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HomeMy WebLinkAboutAGENDA - 03/25/2003 - VILLAGE BOARD Next ORD: 2927 (2928) Next RES. 22-03 (23-03) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 25, 2003 1. Call to Order 2. Invocation (Rev. Lynne Seavidis, Elk Grove Presbyterian Church) 3 . Approval of Minutes of March 11, 2003 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: March 25, 2003 / $479, 715. 29 6 . CONSENT AGENDA A) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, "Easements", to permit the construction of a detached garage which will encroach four-feet into a ten-foot public utility easement at 436 Landmeier Road. (The property owners are seeking a variation to construct a detached garage within a public utility easement. Com ED, Nicor Gas, Ameritech, and AT&T have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of the following: • To waive the formal bidding process; and • To award a contract to Magnum Fitness Systems, South Milwaukee, WI to furnish and deliver four sets of Magnum dumbbells and ten pairs of dumbbell racks with cradles in a total amount not to exceed $11, 263 . 00 from the Foreign Fire Insurance Fund. Agenda for VB Meeting 03-25-03 2 (The FY 02/03 Budget includes funding for four sets of dumbbells and racks. The Fire Department is standardized on Magnum-manufactured equipment, and realizes cost savings by purchasing this equipment directly from the manufacturer. (Adequate funds are budgeted and available for this purpose in the Foreign Fire Insurance Fund. (Reports from the Director of Finance and Fire Chief, are attached. ) C) Consideration to award a professional service contract to Planning Resources, Inc. , Wheaton, IL to prepare design concepts and contract documents for enhancements to Village-owned sites in the Business Park, in a total amount not to exceed $14, 417. 50, to be paid from the Industrial/Commercial Revitalization Fund. (The Industrial/Commercial Revitalization Commission requested the preparation of design concepts for five well sites and ten Village-owned sites in the Business Park. The proposed improvements would be similar to the fence and landscaping improvements installed under the Residential Enhancement Program. (Planning Resources, Inc. is the firm that provided all design services for Business Park improvements and the Residential Enhancement Program. (Adequate funds are budgeted and available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to extend an existing maintenance contract with Pinner Electric, Lyons, IL to maintain Village-owned traffic signals and streetlights for the period May 1, 2003 through April 30, 2004 at a total contract amount not to exceed $60, 000. 00. (Pinner Electric is currently completing the third year of a five-year maintenance contract, and their electrical maintenance service has been satisfactory. (Pinner has added the 1, 105 new residential streetlights under their maintenance contract at a rate of $0. 95 per unit per month. This rate represents no increase from the prior year. (The ICRC Fund will cover $16, 000. 00 of this contract for lights in the Business Park; the remainder will be funded by the General Fund. (A report from the Director of Public Works, recommending approval, is attached. ) Agenda for VB Meeting 03-25-03 3 E) Consideration of the following: • To approve Balancing Charge Order #1 from Sebert Landscaping Co. , increasing the awarded contract of $431, 665 by $1, 139 for a total contract amount of $432, 804; and • To approve final payment of $6, 867 to Sebert Landscaping Company to be paid from the Residential Enhancement Fund. The Village Board award the Residential Enhancement Program landscaping contract to Sebert Landscaping on September 25, 2001. Sebert has completed this work, which has been inspected and accepted by the Village and its planning consultant, Planning Resources. (The awarded contract amount was based on unit bid prices and estimated quantities. The balancing change order is a result of actual well-site fencing materials exceeding estimated quantities. (Adequate funds are budgeted and available for this purpose in the Residential Enhancement Fund. (A report from the Director of Public Works, recommending approval, is attached. ) F) Consideration to award a contract to the lowest responsive and responsible bidder, McGinty Brothers, Inc. , Long Grove, IL to perform the Salt Creek Streambank Stabilization Project - Phase I in a total amount not to exceed $591, 047.50, to be paid from the Capital Project Fund. (Bid documents for this project were obtained by six contractors, of which five submitted bids. Upon review of the bids submitted, McGinty Bros. , Inc. was determined to be the lowest responsive and responsible bidder. (McGinty Bros. completed all phases of Salt Creek Streambank Stabilization for the City of Wood Dale, and worked as a subcontractor in the Weller Creek Project in Mount Prospect. