HomeMy WebLinkAboutVILLAGE BOARD - 04/11/1995 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE,
ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING
AT 901 WELLINGTON AVENUE ON TUESDAY, APRIL 11, 1995
Village President Dennis J. Gallitano called the meeting to order
at 8 : 06 p.m.
1. ROLL CALL:
Present : President : Dennis J. Gallitano;
Trustees : Ronald L. Chernick, Nancy
J. Czarnik, Craig B. Johnson, James
P. Petri, Paul A.Rettberg, and
Michael A. Tosto
Absent : None
Also Present : Village Manager, Gary E. Parrin;
Village Attorney, George B.
Knickerbocker; and Village Clerk,
Patricia S . Smith
A quorum was present .
2 . PLEDGE OF ALLEGIANCE: -
President
LLEGIANCE: -President Gallitano led the Trustees and members of the
audience in the Pledge of Allegiance to the Flag.
3 . APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Meeting held on
March 28, 1995 as submitted.
MOVED: Trustee Petri SECONDED: Trustee Tosto
VOICE VOTE
MOTION CARRIED.
4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO
1 . ILLINOIS INTERNATIONAL CONVENTION CENTER - Attended a
conference which was held this evening and was attended
by a number of elected officials including Lt . Governor
Kustra, State Representative Kay Wojcik, and other
State representatives and senators which made for a
very productive meeting.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the
April 11, 1995 Accounts Payable Warrant in the amount of
$508 , 423 . 35 .
MOVED: Trustee Petri SECONDED: Trustee Tosto
AYES : Trustees Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto
MOTION CARRIED
Trustee Petri spoke briefly about the Village Health Care
Insurance which is to be considered on tonight' s consent agenda
and how the costs have been reduced; and recognized staff for
their efforts . The insurance program as presented resulted in a
zero increase in health care costs this year including the HMO
and showed a decrease in the budget of $144, 500 . The program
contained the cost of the portion that the employees pay at a 016
increase .
Trustee Johnson requested that item P consideration to adopt an
ordinance granting a variation of the zoning Ordinance as it
pertains to allowable locations for swimming pools be removed
from the Consent Agenda.
1 04-11-95
6 . CONSENT AGENDA
A. Driveway Variance, 100 Landmeier Road - Grant a request
from Walter J. Dombrowski to receive a variance from
Section 8-BA-3A.4 paragraphs a. and b. of the Village
Code to permit a maximum driveway width of 30 feet at
the property line and a maximum driveway width of 36
feet at the curb.
B . Palumbo Brothers, Inc. - Accept the Boulevard
Reconstruction Project (Biesterfield Road Improvements-
Section 3) and approve the Balancing Change Order for
the project for a net decrease of $28, 560 . 55 below the
bid price; and
Approve the Final Pay Estimate of $11, 136 . 04 for this
project .
C. Recycling Toters - Authorize the sale of thirty 64-
gallon toters to Waste Management North West at a
negotiated selling price of $500 to be placed in the
Recycling Fund.
D. Bartlett Heating, Wheeling, IL - Award a service
contract for the annual maintenance of Village-owned
heating, ventilation and air conditioning units at a
total cost not to exceed $29, 192 .
E. Insurance Premiums - Authorize the following to be
effective May 1, 1995 through April 30, 1996 :
a. Renew an agreement with Gallagher Bassett to
administer the Village' s Self-Insured Medical and
Dental plans at a cost of $19 . 00 per participant
per month for medical claims and $6 . 67 per
participant per month for dental claims;
b. Renew a contract with Lloyds of London to provide
Specific Stop Loss Coverage at a cost of $269, 594 ;
C . Renew a contract with Lloyds of London to provide
Aggregate Stop Loss Coverage at a cost of $29, 203 ;
d. Renew a contract with Arthur Gallagher and Company
for consulting services at a cost of $5, 000 .
