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HomeMy WebLinkAboutVILLAGE BOARD - 04/12/1994 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY APRIL 12, 1994 Village President Dennis J. Gallitano called the meeting to order at 8 : 08 p .m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, James P. Petri and Michael A. Tosto Absent : Craig B . Johnson, Paul A. Rettberg Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . 2 . PLEDGE OF ALLEGIANCE: President Gallitano led the Trustees and members of the audience in the Pledge of Allegiance to the Flag. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on March 22 , 1994 as submitted. MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . ARBOR DAY PROCLAMATION - A proclamation was issued by the President declaring April 22, 1994 as Arbor Day in the Village of Elk Grove Village. 2 . LANDMEIER ROAD - Information has been received that the Illinois Department of Transportation and the Post Office have come to terms, therefore, a letting for the, road improvement project to expand from two lanes to four lanes will be voted upon later this month or early next month. Construction should begin during 1994 and last into 1995 . 3 . ECONOMIC DEVELOPMENT - The Industrial Park is still growing. In 1993 there were a total of 225 new companies that were attracted from the outside into Elk Grove Village . There were some companies that did leave, making a total net gain of 131 companies, which is a 29 . 7% increase over the prior year. 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the April 12, 1994 Accounts Payable Warrant in the amount of $809, 551 . 71 . MOVED: Trustee Petri SECONDED: Trustee Tosto AYES : Trustees Chernick, Czarnik, Petri, Tosto ABSENT: Trustees Johnson, Rettberg MOTION CARRIED 1 04-12-94 Trustee Tosto requested the removal of Item G. consideration of a request from the Elk Grove Park District to waive 1994-95 vehicle License fees, from the Consent Agenda. 6 . CONSENT AGENDA A. Annexation Agreement - Lexington Homes - Authorize a public hearing before the Village Board on an annexation agreement from Lexington Homes to develop a 48 . 6 acre parcel at the southeast corner of Biesterfield and Rchlwing Roads for 344 residential units on May 10 , 1994 at 7 :45 p.m. B . Pro Wine International Inc. 1701 Howard Street Grant a request to hold a one-day Warehouse Sale on Saturday, April 16, 1994 , from 10 : 00 a.m. to 4 : 00 p.m. C. Driveway Variation from Section 8-8A-3A1 of the Official Code - Grant a request from Alex Jenkins, 570 Ruskin Drive, to permit a driveway and driveway apron to be constructed of brick pavers . D. Dixon Engineering, Lake Odessa, Michigan - Award a professional service contract to provide full time and periodic inspections of the cleaning, painting and disposal of material for reservoirs #9 and #11 in an amount not to exceed $24 , 900 from the Fiscal Year 1994- 95 Budget . E. Village Clerk - Authorize the Village Clerk to attend the 48th Annual International Institute of Municipal Clerks from May 21 to May 27, 1994 in Anchorage, Alaska at a cost not to exceed $1, 962 , to be paid from the 1994-95 Fiscal Year Budget . F. Public Hearing - Proposed 1994-95 Fiscal Year Budget - Authorize a public hearing before the Village Board on April 26 , at 7 :45 p.m. H. Arrow Road, Mount Prospect , Illinois - Award a contract to the lowest responsive and responsible bidder, for street milling and resurfacing on a not to exceed unit cost basis as follows : ARROW ROAD Qty unit Description unit Pricing Comparative Pricing Py 94/95 PY'93/940 65,129 eq. yd. Bituminous Concrete Surface Removal (Partial .58 .30 Width 1 1/2- 11,552 aq. yd. Bituminous Concrete Surface Removal (Pull 1.15 .e5 Width Special 32,803 eq. yd. Bituminous Concrete Surface Removal (Pull .65 .05 Width 1 1/2.) 