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HomeMy WebLinkAboutVILLAGE BOARD - 10/10/1995 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY, OCTOBER 10, 1995 Village President Dennis J. Gallitano called the meeting to order at 8 : 14 p.m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Nancy J. Czarnik, Craig B. Johnson, Samuel L. Lissner, James P. Petri, and Paul A.Rettberg Absent : Trustee Ronald L. Chernick Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . 2 . INVOCATION: The Reverend Chuck Ellis Pastor of First Baptist Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on September 26, 1995 as submitted. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . YOUTH IN GOVERNMENT MONTH - The President introduced Linsey Farroh, who will be his counterpart in the Youth in Government Program. Linsey is Vice President of the Student Council at Elk Grove High School . The Youth in Government Program will take place until the first Board meeting in November, when all of the students participating in the program from Elk Grove High School and Conant High School and their parents will be invited for an evening of Board Council deliberations and also to celebrate with cake and coffee . 2 . PROCLAMATIONS : The President issued proclamations declaring Fire Prevention Week for the week of October 8 through 14 , 1995 ; and Red Ribbon Week for the week of October 21 through 28 , 1995 . Fire Department Open House will take place at the Biesterfield Fire Station on Sunday, October 15, 1995, at 1 : 00 p.m. 3 . JOB GROWTH - According to the Illinois Department of Job Security the Village had over 2, 355 new jobs that were created in Elk Grove Village in the year 1994 . This ranks the Village among the top five (5) suburban towns for job growth last year. This is another strong economic indicator about the health of our industrial and business community. 4 . NWMC ANNUAL DINNER - The Legislative Dinner will be held on Wednesday, October 11, 1995 at Allgauer' s 1 10-10-95 Restaurant . President Gallitano will be a panel discussion leader at the dinner. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the October 10, 1995 Accounts Payable Warrant in the amount of $488, 187 .40 . MOVED: Trustee Petri SECONDED: Trustee Johnson AYES : Trustees Czarnik, Johnson, Lissner, Petri, Rettberg ABSENT: Trustee Chernick MOTION CARRIED Trustee Petri requested that item D, consideration to award a purchase contract to the lowest responsive and responsible bidder, Hi-Tek Computer, Inc . , Elk Grove, I1 to furnish microcomputer workstations and one file server monitor; and to purchase one Compaq file server under the Federal Government' s current GSA contract, be removed from the Consent Agenda . The Village Manager requested that item K consideration to adopt an ordinance by approving a second amended site plan for the Gullo shopping Center located at Biesterfield Road east of Wellington Avenue be removed from the Consent Agenda due to the changes made by the developer to the site plan after approval by the Plan Commission. 6. CONSENT AGENDA A. Stanley Consultants, Chicago, IL - Award a professional service contract to the lowest responsive and responsible bidder to perform an asbestos study of sixteen (16) Village owned facilities in an amount not to exceed $7, 000 . B . Environmental Safety Group, Inc . , Willowbrook, IL - Award a purchase contract to the lowest responsive and responsible bidder to furnish and deliver four (4) AIM 600 gas detectors in an amount not to exceed $5, 075 . C. Ray O'Harron Company, Oakbrook Terrace. IL - Award a purchase contract to the lowest responsive and responsible bidder for the purchase and delivery of ninety (90) Armament Systems and Procedures (ASP) expandable batons and accessories in an amount not to exceed $5, 182 . 59 . E. Active Roofing Company, Hickory Hills, IL - Award a service contract to the lowest responsive and responsible bidder to perform the following improvements to Fire Department facilities in an amount not to exceed $71, 717 : Remove and replace the roof at the Meacham Fire Station ($63,173) ; Replace the hose tower railing system at the Meacham Fire Station ($6, 800) ; and Install walkway pads around the rooftop heating and air conditioning units surrounding the hose tower at the Greenleaf Fire Station ($1, 744) . 