e . Renew a contract for Cost Care Consultation
Services through Gallagher Bassett at a cost of
$5 . 00 per participant per month;
f . Establish premium rates equal to 85% for the
Village and 1516 of the total premium for an
individual employee; an employee plus one (1)
dependent; and an employee plus two (2) or more
dependents participating in the Village self-
insured Health Care Plans as follows :
CONTRIBUTIONS
VILLAGE EMPLOYEE BI-WEEKLY
MONTHLY MONTHLY EMPLOYEE
MEDICAL CONTRIBUTIONS CONTRIBUTIONS CONTRIBUTIONS
Employee Only $ 184.39 $ 32.54 $ 15.01
Employee & 1 Dep. 387.23 68.33 31.54
Employee & 2 Dep. 421.31 74.35 34.32
DENTAL
Employee Only $ 27.25 $ 4.81 $ 2.22
Employee & 1 Dep 57.21 10.10 4.66
Employee & 2 Dep 71.23 12.66 5.84
2 04-11-95
g. Renew the Flex Spending Plan administered by
Gallagher Bassett at a cost of $5 .45 per
participant per month;
h. Establish premium rates equal to 85% for the
Village and 15% of the total premium for an
individual employee; an employee plus one (1)
dependent; and an employee plus two (2) or more
dependents participating in the HMO Illinois
Health Maintenance Organization as follows :
CONTRIBUTIONS
VILLAGE EMPLOYEE BI-WEEKLY
MONTHLY MONTHLY EMPLOYEE
MEDICAL ONLY CONTRIBUTIONS CONTRIBUTIONS CONTRIBUTIONS
Employee Only $ 139.54 $ 24.63 $ 11.37
Employee & 1 Dep 269.02 47.07 21.72
Employee & 2 Dep 414.36 73.12 33.75
i . Establish premium rates equal to 85% for the
Village and 15% of the total premium for an
individual employee; and employee plus one (1)
dependent; and an employee plus two (2) or more
dependents participating in the First Commonwealth
Dental Care Plan as follows :
VILLAGE EMPLOYEE BI-WEEKLY
MONTHLY MONTHLY EMPLOYEE
DENTAL ONLY CONTRIBUTIONS CONTRIBUTIONS CONTRIBUTIONS
Employee only $ 15.10 $ 2.66 $ 1.23
Employee & 1 Dap 28.05 . 4.95 2.28
Employee & 2 Dep 41.82 7.38 3.41
j . Continue the Employee Hospital Bill Audit Program.
F. Kale Uniforms, Inc . . Chicago, IL - Waive the formal
bidding process; and
Award a blanket purchase contract for Police Department
uniforms for the period May 1, 1995 through April 30,
1996, in an amount not to exceed $22, 000 .
G. Eastman Kodak - Waive the formal bidding process; and
Award a sole source service contract in the amount of
$8, 400 for maintenance on the Police Department' s
Eastman Kodak 225S photocopier.
H. Budtret Increase - Increase the FY 1994-95 General
Corporate Fund budget in the amount of $189, 230 and the
FY 1994-95 Recycling Fund Budget by $35, 348 .
I . FY 1995-96 Budget - Adopt the following Budgets for the
FY 1995-96 :
General $23, 031, 935
Civil Defense $ 81, 086
Water & Sewer $ 8,127,395
Recycling/Municipal $ 616,750
Waste Systems
Asset Seizure $ 68, 641
Motor Fuel Tax $ 783, 971
Municipal Purpose $ 210, 000
Capital Projects $ 4, 102, 010
Capital Replacement $ 758,730
TOTAL $37,780, 518
3 04-11-95
J. Fiber Optic Cable Moratorium - Adopt Resolution No. 20-
95 entitled, "A RESOLUTION PLACING A MORATORIUM ON THE
ISSUANCE OF PERMITS FOR THE CONSTRUCTION OF NEW FIBER
OPTIC PLANT" ,
K. Class 6B Status - Adopt Resolution No. 21-95 entitled,
"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS
6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR
CERTAIN REAL ESTATE OWNED BY MORAN DISTRIBUTION CENTERS
1000 ESTES AVENUE, ELK GROVE VILLAGE, ILLINOIS . "
L. Class 6B Status - Adopt Resolution No. 22-95 entitled,
"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS
6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR
CERTAIN REAL ESTATE OWNED BY GEORGE GULLO DEVELOPMENT
CORPORATION, LOT #3 BRUMMEL AVENUE, ELK GROVE VILLAGE,
ILLINOIS . "
M. Class 6B Status - Adopt Resolution No. 23-95 entitled,
"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS
6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR
CERTAIN REAL ESTATE OWNED BY GEORGE GULLO DEVELOPMENT
CORPORATION, LOT #159 SOUTHEAST CORNER OF OAKTON STREET
& HIGGINS ROAD, ELK GROVE VILLAGE, ILLINOIS . "
N. Illinois Housing Development Authority Agreement-Adopt
Resolution No. 24-95 entitled "A RESOLUTION AUTHORIZING
THE VILLAGE PRESIDENT AND THE VILLAGE CLERK TO CEDE THE
VILLAGE' S 1995 PRIVATE ACTIVITY BOND AUTHORITY TO
THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY FOR
PARTICIPATION IN THE 1995 MORTGAGE CREDIT CERTIFICATION
PROGRAM.
