycare Center; Pack 293 , Queen of
the Rosary is collecting children' s books and winter
clothing for the shelters in the area; a 5 mile walk
for the homeless is a Community Service project in
conjunction with Elk Grove PADS and a food drive is
also available that day and one of the projects is the
32 bibs and 74 cot sheets for the Elk Grove Township
Daycare center made by Peg Vallillo.
DRAWING - The Village Newsletter has the application
for the drawing of available posters and license
plates, which will be held in December.
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ADOPT-A-FAMILY PROGRAM - The Community Service
Department is currently coordinating its annual
Thanksgiving and Christmas Adopt-a-Family Program. The
program is organized to assist families in Elk Grove
Village who are faced with financial hardships .
Thanksgiving baskets will be distributed throughout the
Village on Tuesday, November 26 , 1996 and Christmas
baskets will be distributed on Wednesday, December 18,
1996 . The Elk Grove Junior Women' s Club recently
presented a check in the amount of $1, 421 . 12 to the
Adopt-a-Family program to be used over the next 3 to 5
years . This very generous donation comes at a great
time and will benefit Elk Grove Village needy families
and individuals.
C. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -
TRUSTEE RETTBERG
REQUEST FOR PROPOSALS - The RFPs have been mailed to
the various planning firms that submitted their
qualifications .
MEETING SCHEDULE - The next meeting will be held on
Thursday, November 7, 1996 . The regular meeting starts
at 6 : 00 p.m. and a presentation with the planners will
begin at 7 : 00 p.m. Both sessions are open to any
citizens who may be interested in the revitalization
effort .
16 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK
None .
17 . UNFINISHED BUSINESS
None .
18 . REPORT FROM THE VILLAGE MANAGER
1 . NORTHWEST MUNICIPAL JOINT ACTION WATER AGENCY
The Agency named its Lake Michigan Pumping
Station after former Village Manager Charles
A. Willis. It was a unanimous decision of
the seven (7) Mayors on the Board to bestow
this honor on Chuck. Chuck provided the
professional and administrative efforts
needed to put the engineering construction
funding in place to accomplish the 124
million dollar project which brought Lake
Michigan water to over 320, 000 residents and
7, 500 businesses in the 75 square mile
service area. The Joint Action Water Agency
currently pumps over 13 billion gallons of
water annually and Elk Grove Village utilizes
2 . 6 billion gallons . A copy of the artist' s
rendering of the Charles A. Willis Lake
Michigan Water Pumping Station will be placed
in the Ronald L. Chernick Conference Room.
2 . LEAF COLLECTION Program - The first collection of leafs
was conducted on October 17, 1996 . Approximately 750
cubic yards of leafs were removed from residential
areas and streets and taken to a transfer station for
landscaping waste . Typically the Village collects
about 10 to 12 percent of the total quantity of leafs
during the first round of collection. Each area will
receive three (3) more collections prior to the end of
the program on December 2 , 1996 .
3 . BIESTERFIELD ROAD SIDEWALK - Public Works crews are
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widening the sidewalk on the north side of Biesterfield
Road between Rohlwing Road and Beisner Road as part of
the Villages internal bicycle route. The work will be
completed within the next week. The internal bicycle
route construction will be bid in January for the
spring construction season. Federal funds in the
amount of $40, 000 will be utilized for 80% of the
project; the Village contributing 20% of the project
cost or $10, 000 .
4 . FIRE RESPONSE - At approximately 2 :30 p.m. this
afternoon the Elk Grove Village Fire Department
responded to a hazardous material incident at Armitage
Industries 1650 Carmen Avenue. Armitage Industries is
a chemical blending company that experienced an
explosive chemical reaction. Carmen Avenue was closed
until 5 :00 p.m. this evening. Assistance was provided
at the scene by Elk Grove Township, Des Plaines and
Wheeling Fire Departments . Rosemont and Schaumburg
provided station backup service.
5 . LANDMEIER ROAD SIDEWALK - M & C Scavelli began
installation of public sidewalk on the south side of
Landmeier Road from Ridge Avenue to Woodview on October
14, 1996 . Sidewalk restoration took place on Monday
and Tuesday of this week. Final completion of the
project will take place following removal of electrical
poles by Commonwealth Edison.
19 . NEW BUSINESS
EXECUTIVE SESSION
Motion to hold an Executive Session following tonight' s
Board meeting for the purpose of discussing litigation and
personnel .
MOVED: Trustee Czarnik SECONDED: Trustee Lissner
AYES : Trustee Lissner, Petri, Rettberg, Czarnik, Feichter,
Johnson
MOTION CARRIED
ACE HARDWARE - Motion to approve the request from Ace
Hardware for a variation for temporary sign at Grove
Mall through the end of November, 1996 .
MOVED: Trustee Rettberg SECONDED: Trustee Czarnik
AYES : Trustees Petri, Rettberg, Czarnik, Feichter,
Johnson, Lissner
MOTION CARRIED
SPECIAL BOARD MEETING - There will be a Special Meeting
of the President and Board of Trustees on Tuesday,
October 29, 1996 at 7 :00 p.m. to discuss TIF documents
as well as to have interviews with and presentations by
potential developers/owners of Grove Mall , The Plan
Commission, Zoning Board of Appeals, Library Board and
Park District Board are to be informed of this meeting.
Four developers have indicated a very high degree of
interest to redevelop the Grove Mall .
BUSINESS LIAISON COUNCIL - A meeting of the Council has been
called for Thursday, November 14 , 1996 to discuss business
community education programs and an update on the industrial
revitalization program and how utilities are being impacted
by the General Assembly as they go through rate
deregulation.
8 10-22-96
TIF COUNSEL - Motion to concur with the President' s
recommendation to retain Attorney Mary Riordan who is a
special Tax Increment Financing and Developer Special
Project Counsel to assist the Village in the next phase of
the redevelopment effort at Grove Mall . Ms . Riordan is a
partner in the law firm of Pulanski & Riordan, Chicago,
Illinois .
MOVED: Trustee Czarnik SECONDED: Trustee Feichter
AYES : Trustees Rettberg, Czarnik, Feichter, Johnson,
Lissner, Petri
MOTION CARRIED
President Gallitano announced that after tonight' s Board meeting
there will be a coffee and cake reception honoring the Youth in
Government Program students and their families after which the
Board will resume the Committee of the Whole meeting and then the
Executive Session.
AUDIENCE
No Response
20 . ADJOURNMENT
Motion to adjourn the meeting at 9 :27 p.m.
MOVED: Trustee Czarnik SECONDED: Trustee Rettberg
AYES : Trustee Rettberg, Czarnik, Feichter, Johnson,
Lissner, Petri
MOTION CARRIED
Patricia S. Smith
Village Clerk
Dennis J. Gallitano
Village President
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