2 10-10-95 F. Integrated Technology Group (ITG) , Itasca IL Extend a professional service contract for one full- time consultant to supervise and manage the Village' s Data Processing Operations for the period November 1, 1995 through April 30, 1996 at an hourly rate of $70 for a total extended contract cost not to exceed $70, 000 . G. Folger' s Flag & Decorating, Inc . . Blue Island, IL Increase a purchase contract (6-13-95) to purchase holiday banners in the amount of $2, 406 . 00 for a total contract amount not to exceed $14, 384 . 10 . H. Class 6B - Adopt Resolution No. 59-95 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR CERTAIN REAL ESTATE LOCATED AT LOT 2, 900 CHASE AVENUE, ELK GROVE VILLAGE, ILLINOIS (RAINBOW FISH HOUSE) . " I . Class 6B - Adopt Resolution No. 60-95 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1995 FOR CERTAIN REAL ESTATE LOCATED AT LOT 3, 1000 CHASE AVENUE, ELK GROVE VILLAGE, ILLINOIS. " J. Parking Variation - Adopt Ordinance No. 2453 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 4-3-1 :B TO REDUCE THE NUMBER OF REQUIRED PARKING SPACES IN A RETAIL AREA BY 23 FOR PROPERTY LOCATED ON BIESTERFIELD ROAD EAST OF WELLINGTON AVENUE, ELK GROVE VILLAGE (GULLO DEVELOPMENT CORPORATION) . " L. Dierking Terrace- Adopt Resolution No. 61-95 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE OF ELK GROVE VILLAGE TO SELL 5.0765 ACRES OF SURPLUS REAL ESTATE. " Motion to approve Consent Agenda items "A, B, C, E, F, G, H, I, J, and L" . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Johnson, Lissner, Petri, Rettberg, Czarnik ABSENT: Trustee Chernick MOTION CARRIED. CONSENT AGENDA ITEM D. Trustee Petri stated that there has been a question as to whether 486' s are a prudent purchase and requested that this item be placed on the Information Systems Committee agenda for next Tuesday, October 17, 1995 . BOARDS AND COMMISSIONS 7 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI FIVE YEAR PLAN - This item is to be added to the Committee agenda. MEETING SCHEDULE- A meeting which will include the students will be called at the next regular Village Board meeting. A tour will be included in conjunction with the Recycling Committee planned tour of the recycling sites . President Gallitano reported that the Traffic Council has recommended some improvements on Tonne Road and at Link School . 3 10-10-95 Those two items will be added to the Capital Improvements Committee agenda. 8 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN RETTBERG ELECTRO PAINTERS- The Committee met on September 28 , 1995 to consider the request for a variation from the Fire Code. The company believes that this is a unique process of a spray painting gun that works on a magnetic principle and did not feel that it necessarily fell within the requirements of the Fire Code . Experts from their industry were brought in to speak on this process which was technical in nature and in conclusion of their presentation there was a kind of understanding that they were not that far apart from actually coming into compliance with the code . The matter was put over to November 15, 1995 at 7 :30 p.m. and hopefully by that time it will be worked out so that the solution will be that instead of them needing a variance they will be in compliance with the Village Fire Code . BAR-B-OUE GRILL REGULATION - This item will be discussed at the November 15, 1995 meeting time permitting. PARENTAL RESPONSIBILITY ORDINANCE - This item has been reported on and referred to the Village Attorney for approval and/or additional wording. The ordinance is actually on the Committee of the Whole agenda. 9 . PERSONNEL COMMITTEE - CHAIRWOMAN CZARNIR No report . 10 . RECYCLING COMMITTEE - CHAIRMAN JOHNSON MEETING SCHEDULE - A meeting of the committee will be called at the next regular meeting of the Village Board, which will include a field trip. The students in the Youth in Government program are invited to this meeting. The field trips will be in conjunction with the Capital Improvements Committee student group and will look at capital improvement items, recycling items and possibly the JAWA project . COMMERCIAL/INDUSTRIAL RECYCLING - Participation in the recycling program is making slow headway. Currently they are diverting 14 percent of their waste from the regular waste system to be recycled. This is a 2 .4 percent increase over the past six months . Unfortunately, only 15 . 