O. North West Housing Partnership Agreement - Adopt
Resolution No. 25-95 entitled, "A RESOLUTION
AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE
VILLAGE AND THE NORTH WEST HOUSING PARTNERSHIP. "
Q. Salary and Classification Plans - Adopt Ordinance No.
2418 entitled, "AN ORDINANCE AMENDING THE HOURLY RATE
FOR CUSTODIAN PERSONNEL OF THE VILLAGE OF ELK GROVE
VILLAGE. "
Adopt Ordinance No. 2419 entitled, "AN ORDINANCE
AMENDING THE SALARIES FOR THE SUMMER EMPLOYEES OF THE
VILLAGE OF ELK GROVE VILLAGE. "
Adopt Ordinance No. 2420 entitled, "AN ORDINANCE
AMENDING THE SALARIES FOR THE SCHOOL CROSSING GUARDS OF
THE VILLAGE OF ELK GROVE VILLAGE. "
Adopt Ordinance No. 2421 entitled, "AN ORDINANCE
AMENDING WAGES FOR PART TIME WATER METER READERS OF THE
VILLAGE OF ELK GROVE VILLAGE. "
Adopt Ordinance No. 2422 entitled, "AN ORDINANCE
AMENDING THE HOURLY SALARIES FOR TEMPORARY PART-TIME
ADMINISTRATIVE INTERNS OF THE VILLAGE OF ELK GROVE
VILLAGE. "
Adopt Ordinance No. 2423 entitled, "AN ORDINANCE
AMENDING THE CLASSIFICATION AND SALARY PLANS: THE
CLASSIFICATION PLANS; AND SALARY RANGE FOR MERIT PAY
PLAN POSITIONS OF THE MUNICIPAL CODE OF THE VILLAGE OF
ELK GROVE VILLAGE.
4 04-11-95
R. Authorize the following items with an effective date of
Atpril 24, 1995 :
Authorize a 3 .4% value increase to non-Union Step Pay
Plan positions;
Authorize a 3 .4% value increase to Specific Rate Pav
Plan positions;
Authorize a 0% to 3 .4% increase for Merit Salary
personnel based on individual performance;
Authorize a 1.75% Merit Pool for Merit Salary Personnel
with Merit increases of 0% to 2 .2% for Merit emplovees,
based on individual performance;
Authorize a 0 .75% Range Movement Pool for Merit Salary
personnel with range movements of 0% to 2`k for Merit
employees;
Continue a non-Union Merit Employee Management
Enhancement Program that consists of annual lump sum
payments of $400, $500, $575, and $650 to four (4)
respective group classifications of Merit Salary
personnel on November 1, of 1995;
Authorize a Longevity Program for full-time non-Union
General Step Pay Plan employees who have completed the
following years of service as of November 1, 1995 in
accordance with the following schedule :
10 yrs service to 15 yrs service $150 . 00
16 yrs service to 19 yrs service $250 . 00
20 yrs plus service $350 . 00
Authorize the assignment of an annual salary of $90, 000
for the Village Manager;
Authorize the following job title changes :
Economic Development Assistant to
Economic Development Officer;
Personnel Officer to
Human Resources Officer
Ordinance Control Coordinator to
Ordinance Control Clerk
Motion to approve Consent Agenda items "A, B, C, D, E, F, G,
H, I , J, K, L, M, N, 0, Q, and R" .
MOVED : Trustee Rettberg SECONDED: Trustee Czarnik
AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto,
Chernick
MOTION CARRIED.
Item P Consent Agenda
Motion to adopt Ordinance No. 2424 "AN ORDINANCE GRANTING A
VARIATION OF THE ZONING ORDINANCE OF THE VILLAGE AS IT
PERTAINS TO ALLOWABLE LOCATIONS FOR SWIMMING POOLS (FORMERLY
SECTION 3 . 54d) TO PERMIT AN EXISTING SWIMMING POOL WHICH
WOULD ENCROACH ONE (1' ) FOOT INTO THE REQUIRED SIDEYARD ON
PROPERTY LOCATED AT 590 SYCAMORE DRIVE, ELK GROVE VILLAGE
(GALLAGHER) " .
