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HomeMy WebLinkAboutVILLAGE BOARD - 03/28/1995 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY, MARCH 28, 1995 Village President Dennis J. Gallitano called the meeting to order at 8 : 12 p.m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, Craig B. Johnson, James P. Petri, and Michael A. Tosto Absent : Paul A. Rettberg Also Present : Assistant Village Manager,Raymond R. Rummel, Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2 . INVOCATION: The Reverend Thomas G. Smith, Deacon of St . Nicholas Episcopal Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on March 14, 1995 as submitted. MOVED: Trustee Petri SECONDED: Trustee Tosto VOICE VOTE MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . TREE CITY USA - The National Arbor Day Foundation has awarded the Village of Elk Grove a Tree City USA designation for the 10th year in a row. The Public Works Director, Tom Cech and Street Superintendent, Rich Edwards, gave a brief description of the Village' s program in meeting the standards that are required by the National Arbor Day Foundation. They further explained the care and skill that the Public Works personnel demonstrate in taking care of the 14 , 000 parkway trees throughout the Village . President Gallitano presented a sign proclaiming the Village of Elk Grove Village as a Tree City to Mr. Edwards to place on a parkway in an appropriate location in the Village; and a memento to Mr. Cech for display in the Public Works offices . 2 . BOARDS & COMMISSIONS - President Gallitano administered the Oath of Office to Raymond Herrick and Paul Kaplan newly appointed members of the Zoning Board of Appeals and to Allan Ambrose newly appointed member of the Police Pension Board. 3 . CLEARMONT ELEMENTARY SCHOOL - The third grade students initiated an environmental project under the guidance of their student teacher, Krista L. Grose . Their project consists of encouraging residents to become involved in cleaning up the community. 1 03-28-95 President Gallitano, with the assistance of Ms . Grose, encouraged the children from her class to address the audience with their ideas of what should be done to help clean up Elk Grove Village . The President presented Ms . Grose with a proclamation that he issued declaring April 21, 1995 as "ELK GROVE VILLAGE COMMUNITY CLEANUP DAY" and thanked the children for the letters they had sent to him and told them to keep up the good work. 4 . FIRE SAFETY HOUSE - This wonderful educational resource is used by the Fire Department to teach students how to react to fire situations . The Fire Department will be staring an 8 week program starting next Monday by bringing the Fire Safety House to community School Districts, 59, 54 , and Queen of the Rosary. Great benefits can be gained from this tool by teaching the children fire safety in the home to avoid tragedies . Chief MacArthur thanked the Board for their approval for the opportunity to have this tool to bring out to the community and to the organizations who contributed to the Fire Safety House . President Gallitano presented plaques in recognition of the donations made to the Fire Safety House to Trustee Nancy Czarnik, the Elk Grove Lioness Club, the Elk Grove Lions Club and Elk Grove Village VFW Post 9284 . RECESS - 8 :43 P.M The Fire Safety House was opened for a tour. MEETING RESUMED - 9 : 02 P.M. All members present as stated at the beginning of the meeting. Trustee Rettberg absent . AUDIENCE - 9 :03 P.M. Mr. Ted Koval, 640 Ruskin, questioned the Board regarding snow removal costs for the Library, the proposed bike path costs and Park District spending. Mr. Bob Stipek, 1280 Cypress, addressed the Board regarding the proposed bike path and the possibility of constructing a bridge over Devon Avenue . Mr. Nick Nikola, 114 Essex, stated that he is starting a group called Friends of Critters and the Salt Creek. He is trying to organize a clean up for June 3 , 1995 and maintain the group by getting others involved in the clean up process . Mrs . Mary Jedzinek, 36 Woodcrest, addressed the Board regarding the Convention Center. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the March 28 , 1995 Accounts Payable Warrant in the amount of $533 , 263 . 