5 percent of the businesses are recycling. By comparison an upper 80 percent of residents are participating in the recycling program and almost 40 percent of the waste is being diverted to recycling. While this is a good showing, commercial and industrial waste represents 75 percent of all waste produced. Ways to increase participation will be considered at the scheduled meeting. 11. INFORMATION SYSTEMS COMMITTEE - CHAIRMAN PETRI MEETING SCHEDULE - A meeting of the committee is scheduled for Tuesday, October 17, 1995 at 7 : 00 p.m. in the Trustees Conference Room, to consider the future direction of the Internet Home Page and the purchase of the file server and workstations . 12 . PLAN COMMISSION - VILLAGE MANAGER No report . 4 10-10-95 13 . ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 95-11 2080 & 2100-2140 LUNT AVENUE - Motion to concur with the recommendation of the Plan Commission and direct the Village Attorney to prepare an ordinance approving a variation to permit the construction of a link between two buildings subject to the ordinance requiring the property owner to remove the link if the ownership of the buildings were ever to change and the link would no longer have a purpose . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED It was the consensus of the Board to authorize the Department of Engineering and Community Development to issue the building permit prior to the passage of the ordinance. 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEE PETRI No report . b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIR MEETING SCHEDULE - The next meeting of the Community Service Board will be held on Thursday, October 19 , 1995 at 7 : 00 p.m. in Conference Room C. MAKE A DIFFERENCE DAY - The 5th annual celebration of this event will be held on Saturday, October 28 , 1995 . This day is observed nationally to promote volunteerism. Everyone observing this day is requested to do something good for someone or to do a good deed. Community Services will be available for information on participation in this event . 40TH ANNIVERSARY COMMITTEE - The committee met on Monday, October 9, 1995 and decided that the title for the kick off dance will be 40th Anniversary Dinner Dance, which will be held on February 9, 1996 . The ticket prices will be $20 . 00 per person and the reservation sheets will be in the next Village Newsletter. A Silent Auction and a Live Auction will be a part of the festivities . 15 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS None 16 . UNFINISHED BUSINESS None 17 . REPORT FROM THE VILLAGE MANAGER None 18 . NEW BUSINESS 1 . MANKOFF, INC. -Last March the Village Board awarded a contract to Mankoff, Inc . in the amount of $110, 000 for the final phase of the underground storage tank upgrade program. The company was to remove certain tanks and to upgrade some of the underground storage tanks at various public works facilities . During this program an abandoned tank was discovered that has some leakage 5 10-10-95 associated with it and will require a clean up of the site, restoration, back filling as well as engineering and filling out additional reports for the State of Illinois . An increase to the original contract with Mankoff, Inc . is required in the amount of $40, 000 for engineering services and to abate the problem that was found. Motion to authorize an increase to the Mankoff, Inc. contract in the amount of $40, 000 for additional engineering services and to abate a problem found in an abandoned tank. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustees Lissner, Petri, Rettberg, Czarnik, Johnson ABSENT: Trustee Chernick MOTION CARRIED. EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing land acquisition, litigation and personnel . MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Petri, Rettberg, Czarnik, Johnson, Lissner, ABSENT: Trustee Chernick, MOTION CARRIED AUDIENCE No Response Trustee Czarnik reported that she represented the Village at the opening of the newly rebuilt McDonald' s at Greenleaf and Busse Roads . Trustee Czarnik announced the installation of the new autumn banners along the Biesterfield corridor. 19 . ADJOURNMENT Motion to adjourn the meeting at 8 :38 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Rettberg, Czarnik, Johnson, Lissner, Petri ABSENT: Trustee Chernick MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 6 10-10-95