5 04-11-95
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES : Trustee Petri, Tosto, Chernick, Czarnik, President
Gallitano
NAYS: Trustee Johnson, Rettberg
MOTION CARRIED
BOARDS AND COMMISSIONS
8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO
NEW FIRE STATION - Motion to authorize the Village Manager
and the Village Engineer to interview a construction
management firm to get started on the Fire House in this
year' s budget with this year' s dollars .
(The Village Manager stated that there are funds included in
the new fiscal year of approximately 1 . 6 million dollars and
the Capital Projects Fund although reviewed by the Board in
June or July, there is no reason why the Village cannot
pursue that item right now. )
MOVED: Trustee Tosto SECONDED: Trustee Czarnik
AYES : Trustee Petri, Rettberg, Tosto, Chernick, Czarnik,
Johnson
MOTION CARRIED
ELK GROVE BOULEVARD - Motion to widen Elk Grove Boulevard
4 foot on each side from Victoria to Tonne Road and not
touch street or inside and repair all the driveways that
were cut when the sidewalk was moved back from the carriage
walk; and make it all safe like the rest of the Boulevard.
MOTION: Trustee Tosto SECONDED: Trustee Petri
AYES : Trustee Tosto
NAYS: Trustees Rettberg, Chernick, Czarnik, Johnson,
Petri
MOTION FAILED
9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRWOMAN CZARNIK
HAZARDOUS MATERIAL - The Village Attorney will have an
ordinance prepared for consideration at the next Village
Board meeting.
10 . PERSONNEL COMMITTEE - CHAIRMAN PETRI
HEALTH CARE RENEWAL - This item was voted upon in the
Consent Agenda and may now be removed from the committee
agenda.
11. RECYCLING COMMITTEE - CHAIRMAN CHERNICK & VICE-CHAIRMAN
JOHNSON
No report .
12 . PLAN COMMISSION - VILLAGE MANAGER
No report .
13 . ZONING BOARD OF APPEALS - VILLAGE MANAGER
Docket No. 95-3
A recommendation has been submitted, however this item is
also being considered by the Plan Commission. At such time
as the Plan Commission completes its deliberations, the
Board will be able to consider the Plan Commission and the
Zoning Board of Appeals recommendations at the same time .
6 04-11-95
Trustee Johnson, referred to a letter from a member of the
Plan Commission wishing to address the Board asking if he
will have that opportunity.
President Gallitano stated that he informed Mr. Myers to
include his comments in a minority report in the Plan
Commission Finding of Fact .
14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG
ANNUAL DINNER MEETING - The Cable Group will have their
annual dinner and business meeting on Tuesday, April 18,
1995 at 7 :30 p.m. at the Sheraton Hotel .
The Committee is looking for the meeting on May 4, 1995 to
make some progress and some comments from Continental
Cablevision.
There are 8, 563 customers in Elk Grove Village that
subscribe to Cable which represents 66% of the households
and Buffalo Grove has just passed 70% subscribers .
b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK
MEETINGS - The Community Service Board will meet on April
20, 1995 at 8 : 00 p.m. in meeting room C.
SENIOR SUB-COMMITTEE - The Senior Sub-Committee will meet
prior to the Community Service Board meeting at 7 : 00 p .m.
on April 20 , 1995 .
40TH ANNIVERSARY COMMITTEE - The committee met on April 6,
1995 and chose next years' theme, "The First Forty - a Firm
Foundation for Our Future" , which was submitted by Marianne
Coffman. There will be a publicity chair and other
sub-committees have been created. Advertisement for the
40th Anniversary Logo contest will be in the Village
newsletter.
15. ORDINANCES, RESOLUTIONS & COMMUNICATIONS
1995 CONSOLIDATED ELECTION - CANVASS OF VOTES - Motion to
adopt Resolution No. 26-95 "A RESOLUTION ACCEPTING THE
RESULTS OF THE CANVASS CONDUCTED BY THE CANVASSING BOARD OF
THE VILLAGE OF ELK GROVE VILLAGE OF THE VOTES OF THE
CONSOLIDATED ELECTION FOR VILLAGE OFFICIALS HELD ON TUESDAY,
APRIL 4 , 1995 AND PROCLAIMING THE RESULTS" .
MOVED : Trustee Johnson SECONDED: Trustee Rettberg
AYES : Trustee Tosto, Chernick, Czarnik, Johnson, Petri,
Rettberg
MOTION CARRIED
16 . UNFINISHED BUSINESS
Motion to remove item 15 a 1 . consideration to adopt a
resolution approving a revised smoking policy; and
item 15 a 2 . Consideration to totally ban smoking in all
Village facilities by 7/1/95 from the Unfinished Business
portion of the agenda.