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) G) Consideration to adopt Resolution No. 22-03 (attached) authorizing release/retention of executive session minutes of the Village of Elk Grove Village. Agenda for VB Meeting 03-25-03 4 (This item authorizes the release of executive session minutes from January 10, 2000 through December 4, 2000. ) H) Consideration to adopt Ordinance Number 2927 providing for the issuance of $10, 000, 000 General Obligation Capital Improvement Bonds, Series 2003A, of the Village of Elk Grove Village, Cook and DuPage Counties, Illinois, and providing for the levy and collection of a direct annual tax sufficient for the payment of the principal of and interest on said bonds. (The Village's bond counsel, Chapman and Cutler, prepared this ordinance which grants authority for the bond issue. Closing is scheduled for April 10, 2003 and the paying agent will be Deutsche Bank of Chicago. (A copy of the entire Ordinance was previously distributed. (A report from the Director of Finance is attached. ) 7 . REGULAR AGENDA A) Consideration of a request (attached) from Bubby's Beefs & Red Hots, 1026 Higgins Road, to place two tables for outdoor seating from April 1, 2003 through October 31, 2003. (This establishment is located in a B-1 zoning district at the Elk Woods (formerly Park N' Shop) Shopping Center at Arlington Heights Road and Higgins Road. The Zoning Ordinance requires that all sales and services take place within an enclosed building. (The Village has permitted outdoor seating in the past, including at Vinnie's Pizza and Subway in the Elk Woods Shopping Center. Village staff reviewed this request, and recommend approval subject to the petitioner ensuring that the tables do not block the walkway and that the area is maintained for cleanliness and trash. (A report from the Director of Engineering & Community Development is attached. ) Agenda for VB Meeting 03-25-03 5 B) Consideration of a request from Circle Bay Subdivision for a variation to install signage as follows: ITEM PROPOSED PERMITTED BY VARIATION ORDINANCE Subdivision One Not Permitted One identification sign Sign Area 2@ 18 -- -- sq.f t. Setback Line of Within No Yes Sight Triangle the 25 ' triangle (Permission is requested to erect two monument signs at the intersection of Bay Drive and Devon Avenue to identify the subdivision. Such signs are normally reviewed as part of the initial subdivision approval, and are not among the permitted signs in residential areas. (In addition, signs are required to be located outside the 25-foot sight triangle, and the proposed signs would be located within the sight triangle. A variation is necessary to permit this location. After reviewing the signage plans, it has been determined that this location will not interfere with motorists' vision. (Inclusion of the word "Private" may lead motorists to believe that Bay Drive is not a public street, and the petitioner should justify the need to include "Private" on the proposed signs. (A report from the Director of Engineering & Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Residential Teardown Regulations b. Parking variations with respect to commercial areas 10. PERSONNEL COMMITTEE - Trustee Lissner 11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste Agenda for VB Meeting 03-25-03 6 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Channel 6 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention f. Media & Public Relations 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-2 - Request for a variation from the Elk Grove Village Zoning Ordinance to allow the construction of a detached garage that would encroach approximately 2 feet into the required 6 foot setback (1245 Hemlock Drive) (PH 4-3-03) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson 1. Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) Public Hearing before Public vehicle Commission to consider a request to operate a limousine service within the corporate boundaries of Elk Grove Village - My Chauffeur Limousine Service (PH 03-25-03) VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 03-25-03 7 22. NEW BUSINESS 23 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) ADDENDUM to Regular Village Board Agenda March 25, 2003 8:00 P.M. 6. CONSENT AGENDA (continued) I) Consideration to adapt Resolution No. 23-03 (attached) authorizing the Mayor and Village Clerk to execute an addendum to the second amendment to the Memorandum of Understanding (Resolution No. 43-02) for pre-development services for the development of the South Suburban Airport. (This addendum adds SNC-Lavalin as the Second Developer in the Intergovernmental Pre-Development Services Agreement. SNC-Lavalin will be bound to the same terms as HOCHTIEF, the former development partner for the South Suburban Airport. ) c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (8)