15,758 a yd. Area Reflective Crack Control Treatment .58 .55 15,233 Ton Bituminous Concrete Surface Course 24.10 23.50 2,300 Ton Leveling Binder 24.30 23.50 81500 Gal. Bituminous Prime Coat Material .53 .60 100 Ton Prime Coat Aggregate 1.00 20.00 4,000 Ln.Pt. Combination Curb 6 Gutter 12.30 12.00 and at a cost not to exceed $557, 871 . 51 from MFT Funds . I . Surplus Equipment - Declare the following list of items surplus equipment; - 2 04-12-94 N year Make Model Body V. I .N. MIn.Pr ice 1 . 1951 Chrysler Wind,or 4-door 70919730 b 200.00 2. 1970 Miller AC/DCWeld 500 AMP. 70-558727 400.00 3. 1981 Lincoln Mark V[ 2-door IMR9P95FB9y640564 1000.00 4. 1983 Ford Econoline Van IFDEEI4FXDHb56016 1000.001 5. 1984 Chevrolet E1Camino 2-door IGCCW8096ER139402 1200.001 6. 1984 Chevrolet Impala 4-door IGIAL6969EX155501 600.001 7. 1985 Chevrolet Caprice 4-door IGIBN69HIFX135552 1200.001 8. 1986 Chevrolet Caprice 4-door IG18N69H3GX16673B 1400.001 9. 1987 Chevrolet Caprice 4-door lGlBL5164HX200052 1100.00, 10. 1988 Chevrolet Caprice 4-door IGIBL516XJAI56468 1500.001 11 . 1990 Chevrolet Caprice 4-door 1G191-54721-A126940 1800.00: 12. 1990 Chevrolet Caprice 4-door IG191-54701-A126595 1000.001 13. 1990 Chevrolet Caprice 4-door IGIBL5477LA12592B ieoo.001 14. 1990 Chevrolet Caprice 4-door IGIBL5477LA126979 1800.00 15. 1990 Chevrolet Caprice 4-door 1GIBL5473LA127045 1800.00 16. 1990 Chevrolet Caprice 4-door 10I91-5475LA126186 1800.00 17. 1990 Chevrolet Caprice 4-door IGISL5471LA126329 1800.00 18. 1900 Chevrolet Caprice 4-door 15191-5475LA126947 1800.00 19.UNKN Honda HE 80 snow blow SA I-I-17490 100.00 20. 1975 Joy Air Camp R-175 2560 400.00 and to authorize the Village Manager to approve the final sale amount of each item, subject to the high bid price exceeding the minimum price listed for each item. J. Freidman Eisenstein Raemer and Schwartz , Chicago, Illinois - Award a professional service contract to perform the FY 1993-94 Annual Audit in an amount not to exceed $18, 000 . K. Precision Systems Concepts (PRC) Schaumburg, Illinois - Award a professional service contract to conduct an audit of the Data Processing activities in an amount not to exceed $16 , 660 . L. Integrated Technology Group (ITG) - Award a professional service contract for one full-time consultant to supervise and manage the Village' s Data Processing Operations at an hourly rate of $68 for a total cost not to exceed $136 , 000 from the FY 1994 -95 Budget . M. Dial-A-Ride Agreement (PACE) - Adopt Resolution No. 17- 94 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AMENDMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A-RIDE) . " N. Class 6B Tax Incentive - Adopt Resolution No. 18-94 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1990 FOR CERTAIN REAL ESTATE OWNED BY SBCO PROPERTIES , L.L.C. , 1313 LUNT AVENUE, ELK GROVE VILLAGE, ILLINOIS . ,- 0. LLINOIS . "O. Illinois Bell Telephone Company Agreement - Adopt Ordinance No. 2355 entitled, "AGREEMENT FOR USE OF THE PUBLIC WAY. " -P . Village Insurance - Authorize the following to be effective May 1, 1994 through April 30, 1995 : a. to renew an agreement with Gallagher Bassett to administer the Village' s Self-Insured Medical and Dental plans at a cost of $19 . 00 per participant per month for medical claims and $6 . 67 per participant per month for dental claims ; b. To renew a contract with Lloyds of London to provide Specific Stop Loss Coverage at a cost of $250 , 785 ; 3 04 -12-94 C. To renew a contract with Lloyds of London to provide Aggregate Stop Loss Coverage at a cost of $26 , 998 ; d. To renew a contract with Arthur Gallagher and Company for consulting services at a cost of $5, 000 ; e . To renew a contract for Cost Care Consultation Services through Gallagher Bassett at a cost of $5 . 