19 . MOVED: Trustee Petri SECONDED: Trustee Tosto AYES : Trustees Chernick, Czarnik, Johnson, Petri, Tosto ABSENT: Trustee Rettberg MOTION CARRIED 2 03-28-95 President Gallitano requested that item I , consideration to award a professional service contract to Integrated Technology Group and item O, consideration to award a contract to GEM Construction be removed from the Consent Agenda. 6 . CONSENT AGENDA A. Boards and Commission Appointments - Concur with the Village President' s reappointment of the following individuals to Village Boards and Commissions : Board of Health - 4 year term Dr. Charles Boyajian Police and Fire Commission - 3 year term Gayle S. Bantner, Chairman Plan Commission - 3 year term W. Paul Ayers Richard Guzzardi Charles B. Henrici John G. Meyers David J. Paliganoff Zoning Board of Anneals - 5 year term Anthony T. Inzerello, Chairman Robert E. Phillips Police Pension Board - 2 year term Allan R. Ambrose B. Goldstein & Associates - Award a professional service contract to perform full actuarial valuations of the Police and Fire Pension Funds for fiscal year 1996 at a total cost not to exceed $6 , 000 . C. Drainage Improvement Project - Approve the Balancing Change Order for Phase III for a net decrease of $56, 801 . 55; and To approve the Final Pay Estimate of $21, 939 . 63 for this project . D. Environmental Safety Group, Inc . , Clarendon Hills, IL - Waive the formal bidding process; and award a purchase contract for the purchase of ten (10) sets of Fire Gear Clothing in an amount not to exceed $9, 970 . E. Zoning Ordinance Fee - Adopt Resolution No. 17-95 entitled, "A RESOLUTION AMENDING THE FEE SCHEDULE FOR SALE OF PUBLIC DOCUMENTS (PREVIOUSLY ADOPTED BY RESOLUTION NO. 71-82 AND AMENDED BY RESOLUTION NO. 35- 92) . " F. O'Hare Airport - Adopt Resolution No. 18-95 entitled, "A RESOLUTION IN SUPPORT OF HOUSE BILL 2189 FOR A - METROPOLITAN AIRPORTS AUTHORITY AND SENATE BILL 1124 FOR A BAN ON NEW RUNWAYS AT O'HARE AIRPORT. " G. Fire Department - Adopt Ordinance No. 2416 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (FIRE DEPARTMENT) . " H. HTE, Inc . Orlando F1 - Renew a professional services contract for the maintenance, support, and service of the payroll, utility billing, occupational licenses and cash receipt software packages on the AS/400 as follows, for a total cost not to exceed $7, 200 for FY 1995-96 : 3 03-28-95 Payroll/Personnel $2,400 Utility Billing $3,450 Occupational Licensee $1,350 Total $7,200 J. Ambassador Office Eouipment, Schaumburg, IL - Increase a service contract for Fiscal Year 94-95 in an amount of $2 , 360 for a total service contract not to exceed $6, 608 ; and Award a service contract for Fiscal Year 95-96 for the maintenance of seven (7) Village owned Canon copiers in an amount not to exceed $7, 232 . K. Mankoff Equipment , Inc . , Mundelein, IL - Award a contract to the lowest responsive and responsible bidder for the Phase II and Phase III of the Underground Storage Tank Compliance Plan in an amount not to exceed $109, 967 . L. Allied Asphalt Paving, Des Plaines, IL - Award a contract to the lowest responsive and responsible bidder for street milling and resurfacing on a not-to- exceed unit cost basis as follows : Qty Unit . . Description- Unit Comparative Pricing.. Pricing FY 95,/.96 FY 94/95 30,724 Sq.Yd. Bituminous Concrete Surface .72 .58 Removal (Partial Width 1-1/2" 65,137 Sq.Yd. Bituminous Concrete Surface .62 1.15 Removal (Full Width 1,1/211) 16,515 Sq.Yd. Area Reflective Crack Control .58 .58 Treatment 12,745 Ton Bituminous Concrete Surface 24.35 24.10 Course, Mix C 2, 000 Ton Leveling Binder 24.05 24.10 15,047 Gal. Bituminous Prime Coat .75 .53 Material 100 Ton I Prime Coat Aggregate 25.00 1.00 at a total cost not to exceed 445, 470 . 92 from the MFT Fund. M. Allied Asphalt Paving Des Plaines, IL - Award a contract to the lowest responsive and responsible bidder to furnish bituminous paving materials on a not- to-exceed unit cost basis as follows: Qty Unit Description Unit Comparative Pricing Pricing FY 95/96 FY 94/95 3,000 Tons Bituminous Concrete Course 15.98/Ton $16.00/Ton 1,000 Tons Bituminous Surface Course 18.39/Ton 18.25/Ton 500 Gals Emulsified Asphalt SS-1 2.20/Gal - 2.25/Gal at a total cost not to exceed 50, 430 from the MFT YTITd and $17, 000 from the General Fund for a total cost of $67, 430 . 