MOVED: Trustee Johnson SECONDED: Trustee Chernick
AYES : Trustee Chernick, Johnson, Petri, Tosto
NAYS : Trustee Czarnik, Rettberg
MOTION CARRIED
7 04-11-95
Motion to remove item 15 a 4 . consideration to award a
contract to Midwest Carpet and Tile , Inc . of Elk Grove, I1
to furnish and install ceramic tile in the shower and locker
room of Fire Station #8 from the Table and to approve a
substitute motion to reject all bids that were received.
MOVED: Trustee Johnson SECONDED: Trustee Czarnik
AYES : Trustee Czarnik, Johnson, Petri, Rettberg, Tosto,
Chernick
MOTION CARRIED
SMOKING POLICY - Motion to adopt Resolution No. 27-95 "A
RESOLUTION PROHIBITING SMOKING INSIDE BUILDINGS AND
FACILITIES OF THE VILLAGE OF ELK GROVE VILLAGE . "
MOVED: Trustee Chernick SECONDED: Trustee Tosto
AYES : Trustee Johnson, Petri, Tosto, Chernick
NAYS : Trustee Rettberg, Czarnik
MOTION CARRIED
17 . REPORT FROM THE VILLAGE MANAGER
1 . ARLINGTON HEIGHTS ROAD/BIESTERFIELD ROAD/JFK BLVD.
CONSTRUCTION - The construction season has begun
despite the rain and ice that has been experienced.
This week the south sides of Biesterfield and JFK and
the east side of Arlington Heights Road will be closed
for construction. Also construction began on a new
driveway entrance into the Grove Shopping Center and
Elks Crossing. That will be a signalized intersection.
The intersection near Pizza Hut will be turned into a
"pork chop" median for a right in/right out only.
2 . SIDEWALK/CURB/DRIVEWAY APRON REPLACEMENT PROGRAM This
is the third year that the Village will be offering
this program to the residents through Village services .
The Village will go out for competitive bids for
Village concrete work and allow residents and
businesses to tag along . Because of the large volume
of concrete work that the Village does during any
fiscal year it has been found that prices are very
reasonable . Each year a quarter of a million dollars
has been exceeded for people participating in the
program. This is an opportunity for people to get the
work done at reduced prices .
3 . WORKER CONCENTRATION AREA - According to a recent
study by Northern Illinois University, the Village of
Elk Grove is the top worker concentration area in the
Chicago region outside of downtown Chicago. The Village
is number two in the State of Illinois as an economic
engine, which ties into the Village low tax base, the
ability to control costs and, again, emphasizes 3 . 5%
reduction in the budget this fiscal year.
18 . NEW BUSINESS
FIRE ADMINISTRATION BUILDING ROOF REPLACEMENT - Request
authorization to seek competitive quotes to repair
and/or replace the mansard roof area (the flat area of
the roof is fine) . By going through a competitive
quote process the work will get done a month or a month
and a half sooner.
Motion to approve the request to seek competitive quotes to
repair and/or replace the mansard roof area of the Fire
Administration Building.
8 04-11-95
MOVED: Trustee Chernick SECONDED: Trustee Czarnik
AYES : Trustees Petri, Rettberg, Tosto, Chernick,
Czarnik, Johnson
MOTION CARRIED.
ALCOHOL CONSUMPTION-PUBLIC FACILITIES - Motion to ban the
consumption of alcohol in all public facilities .
MOVED: Trustee Tosto SECONDED: Trustee Johnson
Motion to table the motion to ban the consumption of alcohol
in all public facilities .
MOVED: Trustee Chernick SECONDED: Trustee Czarnik
AYES : Trustee Rettberg, Chernick, Czarnik, Petri
NAYS : Trustee Tosto, Johnson
MOTION CARRIED
EXECUTIVE SESSION
Motion to hold an Executive Session following tonight' s
Board meeting for the purpose of discussing personnel .
MOVED: Trustee Czarnik SECONDED: Trustee Petri
AYES : Trustee Tosto, Chernick, Czarnik, Johnson, Petri,
Rettberg
MOTION CARRIED
AUDIENCE 8 : 33 p.m.
No Response
19 . ADJOURNMENT
Motion to adjourn the meeting at 8 : 33 p.m.
MOVED: Trustee Czarnik SECONDED: Trustee Petri
VOICE VOTE
MOTION CARRIED
Patricia S. Smith
Village Clerk
Dennis J. Gallitano
Village President
9 04-11-95