00 per participant per month f . To establish premium rates equal to 85% for the Village and 1511 of the total premium for an individual employee; an employee plus one (1) dependent ; and an employee plus two (2) or more dependents participating in the Village self- insured health Care Plans as follows : CONTRIBUTIONS Village Employee Bi-Weekly Monthly Monthly Monthly Medical Contributions Contributions Contributions Employee Only $ 184.39 $ 32.54 $ 15.01 Dependent $ 387.23 68.33 31.54 Employee & 2 Dependents $ 421.31 74.35 34.32 Dental Employee Only $ 27.25 $ 4.81 $ 2.22 Employee & 1 Dependent 57.21 10.10 4.66 Employee & 2 Dependents 71.23 12.66 5.84 g. To renew the Flex Spending Plan administered by Gallagher Bassett at a cost of $5 .45 per participant per month; h. To establish premium rates equal to 85% for the Village and 150 of the total premium for an individual employee; an employee plus one (1) dependent; and an employee plus two (2) or more dependents participating in the HMO Illinois Health Maintenance Organization Plans as follows : CONTRIBUTIONS Village Employee Bi-Weekly Monthly Monthly Employee Medical Contributions Contributions Contributions Employee Only $ 139.54 $ 24.63 $ 11.37 Employee & 1 Dependent 269.02 47.07 21.72 Employee & 2 Dependents 414.36 73.12 33.75 i . To establish premium rates equal to 85°1 for the Village and 15%1 of the total premium. for an individual employee; and employee plus one (1) dependent ; and an employee plus two (2) or more dependents participating in the First Commonwealth Dental Care Plan as follows : Village Employee Bi-weekly Monthly Monthly Employee Dental Only Contributions Contributions Contributions Employee Only $ 15.10 $ 2.66 $ 1.23 Employee & 1 Dependent 28.05 4.95 2.28 Employee & 2 Dependents 41.82 7.38 3.41 4 04-12-94 j . To establish an Employee Hospital Bill Audit Program. Q • Police Department-Waive Residency Requirement - Grant a temporary waiver of the 15-mile residency requirement for Police Officer John Otzwirk until September 30 , 1994 . R. Service Awards - Authorize payment of $9 , 225 . 30 to O.C. Tanner Sales Company, Salt Lake City, Utah for supplying employee and Board and Commission member service awards to be presented at the 1993-94 Annual Awards Banquet on May G , 1994 . Motion to approve Consent Agenda items "A, B, C, D, E, F, H, I , J, K, L, M, N, 0, P, Q, and R. " MOVED : Trustee Czarnik SECONDED : Trustee Petri AYES : Trustees Czarnik, Petri, Tosto, Chernick ABSENT: Trustees Johnson, Rettberg MOTION CARRIED. CONSENT AGENDA ITEM G. ELK GROVE PARK DISTRICT - Grant a request. from the Elk Grove Park District to waive the Village' s 1994-95 Vehicle license fees as follows : 10 passenger vehicles @ $20 ea . $ 200 13 Class B vehicles @ $40 ea. 520 8 Class D, F, .-.vehicles @ $G5 ea . 520 3 Class H, J, K, vehicles @ $90 ea. 270 1 Class L, N. P, Q vehicle @ $105 ea. 105 $ 1 ,615 Motion to table this item for discussion at the next Committee of the Whole before taking action. MOVED: Trustee Tosto SECONDED: Trustee Chernick AYES : Trustee Petri, Tosto, Chernick NAYS : Trustee Czarnik ABSENT: Trustees Johnson, Rettberg MOTION CARRIED 7 . REGULAR AGENDA A) ALEXIAN BROTHERS MEDICAL CENTER, 800 BIESTERFIELD ROAD Grant a request for a sign variation as follows : variation as follows : Permitted ' Variance Item Proposed Ordinance Request Size of exempt 114 sq.ft. 4 sq. ft. 110 sq.ft. 2,750' increase MOVED : Trustee Chernick SECONDED: Trustee Tosto AYES : Trustees Tosto, Chernick, Czarnik, Petri ABSENT : Trustees Johnson, Rettberg MOTION CARRIED 5 04 -12 -94 B) OLD TOWN MEDICAL ASSOCIATES , 901 BIESTERFIELD ROAD - Grant a request for a sign variation as follows : PERMITTED BY VARIATION ITEM PROPOSED ORDINANCE REQUESTED Wall Sign One One None Area of Hall Sign 6 sq.ft. 2 sq. ft. 4 sq. ft. 200% Increase MOVED : Trustee Chernick SECONDED: Trustee Tosto AYES : Trustees Tosto, Chernick, Czarnik, Petri ABSENT: Trustees Johnson, Rettberg MOTION CARRIED. C) THOMAS JARDINE, 581 DOGWOOD TRAIL - Grant a request for a driveway variation from Section 8=8A-3A4 of the Village Code as follows : Variation Request Permitted by Ordinance Requested 31 foot width 20- ft. 11 ft. of driveway at property line 35 foot width 26 ft. 9 ft. of driveway at curb MOVED: Trustee Chernick SECONDED: Trustee Tosto AYES : Trustees Tosto, Chernick, Czarnik, Petri ABSENT: Trustees Johnson, Rettberg MOTION CARRIED BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO Item a . Grid Bus System was requested to be removed from the committee agenda. 