4 03-28-95 N. GEM Construction, Wood Dale, IL - Award a contract to the lowest responsive and responsible bidder for sidewalk, curb, gutter, and driveway removal and replacement on a not-to-exceed unit cost basis as follows : Qty Unit Description Unit Pricing Comparative FY 95/96 Pricing FY 94/95 15,000 Sq.Ft. 5" PCC Sidewalk 2.05 1.90 17,000 Sq.Ft. 8" PCC Sidewalk 2.15 2.10 200 Sq.Yd. 5" PCC Driveway Pavement 18.80 17.00 100 Sq.Yd 8" PCC Driveway Pavement 21.00 17.50 6,000 Ln.Ft. Combination Concrete Curb 7.30 6.00 & Gutter (B) 5,000 Ln.Ft. Combination Concrete Curb 7.00 5.87 & Gutter (M) 30,000 Sq.Ft. Sidewalk Removal .40 .37 300 Sq.Yd Driveway Pavement Removal 5.00 3.25 11,000 Ln.Ft. Combination Curb & Gutter 2.60 2.80 Removal 8,750 Sq.Ft. PC Concrete Sidewalk 5" 2.87 Not Bid Special in 94/95 and at a cost not to exceed $183 , 672 . 50 from the MFT Fund, $28, 000 from the Capital Projects Fund, and $7, 500 from the Water and Sewer Fund for a total cost of $219, 172 . 50 . P. Surplus Recyclina Containers - Sell two (2) , 22 foot roll-off containers to the highest bidder, Browning Ferris, at a price of $250 each, for a total selling price of $500 ; Donate three (3) 2-yard recycling dumpsters and fourteen (14) 64 gallon toters to the Elk Grove Park District; Donate one (1) 2-yard recycling dumpster to Conant High School; and, Authorize the Village Manager to sell the remaining 60 individual 2 yard recycling dumpsters at a negotiated selling price . Q. Service Awards - Authorize the payment of $9, 596 . 87 to O. C. Tanner Sales Company, Salt Lake City, UT for supplying employee service awards to be presented at the 1995 Annual Awards Banquet on April 21, 1995 . R. Sign Variation - Adopt Ordinance No. 2417 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 8-4-3-1D OF THE MUNICIPAL CODE TO PERMIT TWO NON-ILLUMINATED TEMPORARY FREESTANDING SIGNS FOR THE HUNTINGTON CHASE TOWNHOME DEVELOPMENT (LEXINGTON HOMES) . " Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, J, K, L, M, N, P, Q, and R" . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Chernick, Czarnik, Johnson, Petri, Tosto ABSENT: Trustee Rettberg MOTION CARRIED. 5 03-28-95 7 . REGULAR AGENDA A) ILLINOIS INTERNATIONAL CONVENTION CENTER - Adopt Resolution No. 19-95 entitled "A RESOLUTION EXTENDING THE AGREEMENT FOR FUNDING AND DEVELOPMENT OF THE ILLINOIS INTERNATIONAL CONVENTION CENTER FOR A PERIOD OF THIRTY-SIX (36) MONTHS (MAY 31, 1998) " . MOVED: Trustee Czarnik SECONDED: Trustee Chernick AYES : Trustees Czarnik, Johnson, Tosto, Chernick, NAYS : Trustee Petri ABSENT: Trustee Rettberg MOTION CARRIED B) ROTARY CLUB - Grant a request for a donation of $7, 500 for the 111995 Rotaryfest and Taste of Elk Grove Village" . MOVED: Trustee Johnson SECONDED: Trustee Czarnik Motion to amend the motion to donate $5, 000 for the 111995 Rotaryfest and Taste of Elk Grove Village" . MOVED: Trustee Tosto MOTION FAILED FOR THE LACK OF A SECOND. (Roll call on original motion) AYES : Trustees Johnson, Petri, Tosto, Czarnik NAYS : Trustee Chernick ABSENT: Trustee Rettberg MOTION CARRIED. BOARDS AND COMMISSIONS S . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO SIDEWALK LOWERING - ARLINGTON HEIGHTS ROAD & SHELLEY - The Committee recommends lowering the sidewalk. This project should be included in the Motor Fuel Tax (MFT) Program. Motion to approve the expenditure from the Capital Projects Fund for the sidewalk lowering at Arlington Heights Road and Shelley as proposed and at an amount not to exceed $5 , 000 . MOVED: Trustee Tosto SECONDED: Trustee Chernick AYES : Trustees Petri, Tosto, Chernick, Czarnik, Johnson ABSENT: Trustee Rettberg MOTION CARRIED BANYAN DRIVE - The Committee has discussed various ways to alter the ingress and egress in order to alleviate the access problem when that area is in flood stage . The area residents have been contacted, however they do not want any changes made, therefore staff was directed to send a letter thanking the residents for their participation and comments . That will be the end of that project . JOINT ACTION WATER AGENCY (JAWA) - Trustee Tosto attended a meeting on March 22, 1995 at which the agency discussed building a garage at the main pumping station to house some of their equipment . The Agency appointed Hilda Ingebrigtsen, Elk Grove Village Director of Finance as Director of Finance for JAWA. 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRWOMAN CZARNIK COMMUNICATION TOWERS & ANTENNAE - A joint meeting of the JPZ Committee and the Plan Commission was held on March 15, 6 03-28-95 1995 to discuss the regulation of communication towers and antennae . At the Committee of the Whole held earlier this evening consideration was given to having a meeting that would invite some of the businesses that would be interested in putting up towers or adding to antennae, with some experts to give advice as to whether or not what the Village would like to do or what the businesses would like to do would be feasible. The consensus of the Board was to arrange for a meeting which will be set at a future time . TRUCK PARKING ON TURNER AVENUE -The JPZ Committee discussed the truck parking on Turner Avenue and will have another meeting after receiving information from the businesses in the area. 10 . PERSONNEL COMMITTEE - CHAIRMAN PETRI HEALTH CARE RENEWAL 1995/96 - An Executive Session was held on Tuesday, March 21, 1995 to discuss the health care renewal benefits . Motion to hold an Executive Session following tonight' s meeting for the purpose of discussing the Personnel Committee recommendations for the 1995/96 Health Care Renewal benefits . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustee Tosto, Chernick, Czarnik, Johnson, Petri ABSENT: Trustee Rettberg MOTION CARRIED 11. RECYCLING COMMITTEE - CHAIRMAN CHERNICK & VICE-CHAIRMAN JOHNSON No report . 12 . PLAN COMMISSION - VILLAGE MANAGER No report . 13 . ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 94-11 590 SYCAMORE - A staff report indicates that the electrical service to the swimming pool was inspected today and found it to be in full compliance with Village Code . Information relating to the distance of the swimming pool to the fence was reported to the Village Manager from the Director of Engineering and Community Development and distributed to the Board. Motion to direct the Village Attorney to prepare an ordinance granting a variation to permit an existing swimming pool to encroach into the side yard on property located at 590 Sycamore . MOVED: Trustee Tosto SECONDED: Trustee Chernick AYES : Trustee Chernick, Czarnik, Petri, Tosto NAYS : Trustee Johnson ABSENT: Trustee Rettberg MOTION CARRIED 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG CABLE TV GROUP - The next meeting will be held on Thursday, April 13 , 1995 . 7 03-28-95 b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK MEETING - The next meeting of the Community Service Board will be held on Thursday, April 20, 1995 at 8 : 00 p.m. 40TH ANNIVERSARY COMMITTEE - There will be a meeting of the committee on Thursday, April 6, 1995 at 7 : 00, 1995 . The Village newsletter will contain an announcement for the logo contest for the 40th Anniversary. 1995 PARADE - The Village newsletter will contain information for anyone wishing to participate in the parade for Celebrate Elk Grove August 6 , 1995 . 15 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS President Gallitano proclaimed May 10, 1995 as "Senior Celebration Day" . 16 . UNFINISHED BUSINESS None 17 . REPORT FROM THE VILLAGE MANAGER 1 . BUDGET HEARING - A public hearing to consider the 1995- 96 proposed budget will be held on April 11, 1995 at 7 :45 p.m. Staff will make a presentation at the hearing and then the budget will be considered for approval at the Board meeting following the public hearing. 2 . VEHICLE STICKERS - The Finance Department will be mailing out approximately 17, 000 vehicle sticker renewal applications to all residents and business . The stickers will go on sale on April 1, 1995 . All stickers must be purchased and placed on vehicles by Wednesday, May 31, 1995 . 3 . YARD WASTE - April 1, 1995 is the first day for yard waste pick up by Waste Management . Yard waste stickers are now on sale for $1 . 00 . 18 . NEW BUSINESS VILLAGE CYCLE & SPORT - Request for an outdoor sale at the Park & Shop parking lot on April 6 , 7 and 8 , 1995 . Motion to approve the request from Village Cycle and Sport for an outdoor sale in the Park & Shop parking lot . MOVED: Trustee Tosto SECONDED: Trustee Petri AYES : Trustees Czarnik, Johnson, Petri, Tosto, Chernick ABSENT: Trustee Rettberg MOTION CARRIED 19 . ADJOURNMENT Motion to adjourn the meeting at 9 : 52 p.m. MOVED: Trustee Tosto SECONDED: Trustee Petri Voice vote MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 8 03-28-95