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRWOMAN CZARNIK No report . 10 . PERSONNEL COMMITTEE - CHAIRMAN PETRI No report . 11. RECYCLING COMMITTEE - CHAIRMAN CHERNICK & VICE-CHAIRMAN JOHNSON INDUSTRIAL & COMMERCIAL RECYCLING - The Business Liaison Council met on Monday, April 11, 1994 and discussed the proposed ordinance . The Village Manager will be preparing a report on the discussion for distribution to the entire Board. 12 . PLAN COMMISSION - VILLAGE MANAGER No report . 6 04-12-94 13 . ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No . 94-3 Motion to concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare an ordinance granting a variation to permit the construction of a garage that would encroach between 2 to 11 feet into the required rear yard on property located at 85 Shelly Court . (The Village Attorney presented the ordinance) . The motion was amended to adopt Ordinance No. 2356 "AN ORDINANCE GRANTING A VARIATION OF SECTIONS 3 . 54A AND 5 . 1 OF THE ZONING ORDINANCE PERTAINING TO STRUCTURES IN REQUIRED YARDS TO PERMIT THE CONSTRUCTION OF AN ATTACHED GARAGE ON PROPERTY LOCATED AT 85 SHELLEY COURT. " MOVED : Trustee Chernick SECONDED: Trustee Tosto AYES : Trustees Tosto, Chernick, Czarnik, Petri ABSENT: Trustees Johnson, Rettberg MOTION CARRIED 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG CABLE TV - REGIONAL GROUP - . The next meeting will be held on Thursday, April 14 , 1994 in Buffalo Grove at 8 : 00 P.M. The Committee will be discussing items that were presented at the public hearings . This will be the last meeting of the Group in Buffalo Grove before moving the meetings to Elk Grove Village . b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK SHERIFF SENIOR MEDAL OF HONOR - Board member Margaret (Peg) Vallillo was selected to received this award and will be honored on April 26 , 1994 at a ceremony in Chicago. 15 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS None 16 . UNFINISHED BUSINESS None President Gallitano announced for the those in the audience that the Spruce Meadow Subdivision will not be taken as a business item by the Board this evening because the plat of subdivision has not been submitted to the Village offices . 17 . REPORT FROM THE VILLAGE MANAGER None 18 . NEW BUSINESS EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing personnel . MOVED: Trustee Czarnik SECONDED: Trustee Tosto AYES : Trustees Tosto, Chernick, Czarnik„ Petri ABSENT: Trustees Johnson, Rettberg MOTION CARRIED. 7 04-12-94 AUDIENCE - 8 :24 p,m. The following Village residents addressed the Village Board in opposition to the proposed development of the Spruce Meadows Subdivision: Clifford Podgorski, 1088 Cypress lane; Leah Cummins, 1009 Ridge Avenue; Ann Barber, Banyon Drive; Dave Clary, 152 Essex and Mrs . Dlugosz, 802 W. Elk Grove Boulevard. The President and Board responded to the expressed concerns regarding building in a floodplain, flooding of adjacent properties abuting Salt Creek and the intersection near Elk Grove Boulevard and Kennedy Boulevard that holds water when the creek swells from heavy rainfall . 19 . ADJOURNMENT Motion to adjourn the meeting at 9 : 19 p.m. MOVED: Trustee Tosto SECONDED: Trustee Petri Voice vote MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 8 04-12-94